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The Smart Scholars Early College High School Program

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  • 1. The Smart Scholars Early College High School Program- Intermediary RFP Webinar – August 31, 2009 Presenter: Joseph P. Frey Associate Commissioner, Office of Higher Education
  • 2. Smart Scholars ECHS Intermediary RFP Webinar Today’s Agenda
    • Background
    • Overview of Smart Scholars ECHS
      • Intermediary RFP
    • Questions from participants
    • via chat box
    • The recording of this webinar will be posted on our website:
    • http://www.emsc.nysed.gov/smartscholars.html
  • 3. Smart Scholars ECHS Intermediary RFP Webinar Purpose of the Smart Scholars ECHS Program
    • To increase high school graduation rates
    • To increase the number of students who complete a postsecondary credential or degree
    • Target student population: students from populations traditionally underrepresented in college
  • 4. Smart Scholars ECHS Intermediary RFP Webinar The Smart Scholars Early College High School Program
    • In 2007, the Board of Regents proposed the Smart Scholars ECHS Program to help close the student achievement gap .
    • This comprehensive program builds upon
      • programs that provide college courses to high school students
      • the active work of the Department’s opportunity programs to assist educationally at-risk students to graduate from high school and achieve success in college.
  • 5. Smart Scholars ECHS Intermediary RFP Webinar ECHS Early Research
    • Research conducted since 2002 by the American Institutes for Research and SRI International to evaluate the Early College High School Initiative (ECHSI).
    • ECHS are reaching their target populations:
      • 67% of ECHS students are members of minority groups
      • 59% qualify for free or reduced price lunches
      • 46% will be first-generation college students
    • ECHS have high attendance rates
      • Average daily attendance = 94%
      • 85% progress from one grade to the next
      • ECHSI Evaluation
  • 6. Smart Scholars ECHS Intermediary RFP Webinar ECHS Early Research
    • ECHS students are earning college credit
      • Graduates earned about a semester to one year of college credit
    • ECHS students are continuing on to college
      • 88% of ECHS graduates enrolled in college the next fall
        • 41% chose to attend four-year institutions
        • 47% chose to attend community colleges
    • ECHSI Evaluation
  • 7. Smart Scholars ECHS Intermediary RFP Webinar The Smart Scholars Early College High School Program - Overview
    • Partnerships of public schools, BOCES, or charter schools with institutions of higher education will establish approximately
    • 11 Smart Scholars
    • Early College High Schools (ECHSs).
  • 8. Smart Scholars ECHS Intermediary RFP Webinar The Smart Scholars Early College High School Program - Overview
    • First cohort of Smart Scholars ECHSs
      • Planning Year – December 1, 2009 – August 31, 2010
      • First class to begin - September 1, 2010
    • Second cohort of Smart Scholars ECHSs ***
      • Planning Year – September 1, 2010 – August 31, 2011
      • First class to begin – September 1, 2011
    • *** Contingent upon receipt of an appropriation from the NYS Legislature in the 2010-2011 State budget
  • 9. Smart Scholars ECHS Intermediary RFP Webinar The Smart Scholars Early College High School Program - Overview
    • Partnerships of the following entities are eligible to respond to the RFP:
    Proprietary IHEs Charter Schools Independent IHEs Partnering With BOCES Public IHEs (SUNY/CUNY) Public Schools, especially high or very high need
  • 10. Smart Scholars ECHS Intermediary RFP Webinar The Smart Scholars Early College High School Program - Definitions
    • LEA = local education agency
    • Public schools, BOCES and charter schools within NYS
    • Preference will be given to LEAs classified as “high need” or “very high need”
    • IHE = institutions of higher education
    • SUNY, CUNY, independent and proprietary colleges and universities
    • 2- & 4-year
    • Must be accredited, http://ope.ed.gov/accreditation/
    • Programs must be registered by NYSED,
    • http://www.highered.nysed.gov/ocue /
  • 11. Smart Scholars ECHS Intermediary RFP Webinar Intermediary
    • Intermediary : a research and consulting organization that has demonstrated experience in the
    • recruitment of qualified educators
    • development of academic support services
    • curriculum development
    • development, implementation and evaluation of assessment tools
    • ECHS framework
    • Intermediary will assist with
    • promoting best practices across the schools
    • coordinating statewide leadership training opportunities
    • importing and translating best practices from other states
    • One intermediary will be selected
  • 12. Smart Scholars ECHS Intermediary RFP Webinar Contract Period - Intermediary
    • Proposals must be postmarked by November 1, 2009
    • Applicants will be informed by December 1, 2009
    • Intermediary projected start date:
      • Planning Period: December 15, 2009
    • Contract Period - December 15, 2009 to August 31, 2013
  • 13. Smart Scholars ECHS Intermediary RFP Webinar Overview of Intermediary RFP – Mandatory Requirements
    • The selected intermediary must
    • meet criteria and qualifications established by USNY.
    • be a research and consulting organization that possesses demonstrated technical experience in developing high schools partnered with institutions of higher education
    • Must sign and return Appendix D (Agreement to meet Mandatory Requirements) with proposal.
  • 14. Smart Scholars ECHS Intermediary RFP Webinar Overview of Intermediary RFP – Eligibility Requirements
    • A deep understanding of how to create a college-going culture
    • Experience in the recruitment of appropriate classroom staff
    • Ability to deliver instructional and leadership training
    • Knowledge of secondary and postsecondary education organizational structures
    • Understanding of New York State law and regulations
  • 15. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP – Eligibility Requirements
    • Commitment to working in a diverse setting to support the achievement of students who are underrepresented in higher education
    • Track record of project, fiscal and grant management expertise
    • Ability to work cooperatively with an array of partners
    • Skill in developing educational assessment tools and in assessing student progress
    • Experience in providing professional development opportunities and training to educational personnel
  • 16. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP- Required Elements of Proposal
    • Proposal Summary: (limited to 1 page)
    • Proposal Narrative: limited to 25 pages, single-spaced on 8.5” X 11” paper with 1” margins on all sides. Font may not be less than 11 point.
  • 17. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP – Eligible Activities – Pre-Opening Planning Phase
    • The selected intermediary will assist the Smart Scholars ECHS partnerships in the Pre-Opening Planning Phase :
    • Coordinate Smart Scholars ECHS
      • high school and college faculty
      • support services
      • calendars and transportation
      • establishing on-going governance structures
    • Provide technical assistance in the development of a budget and business plan
  • 18. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP – Eligible Activities – Pre-Opening Planning Phase
    • Articulation: Assist the Smart Scholars ECHS partnerships in:
      • preparing a detailed MOU between the ECHS partners
      • working toward the goal of statewide articulation between New York State’s 2- and 4-year colleges and universities.
    • Engage the Smart Scholars faculty and staff to design an aligned curriculum and standards and a sequence of courses
    • Provide guidelines for student recruitment and develop selection criteria and strategies
  • 19. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP – Eligible Activities – Implementation Phase
    • Engage school and instructional leaders for peer learning activities
    • Conduct school visits, to trouble shoot, problem solve and identify practices that can be shared
    • Connect the Smart Scholars ECHS Partnerships with the national early college high school movement.
    • Provide support and information regarding additional fund-raising to support the ECHS partnerships beyond the life of the grant
    • Evaluate academic and social support services (e.g. counseling staff advisors)
  • 20. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP – Eligible Activities – Implementation Phase
    • Support the partnership liaisons in joint planning with the LEA and support the principal/program director/school leader’s coordination with the IHE
    • Help to develop assessment tools and instruments, providing a data-driven feedback loop, including a plan for using results to:
      • evaluate college-readiness
      • student outcomes
      • program success
      • determine improvements needed
      • to refine the assessment model
    • Identify professional development for Smart Scholars ECHS college and high school faculties
  • 21. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP – Eligible Activities – Implementation Phase
    • The Intermediary will develop a rubric for providing USNY the following data:
    • Documentation of meetings and outcomes
    • Methods and results of outreach to students, schools, parents, etc
    • Quarterly fiscal reports, partnership budgets
    • Hiring plans
    • Student recruitment plans
    • Collection and assessment of data
  • 22. Smart Scholars ECHS Intermediary RFP Webinar Summary of Submission Documents - to be submitted with proposal
      • Application Cover Sheet and Checklist
      • Resumes of key staff
      • Project Work/Management Plan
      • Documentation of experience with Early
      • College High Schools movement
      • Documentation of other resources
      • Proposal Budget
      • Signed Ability to Meet Mandatory Requirements
      • form
      • Five (5) references with contact information
      • Samples of successfully completed projects
  • 23. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP- Evaluation Criteria - Technical (75 points total)
    • Experience (43 points)
      • Understands and has the capacity to create a college-going culture
      • ( 10 points max ).
      • Demonstrated understanding of NYS laws and regulations and the University of the State of New York ( 6 points max ).
      • Significant, documented skill in developing, implementing and evaluating educational assessment tools ( 6 points max ).
      • Demonstrated ability to work cooperatively with an array of partners
      • ( 15 points max ).
      • Experience in recruiting appropriate staff in early college high schools with ample classroom and leadership skills ( 6 points max ).
  • 24. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP- Evaluation Criteria - Technical (75 points total)
    • Management (32 points)
      • Narrative provides a detailed description of the roles and responsibilities of the employees of the intermediary organization dedicated to this project ( 15 points max ).
      • Soundness of the applicant’s plan of work, timetable, staff and student recruitment plans ( 10 points max ).
      • Ability to deliver instruction and leadership training as well as other professional development ( 7 points max ).
  • 25. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP- Evaluation Criteria – Financial Criteria(25 points)
    • The narrative provides a detailed description of the financial and budgetary implications of the project ( 8 points max )
    • Demonstrated, successful track record of project, fiscal and grant management expertise ( 9 points max ).
    • A cost-effective approach to implementing the proposal ( 8 points max ).
  • 26. Smart Scholars ECHS Intermediary RFP Webinar Overview of the Intermediary RFP- Method of Award
    • Aggregate score will be calculated
    • Minimum score 70 points
    • USNY reserves the right to cancel the RFP if it is in the best interest of the University
  • 27. Smart Scholars ECHS Intermediary RFP Webinar Q & A
    • At this time, questions will be taken using the chat feature.
    • We will give you a few moments to type in your questions, and address them in the order that they are posted.
    • A link to the recording of this webinar and all questions and answers will be posted to the following website:
    • http://www.emsc.nysed.gov/smartscholars.html
  • 28. Smart Scholars ECHS Intermediary RFP Webinar Questions
    • Questions must be submitted to: [email_address]
  • 29. Thank you for attending the Smart Scholars ECHS Program-Intermediary RFP Webinar