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CSBA Community Engagement

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  • "A challenge is tough when it is complex in three ways.  A challenge is dynamicallycomplex when cause and effect are interdependent and far apart in space and time; such challenges cannot successfully be addressed piece by piece, but only by seeing the system as a whole. Yes. Education of kids is like this …. The effect happens years after the cause….. same with adults. A challenge is socially complex when the actors involved have different perspectives and interests; such challenges cannot successfully be addressed by experts or authorities, but only with the engagement of the actors themselves. Welcome to democracy, the worst form of government, etc. Or, they call them PUBLIC schools for a reason. This is the world we live in.  And a challenge is generatively complex when its future is fundamentally unfamiliar and undetermined; such challenges cannot successfully be addressed by applying “best practice” solutions from the past, but only by growing new, ‘next practice’ solutions. This is what’s new – the other two have been facts of life for public education since its inception
  • Clean coal is a best practice solution to the question, “How can we create less emissions when we burn coal to make electrical power?”Solar energy is an innovation that reframes the question to “How can we take advantage renewable energy sources that don’t little impact on natural resources and the environment?”
  • SJ slide – the distinction between strategic plan and master plan
  • KV slide – four new faces on the Board team, new K-9 charter opening Sept 09, exisiting middle school at PI4, 10,000 with 10 elementary, 3 middle and 2 comprehensive HS
  • KV Slide – To support master plan process an informal group of individuals provide guidance to develop master plan timeline and components. In addition, a listening campaign along other efforts to begin a dialog with the community and remove the “outsider” stigma that Alamedans attach to non-Alamedans.
  • KV Slide – what I found in my first 90 days and it influenced the master plan process
  • KV Slide – 2008 Measure H passed to generate $4 million, lawsuit filed in August, both parcel taxes worth $7 million sunset in 2012/13
  • KV slide – three main choices for a master plan – live within our means, charter, true cost of education MAIN POINT: Step One in community engagement, start a conversation that is focused and get feedback from the community before proceeding
  • KV Slide – Live within our means workshop with the key slide of the fiscal reality of running the school district without a parcel tax. NOTE: This is before the MAY REVISE when school district experience decline in BRL
  • KV slide – Alameda had three charters and people were being told that charters are more efficient. Workshop focused on presenting research of the challenge of going charter on a district wide basis.
  • KV slide – Workshop three focused on the true cost of education based on six community values
  • KV slide – the four strategies to be able to support community values to provide the education the community wants
  • KV slide – Formal methods to be used to complete the master plan 1.) conscious choice to make all meetings done with Board presentation as opposed to using task forces 2.) training and recruiting of public education volunteers to conduct meeting to gather feedback from community 3.) an ongoing effort to educate public on the complexities of public education policies
  • KV slide – just to make the point just how many meetings between Aug and November – REINFORCE the educational aspect as well as dialog between community and Board
  • KV slide – more of the same – if you want to highlight any particular meeting that reinforces community engagement/education this is the slide
  • KV slide – IN THREE MONTHS this is what was done. You can mention any other efforts in your first year on the job regarding listening and community engagement.
  • KV Slide – In Feb 2009 – Master Plan document over 60 pages is approved. Scenario A is first path to be taken. ONCE AGAIN bad state budget news turns this into a parcel tax focused document.
  • KV slide – Consequences of not passing a replacement parcel tax. You can decide on how successful we were in highlighting this part of the Master Plan.
  • KV slide – two previous parcel tax passed by less than 1% and this one failed by one percent. Possible reasons for failure; Tough economy, 100% increase in residential to $659, issues about the lawsuit, etc etc. Bottom line we need to move on.
  • KV slide – One week budget adoption – Board gives direction to staff after parcel tax loss. At the meeting a significant number of parents show up asking for another parcel tax.
  • KV slide – Between June and November staff conducts community workshops and we arrive at these final recommendations for school closures/consolidations.
  • KV slide – Five large elementary k-5 three K-8 and two high schools
  • KV slide – budget gap so big that school closure are not enough – here are program cuts that are needed without a parcel tax
  • KV slide – budget gap so big that school closure are not enough – here are program cuts that are needed without a parcel tax, these reduction include items no longer funded from parcel tax
  • KV slide – On November 30 the BOE passed a resolution to do another parcel tax –major changes to building square foot, specificity of funds allocation, significant outreach to business community
  • SJ slide
  • KV slide – 1.) new, prior success, aggressive, staff, high personal standards, 2.) finance is complex, community does not get it, 3.) building relationship with board members takes time and learning how they act in public versus private is important
  • MM slide – board workshop levels playing field for information sharing versus task force, when baord members are present communication dynamic is different, PT lessons – BSQFT first, they are forever, first one the hardest, cuts help passage, recognize every one has an interest our job to facilitate dialog among everyone
  • MM – Reference materials
  • MM – Reference materials
  • Transcript

    • 1. In Community We TrustCreating Consensus in a Crisis
      Presented by
      Kirsten Vital, Superintendent, AUSD
      Mike McMahon, Board Member, AUSD
      Steve Jubb, Director of Innovation and District Redesign at Pivot Learning Partners
      For the
      California School Boards Association
      San Francisco, December 3, 2010
    • 2. Agenda
      • Theory of Action
      • 3. AUSD Story
      • 4. Lessons Learned
      • 5. Questions and Answers
    • The evolution of school districts: getting from version 1.0 to 3.0
      19th century industrial infrastructure
      • 20th century aspirations for equity & democracy
      • 6. 21st century outcome goals and competencies
      3
    • 7. Education struggles to evolve in the response to new and complex challenges
      • Parts don’t make a whole; solutions require a whole system perspective
      • 8. Authority and expertise are not enough; all actors must be engaged
      • 9. Best practices aren’t enough; we also need “next practices”
      Dynamic
      Social
      Generative
    • 10. AUSD needs both “best” and “next” practices to meet it’s challenges
      • We rely on continuous improvement and “best” practices to refine existing systems
      • 11. We rely on innovation and “next” practices tocreate new systems when old ones no longer work effectively
      “Clean” coal energy
      Solar energy
    • 12. A Tale of Two Plans
      Previous Strategic Plan
      Current Master Plan
      • Process oriented
      • 13. “Blue sky”
      • 14. Consensus driven
      • 15. Linear planning
      • 16. Weak commitment to implement the plan
      • 17. Solution oriented
      • 18. Grounded in reality
      • 19. Ideas & innovation driven
      • 20. Emerges through iteration
      • 21. Goal-oriented networks increase public will
    • In the beginning: January, 2009
      New Faces
      Charter Schools
    • 22. First 90 Days - Listening
      Putting pieces together
      Communication Effort
    • 23. Creating an inspirational yet practical plan required a different approach
      AUSD Context
      Building Networks
      • Divided city
      • 24. No faith in district capacity
      • 25. Fiscal crisis = conflict over who & what to cut
      • 26. Stereotypes of “others;” myths and rumors
      • 27. Avoid conflict
      • 28. Connect people
      • 29. Credibility through listening and acting
      • 30. Address concerns with new parcel tax
      • 31. Offer scenarios with detailed tradeoff’s
      • 32. Engage with data, information & analysis
      • 33. Surface and engage
    • Clouds on the Horizon
      Split Roll Controversy
      2012/13 Sunset
    • 34. Master Plan – Three Paths
    • 35. Path One – May 09
      Multi Year Forecast by SSC
    • 36. Path Two – June 09
    • 37. Path Three – Aug 09
    • 38. Path Three – Aug 09
    • 39. Community Engagement – Aug 09
    • 40. Meetings and More Meetings
    • 41. The Rest of 2009
    • 42. Feedback Recap
    • 43. Master Plan: Scenario A
    • 44. Master Plan: Scenario B
    • 45. Close but No Cigar
    • 46. Post Election Direction
    • 47. School Closures Phase 1: 2011/12
    • 48. School Closure Phase 2: 2012/13
    • 49. 2010/11 Proposed Reductions
    • 50. 2012/13 Proposed Reductions
    • 51. 2011 Parcel Tax
    • 52. 3 Lessons Learned - SJ
      • “Building capacity” includes building a social context for the desired changes
      • 53. Use data and information to build scenarios and move the conversation towards consensus
      • 54. Conflict tells you where the “wins” are — so be fearless and patient with conflict
    • 3 Lessons Learned -KV
      First year optimism
      Making the complex simple
      Board members: public vs. private
    • 55. 3 Lessons Learned - MM
      Information Sharing/Board Direction
      Parcel tax lessons
      Self Interest and Dialogue
    • 56. Addendum
      http://www.alameda.k12.ca.us/index.php/district-information/school-closures/master-plan-archive
      Pivot Learning Partners
      http://www.pivotlearningpartners.org/howwework/districtredesign.html
    • 57. http://www.mikemcmahon.info/CSBACommunityEngagement.pdf