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Lean project management oxymoron or possible - ottawa - apr 2013

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  • 1. Lean Project Management Oxymoron or Possible? Mike Edwards Ottawa Agile - April 2013 @mikeeedwards mike@leanintuit.com Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 2. Two project managers! Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 3. So why do PMs seem to be such a burden !??! Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 4. Lets follow the evolution of a PM Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 5. First go hire a virgin PM Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 6. Watch them have some success ... while they don’t know any better! Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 7. Then encourage them to get certified! PMP 2013-04-02 19:52:36 2/2 New document (2/2) Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 8. They have the holy grail! • PM Body of Knowledge (PMBOK) • Program Management Standard • Portfolio Management Standard • Risk Management Standard • Earned Value Standard • Configuration Management Standard • Work Breakdown Structure Standard • Scheduling Standard • Estimating Standard • Competency Development Framework • PMBOK Government Extension • PMBOK Construction Extension Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 9. Then it starts happening! Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 10. Sound Familiar? Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 11. Does Project Management make sense? Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 12. It’s a complex world! Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 13. Partially done work Extra Processes Extra Features Task Switching Waiting Motion Defects Management Activities Eliminate Optimizing Waste the whole Lean! High Product Integrity Value Always Learning Team & People Always Focus Delivering Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 14. Examining current state They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 15. People Clients Everyone! The Public Proje ager Testers Develop Banker Sponsor Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 16. Let’s build something! • Select a developer, designer, customer, the rest are on the team • All you have to do is have the developer draw a picture in 5 mins • I’m the boss! Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 17. People Master Leadership Servant Disempowered Ownership Empowered Exclusive Collaboration Inclusive Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 18. Take the survey! Answer the People section of the survey Plot the three items on the chart and connect the dots Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 19. Process Focus on how you use a process Not what process is used Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 20. PMI Processes Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 21. Project Management Process Groups Knowledge Areas Initiating Planning Executing Monitoring Closing Process Process Process and Controlling Process Group Group Group Process Group Group 3 4. Project 4.1 Develop 4.2 Develop Project 4.3 Direct and 4.4 Monitor and 4.6 Close Project Integration Project Charter Management Plan Manage Project Control Project or Phase Management Work Work 4.5 Perform Integrated Change Control 5. Project Scope 5.1 Plan Scope 5.5 Validate Scope Management Management 5.6 Control Scope 5.2 Collect Requirements 5.3 Define Scope 5.4 Create WBS 6. Project Time 6.1 Plan Schedule 6.7 Control Management Management Schedule 6.2 Define Activities 6.3 Sequence Activities 6.4 Estimate Activity Resources 6.5 Estimate Activity Durations 6.6 Develop Schedule 7. Project Cost 7.1 Plan Cost 7.4 Control Costs Management Management 7.2 Estimate Costs 7.3 Determine Budget 8. Project 8.1 Plan Quality 8.2 Perform Quality 8.3 Control Quality Quality Management Assurance Management 9. Project 9.1 Plan Human 9.2 Acquire Project Human Resource Resource Team Management Management 9.3 Develop Project Team 9.4 Manage Project Team 10. Project 10.1 Plan 10.2 Manage 10.3 Control Communications Communications Communications Communications Management Management 11. Project Risk 11.1 Plan Risk 11.6 Control Risks Management Management 11.2 Identify Risks 11.3 Perform Qualitative Risk Analysis 11.4 Perform Quantitative Risk Analysis 11.5 Plan Risk Responses 12. Project 12.1 Plan 12.2 Conduct 12.3 Control 12.4 Close Procurement Procurement Procurements Procurements Procurements Management Management 13. Project 13.1 Identify 13.2 Plan 13.3 Manage 13.4 Control Stakeholder Stakeholders Stakeholder Stakeholder Stakeholder Management Management Engagement Engagement Copyright - Leanintuit - Mar 2013 ©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition 61Monday, 8 April, 13
  • 22. Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 23. Process Once Improving Ongoing Established Process Evolving Rigid Application Scaled Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 24. Take the survey! Answer the Process section of the survey Plot the three items on the chart and connect the dots Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 25. Product IT organizations only exists to deliver valuable products & tools to enable our customers to succeed Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 26. Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 27. Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 28. Product Control Response to change Adaptive Project Achievement Focus Customer Defined Product Definition Learned Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 29. Take the survey! Answer the Product section of the survey Plot the three items on the chart and connect the dots Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 30. What do the results tell us? Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 31. Your assessment results? They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 32. Your assessment results? They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 33. Where to from here? Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 34. Where to from here? • First figure out where you are • Listen to the people • Everyone must commit to an improvement program • Iterate! (aka: Do it again!) • For best results - get help! Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 35. A word about certifications! Copyright - Leanintuit - Mar 2013Monday, 8 April, 13
  • 36. http://leanpmsolutions.com/the-lean-pmo-is-possible/ Copyright - Leanintuit - Mar 2013Monday, 8 April, 13