TELECOMMUNICATIONS, INTERNET ACCESS, AND INTERNAL CONNECTIONS

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TELECOMMUNICATIONS, INTERNET ACCESS, AND INTERNAL CONNECTIONS

  1. 1. Request for Proposal (RFP) TELECOMMUNICATIONS, INTERNET ACCESS, AND INTERNAL CONNECTIONS Plymouth Youth Center Anne Little Long Executive Director Date Issued: December 19, 2000 Proposers conference 10:00 a.m., January 3, 2001 Return Date: 3:00 p.m., January 9, 2001 Return To: Plymouth Youth Center 2301 Oliver Avenue North Minneapolis, Minnesota 55411-1878 612-522-6501 Method of Return: U.S. Mail, Private Mail Service Carriers, or Personal Delivery to above location only.
  2. 2. Request for Proposal Telecommunications, Internet Access, and Internal Connections Table of Contents 1. OVERVIEW....................................................................................................................................... 1 1.1 Objective of this RFP .............................................................................................................. 1 1.2 Plymouth Youth Center........................................................................................................... 1 1.3 Scope of Products and Services in this RFP.......................................................................... 1 1.4 Evaluation Timetable .............................................................................................................. 2 1.5 Universal Services Program Considerations .......................................................................... 2 2. PROPOSAL AND RFP INSTRUCTIONS ......................................................................................... 3 2.1 Special Terms and Conditions................................................................................................ 3 2.1.1 Issuing Agent................................................................................................................. 3 2.1.2 Submission Requirements ............................................................................................ 3 2.1.3 Interpretation of RFP..................................................................................................... 4 2.1.4 Other Information .......................................................................................................... 4 2.2 General Response Requirements .......................................................................................... 4 2.2.1 Proposal Effective Period.............................................................................................. 5 2.2.2 Retention of Vendor Material ........................................................................................ 5 2.2.3 Award or Rejection of Vendor Proposals...................................................................... 5 2.3 Proposal Content Requirements............................................................................................. 5 2.3.1 Transmittal Letter .......................................................................................................... 6 2.3.2 Table of Contents.......................................................................................................... 6 2.3.3 Vendor Information........................................................................................................ 6 2.3.4 Proposal Content and Format....................................................................................... 6 2.3.5 Exceptions to RFP ........................................................................................................ 6 2.3.6 Compliance with Law .................................................................................................... 6 3. LEGAL REQUIREMENTS .............................................................................................................. 13 3.1 Terms and Conditions........................................................................................................... 13 3.2 General Requirements.......................................................................................................... 13 3.2.1 Liability and Insurance ................................................................................................ 13 3.2.2 Compliance with Laws ................................................................................................ 13 3.2.3 Acceptance of Proposals ............................................................................................ 13 3.2.4 Sub-Vendors ...............................................................................................................14 © 2000 Plymouth Youth Center Page i
  3. 3. Request for Proposal Telecommunications, Internet Access, and Internal Connections 4. TELECOMMUNICATIONS SERVICES.......................................................................................... 15 4.1 Intra-LATA Long Distance Service ....................................................................................... 15 4.2 Inter-State and International Long Distance Service............................................................ 16 4.3 Data Connection Service ...................................................................................................... 16 4.4 Telephone Service ................................................................................................................17 5. INTERNET ACCESS ......................................................................................................................18 5.1 Internet Service.....................................................................................................................18 5.1.1 Dedicated Internet Access Circuit............................................................................... 18 5.1.2 Domain Name Registration and other web related charges....................................... 19 5.1.3 Primary Domain Name Service (DNS) and Secondary DNS ..................................... 19 5.1.4 Firewall and Filter Service........................................................................................... 19 5.1.5 Caching Service .......................................................................................................... 19 5.1.6 E-mail Service ............................................................................................................. 19 5.1.7 Web Hosting................................................................................................................19 5.1.8 Hardware and Software .............................................................................................. 20 5.1.9 Installation and Maintenance ...................................................................................... 20 6. TECHNOLOGY INFRASTRUCTURE ............................................................................................ 21 6.1 Technology Facilities ............................................................................................................ 21 6.1.1 Space for Distribution Frames .................................................................................... 21 6.1.2 Backboards and rack frames ...................................................................................... 22 6.1.3 Cable tray ....................................................................................................................23 6.1.4 Sleeves and firestop.................................................................................................... 23 6.1.5 Outlet boxes and raceway........................................................................................... 24 6.1.6 Connections to serving utilities ................................................................................... 25 6.1.7 Space configurations................................................................................................... 25 6.2 Cabling ..................................................................................................................................30 6.2.1 Cable and termination ................................................................................................. 30 6.2.2 Patch panels................................................................................................................ 31 6.2.3 Patch Cables ...............................................................................................................31 6.2.4 Outlets .........................................................................................................................32 6.2.5 Testing and Certification ............................................................................................. 33 6.2.6 Warranty......................................................................................................................33 6.2.7 Plant Record System .................................................................................................. 33 6.3 Equipment .............................................................................................................................34 6.3.1 Data System................................................................................................................34 © 2000 Plymouth Youth Center Page ii
  4. 4. Request for Proposal Telecommunications, Internet Access, and Internal Connections 6.3.2 Telephone System ...................................................................................................... 35 6.3.3 Broadband System...................................................................................................... 38 6.3.4 Warranty......................................................................................................................39 7. ADDITIONAL PROVISIONS........................................................................................................... 40 7.1 General Responsibilities ....................................................................................................... 40 7.1.1 Prime Vendor .............................................................................................................. 40 7.2 Installation .............................................................................................................................40 7.2.1 Workmanship and Inspections.................................................................................... 40 7.2.2 Access.........................................................................................................................41 7.2.3 Equipment Storage ..................................................................................................... 41 7.2.4 Availability of Power and Light .................................................................................... 41 7.3 Documentation......................................................................................................................42 7.4 Warranties and Maintenance................................................................................................ 42 7.5 Service response ..................................................................................................................42 © 2000 Plymouth Youth Center Page iii
  5. 5. Request for Proposal Telecommunications, Internet Access, and Internal Connections 1. OVERVIEW 1.1 Objective of this RFP The Plymouth Youth Center (herein after PYC) wishes to establish a multi-year agreement with one or more suppliers for telecommunications, Internet access and internal connections requested in this request for proposal (RFP). PYC seeks to award this RFP to prime vendors in each service area, however, it will consider combined proposals or proposals for isolated products and services and may award one or more than one contract to fulfill the RFP. Vendors have the latitude to suggest alternative approaches, services and products as they see fit in addition to those specified, which should form a base proposal for all vendors in their respective areas. 1.2 Plymouth Youth Center Plymouth Youth Center, located in North Minneapolis, is a nonprofit human service organization serving school-age youth and families. PYC, through its Alternative School division, has served over 5,000 area youth since its founding in 1969. This year's graduating class includes 33 persons who have found success beyond the conventional environment of the public and private school systems in the area. Over the next five years, PYC expects that its Alternative School division will more than double, requiring new space and services–and a new vision–to meet the need. PYC's Alternative School includes four sites, all in Minneapolis: • Administration, 2301 Oliver • Capri Learning Center, 2027 West Broadway • Lyndale Learning Center, 2519 Lyndale Avenue North • New High School, 2021 West Broadway. 1.3 Scope of Products and Services in this RFP PYC wishes to establish multi-year agreements with Vendors in each of these areas: • Long distance service including intra-LATA, inter-state and international service • Local telephone service • Data connection service • Internet services • Technology systems including, facilities, cabling and equipment for data, telephone and instructional television systems. Deliveries of products and services will not occur before July 1, 2001, coincident with e- rate funds disbursement. Since exact needs may change over the next six months, PYC reserves the right to incrementally increase or decrease the scope of work prior to delivery or installation. © 2000 Plymouth Youth Center Page 1
  6. 6. Request for Proposal Telecommunications, Internet Access, and Internal Connections 1.4 Evaluation Timetable The following section outlines important dates regarding the RFP evaluation. • File E-rate Form 470 for requested products/services December 12, 2000 • Issue RFP to potential vendors December 19, 2000 • Deadline for submission of questions 5:00 p.m. January 2, 2001 • Bidders conference 10:00 a.m. January 3, 2001 • RFP response deadline 2:00 p.m. January 9, 2001 • Vendor selection January 15, 2001 • Complete review by legal staff January 15, 2001 • Develop contract and statement of work January 17, 2001 • Official award and sign contract January 17, 2001 • File e-rate form 471 January 18, 2001 1.5 Universal Services Program Considerations The Federal Communications Commission (FCC) adopted rules on May 7, 1997 as required by the Telecommunications Act of 1996 that provides subsidy matching funds for telecommunication products and services for K-12 schools and public libraries. The rules were incorporated into the FCC's Universal Service Order (CC Docket No, 96-45). The Order acts to ensure that eligible schools and libraries have affordable access to modem telecommunication services, internal connection and the Internet. This Universal Service discount program is also called "E-rate." in the schools and libraries community. Under the Universal Service program, PYC’s schools are eligible for 90% discounts on Internet services, telecommunications services and internal network infrastructure. To be eligible, schools must follow procedures required by the Schools and Library Division (SLD) of the Universal Service Administrative Company (USAC) , which oversees the Universal Service provisions of the Telecommunications Act of 1996. Under the program, vendor receive the full amount they contract for, however, payment for the eligible goods and services is split between school and the Universal Service fund. Vendors must: • Apply for Service Provider Identification Number (SPIN) and provide it with the bid proposal. Call the SLD at 888-641-8722 for additional information • Agree that the school's portion of the contract is subject to the availability of the discount to the schools on a year by year basis. • Separate ineligible services and equipment from eligible services and equipment and include start and completion dates for the work on each invoice. • Agree to invoice USAC for the discount amount using their forms and procedures. • Agree to invoice PYC only for the after-discount amount. • Agree to assist PYC in resolving administrative issues that arise from the Universal Service program. © 2000 Plymouth Youth Center Page 2
  7. 7. Request for Proposal Telecommunications, Internet Access, and Internal Connections 2. PROPOSAL AND RFP INSTRUCTIONS Throughout the remainder of this Request for Proposal document, the following references apply: RFP: this document representing the Request for Proposal. PYC: refers to Plymouth Youth Center, which is seeking to acquire a new Telecommunications, Internet Access and Internal Wiring Solution. Vendor: refers to companies, organizations and providers responding to this RFP. Sub-vendor: refers to companies, organizations and providers having a contract relationship with the Vendor to perform part of the work of the contract. 2.1 Special Terms and Conditions 2.1.1 Issuing Agent Communication regarding the RFP should be referred to: Michael Johnson Plymouth Youth Center 2301 Oliver Avenue North Minneapolis, Minnesota 55411-1878 612-522-6501 fax - 612-522-2519 johnson.m@PYC-mpls.org Submit questions in writing. Answers will be distributed in text to RFP Vendors by addendum before the RFP deadline. 2.1.2 Submission Requirements Submit one original proposal without pricing information along with four copies in a sealed envelope labeled “Telecommunications, Internet Access and Internal Connections Concept Proposal”. Submit one original cost proposal with fee schedules along with four copies in a separate sealed envelop labeled “Telecommunications, Internet Access and Internal Connections Proposal Cost Proposal”. Submit the Concept and Cost Proposals in a single package that is labeled on the outside: Proposal Telecommunications, Internet Access and Internal Connections Due 2:00 p.m. January 2, 2001 © 2000 Plymouth Youth Center Page 3
  8. 8. Request for Proposal Telecommunications, Internet Access, and Internal Connections Submit proposal envelope to: Plymouth Youth Center 2301 Oliver Avenue North Minneapolis, Minnesota 55411-1878 PYC will prepare and negotiate a contract with the selected Vendor(s) and give consideration, to the extent possible, to Vendor's standard contract and agreement. 2.1.3 Interpretation of RFP Carefully examine the Request for Proposal requirements, specifications and conditions and fully understand the services required. If any Vendor finds discrepancies or omissions in this RFP, or is in doubt as to the meaning of a particular requirement, submit notifications and questions in writing or via e-mail for interpretation, correction or clarification. Any change required in the RFP will be made by written addendum delivered to each Vendor that is recorded as receiving an RFP. 2.1.4 Other Information RFP Revision: If it is necessary to revise any part of this RFP, written addendum will be delivered to Vendors recorded as receiving an RFP. Selection Committee: Proposals will be evaluated by a team consisting of PYC representatives and their advisors. They will make final recommendation to the Executive Committee. The Executive Committee will recommend the final Vendor to the Chief Executive Officer who will engage the contract. Oral Presentations: Vendors who submit a proposal may be asked to make an oral presentation or demonstration of their proposal products or services to the Selection Committee. Presentations provide an opportunity for the Vendor to clarify its proposal and demonstrate its proposed products or services to ensure a thorough and mutual understanding of the project. Final Approval: The final award of this proposal is contingent upon the approval of the Chief Executive Officer. Vendor Notification: Vendors responding to the original RFP will be notified of their selection or rejection on the date of Vendor selection. 2.2 General Response Requirements This section addresses general requirements for the Vendor to consider in preparing their proposal. PYC reserves the right to waive informalities in the proposals submitted and waive minor discrepancies in the proposal process. © 2000 Plymouth Youth Center Page 4
  9. 9. Request for Proposal Telecommunications, Internet Access, and Internal Connections PYC may make inquiries necessary to determine the qualifications and integrity of any Vendor. Evidence may be requested to verify financial stability, performance on projects of a similar nature, performance with vendors and subcontractors, performance in a timely manner or to verify personnel, certifications, qualifications, capabilities, equipment and facilities. Those entities providing costs for material and service to the Vendors shall be qualified to do so as defined in this RFP. PYC may reject proposed subcontractors when it cannot be demonstrated that they are qualified to accomplish the work. Vendors are encouraged to propose additions or enhancements to the services, features or other requirements of this RFP or any awarded contract. These additions, improvements or enhancements may be proposed to save money, to improve performance or for any other purpose which presents a service advantage to PYC. As part of the proposed changes, submit a complete proposal for evaluation. Those proposed service additions or enhancements that are acceptable will be processed as modifications to the contract or as new contracts as appropriate. PYC will not be liable for proposal preparation costs or any delay in acting upon proposals. Vendors may withdraw, in whole or in part, any proposal not accepted within the period specified in the proposal. 2.2.1 Proposal Effective Period Proposals remain in full effect for at least 30 days after the closing date for the RFP responses. 2.2.2 Retention of Vendor Material PYC reserves the right to retain proposals, excluding proprietary documentation, regardless of which response is selected. 2.2.3 Award or Rejection of Vendor Proposals Final award will be made to the Vendor offering the system solution deemed to be in the best advantage to PYC. PYC will be the sole judge in making such determination. PYC reserves the right to reject any or all proposals. Incomplete or unresponsive statements in connection with a proposal may be sufficient cause for its rejection. Although cost is a major concern, it will not be the sole factor considered. The decision as to the acceptance of any proposal under this contract is final. 2.3 Proposal Content Requirements Present proposal in a single 3-ring binder divided into sections by tab index sheets. Attachments not included in the binder should be clearly labeled and tied to the proposal. The proposal should be as clear, complete and consistent. Present factual assumptions used to develop the proposal. Offering to meet the requirements of the RFP or reference to the RFP will be considered incomplete. Each representation of fact or future performance will be incorporated into the contract as a warranty by the respondent. Selection of a successful proposal is not the end of the © 2000 Plymouth Youth Center Page 5
  10. 10. Request for Proposal Telecommunications, Internet Access, and Internal Connections contractual process; further negotiation over the contract terms and conditions will be necessary, which, in and of itself, could change the Vendor of choice. 2.3.1 Transmittal Letter Include a cover letter and introduction that includes the company name and address of the Vendor and the name, address and telephone number of the person acting as the contact for matters concerning the proposal and the person who will be authorized to make legal representations for the Vendor. Indicate whether the Vendor is an individual, partnership or corporation. The letter is to be signed by an officer or agent of the Vendor who is authorized to legally bind the Vendor. 2.3.2 Table of Contents The Table of Contents and proposal will conform to the order, headings and sub- headings of this RFP as appropriate. 2.3.3 Vendor Information Include the Vendor Information page and response to questions. Vendor Information page follows. 2.3.4 Proposal Content and Format At a minimum, provide information requested in this RFP including vendor information sheet and pricing information. Provide an Executive Summary which summarizes the Proposal. Describe the solution you are proposing and how it meets the RFP. Include alternative solutions with a cost/benefit analysis. Include information about service response. 2.3.5 Exceptions to RFP Note any exceptions to the requirements and conditions where applicable. If exceptions are not noted, PYC assumes that the Vendor’s proposals meet stated requirement. 2.3.6 Compliance with Law Address the potential, if any, for conflict of interest. Comply with federal, state and local laws, statutes and regulations, in particular, those addressing conflict of interest. © 2000 Plymouth Youth Center Page 6
  11. 11. Request for Proposal Telecommunications, Internet Access, and Internal Connections Vendor Information (Complete this information sheet and submit with Concept Proposal.) Undersigned agrees to furnish the products and services presented in the attached Concept Proposal at the prices and terms stated in the Cost Proposal subject to the general conditions of the Cover Letter and the specific conditions identified in the RFP. Company:_______________________________________________________ Address:________________________________________________________ _______________________________________________________________ City: __________________________ State ________ Zip ________________ Signed:_________________________________________________________ Printed:_________________________________________________________ Title _______________________________________ Date: ______________ Phone: __________________________ Federal Tax ID # ________________ E-Rate SPIN # ______________ (Please respond in writing to the following questions on additional pages.) 1. State the nature and scope of your business. 2. How long has your company been licensed to do business? 3. State your business philosophy and mission statement. 4. State your approach to knowledge acquisition and evaluation of new technologies. Indicate what procedures are in place to maintain the base of knowledge in the firm. 5. State whether your organization pursues business on a national, regional or local scale. 6. State your ongoing commitment to customers. State approximately how many K-12 or public-sector clients have you served. 7. Provide three success stories that describe similar work accomplished for K-12 schools, if possible. Include references to corroborate your statements. 8. Provide the identity of three current K-12 or public sector projects, if possible, with references. © 2000 Plymouth Youth Center Page 7
  12. 12. Request for Proposal Telecommunications, Internet Access, and Internal Connections Pricing Information (Complete this information sheet and submit with Cost Proposal.) Undersigned agrees to furnish the products and services presented in the attached Cost Proposal at the prices and terms stated in the Cost Proposal subject to the general conditions of the Cover Letter and the specific conditions identified in the RFP. Company:_______________________________________________________ Address:________________________________________________________ _______________________________________________________________ City: __________________________ State ________ Zip ________________ Signed:_________________________________________________________ Printed:_________________________________________________________ Title _______________________________________ Date: ______________ Phone: __________________________ Federal Tax ID # ________________ E-Rate SPIN # ______________ Include information as requested in the following tables. Include copies of these forms or complete facsimiles with the Cost Proposal © 2000 Plymouth Youth Center Page 8
  13. 13. Request for Proposal Telecommunications, Internet Access, and Internal Connections Pricing Information page 2 Intra-LATA long distance service Service Monthly service Call cost per Minimum call Call timing Minimum Service fee for plan charge minute time increment monthly bill under billing Include descriptions of service plan options. Provide complete pricing for other services including directory information, operator assistance and cancellation or change of service charges. Inter-state long distance service Service Monthly service Call cost per Minimum call Call timing Minimum Service fee for plan charge minute time increment monthly bill under billing Include descriptions of service plan options. Provide complete pricing for other services including directory information, operator assistance and cancellation or change of service charges. International long distance service Service Monthly service Call cost per Minimum call Call timing Minimum Service fee for plan charge minute time increment monthly bill under billing Include descriptions of service plan options. Provide complete pricing for other services including directory information, operator assistance and cancellation or change of service charges. Local telephone service Service One-time Monthly Call cost per Minimum call Minimum Service fee for plan setup fee service charge minute time monthly bill under billing Include descriptions of service plan options. Provide complete pricing for other services including directory information, operator assistance and cancellation or change of service charges. © 2000 Plymouth Youth Center Page 9
  14. 14. Request for Proposal Telecommunications, Internet Access, and Internal Connections Pricing Information page 3 Data connection service Service plan One-time Monthly service Monthly service Monthly service charge setup fee charge (1 year charge (3 year (5 year contract) contract) contract) T1 to three sites T3 to three sites T3 to New High School Three T1s to New High School Setup fee includes costs for service, equipment and labor to install connection equipment. Include other appropriate service plans. Provide complete descriptions of service plan options. Provide complete pricing for ancillary services that are part of data connection services. Failure to disclose costs may result in termination of contract negotiations. Internet services Service item One-time setup Monthly service Monthly service Monthly service fee charge (1 year charge (3 year charge (5 year contract) contract) contract) Dedicated T1 access Dedicated T3 access 5 Mbps fractional T3 15 Mbps fractional T3 30 Mbps fractional T3 Domain name registration Primary and secondary DNS Firewall services Caching services Web hosting services E-mail service Routers and connection equipment Support Maintenance Data connection (optional) Setup fee includes costs for service, equipment and labor to install equipment. Include other appropriate services or service plans and service cost breakdowns which may apply. Provide complete descriptions of service plan options. Provide complete pricing for ancillary services that are part of Internet services. Failure to disclose costs may result in termination of contract negotiations. © 2000 Plymouth Youth Center Page 10
  15. 15. Request for Proposal Telecommunications, Internet Access, and Internal Connections Pricing Information page 4 Technology facilities (base proposal) Site Total Installation Value of PYC (no entries) Monthly fee for 3 invoice year maintenance Administration Capri Learning Center Lyndale Center New High School. Installation includes complete cost for material, equipment, labor and other services. Maintenance service is after 1 year warranty period for contract duration of three years. Include other appropriate facilities plans. Provide complete descriptions of plan options including cost breakdown as for base plan. Provide complete pricing for ancillary services that are part each plan. Failure to disclose costs may result in termination of contract negotiations. Cabling (base proposal) Site Total Installation Value of PYC Cost for 25 year (no entries) invoice warranty extension Administration Capri Learning Center Lyndale Center New High School. Installation includes complete cost for material, equipment, labor and other services. Include other appropriate facilities plans. Provide complete descriptions of plan options including cost breakdown as for base plan. Provide complete pricing for ancillary services that are part each plan. Failure to disclose costs may result in termination of contract negotiations. © 2000 Plymouth Youth Center Page 11
  16. 16. Request for Proposal Telecommunications, Internet Access, and Internal Connections Pricing Information page 5 Data equipment (base proposal) Site Total Installation Value of PYC Cost for 3 year Monthly fee for 3 invoice warranty extension year maintenance Administration Capri Learning Center Lyndale Center New High School. Telephone equipment (base proposal) Site Total Installation Value of PYC Cost for 3 year Monthly fee for 3 invoice warranty extension year maintenance Administration Capri Learning Center Lyndale Center New High School. Television equipment (base proposal) Site Total Installation Value of PYC Cost for 3 year Monthly fee for 3 invoice warranty extension year maintenance Administration Capri Learning Center Lyndale Center New High School. Installation includes complete cost for material, equipment, labor and other services. Maintenance service is after 3 year warranty period for contract duration of three years. Include other appropriate alternative equipment plans. Provide complete descriptions of plan options including cost breakdown as for base plan. Provide complete pricing for ancillary services that are part each plan. Failure to disclose costs may result in termination of contract negotiations. © 2000 Plymouth Youth Center Page 12
  17. 17. Request for Proposal Telecommunications, Internet Access, and Internal Connections 3. LEGAL REQUIREMENTS 3.1 Terms and Conditions Quotations of price and schedule in this RFP remain in effect for six months after opening of the proposal. PYC reserves the right to narrow the scope of the project from this document at any time prior to signing the contract. Payment schedule will be negotiated and attached as an addendum prior to signing the contract. When a contract is awarded to a Vendor, it shall be signed within seven days. At contract signing, the vendor will furnish a Performance and Payment Bond with good and sufficient sureties, satisfactory to PYC, in the amount of 100% of the accepted proposal, in force for the life of the project. The vendor further agrees that in the event of the Vendor’s default or breach of agreements of this proposal, the bond shall be forfeited as liquidated damages. 3.2 General Requirements 3.2.1 Liability and Insurance The successful Bidder will furnish evidence of insurance coverage for $1,000,000 in General Liability, Bodily Injury and Property Damage insurance with Products and Completed Operations Coverage in addition to Worker’s Compensation. Vendor shall, without delay, make good any claim for damage, injury or loss caused by the Vendor's equipment or personnel in the performance of work of this contract. Vendor holds PYC harmless and indemnifies PYC from expenses, liability or payment arising from injury or death to person or persons or damage to property in which work is accomplished arising from an act of intent, negligence or omission of the Vendor or other party directly or indirectly contracted or employed by the Vendor or who is acting under the Vendor's supervision in accomplishing the work of this contract. 3.2.2 Compliance with Laws Services furnished in this contract must comply with applicable federal, state and local laws, codes and regulations. 3.2.3 Acceptance of Proposals PYC reserves the right to accept or reject any or all proposals and parts of proposals. Failure to observe instructions and conditions may constitute grounds for rejection of a proposal. Proposals may be excluded from consideration for failure to comply with the specifications of this RFP. © 2000 Plymouth Youth Center Page 13
  18. 18. Request for Proposal Telecommunications, Internet Access, and Internal Connections 3.2.4 Sub-Vendors At the Award of contract, PYC will determine the acceptability of proposed Sub- vendors. If, by using the same criterion as for Vendors, PYC determines that a proposed Sub-vendor is not acceptable, the Vendor shall propose a substitute Sub-vendor that is acceptable to PYC. Vendor makes no substitution for Sub- vendor unless approved in writing by the PYC. PYC's approval of a Sub-vendor does not relieve the Vendor of responsibilities, duties and liabilities under the contract. The Vendor remains responsible to PYC for the acts or faults of any Sub-vendor and their employees. The Vendor shall require each Sub-vendor to be bound to PYC and the Vendor by the terms of this contract in full. Such agreement shall preserve and protect the rights of PYC with respect to the work performed by the Sub-vendor. If requested by PYC, the Vendor shall provide a copy of the contract between the Vendor and Sub-vendor for review. © 2000 Plymouth Youth Center Page 14
  19. 19. Request for Proposal Telecommunications, Internet Access, and Internal Connections 4. TELECOMMUNICATIONS SERVICES Provide telecommunication services that meet the following specifications, which define minimum requirements. If an alternative is proposed, describe the alternative and how it meets the spirit of the specification. PYC understands that some services may not exactly meet all specifications. The intent is to select a product as close to or better than the specifications described. Minor discrepancies may be waived at the sole discretion of PYC. The performance parameters for Public Switched Telephone connections are as follows: • Digital transmission parameters must satisfy the values and ranges set forth in AT&T’s Publication 62411. • The grade of service (GOS) of blockage cannot exceed 3 percent for each of access and egress and 1 percent for transport. The GOSs will be determined using the monthly busy- hour traffic data. • The call-setup delay cannot exceed 550 milliseconds on average and 900 milliseconds for the ninety-fifth percentile over the twenty-four-hour period. • The availability of services must be at least 99.5 percent. The voice calls must automatically intercept to recorded announcements when a call cannot be completed. At a minimum, announcements must be provided for the following conditions: number disconnected, number reassigned, partial dial, incorrect number of digits dialed, timeout during dialing, network congestion, preemption of access for emergency service, and the denial of access to off-net and international calls or other calling services. The Vendor is responsible for any connections required to local exchange carriers (LECs). PYC seeks a Vendor to provide support and make recommendations for telecommunications services that include local telephone service, local and long distance service, cellular phones and pagers. Provide a cost to coordinate moves, adds and changes for the telephone system. Vendor will audit bills for telecommunications services to confirm their accuracy regarding services actually being delivered and appropriate pricing under existing contracts. 4.1 Intra-LATA Long Distance Service PYC solicits proposals from telecommunications providers for outbound intra-LATA long distance telephone service. Inbound services are not part of this request. Specify all charges, including recurring or maintenance service fees as well as call cost per minute. Specify minimum call length and the billing increment. Include surcharges, if any, for calling cards and other calling services. Include costs associated with automated intra-LATA calling, including auto dialers. Provide service for one line to be determined by PYC. © 2000 Plymouth Youth Center Page 15
  20. 20. Request for Proposal Telecommunications, Internet Access, and Internal Connections 4.2 Inter-State and International Long Distance Service PYC solicits proposals from telecommunications providers for outbound long distance telephone service including inter-state and international service for all its facilities. Vendors are encouraged to submit proposals for one-, two- and three-year commitments, if longer terms result in lower costs per year. Specify all charges, including recurring or maintenance service fees as well as call cost per minute. Specify minimum call length and the billing increment. Include surcharges, if any, for calling cards and other calling services. Provide service for one line to be determined by PYC. 4.3 Data Connection Service PYC is seeking a Vendor to provide Data Connections for wide area networking. The wide area network will be used for instructional and administrative traffic. This service may be provided using any telecommunications technology the Vendor believes is appropriate to meet the bandwidth and reliability requirements. The use of Data Connections from telecommunications carriers and those provided as part of Internet Access are treated differently under Universal Service rules. As a result, this section can only be completed by common carriers. Data Connections provided by non-common carriers should be addressed under Internet Access. Data Connections and the wide area network provide the following performance: • Network availability exceeding 99.5 percent spanning continuous time. • Data Connection to Data Connection bit error rate over any five-minute period of less than 10-7. • Undetected loss of a packet probability of less than 10-7. • Site to site average packet delay of less than 140 milliseconds. • Probability of a packet delivered to a wrong address will be less than 10-6. • Customer premises equipment provided by the Vendor will have a minimum of 10,000-hour mean-time-between-failure (MTBF) certified by the manufacturer. Vendors may propose dedicated point-to-point connections or some alternative to point- to-point connections. The wide area network Data Connections shall have throughput of at least 1.544 Mbps (T1 rates) duplex. Provide one such Data Connection to each of these sites: • Administration, 2301 Oliver • Capri Learning Center, 2027 West Broadway • Lyndale Learning Center, 2519 Lyndale Avenue North. Provide three such Data Connections or an equal aggregated capacity Data Connection to this site: • New High School, 2021 West Broadway. © 2000 Plymouth Youth Center Page 16
  21. 21. Request for Proposal Telecommunications, Internet Access, and Internal Connections Vendors may propose alternatives to the point-to-point network. Alternative networks may be based on any technology including copper cable, fiber cable, cable television, wireless, etc., and may employ network services such as xDSL, frame relay or ATM. The alternative network should be configured to appear to be a point-to-point network to the network equipment. Take special care to validate the availability and error rates and demonstrate that they will be met. 4.4 Local Telephone Service PYC solicits proposals from telecommunications providers for local telephone service with DTMF, voice-grade access to the public service network. Lines provide full support for 911, operator assistance and directory assistance. Provide four local telephone service lines to each facility. As an alternate, provide eight lines to the New High School for connection to a new intra-site PBX. © 2000 Plymouth Youth Center Page 17
  22. 22. Request for Proposal Telecommunications, Internet Access, and Internal Connections 5. INTERNET ACCESS 5.1 Internet Service PYC solicits proposals for complete Internet Service that includes, at a minimum: 1. A dedicated T-3 Internet connection to the New High School. 2. Domain Name Registration and web-related services 3. Primary Domain Name Service (DNS) and Secondary DNS. 4. Firewall Service 5. Caching and Proxy Service 6. E-mail service 7. Web Hosting 8. Necessary hardware and software 9. Uninterruptable power supplies for active equipment 10. Installation 11. Annual maintenance agreement with three year term. Provide Internet Services to the PYC network through a duplex 100 Base TX Ethernet connection at the New High School. Provide a engineering plan prior to project implementation. Include: comprehensive design drawings that describe network equipment locations, router, switches, hubs and WAN devices, TCP/IP addressing scheme, security provisions, proxy and firewall configuration, etc. Submit engineering plan for review prior to implementation. Failure to provide an engineering plan will result in forfeiture of contract by the Vendor. 5.1.1 Dedicated Internet Access Circuit Provide a dedicated T3 (45 Mbps) circuit from the New High School to the Internet point of presence. The circuit must have at least a 99.5% availability. In addition, provide costs for the following fractional T3 bandwidths: 5 Mbps 15 Mbps 30 Mbps. Define the level of guaranteed performance available for Internet Services. Indicate the performance level that is considered a Partial Outage and a Total Outage. Provide a guaranteed time to respond to a Partial Outage or poor line condition of less than two hours. Provide a guaranteed time to respond to a Total Outage condition of less than 30 minutes. Provide details on PYC's recourse for loss of service, either partial or total. This should define the level of an outage and the particular recourse available. At minimum there © 2000 Plymouth Youth Center Page 18
  23. 23. Request for Proposal Telecommunications, Internet Access, and Internal Connections should be one day’s credit to PYC for cumulative downtime exceeding one hour in any day. PYC reserves the right to independently monitor Internet availability to ensure contracted availability commitments are met. 5.1.2 Domain Name Registration and other web related charges Register and manage a domain name and public IP addresses for PYC. Include the cost to coordinate with the current ISP. 5.1.3 Primary Domain Name Service (DNS) and Secondary DNS Provide primary and secondary Domain Name Service for systems and services that the District wishes to make public to the Internet. 5.1.4 Firewall and Filter Service Provide a firewall security solution with intrusion detection. The security system includes a filter, router, server or gateway allowing network administrators to control what Internet traffic reaches the network. The security system must provide an audit trail of inbound and outbound Internet traffic and must be configurable by the PYC administrator. Explain and document the approach for Firewall and Filter Services to achieve the desired security level. In particular, indicate how the solutions addresses the specific needs of K-12 education. 5.1.5 Caching Service Provide a caching service to hold frequently accessed Internet information, thereby reducing retrieval times for information often requested from the Internet. The caching service will be placed between the 100 Mbps Ethernet interface to the District and the Internet. Explain and document the approach for Caching Services to achieve the desired security level. In particular, indicate how the solutions addresses the specific needs of K-12 education. 5.1.6 E-mail Service Provide an E-mail service for PYC users, including employees, students and others authorized to use the system. The E-mail service will employ SMTP for sending mail and either POP3 or IMAP4 for picking up mail. Currently the number of E-mail users is approximately 250. Assist in transferring existing accounts, mail and address books from the current service to the Vendor service. Individuals may keep up to 5 MB of mail in their mailbox. Include support to add or change up to 70% of the accounts during each year of the contract period. 5.1.7 Web Hosting Provide Web Hosting service for PYC and a web site template. PYC may store up to 100 MB of HTML text and graphic content and each site may store up to 50 MB of content. © 2000 Plymouth Youth Center Page 19
  24. 24. Request for Proposal Telecommunications, Internet Access, and Internal Connections 5.1.8 Hardware and Software Include the cost for firewalls, routers, CSU/DSUs and associated hardware and software in the monthly cost of the proposed service during the contract period. Provide configuration of the router and other equipment and setup of SNMP for maintenance use. Provide Uninterruptable Power Supplies for e-rate eligible equipment located at PYC with capacity for 90 minutes of power outage with soft shutdown of connected equipment. 5.1.9 Installation and Maintenance The Internet Service Provider will: 1. Install, set up and configure software, routers, switches and other devices required to deliver Internet service to the PYC WAN. 2. Configure network routing and traffic filtering controls on proposed WAN and security hardware. 3. Incorporate software and hardware for traffic administration and monitoring of network connection utilization and availability. 4. Implement a comprehensive security model to prevent intrusion from the Internet. 5. Provide consultation service through e-mail and a toll free or local access phone line. This service will provide same day response to questions about Internet access and utilization. 6. Maintain a 24x7 Network Operations Center (NOC) to monitor and troubleshoot the suite of Internet services. 7. Provide a single point of contact for resolution of issues between PYC and the Internet Service Provider. © 2000 Plymouth Youth Center Page 20
  25. 25. Request for Proposal Telecommunications, Internet Access, and Internal Connections 6. TECHNOLOGY INFRASTRUCTURE Technology infrastructure include three integrated systems: • Packet transport • Broadband transport. The figure that follows presents an outline of the technology infrastructure. A classroom model is presented, other spaces. Packet transport: The packet transport infrastructure provides transport of IP-based packet communication protocol including cabling and equipment necessary to do so. The architecture of the packet transport facilities is a single layer star certified to the standards of EIA/TIA 568, 569A, 606 and 607. The central star provides one category 5e, four pair, UTP cable operating at 100 Mbps duplex from a switch at the Main Distribution Frame to jacks at each outlet throughout the site. Broadband transport: The broadband transport infrastructure provides direct connectivity for two-way, sub-split, analog broadband RF communication network for video conferencing and instructional television. The architecture of the broadband transport facilities is a two layer star complying with the standards of 802.4. The central star includes one RG-59 coax from the signal processor at the Main Distribution Frame to splitters in Connection Panels. Perimeter stars provide one RG-59 cable from the Connection Panel splitters to jacks at outlets. Cabling runs parallel to the packet transport cable and passes through the Connection Panels where perimeter signal splitters are located. The two transport systems incorporate three fundamental elements: • Facilities including space, rack frames, raceway and space configuration models • Cabling that includes cables, patch panels, outlets and patch cables and passive components • Equipment including switches, amplifiers and other active components. 6.1 Technology Facilities Facilities for the technology infrastructure include • Space defined for use as a Main Distribution Frame (MDF) • Backboards on walls and floor-mounted rack frames for equipment mounting • Cable tray installed in main corridors and MDF carrying cables to the outlets • Sleeves and suitable firestop to pass cables through fire rated partitions • Outlet boxes and raceway to carry cables from corridor cable tray to the outlets • Connections to serving utilities. 6.1.1 Space for Distribution Frames Develop a space suitable for the main distribution frame based on the model. The optimum space is situated on a main corridor near the main office of the © 2000 Plymouth Youth Center Page 21
  26. 26. Request for Proposal Telecommunications, Internet Access, and Internal Connections building and is free of water piping, electrical distribution equipment or motors and is not used for storage of chemicals or other materials. Locate Main Distribution Frame to optimally cover the entire facility. Coordinate to have existing material and equipment removed by PYC. Clean and prepare floor, walls and ceiling according to manufacturer's recommendations and paint the floor with two coats of medium gray epoxy floor paint. Paint walls and ceiling with two coats off-white, semi-gloss enamel. Provide a 5 pin brass cylinder surface mount deadbolt lockset on the door that is keyed as directed by PYC. Mount lock to secure side of the door at approximately 48". Mount catch to door frame with two #12 screws extending 1-1/2" into door framing members. Lock: Yale Security #112. Provide 4', two lamp industrial reflector fluorescent fixtures with pull-chain switches in front and behind the rack frames. Fit fixtures with cords of suitable length and hang using chain secured to structural elements of building at approximately 8' clear from floor. Provide two units, one in front and one behind the racks. Fixture: MetaLux #DIM240120VLE3. 6.1.2 Backboards and rack frames 6.1.2.1 Backboards 3/4" AC grade exterior plywood painted with two coats of fire retardant light gray enamel. Backboards are 4' x 8' unless indicated otherwise on drawings. Mount backboards to structure with screws or afterset anchors to carry a minimum of 20 pounds per square foot of board area. Protect with plastic sheeting during construction to prevent accumulation of dust and overspray onto surface or clean and refinish as necessary. Mount with bottom 6" from floor. 6.1.2.2 Rack frames 19" EIA standard mounting, 84" height, 3" x 1-1/4" x 1/4" 6061-T6 aluminum alloy channels, clear anodized, 12/24 holes drilled and tapped on EIA centers both sides, 3-1/2" x 6" x 3/8" twin base angle, 1-1/2" x 1-1/2" x 1/4" twin top angles. Frames include vertical cable management troughs and loops. Rack Frame: Homaco # 19-84-CSMR3. Provide 48, 10-24x1/2" Phillips truss head screws, with each frame. See www.homaco.com/equipfloorracks/equipflrracks.htm for information. Horizontal cable management panels with pass-through holes and 3.0" x 3.5" loops. Provide five units per frame. Panels: Homaco # FCM-19-2XLH. Power strip with ten 15A receptacles with surge protection in single rack unit with cord and no switch. Provide one unit per frame. Power strip: Homaco # PS-19- 15A-10SP. Secure rows of racks together with at least six 12/24 screws between units. Bolt base to floor with four 1/2" bolts and afterset anchors. Secure top of each frame to adjacent wall behind frame with 1-1/2" x 3/4" framing channel or manufacturer- supplied support angle kit. © 2000 Plymouth Youth Center Page 22
  27. 27. Request for Proposal Telecommunications, Internet Access, and Internal Connections 6.1.2.3 Grounding Install an isolated telecommunication systems ground bus at 6' on the right side of the backboard adjacent to the rack frames. Select ground bus assembly to meet the standards of EIA/TIA 607 is size (1/4” thick x 4” high x 20" long) and pre-drilled holes (NEMA standard). Route a #6 green insulated ground to the electrical system building bond point and make a connection. Bond rack frames to the bond point using #6 green ground and suitable attaching clips. Ground bus: CPI #10622-020, 10622-000. 6.1.3 Cable tray Install cable tray approximately along the routes indicated on drawings. Tray is installed in ceiling plenum above accessible ceilings and approximately 12" below structural decks in open areas. Include cost to remove and re-install ceiling panels and runners as required to accomplish the work. Cable ladders are open mesh welded wire tray using 5mm thickness wire with black electrostatic epoxy finish. Ladder is 12" wide and 2" deep unless noted otherwise. Ladder: GS Metals Corp. Flextray series #FT 2X12X10 straight sections. Provide necessary hardware and utilize as recommended by the manufacturer. See www.flextray.com/pdf/full-catalog.pdf for complete catalog. Install ladder using framing channel wall struts supporting the bottom of the tray or suspension rods at the centerline of the tray. Follow manufacturer's recommendations using hardware and fittings provided by the manufacturer and suitable for the application. Secure tray to building elements providing load carrying capability of 50 lbs. per foot of run with capability to support at least 200 lbs. at any point on the tray. Fabricate bends with no less than 12" radius. At horizontal bends, install sections of 2" wide solid insert on the inner radius of the bend formed to 12" radius bend. At vertical bends and transitions, install 12" solid insert at the bottom of the tray formed into a 12" radius. Install 12" wide cable saddles at cable dropouts to each rack frame and every 2' of backboard. At distribution frames utilize manufacturer's fittings to secure tray to rack frames and walls. At transitions through non-fire rated walls use manufacturer's wall sleeves cut in and patched to match existing. Stuff opening with fire rated insulation. At transitions through fire rated walls use three 4" conduit sleeves with replaceable fire stop material. Price at least one fire rated transition in each run with sleeves 120' apart in long runs. 6.1.4 Sleeves and firestop Sleeves through walls are formed from rigid steel conduit fitted that is threaded and fitted with bushings at both faces. Install sleeves continuously through building walls and structural elements with ends projecting approximately 1" beyond surface. Install sleeves continuously through floors extending 1" above and below floor surface. Space sleeves in concrete structural elements and bearing walls with 4" of material between them. © 2000 Plymouth Youth Center Page 23
  28. 28. Request for Proposal Telecommunications, Internet Access, and Internal Connections Core drill holes through masonry and concrete with approximately 1/4" of clearance and grout or epoxy sleeve in place. Do not drill where structural reinforcing will be damaged or structural strength effected. Do not core drill post tension slabs. Core drill or fly cut hole through sheetrock wall faces with 1/4" clearance around sleeve. Seal sleeve in place with joint compound or construction mastic forced completely into void around sleeve. Wedge element passing through sleeve aligned at centerline of sleeve using ceramic fiber insulation stopping 1" back from end. At fire rated walls, fill remaining void flush to end of sleeve with multi-access fire stop putty, Charger Corporation's Nelson #FSP Intumescent Putty applied as directed by the manufacturer. See http://www.chargar.com/ba.htm for information. 6.1.5 Outlet boxes and raceway Install cables in surface raceway at masonry or plaster walls. At hollow gypsum board walls, provide a plastic grommetted opening above the ceiling or approximately 6" from structural ceiling and drop cables down to flush mounted outlet ring. Install ring at receptacle height. Surface raceway is small channel or large channel. Small channel surface raceway is a two-piece, plastic, system of components including channels for wiring, boxes for devices, and fittings for corners and connection to other raceway systems and enclosures. Raceway and components are fabricated from impact-resistant material with a flammability rating of UL94V- 0, with no external color finish applied. Provide all components in off-white color. Raceway provides 0.33 sq. in. of wiring capacity. Raceways system: Panduit #PD6 series. See www.panduitncg.com/CATALOGS/en/sa101n60b- lp/pdfs/sa101n60b-lp.pdf for information. Large channel surface raceway is a two-piece, plastic, system of components including channels for wiring, boxes for devices, fittings for corners and connection to other raceway systems and enclosures. Raceway and components are fabricated from impact-resistant material with a flammability rating of UL94V- 0, with no external color finish applied. Provide all components in off-white color. Raceway provides a profile of approximately 4" high x 3" deep for flush mounting devices in raceway. Raceways system: Panduit #TE-70 series. See www.panduitncg.com/CATALOGS/en/sa101n60b-lp/pdfs/sa101n60b-lp.pdf for information. Mount raceway securely to substantial surfaces to withstand no less than 10 lbs/ft lateral force. Utilize appropriate hardware, including wing bolts or afterset anchors that provide mounting stability without degrading surface substrate strength. In clear span conditions of more than four times raceway width, provide framing channel supporting to carry raceway. Generally, install raceway high on walls, approximately 9'6" or 6" below ceiling. Where conditions prevent running the raceway high, install at approximately 6" above receptacle height. Install outlets at receptacle height in the immediate area unless noted otherwise. Raceway installed low on wall is run approximately 3" above receptacle height. Raceway installed high on wall is run at approximately 9'. At spaces with lift-out © 2000 Plymouth Youth Center Page 24
  29. 29. Request for Proposal Telecommunications, Internet Access, and Internal Connections ceiling, extend high raceway to above ceiling and route cables open in ceiling plenum. Drawings showing raceway routes are diagrammatic. Provide miscellaneous elements of the raceway system (e.g. fittings and mounting hardware) necessary to complete the work as defined even though not explicitly indicated. Equipment locations and outlines are approximate. In general, a maximum of six cables are run in a small raceway, requiring one run of raceway from each outlet to the tray or MDF. Cables from multiple outlets and runs in corridors indicated in raceway use large raceway with capacity for approximately 12 outlets. 6.1.6 Connections to serving utilities Coordinate with telephone, wide area network and broadband service providers to extend connections from building point of presence to the main distribution frame. Provide raceway as required to protect cables. 6.1.7 Space configurations Space configurations present an outline for locations of outlets at each site. Develop a scope of work based on these plans, however, plans are diagrammatic and generally not to scale. Outlet locations may change. Coordinate directly with PYC prior to installation. See subsequent sections for information on outlets, connection panels and other components. Figure 1. Typical Main Distribution Frame (not to scale) Wall mounted equipment 4' x 8' backboard 12" wide ladder at wall and above frames Two equipment frames Three 4" sleeves 2' - 0" 3' - 0" Main clear space Distribution 4' - 6" 2' - 8" Frame clear space © 2000 Plymouth Youth Center Page 25
  30. 30. Request for Proposal Telecommunications, Internet Access, and Internal Connections Figure 2. Administration (not to scale) 3 3 3 3 3 12" wide ladder 4 3 3 4 1 MDF Outlet: 2T2U (low), typical 1 3 3 Outlet: 2DPU, typical 3 Raceway up with 1-1/4" sleeve 3 through wall, typical Outlet: 4D, typical 5 3 2 Outlet: P, typical Outlet: 2DPT, typical 3 3 5 4 1 Upstairs Basement 2 4 1 © 2000 Plymouth Youth Center Page 26
  31. 31. Request for Proposal Telecommunications, Internet Access, and Internal Connections Figure 3. Capri Learning Center (not to scale) 2 2 4 2 4 Outlet: P, typical Raceway up with 1-1/4" sleeve 2 2 through wall, typical 5 3 Outlet: 4D, typical 3 2 Outlet: 2T2U (low), typical 12" cable tray 3 3 3 Outlet: 2DPT, typical MDF 4 2 4 2 3 2 3 2 3 2 © 2000 Plymouth Youth Center Page 27
  32. 32. Request for Proposal Telecommunications, Internet Access, and Internal Connections Figure 4. Lyndale Learning Center (not to scale) 2 4 1 1 4 2 MDF 12" wide ladder 1 4 4 1 2 2 2 1 4 4 1 4 1 2 2 2 2 Raceway up with In room on floor above 1-1/4" sleeve through wall, typical 4 1 Outlet: 2T2U (low), typical Outlet: 2DPU, typical Outlet: 4D, typical 2 © 2000 Plymouth Youth Center Page 28
  33. 33. Request for Proposal Telecommunications, Internet Access, and Internal Connections Figure 5. New High School (not to scale) 2 2 2 similar to CR #2 MDF 3 5 2 similar to 12" cable tray CR #2 Outlet: 2DPT, typical Outlet: P, typical 4 3 3 3 3 4 3 3 similar to 3 CR #2 3 4 5 5 4 3 2 similar to CR #2 3 CR #2 similar to 3 CR #2 Outlet: 2T2U (high), typical 2 1 3 Outlet: 4D, typical 3 3 Outlet: 2T2U (low), typical Outlet: 2DPT, typical New High School is being designed. Coordinate with architect and engineer to provide raceway and device locations. Scale plans available at PYC for review. © 2000 Plymouth Youth Center Page 29
  34. 34. Request for Proposal Telecommunications, Internet Access, and Internal Connections 6.2 Cabling Cabling systems provide connectivity for packet transport, telephone transport and broadband transport. Components of the cabling system include: • Cables and termination • Patch panels • Outlets • Patch cables • Passive components • Plant record system. Cabling provides UTP for packet and telephone transport and coax for broadband transport. Cable systems terminate with plugs that connect to bulkhead fittings at outlets and patch panels. System does not utilize insulation displacement jacks for UTP. Provide cable systems as integrated components from a single supplier or consortium with a 25 year warranty on passive components. Warranty includes operation within specifications and standards for certified components for the extent of the warranty. Warranty includes on-site repair or replacement by factory authorized personnel. 6.2.1 Cable and termination 6.2.1.1 UTP Four pair, unshielded, twisted pair, EIA/TIA Category 5e rated. Plenum rated with dark blue jacket. BerkTek #260645. Install as recommended by manufacturer. Terminate with Cat 5e rated plugs using loading clip with snag-free boots, AMP #569278. 6.2.1.2 Coax RG-59U standard coaxial cable with aluminum foil, 95% braid shield expanded polyethylene dielectric. Plenum rated with black jacket. CommScope #F5995BVV. Terminate with crimp-on F style plug with attached ferrule, Gilbert # GF59AHS/USA. Use hex crimp tool as recommended by manufacturer. © 2000 Plymouth Youth Center Page 30
  35. 35. Request for Proposal Telecommunications, Internet Access, and Internal Connections 6.2.2 Patch panels Install patch panels in distribution rack frames. Provide fully populated patch panels with 20% spare capacity for expansion. Organize patch panels in logical and orderly manner. Submit elevations of patch panel layout with shop drawings. 6.2.2.1 UTP patch panels UTP patch panels at distribution frames are 19" rackmount style with openings for modular Category 5e rated RJ-45 bulkhead fittings. Panels accommodate 24 jacks in one rack unit (1.75"), 48 jacks in two units and 96 in four units. Patch panel frame: Suttle Communications (24 port) #19024-00, (48 port) #19048-00, (96 port) #19096-00. RJ45 bulkhead fitting: Suttle Communications #070019-03. 6.2.2.2 Coax patch panels Coax patch panels at distribution frames are 19" rackmount style with openings for modular F type fittings. Panels accommodate 24 jacks in one rack unit (1.75"), 48 jacks in two units and 96 in four units. Patch panel frame: Suttle Communications (24 port) #SE-2504, (48 port) #SE-2504, (96 port) #SE-2504- 96. F type bulkhead fitting: Suttle Communications #SE-STAR500F 6.2.3 Patch Cables 6.2.3.1 UTP UTP patch cords are four pair, unshielded, twisted pair, EIA/TIA Category 5e rated fitted with snag-free boots. Packet distribution patch cords at distribution frames are colored blue. Suttle Communications #SE-STAR561-xx-62. Provide one distribution frame cable for each data connection at the main distribution frame plus 50% spare. Provide 1/3 at 12', 1/3 at 8' and 1/3 at 4'. Telephone patch cords at distribution frame are four pair, unshielded, twisted pair, EIA/TIA Category 5e rated fitted with snag-free boots, colored orange. Suttle Communications #SE-STAR561-xx-97. Provide one distribution frame cable for each telephone in the facility plus 40% spare. Provide 1/3 at 12', 1/3 at 8' and 1/3 at 4'. Packet patch cords at connection panels are 4 feet long and colored blue. Suttle Communications #SE-STAR561-4-62. Telephone patch cords at connection panels are 2 feet long and colored orange. Suttle Communications #SE- STAR561-2-97. Broadband patch cords at connection panels are 2 feet long and colored red. Suttle Communications #SE-STAR561-2-53. 6.2.3.2 Coax RG-59U coaxial cable with stranded center conductor, tinned copper dual layer braid and expanded polyethylene dielectric, black jacket. Patch cables at distribution frames are 6' long. Fabricate cables from Belden #8281F. Tin center conductor. Terminate with crimp-on F style plug with attached ferrule, Gilbert # GF59AHS/USA. Use hex crimp tool as recommended by manufacturer. Provide one distribution frame cable for each connection panel plus 20% spare. Fabricate interconnecting cables as required to build up broadband signal processing system. © 2000 Plymouth Youth Center Page 31
  36. 36. Request for Proposal Telecommunications, Internet Access, and Internal Connections 6.2.4 Outlets Outlet assemblies use Category 5e rated RJ-45 bulkhead fittings or F type RF fittings that snap into modular mounting frame configured for use with standard duplex receptacle plate. RJ-45 jack assemblies have minimum 50µinch gold plating over 100µinch nickel plating. RJ45 bulkhead fitting: Suttle Communications #070019-03. F type bulkhead fitting: Suttle Communications #SE-STAR500F. Outlet frame: Suttle Communications #STAR1064. Provide frame and fittings in white color with color coded bezels as indicated in Outlet Configuration table below. Provide outlets as indicated in the Space Configuration Models table that follows. Table 1. Outlet configurations Outlet Serving work Jacks Graphic areas 2DPU Teacher 2 - data 1 - desk phone 1 - unassigned 4D Student 4 - data 2DPT Administrator 2 - data 1 - desk phone 1 - television 2T2U Presentation 2 - television 2 - unassigned P Utility 1 - wall phone Note: 1. Data, phone and unassigned jacks are RJ-45. Broadband jacks are F type. 2. Data jacks have blue bezel, phone jacks have orange bezel and unassigned jacks have red bezels. Broadband jacks have red bezels. 3. Outlets mounted at receptacle height except for 'P' which is mounted at 6" above switch height and the high presentation outlets which are mounted at 7'. Provide one duplex receptacle wall plate for each outlet that is of the same material and style as others in the room. © 2000 Plymouth Youth Center Page 32

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