_UNION COUNTY SERVICE DELIVERY AREA

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  • 1. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals Funding Source: Work first New Jersey – NJ Department of Labor & Workforce Development Funding Period: JULY 1, 2007 – JUNE 30, 2008 Service Area: (Check One) Eastern Union County Western Union County Program Services: (Check One) TANF GA/FS Job Search Job Readiness / Life Skills Work Experience (WE) – CWEP Monitoring AWEP WE / CWEP + Job Skills Training CWEP Monitoring Related to Employment WE / CWEP + Education Related to Employment for a High School Diploma/GED WE / CWEP + Satisfactory Attendance at a Secondary School or GED Program PART I – ORGANIZATION INFORMATION A. Submitting Agency Name: Mailing Address: Telephone #: Fax#: Director: B. Training Site Name: Address: Telephone #: Fax #: Contact Person: C. Financial Representative: Telephone #: D. Type of Agency (check one) Not-for-Profit 501(c)3 County College or Vo/Tech School Private for Profit Other (specify) Authorized Signatory: Title: Date: THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 1
  • 2. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals PART II - PROPOSAL SUMMARY FUNDING SUMMARY 1. Funding Request Amount: 2. Proposed Level of Service: 3. Proposed Slot Cost: PROGRAM SUMMARY 1. Percentage of client Referrals to be enrolled in the program: 2. Total clients to be enrolled In the Program: 3. Number of clients to be served per cycle/phase 4. Percentage of client referrals to Complete the Program: 5. Total number of clients to complete program: 6. Percentage of clients to complete program: 7. Total Placements: 8. Placement Rate (# of placements / by total enrolled/served): 9. Cost per Entering Employment (Total award / total # of placements): 10. Hourly Wage at Placement: 11. Program Start Dates: 12. Program End Dates: 13. Instructional Hours: 14. Total Hours Per Day: 15. Total Hours Per Week: 16. Days of Operation: 17. Total Program Hours: 18. Site Closings, Holidays Observed, etc.: 19. Is Program accessible to Persons with Disabilities? 20. Is Transportation Provided by the Agency? 21. Is public Transportation Available to Program Site? Part III WFNJ Program Description Instructions: Please refer to the Request For Proposal Guidelines for instructions. A. Proposal Summary Provide a one page summary of your proposal. Identify the specific services you propose to provide. B. Agency Description 1. Include a brief history and services provided inclusive of geographic area, number of people served per program and client characteristics; 2. Insert the date of incorporation; 3. Include the agency’s goal or the overall purpose or mission of the agency. It encompasses all of the agency’s programmatic efforts including placement into unsubsidized employment for applicable programs. THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 2
  • 3. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals C. Statement of Need Explain why the proposed program service is needed. Identify the problems or service gaps(s). The trends, studies, needs assessments, statistics, or other information cited should be specific to Union County. If applicable to program requested, give the occupation demand areas appropriate to training. D. Program Description Describe the program in detail: 1. Give a concise picture of the daily programmatic operations 2. Description of overall proposed services: all training, supportive, outreach, and related activities 3. Indicate Curriculum Outline – Identify & list major units and hours of instruction by subject 4. Cite special staff training or expertise 5. Hours of program operation 6. Cite affiliation agreements, if applicable E. Goals & Objectives of the Program 1. Identify the broad, long-term outcomes hoped to be achieved. 2. Describe in detail how your agency will ensure that, at minimum, 50% of clients referred from UCDSS and the One-Stop will be enrolled, remain engaged and complete the program. 3. What are the measurable goals for participant outcomes? 4. What are the objectives of the program? F. Program Evaluation What internal process is in place to assess the extent to which the program is implemented as planned? Explain what the internal monitoring procedures and assessment tools will be: 1. Who will perform the evaluation? 2. How frequently will it be performed? 3. What are the criteria for success? 4. Identify the mechanism for tracking the results? 5. What type of report or statistics will be generated? 6. Who will receive the report? THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 3
  • 4. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals G. History & Expertise in Proposed Program Area What experience does the agency have in the proposed program or service area? 1. Provide a detailed description of the agency’s ability to work with our clientele (public assistance recipients), and particularly the agency’s ability to motivate the clients to attend their designated activities, keep them engaged in the activity and to complete them. 2. Has the agency ever provided the proposed program or one similar to the program in this proposal or service (currently or in the past)? 3. If yes: Detail list of projects/programs in the past 4 years How long has the program been in operation? Has it been successful? If the program ended, explain why. H. Management Capability 1. Briefly outline agency ability to establish and maintain compliance with the funding rules, governing regulations, the assurances, certifications and general provisions as it pertains to its subcontract if awarded. 2. Financial Systems - Describe agency's fiscal management systems which meets the minimum generally accepted accounting principles overall, and its relationship to the receipt and disbursement of funds if subcontract is awarded. 3. Identify what measures or processes are practiced by the agency to assure fiscal accountability. 4. Identify the individual and position title of the person the agency has delegated as the fiscal authority. I. Grant Personnel Qualifications List the key personnel who will be working directly on this contract, including names of instructors. J. Partnership / Coordination with Institutions & Organizations Describe your organization’s experience in working as a partner within a system. If applicable, describe the organization’s experience as a participant in systems that deliver educational and/or employment and training services to this population. THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 4
  • 5. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals K. Required Attachments THE REQUEST FOR PROPOSAL SHALL BE DISQUALIFIED SHOULD THE FOLLOWING ITEMS NOT BE INCLUDED IN THE PROPOSAL: 1. Most recent Audited Financial Statement; 2. Proof of tax-exempt status under Section 501c (3) of the IRS Code, if applicable 3. Chapter 531 Certification or NJDOE equivalent 4. Agency’s current Board membership list 5. Agency’s Organizational Chart 6. Historical Program Information (Attachment A) 7. Administrative Cost Line Item Budget (Attachment B) 8. Non-Debarment Statement (Attachment C) 9. Certification Regarding Lobbying Statement; (Attachment D) 10. Instruction for Certification (Attachment E) PART IV Conflict of Interest Each Grantee shall avoid organizational conflict of interest, and their personnel shall avoid personal conflict of interest or the appearance of conflict of interest in receiving financial assistance involving funds under this grant. The "New Jersey Conflict of Interest Law", Chapter 182.P.L. 1971, as amended shall apply. Where the provisions of local laws are more restrictive than those stated in this subpart, such local laws shall apply. Is your agency represented on the Union County WIB? Yes No If yes, by whom? Name: Title: THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 5
  • 6. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals Request for Proposal Appeals Policy I Policy A. The following reasons shall be grounds for automatic rejection of an application due to failure to conform to the requirements of the RFP: 1. Applicant did not meet the required application deadline 2. The application is not signed in the appropriate places. Signatures on attachments or other documents do not count as signatures on the application 3. Application is incomplete 4. Non-compliance with administrative requirements, including but not limited to absence of attachments 5. Application submitted in an unacceptable manner, e.g. telephone, fax, e-mail B. Nothing in this policy shall preclude the WIB from notifying the applicant of the deficiencies in the application; however, all corrections must be completed and received by the WIB by the application deadline as set forth in the RFP. A request for protest (appeal) shall be denied in the following instances: 1. The rejection of an application for the reasons listed in section I.A above; 2. Disagreement with review panel's exercise of its proper discretion or professional judgment in the evaluation of a proposal; and 3. As an opportunity to receive feedback regarding the perceived strengths and limitations of its proposal from the WIB RFP Review Committee. C. Unsuccessful applicants may file an appeal if there is reason to believe that there has been an unfair application of the RFP policy and / or the RFP procedure as stated in NJAC 10:3-3. D. The RFP shall become public information at the completion of the RFP process including the protest process, despite any other disclaimers submitted by the applicant to the contrary. E. The WIB shall hold all awards of contracts pending potential requests for protest of non-winning applicants. The protester must provide an explanation as to why it believes that a hearing is necessary to resolve the protest. If an appeals hearing is requested, the Contracts shall not be awarded until after the completion of the appeals process. F. The WIB may, in those instances where failure to award the contract will jeopardize the safety and welfare of the program participants, award the Contract despite the THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 6
  • 7. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals above provisions. The WIB shall document all cases where such action(s) is required and notify interested parties. II Procedures 1. All protests shall be in writing and received by the WIB within seven (7) days from the date of the announcement of the award decision. The protest shall set forth a detailed statement of the legal and factual grounds of protest including copies of relevant documents if applicable. If the protester requires a hearing, the protester must provide an explanation as to why it believes a hearing is necessary to resolve the protest. The WIB shall date stamp all protest requests upon receipt. 2. An impartial panel consisting of members of the Workforce Investment Board as deemed necessary shall review the information presented by all parties and present a recommendation to the WIB Director. 3. A review panel shall be convened and the review of the protest data shall be completed within ten (10) days from the receipt of the protest request. 4. The Chairperson of the WIB RFP Review Panel shall summarize and submit a written recommendation to the Director and all parties participating in the internal review within five (5) days from the termination of the panel review. A written decision shall b565e mailed out to the appellant. 5. The Division of Workforce Operation’s Director shall be entitled to review all records and documents referenced in the presentation of the case. Such documents, if required, shall be made available to the Division Director. 6. Parties to the protest have seven (7) days from the date of the recommended disposition to deliver to the WIB Director any written comments and exceptions to the decision. 7. A Disposition shall be made within fifteen (15) days from the date of the request and sent by mail to the petitioner. THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 7
  • 8. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals THIS PAGE WAS INTENTIONALLY LEFT BLANK FOR ATTACHMENT A. THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 8
  • 9. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 9
  • 10. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals Attachment B WFNJ Administrative Cost Line Item Budget 50% of Total Proposal Funding Request BACK UP DETAIL 1 Salaries $ - 1 Job Title and Initials % of Annual Salary $ $ 2 % of Annual Salary $ $ 3 % of Annual Salary $ $ 4 % of Annual Salary $ $ 5 % of Annual Salary $ $ 2 Fringe Benefits @ % $ - List all fringe benefits by percentage % % % % 3 Travel/ Conference $ - Give a detailed description and the amount per month X 12 months 4 Materials and supplies $ - Give a detailed description and the amount per month X 12 months 5 Other $ - Give a detailed description and the amount per month X 12 months 6 Professional Services $ - Give a detailed description and the amount per month X 12 months TOTAL BUDGET $ - THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 10
  • 11. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals ATTACHMENT C Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions ________________________________________________________________________ This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ ATTACHED INSTRUCTIONS WHICH ARE AN INTEGRAL PART OF THE CERTIFICATION) (1) The prospective recipient of Federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective recipient of Federal assistance funds is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. ________________________________________________________________ Grantor/Contractor Organization Program/Title ________________________________________________________________ Name of Certifying Official Signature Date THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 11
  • 12. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals ATTACHMENT D CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer of employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other that Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language or this certification be included in the award documents for all* sub-awards at all tiers (including subcontractors, sub-grants and contracts under grants, loans, and cooperative agreements) and that all* sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. __________________________________________________________________ Grantee/Contractor Organization Program/Title __________________________________________________________________ Name of Certifying Official Signature Date THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 12
  • 13. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals ATTACHMENT E Instruction for Certification 1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous when submitted or has become erroneous by reason of charged circumstances. 4. The terms "covered transaction," "debarred," "suspended," "intelligible," "lower tier covered transactions," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions" without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. 8. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may but is not required to check the List of Parties Excluded from Procurement or Non-procurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 13
  • 14. UNION COUNTY SERVICE DELIVERY AREA PROGRAM YEAR 2007 Work First New Jersey Request For Proposals addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. THIS RFP IS DUE ON MAY 24, 2007, 11AM, AT THE COUNTY ADMINISTRATION BUILDING, 6TH FLOOR. 14