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Vendor Interactions

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  • Competition 100 Vendors Competed for 28 Pre-Qualified Slots 7 Vendors Compete for Every Work Project Requests Provide Access to High Quality Vendors / Making Better Use of Broad Range of Vendors Lower Costs Not to Exceed Rates Lower than Current Costs Template Driven Program Improve Contract Administration Process/Costs Procurement Time Improved with Administrative Board Pre-Approval of Categories and Vendors Varies with Project Size/Complexity and Agency Approval Path Process Other Program Refresh Two Years Improved Vendor Monitoring – Poor Performance Program Elimination New Program Categories Added with Demand
  • Other Re-Packaged RAPHITS Program Lower Acquisition Time with Administrative Board Category Pre-Approval Program Refresh in December
  • Transcript

    • 1. Vendor Interactions Doing Business with the Department of Information Technology
    • 2. Overview of State IT Procurement Programs Today Technology Initiative > $1M Invitation to Bid/RFP Mid-Size IT Projects < $1M Master Vendor Program (MVP) Non-Contract Need<$25K Department Purchase Order Sole Source Requests Acquisition Services Policy Specialized IT & Project Needs Direct Enterprise Contracts Telecom and Network Needs LinkMI / MMCC Contract Technology Products & Training Michigan Master Commodities Contract (MMCC) IT Staff Augmentation <$250K START Program
    • 3. Invitations to Bid
      • Overview
        • All Technology Projects > $1M or > 18 Months are Competitively Bid through the State of Michigan Invitation to Bid Process (ITB)
        • Open to All Qualified Bidders
      • Opportunities
        • Bids Posted Regularly on Acquisition Services www.michigan.gov/doingbusiness
    • 4. Master Vendor Program
      • Overview
        • Project and Staffing Services for Data Warehouse, Security, Business Requirements, and Project Development Services
        • Projects < $1,000,000 & < 18 months
        • Staff Augmentation > $250,000
      • Opportunities
        • Additional Program Categories Created as Necessary
        • Program Categories Competitive Bid Every Other Year
        • Over $35M Budgeted Annually for Projects within Program Categories
    • 5. Master Vendor Categories & Awards Data Warehouse Services: Database Administration, Application Development and Migration, Database Tools Awards: Bull, Accenture, EDS, Deloitte, IBM, Strategic Advantage, Oracle Security Services: All Aspects of the Security of the State Computer and Associated Business Operations Awards: Unisys, Dyntek, EDS, IBM, Ajilon, Accenture, Deloitte Project Development Services Services : Statement of Work Defined Technology Projects Awards: Ciber, Compuware, Covansys, EDS, Keane, Rapidigm, STG Business Requirements Services: Needs Assessment/System Design/QA Awards: Compuware, Covansys, Deloitte, EDS, Keane, American Management Systems, Strategic Advantage
    • 6. START Program
      • Overview
        • Technology Staff Augmentation
          • All Executive Branch Agencies
          • All Technology Staffing Categories
        • Contracts < $250,000 and < 12 Months
      • Opportunities
        • Program Open to Pre-Qualification Twice Annually
        • Over $15M Annually Budgeted for Technology Staff Augmentation
    • 7. Vendor Opportunities
      • Getting Started
        • Become a Registered State of Michigan Vendor
          • http://www. cpexpress .state.mi.us/
        • Check Bid Website regularly
          • http:// michigan . gov / doingbusiness /0,1607,7-146-6572---,00.html
        • Attend A Business Opportunity Forum
          • http://www. michigan . gov / doingbusiness /0,1607,7-146-6592-62348--,00.html
        • Utilize the DIT Vendor Resource Center
          • http://www. michigan . gov / dit /0,1607,7-139-18391_22369---,00.html
          • Vera Smith 517.335.5046
    • 8. Horizon Program
      • What it is…
        • A new, more effective process for suppliers to market IT services to the State of Michigan
        • A better way for the state to learn about technologies that will advance the priorities and business objectives of the state
    • 9. Horizon Program
      • And is not…
        • The Horizon Program is NOT a substitute or replacement for the RFP process
        • The Horizon Program does not take the place of a bid or pre-qualification in any way
        • It is NOT a “Meet and Greet”
    • 10. Horizon Program Overview STATE’S NEEDS AS DEFINED IN: Cabinet Action plan Agency Objectives IT Strategic Plan Standards Web Page Periodic Agency Surveys DIT Contracts & Procurement DIT Strategic Policy Bureau (Product Standards Team) New suppliers Established suppliers Michigan.gov/horizon Possible next steps:
      • RFP
      • Further study
      Feedback to supplier Presentation to Horizon Team (and any ad hoc members)
      • Up to 6 presentations per month
      • Cross-functional DIT/agency team views presentation,
      • Evaluates on merits and feasibility, and
      • Advances for further action or declines.
    • 11. Benefits
      • Know topics of interest
      • Right people at the table
      • Cross-agency audience
      • Reduced risk
      • Feedback
      • Targeted solutions
      • Solutions consistent with current standards direction
      • Increased opportunities to leverage solutions
      • Updates on emerging technologies
      For suppliers: For the state: Goal = Efficient use of everyone’s time!
    • 12. We recommend…
      • Review DIT websites for organization, mission, vision, standards, etc. (http://michigan.gov/dit)
      • Stay current on state agencies’ business and issues
      • Work in conjunction with centralized IT: DIT is the customer for all IT solutions and IT services
    • 13. … and who to call Office of Technology Partnerships George Boersma @ 517.335.1507 [email_address] IT suppliers with public/private partnership ideas for state & local governments Strategic Policy Bureau (Product Standards Board) Joel Storchan @ 517.241.7369 [email_address] Established IT suppliers with ideas to market to the state Contracts & Procurement Services Norm Buckwalter @ 517.241.8184 [email_address] New IT suppliers setting up to do business with DIT Questions regarding new or existing contracts

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