DATE: August 10, 2009
TO: All Vendors
FROM: Julie Dabydeen, Buyer
State Purchasing Bureau
RE: Questions and Answers for RFP Number 2991Z1
to be opened September 3, 2009 2:00 p.m. Central Time
Following are the questions submitted and answers provided for the above mentioned
Request For Proposal. The questions and answers are to be considered as part of the
Request For Proposal.
1. In response to the sentence on page Currently there are 588 families living outside
24, under section C “The family may of the State of Nebraska who currently
live in Nebraska or another state…”, receive a form of subsidy and would be
how many families do you currently eligible for post adoption / post guardianship
have receiving subsidies outside of the services. This includes both adoption and
state? In addition, what is the guardianship.
expectation of service for those families
Please refer to the RFP, Section IV.C.
who are located out of the state?11
Project Requirements, page 24, for
information on the expectation of service to
those families who are out of state.
2. What access would contractor have to The Department will work with the Contractor
the children and family records, to make the necessary information available.
including N-Focus? What would be the
However due to confidentiality there may be
timeline for retrieval of documents from
a requirement that the adoptive parents sign
the vault? Who would requests for
a release in order for certain information to
those documents go through?
be given to the Contractor.
3. Is there any additional training required Please refer to the RFP, Section IV.C.
of staff for the RFP services? Project Requirements, page 25, and E.7.d.,
4. What is the level of responsibility of the The goal of the program described in the
contractor if parents request the child to RFP is to avoid the relinquishment of the
be relinquished from their home? What child. If the adoptive parent wishes to pursue
is the process for this occurrence? If a relinquishment as an alternative after
family makes a firm decision that they receiving or being offered post adoption
no longer want responsibility for services, the Contractor should refer the
parenting the child, what is the parent to appropriate Department staff or to
contractor’s role and responsibility? a private agency. More specific protocol will
be developed with the agency awarded the
post-adoption, post guardianship contract.
The removal or reassignment of a contractor
5. On page 11 of the RFP under item J.
or subcontractor employee would be based
Contractor Personnel it states that “The
upon performance considerations as
State reserves the right to require the
determined by the State in its sole discretion.
contractor to reassign or remove from
the project any contractor or
No formal documentation is provided.
subcontractor employee.” What are the
criteria for this removal/reassignment?
There is no provision for appeal.
Will documentation of this be provided
in writing? Will the contractor have any
ability to appeal if an employee is
6. What is the geographic distribution of See attachment A to this Addendum.
current subsidy families?
7. Is there any documentation of the This information is not available.
volume of inquiries currently received
from adoption or guardianship subsidy
recipients at HHS?
8. How are calls received regarding Issues about subsidy should be referred to
amount or issue with the subsidies the appropriate subsidy workers at the
received to be handled by the Department. Information on how to contact
contractor? these workers will be provided to the
9. On page 25 under section 2 “Direct The Department will work with the selected
Service Provision Will Include” item b, it Contractor in order for the Contractor, as
states that if callers to the toll free part of the screening process, to immediately
phone line are deemed eligible for the verify that the caller is receiving a subsidy
program then the case management and, therefore, is eligible for post adoption or
process will begin on the phone. Is this post guardianship services. Eligibility is not
when the contractor is able to begin based on the level of subsidy. The
charging for units of service? Or is it Contractor is able to begin charging units of
only when eligibility is verified through service upon determination of the eligibility of
the state (i.e. checking their subsidy the caller.
10. Is it the intention of the State to have The toll free phone line is intended to be
the toll free phone line become a crisis available to subsidized adoptive parents or
line for adoption and guardianship guardians who need assistance or support.
subsidy families? What are the This may occur, but is not limited to, crisis
expectations for services by the situations. Please refer to Section IV.C.,
contractor in response to crisis calls Item 1. Case Management and Item 2. Direct
(i.e. Safe Haven type calls)? Service Provision for the description of
expectations for services.
11. What data does the Department have Data on adoptive/guardianship parents who
regarding yearly numbers of request that the adopted child be placed
adoptive/guardianship parents who back in state custody is not available.
request that the adopted child be
placed back in state custody?
How are those requests
Currently, when an adoptive parent or
currently handled? How would
guardian contacts the Department and is
this contract change that process?
considering a request to place the child back
in the Department’s custody, the parent or
guardian is referred to the Children and
Family Services Worker who processed the
adoption when possible, or is referred to the
Department’s Adoption Specialist. Limited
consultation is provided to the parent or
guardian and they are referred to community
resources. This contract would provide for
additional attention to case management for
these families and access to services not
currently readily available to them in order to
prevent the disruption of the family.
12. Please clarify the procedure when the If the child is placed back in the
Post-Adoption provider is case Department’s custody, the Contractor would
manager for a adoption/guardian no longer be involved.
(family) and the child or children are
removed from that home back into state
care. What is the Provider of Post-
Adoption services responsible for?
Would the services of the Post-
Adoption provider immediately be
13. Can you give us the average adoption The Department does not believe that this
subsidy paid per child in Nebraska and, information is relevant to this contract.
if different, the subsidized guardianship Services provided in this contract are not
payment per child. connected to the amount of subsidy
14. Will the provider be given access to the If this becomes a relevant issue discussion
determination for subsidy information will occur between the Contractor and the
and yearly review? Department on how and if this information
would be provided.
15. Can the direct service cost exceed the The RFP does not limit the amount of direct
monthly subsidy provided to the family? service provided.
16. If the State is contacted by an adoptive/ Services can be referred by whoever is
guardian family requesting assistance appropriate.
will the State direct the family to the
Post Adoption phone number or will the
State employee /contractor call the
provider for a direct referral?
17. What are the State’s current costs for The State does not currently purchase direct
direct services to post- services to post-adoption/guardianship
adoption/guardianship families? families. However, the Department currently
has a contract with the Nebraska Foster and
Adoptive Parent Association to provide
support to foster parents and adoptive
parents including mentoring and training.
The contract, including the contract amount,
is available on the Department website at
Information about NFAPA is available at
18. Please give us examples of expenses No further guidance is provided.
or items that would be allowable as
direct service to families. Section C
Payment Schedule 2(b)
19. What is the number of subsidized See Attachment A to this Addendum.
adoptions and guardianships in each
service area? How many are out of
20. Can a bidder bid for specific service No. the bidder is expected to provide
areas rather than the entire state? services to the entire state.
21. Will HHS be dividing the services in the No. see answer to #20.
RFP among different bidders?
22. Is each service mentioned in the RFP Yes. Case management and services are
(ex. respite, support groups, therapy) limited to 90 days. Please refer to Section
all provided for a maximum of 90 IV.E.1.a.i.b. and 1.b.i.a. of the RFP.
Services provided after the 90 day period are
not be a part of this contract. However, the
Can a client remain with a
child or family may be able to continue to
therapy group or therapist they
access the service/provider if it is offered
were with under this RFP after the
through another funding source for which the
90 days under a different payment
child/family is eligible. The Contractor
should assist the family in making the
transition to other appropriate services
following the 90 day post adoption or post
23. Are the awarded agencies expected to Please refer to Section IV.C. of the RFP,
provide 100% of the services to the pages 24-26.
clients for the 90 days?