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Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis Public Realm Conservancy
 

Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis Public Realm Conservancy

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    Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis Public Realm Conservancy Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis Public Realm Conservancy Document Transcript

    • Posted by http://MillCityTimes.com Resolution 2011-209 Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District and to provide $25,000 toward hiring a Consultant to Conduct a Study to Determine the Feasibility and Approach for Creating a Downtown Minneapolis Public Realm ConservancyWhereas, In order to make downtown Minneapolis a more attractive and welcomingenvironment for its growing residential population and workforce, business and communityleaders are defining various initiatives to greatly enhance downtown’s “green infrastructure”;Whereas, Current and long-term fiscal constraints hinder public sector stakeholders fromdeveloping new parks and public amenities or enhancing existing assets single-handedly;Whereas, It is believed that downtown Minneapolis would benefit from one or more non-profitconservancies and/or private/public partnerships to aggregate public, private and non-profitfunding and coordinate leadership towards the design, development, maintenance andprogramming of new and existing parks and public realm amenities;Whereas, The Downtown Improvement District, acting as a fiscal agent and coordinator, plansto hire a consultant to conduct a study to determine the feasibility and approach for creating aDowntown Minneapolis Public Realm Conservancy; andWhereas, Funding is being sought from the potential future partners of the conservancy,including public, private and non-profit organizations to conduct this feasibility study:RESOLVED, That the Commissioners of the Minneapolis Park and Recreation Board serve as apartner with the Downtown Improvement District and provide $25,000 toward hiring a consultantto conduct a study to determine the feasibility and approach for creating a DowntownMinneapolis Public Realm Conservancy; andRESOLVED, That the President of the Board and Secretary to the Board are authorized to takeall necessary administrative actions to implement this resolution.Adopted by the Park & Recreation BoardIn formal meeting assembled on November 22, 2011 ______________________________ John Erwin, President 7.6
    • Posted by http://MillCityTimes.com ______________________________ Karen Robinson, SecretaryApproved:_________________________________R.T. Rybak, Mayor 7.6
    • Posted by http://MillCityTimes.comTO: Administration and Finance CommitteeFROM: Jayne Miller, SuperintendentDATE: November 9, 2011SUBJECT: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District and to provide $25,000 toward hiring a Consultant to Conduct a Study to Determine the Feasibility and Approach for Creating a Downtown Minneapolis Public Realm Conservancy .BACKGROUNDIn order to make downtown Minneapolis a more attractive and welcoming environment for itsgrowing residential population and workforce, business and community leaders are definingvarious initiatives to greatly enhance downtown’s “green infrastructure” (e.g. street trees, stormwater retention & parks) and public realm (e.g. streetscapes, public gathering places). Currentand long-term fiscal constraints hinder public sector stakeholders from developing new parksand public amenities or enhancing existing assets single-handedly. It is believed that downtownMinneapolis would benefit from a non-profit conservancy to aggregate public, private and non-profit funding and coordinate leadership towards the design, development, maintenance andprogramming of new and existing parks and public realm amenities.The Downtown Improvement District, acting as a fiscal agent and coordinator, plans to hire aconsultant to conduct a study to determine the feasibility and approach for creating a DowntownMinneapolis Public Realm Conservancy. Approximately $100,000 is required to conduct thefeasibility study, and funding is being sought from the potential future partners of theconservancy, including public, private and non-profit organizations.The Superintendent and Park Board President are asking that the Minneapolis Park andRecreation Board serve as a partner with the DID in this effort and contribute $25,000 towardhiring a consultant to conduct a study to determine the feasibility and approach for creating aDowntown Minneapolis Public Realm Conservancy. Funds are available in the 2011 generalfund to cover this expense.RECOMMENDATIONStaff recommends that the Board identify the Minneapolis Park and Recreation Board as apartner with the Downtown Improvement District and provide $25,000 toward hiring a consultantto conduct a study to determine the feasibility and approach for creating a DowntownMinneapolis Public Realm Conservancy. 7.6
    • Posted by http://MillCityTimes.comAttachment: RFP – Downtown Minneapolis Public Realm Conservancy Feasibility StudyPrepared by: Jayne Miller, SuperintendentReviewed and Approved by: John Erwin, President 7.6
    • Posted by http://MillCityTimes.com REQUEST FOR PROPOSAL Downtown Minneapolis Public Realm Conservancy Feasibility StudyIntroduction and ContextDowntown 2025, an initiative of the Minneapolis Downtown Council, hasbrought together Minneapolis business community leaders, local residents,non-profit leaders and members of the public sector to envision a brighterfuture for downtown Minneapolis in the coming years, and will shortly releaseits strategic vision for the city. This group recognizes that in order to create aworld class downtown public realm, significant funds must be invested in keypublic realm initiatives, to include parks, plazas and general public realmimprovements. Long-term fiscal constraints prevent traditional public sectorstakeholders from properly maintaining existing assets or developing newparks and public amenities single-handedly.It is believed that downtown Minneapolis would benefit from a non-profitconservancy to aggregate public, private and non-profit funding and coordinateleadership towards the design, development, maintenance and programming ofexisting and new parks and public realm amenities. Coordination andalignment between the many current and planned parks and public realminitiatives would be a core function.To that end, the Minneapolis Downtown Improvement District (DID), acting asthe fiscal agent and project coordinator for the Greening and Public RealmSub-committee of the Downtown 2025 Initiative, is soliciting proposals toexploring the feasibility of a Downtown Minneapolis Public Realm Conservancy.Objective of the ConservancyFoster, develop, implement and/or manage several types of public realmprojects in downtown Minneapolis by  Providing strategic, planning and design, project management, maintenance, operation and coordination expertise and services  Raising capital for design, implementation, operations, programming and maintenance (from public, private, non-profit sources)  Providing ongoing operations, programming and maintenance servicesKey Components of the Conservancy  Flexible model that supports different stakeholders and functions depending on the initiative  Robust fundraising capability  Ability to coordinate and align business community, non-profit organizations and residents with public sector stakeholders, (City,Minneapolis Conservancy RFP Page 1 of 5 10/3/2011 7.6
    • Posted by http://MillCityTimes.com County, Park Board, Met Council, Metro Transit, State, National Park Service, etc.)  Strong project management and operations capabilities  Ability to grow over time and operate “at scale”  Minimize redundancy and overlap with other organizationsObjective of Feasibility StudyThe feasibility study shall identify all elements necessary for launch of asuccessful conservancy in Minneapolis. This study shall:  Confirm high level business case for enhancing Downtown’s public realm  Survey stakeholders on public realm enhancement  Confirm capabilities required to achieve public realm enhancement  Confirm that existing organizations (City, Park Board, Parks Foundation, etc.) do not and will not adequately support the capabilities  Determine if there is an existing organization well positioned to undertake the required functions  Develop an implementation approach and plan for establishing the Downtown Minneapolis Public Realm Conservancy  Develop a list of key issues to be considered by the DID Board of Directors, public sector, philanthropic community and the general public  Identify preliminary budget for the Conservancy, to include implementation, operation and maintenance funds for existing sites and those presented in the Downtown 2025 Plan, using local and national precedents.Sample Feasibility Study ActivitiesStudy activities will include, but not be limited to, those below. Suggestions forother reports and activities that may be helpful in achieving the objectivesabove would be appreciated. Please indicate whether the proposed activitieswould be included in the proposed fee, or additional services.  Review the responsibilities and budgets of all organizations currently working to achieve aspects of the proposed new organization’s mission in downtown, identifying organizational overlaps and understanding current and historic spending on all mission-related investments.  Develop preliminary capital and operations and maintenance budgets for proposed downtown Minneapolis public realm improvements through local and national precedent analyses.  Review alternative organizational model precedents in terms of advantages and disadvantages as related to achieving the intended mission for downtown Minneapolis, including alternatives for securing the required funding sources.  Structure an organization best positioned to fulfill the stated mission for Minneapolis, including outlining its legal structure, organizationalMinneapolis Conservancy RFP Page 2 of 5 10/3/2011 7.6
    • Posted by http://MillCityTimes.com relationships and required agreements, and developing a strategic business plan framework.Key Deliverables of Feasibility Study  Business Case and Stakeholder Survey Results  Downtown 2025 Proposed Project Capital, Operations and Maintenance Budgets  Summary of Current Minneapolis Park/Greening/Public Realm Organization Environment  Conservancy Organization Model  Implementation Approach and PlanFeasibility Study Timeline  RFP issued: October 3  Proposals Due: October 14  Review/Follow-up and Award: October 28  Contract Completed and Project Launch: November 7  Project Execution: November thru February, 2012  Present Findings: March 2012Submittal InformationProposals must be received on or before 12 pm on Friday October 14th,2011. Please email your proposal in pdf format tobshogren@minneapolisdid.comContract and ClientThe contract shall be between the selected Vendor and the DID. Attached isthe contract form. Please review and ensure terms are acceptable. DID’sability to modify the contract is limited; if your review reveals issues thatrequire negotiation, please address with DID prior to submitting a proposal.Proposal RequirementsSubmittal must include:  Company/business information o Name, address, telephone and fax numbers, email addresses. o Name of parent company, if any. o Number of years in business. o Company’s Federal ID number. o Names and contact information for project team. Include resumes and responsibilities for each individual and percentage of time each would devote to the work.  Experience and References o Firm IntroductionMinneapolis Conservancy RFP Page 3 of 5 10/3/2011 7.6
    • Posted by http://MillCityTimes.com o Describe all relevant experience with at least three references, including contact names and telephone numbers. o Provide three specific completed projects that reflect similar goals objectives and outcomes as those included within this project scope. o Indicate all projects done in Minneapolis, including brief scope and key stakeholders involved in each.  Contract and Schedule o Acceptance of contract terms and project timeline  CostSelection CriteriaA selection committee will evaluate each submission pursuant to this Requestfor Proposal, and will select the vendor which, in its sole judgment,successfully demonstrates the qualities and skills necessary to undertake theproject and meet the goals of the committee. Decisions will be made on thefollowing criteria:  Background knowledge and understanding of similar projects, demonstrated ability and experience.  Cost.  Responsiveness to this RFP.  Ability of the vendor to complete the project in the timeframe outlined.  Other criteria as determined, at the sole discretion of the Selection Committee.Termination/RejectionDID reserves the right, in its sole and absolute discretion to: a) reject any andall proposals submitted without negotiation or comment; b) accept anyproposal as submitted without negotiation or comment; c) require revisions to,corrections of, or other changes to any proposal submitted as conditionsprecedent to further consideration; d) select one or more proposals fornegotiations; e) seek new proposals from new or existing vendors; and/or f)withdraw this Request for Proposal without notice.About the DIDLaunched in 2009, the DID is a 501(c)6 non-profit organization with themission of making Downtown Minneapolis a thriving and competitive businessenvironment for recruiting and retaining businesses, employees, residents andvisitors. DID does so by delivering clean, safe, green and better services thatraise the overall standard of care and behavior in downtown’s public spaces,partnering with the public and private sector on safety and livability initiativesand advocating for the business community. The DID has a wholly-controlled501(c)3 subsidiary, Minneapolis SafeZone Collaborative, that raises funds andMinneapolis Conservancy RFP Page 4 of 5 10/3/2011 7.6
    • Posted by http://MillCityTimes.comimplements programs to make downtown safer and more attractive. Moreinformation can be found at www.minneapolisdid.comQuestionsFor questions please contact Beth Shogren(612.961.7663, bshogren@minneapolisdid.com)Minneapolis Conservancy RFP Page 5 of 5 10/3/2011 7.6