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REQUEST FOR PROPOSAL (RFP)

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  • 1. REQUEST FOR PROPOSAL (RFP) TITLE: General Construction Services – University Wide RFP NUMBER: P07- 069S DATE ISSUED: November 27, 2006 DUE DATE: December 28, 2006 TIME: 2:00 PM LOCATION: UNIVERSITY OF MEDICINE AND DENTISTRY OF NEW JERSEY – DEPARTMENT OF PURCHASING SERVICES LIBERTY PLAZA 335 George Street, 2nd Floor New Brunswick, New Jersey 08903 Important Note: Bidders should check Section 1.3 of this document to verify if attendance at a mandatory event (e.g., Pre-Bid conference, site visit, etc.) is required for this procurement. Failure to attend a mandatory event will result in the rejection of your proposal. In accordance with the requirements of this proposal, the undersigned offers and agrees, if their proposal is accepted, to furnish any and all services for which the prices are submitted in accordance with the attached conditions as specified in this proposal. BIDDER’S NAME SIGNATURE AND TITLE OF AND ADDRESS AUTHORIZED INDIVIDUAL _________________________ Name (signature) _________________________ Name (print) _________________________ Title
  • 2. 1.0 INFORMATION FOR BIDDERS 1.1 Purpose and Intent of the Procurement 1.1.1 Purpose This Request for Proposal (RFP) is being issued by the University of Medicine and Dentistry of New Jersey (UMDNJ) Department of Purchasing Services on behalf of the Department of Physical Plant. The purpose of this RFP is to provide all supervision, labor, materials, equipment, small tools, incidentals and safety equipment for general construction and renovations to interior office space to include all phases of renovation, i.e.; carpentry, electrical, plumbing, heating/ventilation and air conditioning, wall coverings, etc., as well as minor exterior construction. 1.1.2 Intent The intent of this contract is for UMDNJ to obtain a minimum of three (3) to five (5) Small Business Certified Contractors to quote to perform general construction/renovation services at all UMDNJ facilities (Newark Campus, Central Jersey and South Jersey Campuses). The Contractors will be designated upon award of the RFP. All project services shall be completed consistent with requirements of the New Jersey Uniform Construction Code. For each project, the Contractor shall identify other codes, standards, and regulations that apply to the work and shall ensure that the work complies with the identified codes, standards and regulations. 1.2 Background The Department of Physical Plant is a service oriented department of the University of Medicine & Dentistry of New Jersey (UMDNJ). It was established to assist the University in effectively providing safe and comfortable physical conditions for the University community and visitors. The Physical Plant in obtaining the services of a General Contractor on an as needed basis will provide a faster and more efficient means of maintaining plant and equipment on an ongoing basis. The campuses included are Newark and Scotch Plains, Piscataway/ New Brunswick/Somerset and Camden/Stratford. 1.3 Key Events 1.3.1 Questions and Inquiries It is the policy of the UMDNJ Purchasing Services to accept questions and inquiries from all potential bidders receiving this RFP. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) -2-
  • 3. Written questions should be mailed or faxed to UMDNJ, Purchasing Services to the attention of the assigned buyer at the following address: UMDNJ, DEPARTMENT OF PURCHASING SERVICES 335 GEORGE STREET, 2ND FLOOR NEW BRUNSWICK, NEW JERSEY 08903 ATTN: Richard P. Gall Buyer’s Phone Number: 732-235-9042 Buyer’s Fax Number: 732-235-9058 1.3.1.1 Cut-Off Date for Questions and Inquiries A mandatory Pre-Bid Conference has been scheduled for this procurement, therefore, the cut-off date for submission of questions will be the conclusion of the mandatory Pre-Bid Conference. While all questions will be entertained at the mandatory Pre-Bid Conference, it is strongly urged that questions be submitted in writing prior to the mandatory Pre-Bid Conference. Written questions must be delivered to the Department of Purchasing Services’ Buyer. It is requested that bidders having long, complex or multiple part questions submit them in writing as far in advance of the mandatory Pre-Bid Conference as possible. This request is made so that answers can be prepared prior to the mandatory Pre-Bid Conference. 1.3.1.2 Question Protocol Questions should be submitted in writing to the attention of the assigned UMDNJ Purchasing Services buyer. Written questions should be directly tied to the RFP by the writer. Questions should be asked in consecutive order, from beginning to end, following the organization of the RFP. Each question should begin by referencing the RFP page number and section number to which it relates. Short procedural inquiries may be accepted by telephone by the buyer, however, oral explanations or instructions given over the telephone shall not be binding upon the University. Bidders shall not contact any person within the University directly, in person, or by telephone, other than the assigned buyer, concerning this RFP. 1.3.2 Mandatory Pre-Bid Conference A mandatory Pre-Bid Conference has been scheduled for this procurement. The purpose of the mandatory Pre-Bid Conference is to provide a structured and formal opportunity for bidders to raise questions and clarify any of the proposal requirements. The date, time and location are provided as follows: DATE: December 12, 2006 TIME: 10:00 AM LOCATION: UMDNJ, DEPARTMENT OF PURCHASING SERVICES, LIBERTY PLAZA 335 GEORGE STREET, 2ND FLOOR, PURCHASING CONFERENCE ROOM NEW BRUNSWICK, NEW JERSEY 08903 _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) -3-
  • 4. CAUTION: Bids will be automatically rejected from any bidder that was not represented or failed to properly register at the Mandatory Pre-Bid Conference. It is the responsibility of the bidder to identify and address any additional requirements or information needed to submit a proposal. No special consideration shall be given to any bidder, because of the bidder's failure to be knowledgeable of all the requirements of the proposal after the Pre-Bid conference date. 1.4 Additional Information for Bidders 1.4.1 Revisions to this RFP In the event that it becomes necessary to clarify or revise this RFP, such clarification or revision will be by addendum. Any RFP addendum will be distributed as follows: Since a mandatory Pre-Bid Conference has been scheduled for this procurement, any addendum issued before the mandatory Pre-Bid Conference will be distributed to all bidders who were sent the initial RFP. Any addendum issued at the time of or after the mandatory Pre-Bid Conference will be distributed only to those bidders represented and properly registered at the mandatory Pre-Bid Conference. 1.4.2 Addendum as a Part of this RFP Any addendum to this RFP shall become part of this RFP and part of any contract resulting from this RFP. 1.4.3 Issuing Office This RFP is issued by the UMDNJ Department of Purchasing Services. The buyer noted in Section 1.3.1 is the sole point of contact between the bidder and the UMDNJ for purposes of this RFP. 1.4.4 Bidder Responsibility The bidder assumes sole responsibility for the complete effort required in this RFP. No special consideration shall be given after bids are opened because of a bidder’s failure to be knowledgeable of all the requirements of this RFP. By submitting a proposal in response to this RFP, the bidder represents that it has satisfied itself, from its own investigation, of all the requirements of this RFP. 1.4.5 Cost Liability UMDNJ assumes no responsibility and bears no liability for costs incurred by bidders in the preparation and submittal of proposals in response to this RFP. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) -4-
  • 5. 1.4.6 Contents of Bid Proposal The entire content of every bid proposal will be publicly opened and becomes a public record. This is the case notwithstanding any statement to the contrary made by a bidder in its bid proposal. All bid proposals, as public records, are available for public inspection. Interested parties can make an appointment to inspect bid proposals received in response to this RFP with the buyer. 1.4.7 Price Alterations Bid prices must be typed or written in ink. Any price changes (including "white-outs") must be initialed. Failure to initial price changes may preclude an award being made to the bidder. 1.4.8 Joint Venture If a joint venture is submitting a bid, the agreement between the parties relating to such joint venture should be submitted with the joint venture’s proposal. Authorized signatories from each party comprising the joint venture must sign the bid proposal. A separate Ownership Disclosure Form, Affirmative Action Employee Information Report, MacBride Principles Certification and, if applicable, foreign (out of State) corporate registration must be supplied for each party to the joint venture. 1.4.10 Bid Bond Not applicable to this procurement. 1.4.11 Set-Aside Procurement This procurement is set-aside for small business. In order to submit a bid for this procurement, the bidder must be registered with the State of New Jersey as a Small Business at the time of the bid opening. A small business is an independently owned and operated small business, has it’s principle place of business in New Jersey, with varying gross annual revenues not exceeding 12 million dollars, and with not more than 100 full time employees evidenced by the payment of New Jersey unemployment taxes or 51% of business activity takes place in New Jersey evidenced by payment of income or business taxes. This definition includes certified minority and women-owned businesses. 1.4.12 HIPAA Compliance As a State Agency, New Jersey State regulations require that we obtain documentation regarding our vendor “HIPAA Compliance” status. In order to be in compliance and conduct business with your company for the procurements of goods and/or services, it will be necessary for your company to complete a Business Associate Agreement. This agreement involves the access to protected health information that is considered protected pursuant to federal, state and/or local laws and regulations in accordance with the privacy requirements of the “HIPAA” – Health _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) -5-
  • 6. Insurance Portability and Accountability Act of 1996. The requirement is a precondition of entering into a valid and binding contract. 1.4.13 Business Registration Notice All New Jersey and out of State business organizations must obtain a Business Registration Certificate (BRC) from the Department of the Treasury, Division of Revenue, prior to conducting business with the State of New Jersey. Proof of valid business registration must be submitted by a bidder with its bid proposal. Failure to submit such valid business registration with a bid will render the bid materially non-responsive. The business registration form (Form NJ-REG) can be found online at: http://www.state.nj.us/treasury/purchase/busreg.htm 1.4.13.1 Definitions “Affiliate” means any entity that (1) directly, indirectly, or constructively controls another entity, (2) is directly, indirectly, or constructively controlled by another entity, or (3) is subject to the control of a common entity. An entity controls another entity if it owns, directly or individually, more than 50% of the ownership in that entity. “Business organization” means an individual, partnership, association, joint stock company, trust, corporation, or other legal business entity or successor thereof. “Business registration” means a business registration certificate issued by the Department of the Treasury or such other form or verification that a contractor or subcontractor is registered with the Department of Treasury. “Contractor” means a business organization that seeks to enter, or has entered into, a contract to provide goods or services with a contracting agency. “Contracting agency” means the principal departments in the Executive Branch of the State Government, and any division, board, bureau, office, commission or other instrumentality within or created by such department, or any independent State authority, commission, instrumentality or agency, or any State college or university, any county college, or any local unit. “Subcontractor” means any business organization that is not a contractor that knowingly provides goods or performs services for a contractor or another subcontractor in the fulfillment of a contract. 1.4.13.2 Requirements Regarding Business Registration Form A Contractor shall submit a copy of its business registration at the time of submission of its bid proposal in response to this RFP. A subcontractor shall provide a copy of its business registration to any contractor who shall forward it to the contracting agency. No contract with a subcontractor shall be entered into by any Contractor unless the subcontractor first provides proof of valid business registrations. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) -6-
  • 7. The Contractor shall provide written notice to all subcontractors that they are required to submit a copy of their business registration to the Contractor. The Contractor shall maintain a list of the names of any subcontractors and their current addresses, updated as necessary during the course of the contract performance. The Contractor shall submit to the contracting agency a copy of the list of subcontractors, updated as necessary during the course of performance of the contract. The Contractor shall submit a complete and accurate list of the subcontractors to the contracting agency before a request for final payment is made to the using agency. The Contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall, during the term of the contract, collect and remit to the Director of the Division of Taxation in the Department of Treasury the use tax due pursuant to the “Sales and Use Tax Act, P.L. 1966, c. 30 (N.J.S.A. 54:32B-1 et seq.) on all their sales of tangible personal property delivered into the State. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) -7-
  • 8. 2.0 DEFINITIONS The following definitions shall be part of any contract awarded or order placed as a result of this RFP: “Addendum” – Written clarification or revision to this RFP issued by UMDNJ, Purchasing Services. “Amendment” – A change in scope of work to be performed by the Contractor. An amendment is not effective until it is signed by the Vice President for Finance and Treasurer. “Bidder” – An individual or business entity submitting a bid in response to this RFP. “Contract” – This RFP, any addendum to this RFP, and the bidder’s proposal submitted in response to this RFP and UMDNJ’s Contract Term Sheet. “Contractor” – The Contractor is the bidder awarded a contract. “Director” – The Director of Purchasing Services. “Evaluation Committee” – A committee established to review and evaluate bid proposals submitted in response to this RFP and to recommend a contract award to the Director of Purchasing Services. “HIPAA” – Health Insurance Portability and Accountability Act of 1996. “May” – Denotes that which is permissible, not mandatory. “PEOSHA” – Public Employees Occupational and Safety Act. “Project” – The undertaking of services that are the subject of this RFP. “Request for Proposal (RFP)” – This document, which establishes the bidding and contract requirements and solicits proposals to meet the purchase needs as identified herein. “Shall” or “Must” – Denotes that which is a mandatory requirement. Failure to meet a mandatory requirement will result in the rejection of a bid proposal as materially non-responsive. “Should” – Denotes that which is recommended, not mandatory. “Subtasks” – Detailed activities that comprise the actual performance of a task. “Task” – A discrete unit of work to be performed. “UMDNJ” – The University of Medicine and Dentistry of New Jersey, or otherwise referred to as the “University.” _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) -8-
  • 9. 3.0 SCOPE OF WORK The Contractor shall supply all supervision, labor, materials, equipment, small tools, incidentals and safety equipment for general construction and renovation to interior clinical, research and office space to include all phases of renovations, i.e. carpentry, electrical, plumbing, heating/ventilation and air conditioning, wall coverings, etc., as well as minor exterior construction. The Contractor shall be responsible to coordinate and schedule with other Contractors projects such as floor covering, exterior glass, fire protection and asbestos monitoring/abatement if applicable and included within the scope of work with an assigned Contractor for those trades. The frequency of proposed projects will vary, and the Contractor must be capable of performing various projects of any size at any given period. The Contractor shall be responsible to thoroughly communicate all daily project involvement with the assigned Physical Plant Project Manager to include all required service shutdowns necessary to properly complete an assignment. Excluded will be the relocation/installation of fire protection, floor covering, exterior glass/doors, asbestos monitoring and/or abatement, fencing, landscaping, automatic door repairs/installations, or any other work specifically excluded in the scope of work as presented by the respective Physical Plant Project Manager. However, if the assignment states “supply and install new glass vision panel/doors” or any other aforementioned excluded work the Contractor shall be responsible to include this work in their respective quotes. 3.1 General Description of Work The intent of this contract is for UMDNJ to obtain a Contractor to perform general construction/renovation services at all UMDNJ Facilities (Newark Campus, Central Jersey and South Jersey Campuses). All project services shall be completed consistent with requirements of the New Jersey Uniform Construction Code. For each project, the Contractor shall identify other codes, standards, and regulations that apply to the work, and shall ensure that the work complies with the identified codes, standards, and regulations. The Contractor shall ensure that services be completed and under constant review and compliance with, but not limited, to the following: 3.1.1 New Jersey Uniform Construction Code. 3.1.2 Department of Community Affairs (DCA) state building requirements and DCA Health Care requirements. 3.1.3 The Contractor shall identify any other codes and standards that apply to the work and shall ensure that any analysis and design undertaken complies with the identified codes and standards. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) -9-
  • 10. 3.1.4 The Contractor shall respond within twenty our (24) hours, to an assigned Physical Plant Project Manager to review the proposed scope of work and perform a site survey of the associated work site. 3.1.5 The Physical Plant Project Manager shall be responsible to provide the Contractor with a full description and detailed scope of work including all aspects of required work site from demolition to finish details. 3.1.6 The Contractor shall be required to submit an itemized quotation of all work requested within five (5) business days for large projects and (2) business days for small projects subsequent to reviewing the scope of work and the proposed work site. 3.1.7 The Contractor will be required to submit project schedules start to finish and will be held accountable for their timely completion. 3.1.8 The Contractor shall not be responsible to install any floor covering, exterior glass, fire protection and asbestos abatement/monitoring. However, the Contractor shall be responsible to coordinate and schedule work with these Contractors to ensure timely completion of the project timeline. 3.1.9 The frequency of proposed projects will vary and the Contractor must be capable to handle various assignments at any given period. The Contractor will be responsible to thoroughly communicate all daily project involvement with the assigned Physical Plant Project Manager to include all required service shutdowns necessary to properly complete an assignment. Shutdown of utility service shall include, but not be limited to: 3.1.9.1 Electrical. 3.1.9.2 Plumbing. 3.1.9.3 Fire Protection – Sprinkler, Smoke, etc. 3.1.9.4 HVAC, or any other utility. 3.1.10 The assigned Physical Plant Project Manager shall be responsible to coordinate with the Contractor upon receipt of the Contractor’s Schedule of Notification. All associated utility interruption requests must be seventy two (72) hours prior to required shutdown of service. 3.2 Description of general construction services shall include but not be limited to: 3.2.1 Interior Construction/Renovation. 3.2.1.1 Carpentry. 3.2.1.1.1 Demolition. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 10 -
  • 11. 3.2.1.1.2 Framing and installation of sheetrock partitions (ready for finishes). 3.2.1.1.3 Ceiling work. 3.2.1.1.4 Interior door and frames (hardware included in “Finishes”). 3.2.1.1.5 Patching/repairing of existing flooring (if new installation not applicable). 3.2.1.2 Electrical. 3.2.1.2.1 Removal for demolition. 3.2.1.2.2 Installation of conduit, wiring, wiremold, etc. 3.2.1.2.3 Installation of new receptacles (hospital grade where applicable). 3.2.1.2.4 Lighting and switches. 3.2.1.2.5 New Service (transformers, circuit panels, breakers, etc.), if applicable. 3.2.1.3 Mechanical/HVAC. 3.2.1.3.1 Removal, relocation and installation of diffusers, exhaust, etc. 3.2.1.3.2 Upon request, installation of new HVAC equipment (i.e.; Sanyo Split Systems, GE Window Units, Condensing Units, etc.). 3.2.1.4 Mechanical/Plumbing. 3.2.1.4.1 Demolition. 3.2.1.4.2 Installation of new piping. 3.2.1.4.3 Rest room fixtures, (sinks, commodes, fountains, pumps, etc.). 3.2.1.5 Wall finishes. 3.2.1.5.1 Prep and prime walls. 3.2.1.5.2 Paint. 3.2.1.5.3 Wall covering. 3.2.1.6 Finishes. 3.2.1.6.1 Wood trim and chair rails. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 11 -
  • 12. 3.2.1.6.2 Minor woodworking, cabinetry, shelving, etc. 3.2.1.6.3 Installation of door hardware. 3.2.1.6.4 Suite amenities, coat hooks, signage, etc. (if applicable). 3.2.1.7 Exterior Construction. 3.2.1.7.1 Masonry, repair to concrete walkways, curbs, etc. 3.2.1.7.2 Asphalt, pothole and minor patching. 3.2.1.7.3 Minor excavation (if applicable). 3.2. The Contractor shall supply the Physical Plant Project Manager with a primary contact and two additional backup contacts that would have the same ability and authority as the primary contact. 3.2.3 The Contractor’s on-site representative shall keep the Physical Plant Project Manager informed of all planned corrective actions or changes in conditions. The final decision regarding all remedial actions that the Contractor proposes to correct an emergency situation shall be rendered by the Physical Plant Project Manager. 3.2.4 The Contractor shall keep the assigned work site neat, orderly and free of excessive debris. Debris removal shall be on a continual and regular basis. The Contractor shall be responsible for the legal disposal of all debris generated by the proposed construction, demolition and/or renovation. 3.2.5 Tools and Equipment All tools and equipment must be the property of the Contractor. The Contractor will not be permitted to request or use material and/or equipment owned or operated by UMDNJ. 3.2.6 Safety and Submittals The Contractor’s personnel shall abide by the requirements of all local, state and federal laws, codes and regulations to include PEOSHA Safety Regulations such as wearing personal protective equipment and providing material safety data sheets (MSDS). The Contractor shall submit to the Physical Plant Project Manager, when required, a copy of the Contractor’s policy and procedures for the activities below: 3.2.6.1 Confined Space. 3.2.6.2 Excavation. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 12 -
  • 13. 3.2.6.3 Blast protection. 3.2.6.4 Glow stick activities. 3.2.6.5 Scaffold erection. 3.2.6.6 Other safety procedures required by UMDNJ. 3.3 Method of Engagement UDMNJ will designate a minimum of three (3) to five (5) Contractors for the award based on their submitted rates. UMDNJ will then obtain quotes from this pool of Contractors selected on an as needed basis. Contractors selected are expected to quote on all campuses upon request by the respective Physical Plant Project Manager. UMDNJ reserves the right to terminate a Contractor’s contract if the firm does not quote on a consistent basis when requested by a Physical Plant Project Manager. It will be at UMDNJ’s discretion if this action is deemed necessary. 4.0 SPECIAL CONTRACTUAL TERMS AND CONDITIONS 4.1 Contract Term and Extension Option 4.1.1 Contract Term The contract will be awarded for three (3) years commencing from the date of award. If delays in the bid process result in an adjustment of the anticipated contract effective date, the bidder agrees to accept a contract for the full term of the contract. 4.1.2 Contract Extension Option This contract may be extended for two (2) one (1) year periods. Any extension of this contract under this provision will be put into effect by mutual agreement between the University and the Contractor, with written notification being provided to the Contractor by the University. The original terms and conditions will remain in effect for any extension period. Unless otherwise noted in this RFP (or any Addendum thereto), pricing for each optional year is to remain the same as the final year of the original contract term. 4.2 Contract Transition In the event services end by either contract expiration or termination, it shall be incumbent upon the Contractor to continue services, if requested by the Director of Purchasing Services, until new services can be completely operational. The Contractor acknowledges its responsibility to cooperate fully with the replacement Contractor and UMDNJ to ensure a smooth and timely transition to the replacement Contractor. Such transitional period shall not extend more than ninety (90) days beyond the expiration date of the contract, or any extension thereof. The _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 13 -
  • 14. Contractor will be reimbursed for services during the transitional period at the rate in effect when the transitional period clause is invoked by UMDNJ. 4.3 Precedence of the University’s Standard Terms and Conditions The contract resulting from this procurement shall consist of this RFP (including UMDNJ’s Standard Terms and Conditions); any addendum to this RFP, the Contractor’s bid proposal and UMDNJ’s Contract Term Sheet. Unless specifically noted within this RFP, UMDNJ’s Standard Terms and Conditions take precedence over the Special Terms and Conditions contained in this Section of the RFP. The Standard Terms and Conditions in effect for this procurement can be found at the following Internet address: www.umdnj.edu/purchweb The version of the Standard Terms and Conditions that apply to this procurement is as follows: 1) If a mandatory event is conducted as part of this procurement (e.g., mandatory Pre-Bid conference, mandatory site visit, etc.), the Standard Terms and Conditions that apply to this procurement are those that are posted on the Web site referenced above on the business day prior to the mandatory event; or, 2) If no mandatory event is conducted as part of this procurement, yet an addendum is issued (e.g., in response to questions from bidders), the Standard Terms and Conditions that apply to this procurement are those that are posted on the Web site referenced above on the business day prior to the date of issuance of the addendum; or, 3) If no mandatory event is conducted and no addendum is issued for this procurement, the Standard Terms and Conditions that apply to this procurement are those that are posted on the Web site referenced above on the business day prior to the bid opening date. In the event of a conflict between the provisions of this RFP, including UMDNJ’s Standard Terms and Conditions and the Special Terms and Conditions contained in this Section, and any addendum to the RFP, the addendum shall govern. In the event of a conflict between the provisions of this RFP, including any addendum to this RFP, and the bidder’s proposal, the RFP and/or the addendum shall govern. 4.4 Departure From Bid Specifications or Terms and Conditions Notwithstanding the forgoing, a bidder's proposal may be deemed NON-COMLPLIANT AND BE REJECTED and/or be found non-responsive if the change is a material departure from the bid specifications or the terms and conditions of this RFP. A material departure occurs when the change increases the likelihood that the waiver from compliance with the RFP is capable of giving the appearance of corruption or favoritism, or encouraging excessive spending or is likely to affect the amount or price of the bid or to influence any potential bidder to refrain from bidding or is capable of affecting the ability of the University to make a bid comparison, or is _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 14 -
  • 15. unacceptable to the University. The determination of material departure shall be in the sole discretion of the University. 4.5 Contractor Responsibilities The Contractor shall have sole responsibility for the complete effort specified in the contract. Payment will be made only to the Contractor. The Contractor shall have sole responsibility for all payments due any subcontractor. The Contractor is responsible for the professional quality, technical accuracy and timely completion and submission of all deliverables, services or commodities required to be provided under the contract. The Contractor shall, without additional compensation, correct or revise any errors, omissions, or other deficiencies in its deliverables and other services. The approval of deliverables furnished under this contract shall not in any way relieve the Contractor of responsibility for the technical adequacy of its work. The review, approval, acceptance or payment for any of the services shall not be construed as a waiver of any rights that UMDNJ may have arising out of the Contractor’s performance of this contract. 4.6 Substitution of Staff If it becomes necessary for the Contractor to substitute any management, supervisory or key personnel, the Contractor will identify the substitute personnel and the work to be performed. The Contractor must provide detailed justification documenting the necessity for the substitution. Résumés must be submitted evidencing that the individual(s) proposed as substitution(s) have qualifications and experience equal to or better than the individual(s) originally proposed or currently assigned. The Contractor shall forward a request to substitute staff to the Director of Purchasing Services, through the University’s Project Manager, for consideration and approval. No substitute personnel are authorized to begin work until the Contractor has received written approval to proceed from the Director of Purchasing Services, through the University’s Project Manager. 4.7 Substitution or Addition of Subcontractor(s) If it becomes necessary for the Contractor to substitute and/or add a subcontractor, the Contractor will identify the proposed new subcontractor and the work to be performed. The Contractor must provide detailed justification documenting the necessity for the substitution or addition. The Contractor must provide detailed résumés of the proposed subcontractor’s management, supervisory and other key personnel that demonstrate knowledge ability and experience relevant to that part of the work, which the subcontractor is to undertake. In the event a subcontractor is proposed as a substitution, the proposed subcontractor must equal or exceed the qualifications and experience of the subcontractor being replaced. In the event the _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 15 -
  • 16. subcontractor is proposed as an addition, the proposed subcontractor’s qualifications and experience must equal or exceed that of a similar subcontractor proposed by the Contractor in its bid proposal. The Contractor shall forward a request to substitute/add a subcontractor to the Director of Purchasing Services, through the University’s Project Manager, for consideration and approval. No substitution or addition of a subcontractor is authorized until the Contractor has received written approval to proceed from the Director of Purchasing Services, through the University’s Project Manager. 4.8 Ownership of Material All data, technical information, materials gathered, oriented, developed, prepared, used or obtained in the performance of the contract, including, but not limited to, all reports, surveys, plans, charts, literature, brochures, mailings, recordings (video and/or audio), pictures, drawings, analyses, graphic representations, software computer programs and accompanying documentation and print-outs, notes and memoranda, written procedures and documents, regardless of the state of completion, which are prepared for or are a result of the services required under this contract shall be and remain the property of UMDNJ and shall be delivered to UMDNJ upon 30 days notice by UMDNJ. With respect to software computer programs and/or source codes developed for UMDNJ, the work shall be considered “work for hire,” i.e., UMDNJ, not the Contractor or subcontractor, shall have full and complete ownership of all software computer programs and/or source codes developed. 4.9 Data Confidentiality All financial, statistical, personnel and/or technical data supplied by UMDNJ to the Contractor are confidential. The Contractor is required to use reasonable care to protect the confidentiality of such data. Any use, sale or offering of this data in any form by the Contractor, or any individual or entity in the Contractor’s charge or employ, will be considered a violation of this contract and may result in contract termination and the Contractor’s suspension or debarment from UMDNJ contracting. In addition, such conduct may be reported to the State Attorney General for possible criminal prosecution. 4.10 News Releases The Contractor is not permitted to issue news releases pertaining to any aspect of the services being provided under this contract without prior written consent of the Director of Purchasing Services. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 16 -
  • 17. 4.11 Advertising The Contractor shall not use UMDNJ’s name, logos, images, or any data or results arising from this contract as a part of any commercial advertising without first obtaining the prior written consent of the Director of Purchasing Services. 4.12 License and Permits The Contractor shall obtain and maintain in full force and effect all required licenses, permits, and authorizations necessary to perform this contract. The Contractor shall supply UMDNJ with evidence of all such licenses, permits and authorizations. This evidence shall be submitted subsequent to the contract award. All costs associated with any such licenses, permits and authorizations shall have been included by the Contractor its bid proposal. 4.13 Claim and Remedies 4.13.1 Claims The following shall govern claims made by the Contractor regarding contract award recision, contract interpretation, Contractor performance and/or suspension or termination. Final decisions concerning all disputes relating to contract award recision, contract interpretation Contractor performance and/or reduction, suspension or termination are to be made in a manner consistent with N.J.A.C. 17:12-1.1, et seq. The Director of Purchasing Services final decision shall be deemed a final agency action reviewable by the Superior Court of New Jersey, Appellate Division. All claims asserted against UMDNJ by the Contractor shall be subject to the New Jersey Tort Claims Act, N.J.S.A. 59:1-1, et seq., and/or the New Jersey Contractual Liability Act, N.J.S.A. 59:13-1, et seq. However, any claim against UMDNJ relating to a final decision by the Director of Purchasing Services regarding contract award recision, contract interpretation, Contractor performance and/or contract reduction, suspension or termination shall not accrue, and the time period for performing any act required by N.J.S.A. 59:8-8 or 59:13-5 shall not commence, until a decision is rendered by the Superior Court of New Jersey, Appellate Division (or by the Supreme Court of New Jersey, if appealed) that such final decision by the Director of Purchasing Services was improper. 4.13.2 Remedies Nothing in the contract shall be construed to be a waiver by UMDNJ of any warranty, expressed or implied, or any remedy at law or equity, except as specifically and expressed stated in writing executed by the Director of Purchasing Services. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 17 -
  • 18. 4.14 Form of Compensation and Payment The Contractor will submit invoices for their services rendered for all labor, material and equipment committed for completed projects. Projects will not be classified as completed until the Contractor performs a final walk-through with the assigned Physical Plant Project Manager. The invoice must reference the purchase order number and must be in strict accordance with the hourly rates submitted on the RFP pricing sheet along with the mark-up percentage for materials. Invoices must also be submitted for any special projects, additional work or other items properly authorized and satisfactorily completed under the contract. 4.15 Additional Work and/or Special Projects The Contractor shall not begin performing any additional work or special projects without first obtaining written approval from the Director of Purchasing Services. In the event that the need for additional work and/or a special project arises, UMDNJ will submit such a request to the Contractor in writing. The Contractor must present a written proposal to perform the additional work/special project to UMDNJ. The proposal should provide justification for the necessity of the additional work/special project. The relationship between the additional work/special project being requested and the work required by the Contractor under the base contract must be clearly established by the Contractor in its proposal for performing the additional work/special project. The Contractor’s written proposal must provide a detailed description of the work to be performed, broken down by task and subtask. The proposal should contain details on the level of effort, including hours, labor categories, etc., necessary to compete the additional work. The written proposal must detail the cost necessary to complete the additional work in a manner consistent with the contract. The written cost proposal must be based upon the hourly rates, unit costs or other cost elements submitted by the Contractor in the Contractor’s original bid proposal submitted in response to this RFP. Whenever possible, the cost proposal should be a firm, fixed cost perform the required work. The firm fixed price should specifically reference and be tied directly to costs submitted by the Contractor in its original bid proposal. A payment schedule, tied to successful completion of tasks and subtasks, must be included. Upon receipt of the Contractor’s written proposal, it shall be forwarded to the Director of Purchasing Services for written approval. Complete documentation from the using agency, confirming the need for the additional work/special project, must be submitted. No additional work and/or special project may commence without the Director of Purchasing Services written approval. In the event the Contractor proceeds with additional work and/or special projects without the written approval of the Director of Purchasing Services, it shall be at the Contractor’s sole risk. UMDNJ shall be under no obligation to pay for work done without the Director of Purchasing Services written approval. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 18 -
  • 19. 4.16 Option to Reduce Scope of Work UMDNJ has the option, in its sole discretion, to reduce the scope of work for any task or subtask called for under this contract. In such an event, the Director of Purchasing Services shall provide advanced, written notice to the Contractor. Upon receipt of such written notice, the Contractor will submit, within five (5) working days to the Director of Purchasing Services, an itemization of the work effort already completed by task or subtasks. The Contractor shall be compensated for such work effort according to the applicable portions of its cost proposal. 4.17 Suspension of Work The Director of Purchasing Services may, for valid reason, issue a stop order directing the Contractor to suspend work under the contract for a specific time. The Contractor shall be paid until the effective date of the stop order. The Contractor shall resume work upon the date specified in the stop order, or upon such other date as the Director of Purchasing Services may thereafter direct in writing. The period of suspension shall be deemed added to the Contractor’s approved schedule of performance. The Director of Purchasing Services and the Contractor shall negotiate an equitable adjustment, if any, to the contract price. 4.18 Change in Law Whenever an unforeseen change in applicable law or regulation affects the services that are the subject of this contract, the Contractor shall advise the Director of Purchasing Services in writing and include in such written transmittal any estimated increase or decrease in the cost of its performance of the services as a result of such change in law or regulation. The Director of Purchasing Services and the Contractor shall negotiate an equitable adjustment, if any, to the contract price. 4.20 Performance Bond No performance bond is required under this contract. 4.21 Late Delivery and Liquidated Damages Not applicable under this contract. 4.22 Retainage Not applicable under this contract. 4.23 Minority/Female Business Subcontractor Utilization Plan _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 19 -
  • 20. Not applicable under this contract. 4.24 Material Safety Data Sheets The Contractor is required to furnish material safety data sheets (MSDS), or manufacturers’ equivalent information sheets, on the products and/or chemicals used in performing the services specified in this RFP to the University’s Project Manager. These sheets must list complete chemical ingredients including the percentage composition of each ingredient on the mixture (down to 0.1%), the chemical abstract services numbers for those substances listed any potentially hazardous products which may off gas during or flowing application. Failure to do so may constitute reason for termination of the contract. 4.25 Contractor’s Personnel 4.25.1 Direct Management of Personnel The Contractor will be solely responsible for all direct management, supervision, and control of the work performed by the Contractor's personnel. The Contractor shall be responsible for determining the proper work methods and procedures to be used and for ensuring that the work is properly and safely undertaken and completed in a satisfactory manner. 4.25.2 Employees of the Contractor All parties must clearly understand that all Contractor personnel provided by the Contractor or any of his subcontractors shall be considered employees of the Contractor or subcontractor. Under no circumstances shall these people be considered employees of the University or as independent Contractors. Therefore, the Contractor and any of his subcontractors must provide all functions related to these personnel with respect to their classification as employees. These functions will include such services as salary, benefits and proper payroll deductions such as federal and state income taxes, disability and unemployment insurance, etc. Contractor's personnel will be in uniform, clearly indicating name of firm and identifying their affiliation with the firm. In addition, personnel shall bear identification cards at all times with their name as well as the firm name listed on the card. 4.25.3 Employee Conduct All Contractor personnel must observe all University regulations in effect at the location where the work is being performed. While on University property, the Contractor’s personnel shall be subject to oversight by the University’s Project Manager. Under no circumstances shall the Contractor’s or any subcontractor’s personnel be deemed employees of the University. Contractor or subcontractor personnel shall not represent themselves to be employees of the University. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 20 -
  • 21. Contractor's personnel will at all times make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the University or any other University employees. The Contractor's personnel shall be required to work in a harmonious manner with University employees as well as outside contractors, if applicable. Nothing contained in this RFP shall be construed as granting the Contractor the sole right to supply personal or contractual services required by the University. The Contractor agrees that, upon request by the University's Project Manager, the Contractor shall remove from the work crew any of its personnel who are, in the opinion of the University, guilty of improper conduct or who are not qualified or needed to perform the work assigned to them. Examples of improper conduct include, but are not limited to, insobriety, sleeping on the job, insubordination, tardiness, or substandard performance. The University's Project Manager or their representative is empowered to request that the Contractor replace offending personnel immediately. The University's Project Manager may require replacement and removal from the work crew any employee who is identified as a potential threat to the health, safety, security, general well being, or operational mission of the facility and its population. 4.25.4 Criminal Background Check In addition, in connection with the performance of work under this contract, the Contractor agrees not to employ any person undergoing sentence of imprisonment, except as provided under Public Law 89-176, September 10, 1965 (18 U.S.C. 4082)(c)(2) and Executive Order 11755, December 29, 1973. All employees supplied by the Contractor may be required to have a criminal background check and/or be investigated during the term of this contract. 4.26 Licenses and Permits The Contractor shall obtain and maintain in full force and effect all required licenses, permits, and authorizations necessary to perform this contract. The Contractor shall supply the University's Project Manager with evidence of all such licenses, permits and authorizations. This evidence shall be submitted subsequent to the contract award, in the event that it had not been required as part of the Contractor’s bid. 4.27 Requirements of PL 2005, Chapter 51 (Formerly Executive Order 134) In order to safeguard the integrity of State government procurement by imposing restrictions to insulate the award of State contracts from political contributions that pose the risk of improper influence, purchase of access, or the appearance thereof, Executive Order 134 was signed on September 22, 2004 (EO 134). Pursuant to the requirements of EO 134, the terms and conditions set forth in this section are material terms of any contract resulting from this RFP: _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 21 -
  • 22. 4.27.1 Definitions For the purpose of the section, the following shall be defined as follows: a) Contribution – means a contribution reportable as a recipient under “The New Jersey Campaign Contributions and Expenditures Reporting Act.” P.L. 1973, c. 83 (C.10:44A-1 et seq.), and implementing regulations set forth at N.J.A.C. 19:25-7 and N.J.A.C. 19:25-10.1 et seq. Currently, contributions in excess of $400 during a reporting period are deemed “reported” under these laws. As of January 1, 2005, that threshold will be reduced to contributions in excess of $300. b) Business Entity – means any natural or legal person business corporation, professional services corporation, limited liability company, partnership, limited partnership, business trust, association or any other legal commercial entity organized under the laws of New Jersey or any other state or foreign jurisdiction. It also includes (i) all principals who own or control more than 10 percent of the stock in the case of a business entity that is a corporation for profit, as appropriate ; (ii) any subsidiaries directly or indirectly controlled by the business entity; (iii) any political organization organized under 26 U.S.C.A. 527 that is directly or indirectly controlled by the business entity, other than a candidate committee, election fund, or political party committee; and (iv) if a business entity is a natural person, that person’s spouse or child, residing therewith. 4.27.2 Breach of Terms of Executive Order 134 Deemed Breach of Contract It shall be a breach of terms of the contract for the Business Entity to (i) make or solicit a contribution in violation of this Order, (ii) knowingly conceal or misrepresent a contribution given or received; (iii) make or solicit contributions through intermediaries for the purpose of concealing or misrepresenting the source of the contribution; (iv) make or solicit any contribution on the condition or with the agreement that is will be contributed to a campaign committee or any candidate of holder of the public office of Governor, or to any State or county party committee; (v) engage or employ a lobbyist or consultant with the intent or understanding that such lobbyist or consultant would or solicit any contribution, which if made or solicited by the business entity itself, would subject that entity to the restrictions of EO 134; (vi) fund contributions made by third parties, including consultants, attorneys, family members, and employee; (vii) engage in any exchange of contributions to circumvent the intent of EO 134; or (viii) directly or indirectly through or by any other person or means, do any act which would subject that entity to the restriction of EO 134. 4.27.3 Certification and Disclosure Requirements a) The University shall not enter into a contract to procure from any Business Entity services or any material, supplies or equipment, where the value of the transaction exceeds $17,500, if that Business Entity has solicited or made any contribution of money or pledge of contribution, including in-kind contributions to a candidate committee and/or election fund of any candidate for or holder of the public office of Governor, or to any State or county political party committee during certain specified time periods. Accordingly, the Business Entity shall submit with its bid _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 22 -
  • 23. proposal Executive Order 134 Certification in the form set forth in Section 9.0, Form DPP 134- C&D, certifying that no contributions prohibited by Executive Order 134 have been made by the Business Entity. A separate Certification is required for each person or organization defined above as a Business Entity. Failure to submit the Certificate(s) with the Bid Proposal shall be cause for automatic rejection of the bid proposal. b) Prior to awarding any contract or agreement to any Business Entity, the Business Entity, the Business Entity proposed as the intended awardee of the contract shall report all contributions the Business Entity made during the preceding four years to any political organization organized under 26 U.S.C.527 if the Internal Revenue Code that also meets the definition of a “continuing political committee” within the mean of N.J.S.A. 19:44A-3(n) and N.J.A.C. 19:25-1.7, in the form of the Disclosure attached hereto in Section 9.0, Form DPP 134-C&D. A separate Disclosure is required for each person or organization defined above as a Business Entity. Upon receipt of a Notice of Intent to Award a Contract, the intended awardee shall submit to the University Buyer, the Disclosure(s) within five (5) business days of the University’s request. c) Further, the Contractor is required, on a continuing basis, to report any contributions it makes during the term of the contract, and any extension(s) thereof, at the time any such contribution is made. A copy of the Continuing Disclosure of Political Contributions is attached hereto in Section 9.0, Form DPP 134-CD. 4.27.4 State Treasurer Review The State Treasurer or his designee shall review the Disclosures submitted pursuant to this section, as well as any other pertinent information concerning the contributions or reports thereof by the intended awardee, prior to award, or during the term of the contract, by the Contractor. If the State Treasurer determines that any contribution or action by the Contractor constitutes a breach of contract that poses a conflict of interest in the awarding of the contract under this solicitation the State Treasurer shall disqualify the Business Entity from award of such contract. 4.28 New Jersey Election Law Enforcement Commission Requirement The Contractor is advised of its responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission (ELEC), pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005, c.271, section 3) if the Contractor receives in excess of $50,000 from a public entity in a calendar year. It is the Contractor’s responsibility to determine if filing is necessary. Failure to so file can result in the imposition of financial penalties by ELEC. Additional information about this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 23 -
  • 24. 5.0 PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS 5.1 General The bidder must follow instructions contained in this RFP and in the bid cover sheet in preparing and submitting its bid proposal. The bidder is advised to read thoroughly and to follow all instructions. The information required to be submitted in response to this RFP has been determined to be essential in the bid evaluation and contract award process. Any qualifying statements made by the bidder to the RFP’s requirements could result in a determination that the bidder’s proposal is materially non-responsive. Each bidder is given wide latitude in the degree of detail it elects to offer or the extent to which plans, designs, systems, processes and procedures are revealed. Each bidder is cautioned, however, that insufficient detail may result in a determination that the bid proposal is materially non-responsive or, in the alternative, may result in a low technical score being given to the bid proposal. The bidder is instructed to clearly identify any requirement of this RFP that the bidder cannot satisfy. 5.2 Proposal Delivery and Identification In order to be considered a bid proposal must arrive at the Department of Purchasing Services in accordance with the instructions on the RFP cover sheet. Bidders submitting proposals are cautioned to allow adequate delivery time to ensure timely delivery of proposals. UMDNJ regulations mandate that late proposals are ineligible for consideration. The exterior of all bid proposal packages must be labeled with the Request for Proposal identification number, final bid opening date and the buyer’s name. 5.3 Number of Bid Proposal Copies Each bidder must submit one (1) complete original bid proposal, clearly marked as the “ORIGINAL” bid proposal. Each bidder should also submit five (5) full, complete and exact copies of the original. The copies required are necessary in the evaluation of the bid. It is suggested that the bidder make and retain a complete copy of its bid proposal. 5.4 Proposal Form and Content The proposal should follow the format indicated in the following Sections of this RFP. The bidder should limit their response to one volume, if at all possible, with that volume divided into three (3) sections as indicated below. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 24 -
  • 25. 5.5 Section 1 – Forms 5.5.1 Ownership Disclosure Form The bidder must complete the attached Ownership Disclosure Form. A complete Ownership Disclosure Form must be received prior to, or accompanying, the bid. Failure to do so will preclude the award of a contract. 5.5.2 MacBride Principles Certification The bidder must complete the attached MacBride Principles Certification evidencing compliance with the MacBride Principles. Failure to do so may result in the award of the contract to another bidder. 5.5.3 Affirmative Action The bidder must complete the attached Affirmative Action Employees Information Report, or, in the alternative, supply either a New Jersey Affirmative Action Certificate, or evidence that the bidder is operating under a Federally approved or sanctioned affirmative action program. The requirement is a precondition of entering into a valid and binding contract. 5.5.4 Set-Aside Contracts Small Business Certification needed. 5.5.5 Bid Bond Not applicable to this procurement. 5.5.6 Business Associate Agreement The bidder must complete the attached Business Associate Agreement, involving the access to protected health information that is considered protected pursuant to federal, state and/or local laws and regulations in accordance with the privacy requirements of the “HIPAA” – Health Insurance Portability and Accountability Act of 1996. The requirement is a precondition of entering into a valid and binding contract. 5.5.7 Business Registration Notice All New Jersey and out of State business organizations must obtain a Business Registration Certificate (BRC) from the Department of the Treasury, Division of Revenue, prior to conducting business with the State of New Jersey. Proof of valid business registration must be submitted by a bidder with its bid proposal. Failure to submit such valid business registration with a bid will render the bid materially non-responsive. The business registration form (Form NJ-REG can be found at:http://www.state.nj.us/treasury/revenue/gettingregistered.htm#busentity _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 25 -
  • 26. 5.5.8 PL 2005, Chapter 51 (Formerly Executive Order 134) Forms Bidders are reminded of the provisions contained in Section 4 of this RFP, entitled “Requirements of Executive Order 134,” specifically those pertaining to the forms that are required to be submitted by this Order. This Section reads, in part: “Accordingly, the Business Entity shall submit with its bid proposal Executive Order 134 Certification in the form set forth in Section 9.0, Form DPP 134-POFW, certifying that no contributions prohibited by Executive Order 134 have been made by the Business Entity. A separate Certification is required for each person or organization defined above as a Business Entity. Failure to submit the Certificate(s) with the Bid Proposal shall be cause for automatic rejection of the bid proposal.” 5.6 Section 2 - Technical and Organizational Support and Experience Proposals Bidders must submit their technical and organizational support and experience proposals by fully and accurately completing the Bidder Data Sheets included in this RFP as Section 7.0. A bidder's failure to fully, properly and accurately complete all of the technical proposal and organizational support and experience information required by Section 7.0 of the RFP may result in their bid being considered non-responsive. 5.7 Section 3 - Cost Proposal 5.7.1 Bidders must submit their cost proposal in accordance with the Price Sheet(s) included in this RFP as Section 8.0. Failure to submit all information required will result in your bid being considered non- responsive. Each bidder is requested to hold its prices firm for a minimum of ninety (90) days so that an award can be made. 5.7.2 Each bidder should also provide a comprehensive listing of all labor categories that may be used to perform additional work and/or special projects or according to the additional work and/or special project clause(s) of this RFP. Loaded hourly rates are to be submitted for all labor categories that the bidder anticipates may be required to perform additional work and/or special projects. Failure to include a labor category along with a loaded hourly rate will exclude that category from eligibility to perform additional work and/or special projects under the contract resulting from this RFP. Each bidder may submit labor categories for additional work that are not included in the base proposal to perform the Scope of Work required by this RFP. Each bidder may also submit any additional price or cost information that the bidder feels may be required to perform any additional work and/or special projects required by this RFP. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 26 -
  • 27. ONLY price and costing information provided by the bidder in its original bid proposal submitted in response to this RFP may later be used for additional work and/or special projects to be paid against the contract resulting from this RFP. 6.0 PROPOSAL EVALUATION AND CONTRACT AWARD 6.1 Proposal Evaluation Committee Proposals may be evaluated by an Evaluation Committee composed of members of affected departments together with representative(s) from the Department of Purchasing Services. Representatives from other governmental agencies may also serve on the Evaluation Committee. On occasion, the Evaluation Committee may choose to make use of the expertise of an outside consultant in an advisory role. 6.2 Oral Presentation and/or Clarification of Bids A bidder may be required to give an oral presentation to the Evaluation Committee concerning its bid proposal. The Evaluation Committee may also require a bidder to submit written responses to questions regarding its bid. The purpose of such communication with a bidder, either through an oral presentation or a letter of clarification, is to provide an opportunity for the bidder to clarify or elaborate on its bid. The original bid, as submitted, however, cannot be supplemented, changed, or corrected in any way during the evaluation process. No comments regarding other bids are permitted. Bidders may not attend presentations made by their competitors. It is within the Evaluation Committee’s discretion whether to require a bidder to give an oral presentation or require a bidder to submit written responses to questions regarding its bid. Action by the Evaluation Committee in this regard should not be construed to imply acceptance or rejection of a bid. The Purchasing Services’ buyer is the sole point of contact regarding any request for an oral presentation or written clarification. 6.3 Evaluation Criteria The following evaluation criteria categories, not necessarily listed in order of significance, will be used to evaluate bid proposals received in response to this RFP. The evaluation criteria categories may be used to develop more detailed evaluation criteria to be used in the evaluation process. 6.3.1 The bidder’s general approach to meet the requirements of this RFP including the ability to perform work on a University wide basis 6.3.2 The bidder’s detailed approach to meet the requirements of this RFP. 6.3.3 The bidder’s documented experience in providing general contracting services on a similar scale at other institutions. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 27 -
  • 28. 6.3.4 The bidder’s cost proposal. 6.4 University’s Right to Consider Additional Information 6.4.1 The Director of Purchasing Services may obtain any information determined to be appropriate regarding the ability of the bidder to supply and/or render the service required by this RFP. 6.4.2 The Director of Purchasing Services may consider such other factors that, in the opinion of the Director of Purchasing Services, are important in evaluating the bidder's proposal and awarding contracts as determined to be in the best interest of the University. 6.4.3. The University reserves the right to request all bidders to explain the method used to arrive at any or all cost or pricing figures. 6.4.4 When making the contract award decision, the University may consider evidence of formal or other complaints against any bidder(s) by the University for contracts held in the past or present by the bidder. 6.4.5 The University reserves the right to check the bidder's financial capacity and ability to successfully undertake and complete the services required by this RFP by any means deemed appropriate. 6.4.6 The University reserves the right to conduct site inspections of any facility(s) serviced by the bidder(s) to assist in judging the bidder's ability to provide the services required by this RFP. This applies to all facilities services by the bidder or any sub-contractor to the bidder. This right extends to all facilities of which the University is aware, or about which it becomes aware, that the bidder is servicing, whether or not the facility is listed in the bidder's proposal. 6.5 Contract Award The contract shall be awarded with reasonable promptness by written notice to that responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to UMDNJ, price and other factors considered. Any or all bids may be rejected when the Director of Purchasing Services determines that it is in the public interest to do so. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 28 -
  • 29. 7.0 BIDDER’S DATA SHEETS (FORMS TO BE COMPLETED BY BIDDER) The bidder should fully complete and submit the following Bidder’s Data Sheets. Failure to satisfactorily complete and submit the Bidder’s Data Sheets may result in a determination that your bid is non-responsive, resulting in rejection of your bid. Bidders are strongly advised to use the Bidder’s Data Sheets supplied herein. The bidder should make additional copies, if necessary. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 29 -
  • 30. 7.1 Bidder’s General Approach The bidder is to provide it’s general approach required to perform the services, as detailed in the Scope of Work of this RFP. The bidder should address the ability to perform work on a University wide basis. __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ (MAKE ADDITIONAL COPIES OF THIS SHEET, IF NECESSARY) _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 30 -
  • 31. 7.2 Bidder’s Detailed Approach The bidder is to provide below it’s detailed approach to perform the services, as detailed in the Scope of Work of this RFP. __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 7.3 LISTING OF POTENTIAL PROBLEMS _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 31 -
  • 32. The bidder should include below a summary of any areas it anticipates encountering in implementing or providing the services or other work elements as detailed in the Scope of Work of this RFP. The bidder should list problems, which the bidder, in its judgment, feels may become problems. It is important for the bidder to convince the University of its understanding of, and ability to solve, these problem areas. 1. Potential Problem: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 2. Show in a brief narrative that you understand the cause and substance of the potential problem. Be specific. __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 3. Give a specific recommendation on how to address and solve the problem. __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ________________________________________________________________ (MAKE ADDITIONAL COPIES OF THIS SHEET, IF NECESSARY) _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 32 -
  • 33. 7.4 CONTACT INFORMATION 7.4.1 The bidder should provide the location of bidder’s business office that will be responsible for management of this contract. Name: ______________________________________________ Address: ______________________________________________ ______________________________________________ ______________________________________________ Business Phone Number: ( _ )-___-____ Business Fax Number: ( _)-___-____ 7.4.2 The bidder should provide the name(s) and phone number(s) of bidding firm’s management personnel to be contacted if problems or emergencies occur (24 hours per day). Name: ____________________ Role of this person for this contract: ___________________________ Work Telephone Number: (___)-___-____ Home Telephone Number: (___)-___-____ Name: ____________________ Role of this person for this contract: ___________________________ Work Telephone Number: (___)-___-____ Home Telephone Number: (___)-___-____ Name: ____________________ Role of this person for this contract: ___________________________ Work Telephone Number: (___)-___-____ Home Telephone Number: (___)-___-____ Name: ____________________ Role of this person for this contract: ___________________________ Work Telephone Number: (___)-___-____ Home Telephone Number: (___)-___-____ (MAKE ADDITIONAL COPIES OF THIS SHEET, IF NECESSARY) _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 33 -
  • 34. 7.4.3 The bidder should list below the name of the individual that may be contacted at all times if service or information is required from the contractor by the University. Name: ______________________________________________ Address: ______________________________________________ ______________________________________________ ______________________________________________ Role of this person for this contract: ___________________________ Work Telephone Number: ( _ )-___-____ Business Fax Number: ( _ )-___-____ Home Telephone Number: ( _)-___-____ 7.4.4 The bidder should list below the name, address and telephone number of the of insurance firm from which it intends to purchase the insurance required for this contract, and a person to contact at this firm. Name of Insurance Firm: ______________________________________ Address of Insurance Firm: _____________________________________________ ____________________________________________ ____________________________________________ Name and telephone number of individual at the insurance company that the University may contact to verify this information: Name: _________________________ Telephone Number: ( _ )-___-____ _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 34 -
  • 35. 7.5 RESUME FORM: ON-SITE SUPERVISOR(S) TITLE OR POSITION PROPOSED FOR THIS CONTRACT: _______________________ EMPLOYEE’S NAME: _____________________________________ YEARS EMPLOYED BY YOUR FIRM: _____________ CURRENT POSITION WITH YOUR FIRM: ____________________________________ TOTAL YEARS WORKED IN THE INDUSTRY PROVIDING SERVICES REQUIRED BY THIS RFP: _____________ EMPLOYMENT DATA: PROVIDE ONLY INFORMATION RELATED TO PRIOR EMPLOYMENT IN THE INDUSTRY PROVIDING SERVICES REQUIRED BY THIS RFP: 1. EMPLOYER NAME: ______________________________________________ ADDRESS: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ NAME OF EMPLOYER’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY THIS REFERENCE: __________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES EMPLOYED: FROM _________ TO _________ LIST TOTAL NUMBER OF EMPLOYEES MANAGED: ______ PROVIDE A BRIEF DESCRIPTION OF DUTIES AT THIS JOB. EMPHASIZE DUTIES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ (RESUME FORM: ON-SITE SUPERVISOR CONTINUED ON FOLLOWING SHEET) _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 35 -
  • 36. 2. EMPLOYER NAME: ______________________________________________ ADDRESS: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ NAME OF EMPLOYER’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY THIS REFERENCE: __________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES EMPLOYED: FROM _________ TO _________ LIST TOTAL NUMBER OF EMPLOYEES MANAGED: ______ PROVIDE A BRIEF DESCRIPTION OF DUTIES AT THIS JOB. EMPHASIZE DUTIES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 3. EMPLOYER NAME: ______________________________________________ ADDRESS: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ NAME OF EMPLOYER’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY THIS REFERENCE: __________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES EMPLOYED: FROM _________ TO _________ LIST TOTAL NUMBER OF EMPLOYEES MANAGED: ______ PROVIDE A BRIEF DESCRIPTION OF DUTIES AT THIS JOB. EMPHASIZE DUTIES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 36 -
  • 37. ON-SITE SUPERVISOR(S)’ RELEVANT EDUCATION AND TRAINING: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ (MAKE ADDITIONAL COPIES OF THESE SHEETS, IF NECESSARY) _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 37 -
  • 38. 7.6 REFERENCES OF FIRM The bidder should list references that clearly demonstrate the bidder’s proven capabilities in performing emergency response services of a similar size and scope to those required by this RFP. It is requested that references be given in the format below. The bidder should provide a comprehensive listing of contracts requiring work of a similar size and scope to those required by this RFP. References provided should be for work that has been successfully undertaken and completed by the bidder. These references will serve as a demonstration of the firm’s ability to successfully undertake and provide the services required by this RFP. A description of the contract should be included and should show how the referenced contract relates to the ability of the firm to provide the services required by this RFP. 1. NAME OF COMPANY PROVIDED AS A REFERENCE FOR YOUR FIRM: ________________________________________________________________ ADDRESS: _________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ NAME OF COMPANY’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY REFERENCE: _______________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES UNDER CONTRACT: FROM _________ TO _________ PROVIDE A BRIEF DESCRIPTION OF EMERGENCY RESPONSE SERVICES THAT YOUR FIRM PROVIDED FOR THIS COMPANY UNDER CONTRACT. EMPHASIZE SERVICES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 38 -
  • 39. 2. NAME OF COMPANY PROVIDED AS A REFERENCE FOR YOUR FIRM: ________________________________________________________________ ADDRESS: _________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ NAME OF COMPANY’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY REFERENCE: _______________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES UNDER CONTRACT: FROM _________ TO _________ PROVIDE A BRIEF DESCRIPTION OF EMERGENCY RESPONSE SERVICES THAT YOUR FIRM PROVIDED FOR THIS COMPANY UNDER CONTRACT. EMPHASIZE SERVICES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 3. NAME OF COMPANY PROVIDED AS A REFERENCE FOR YOUR FIRM: ________________________________________________________________ ADDRESS: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ NAME OF COMPANY’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY REFERENCE: _______________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES UNDER CONTRACT: FROM _________ TO _________ _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 39 -
  • 40. PROVIDE A BRIEF DESCRIPTION OF EMERGENCY RESPONSE SERVICES THAT YOUR FIRM PROVIDED FOR THIS COMPANY UNDER CONTRACT. EMPHASIZE SERVICES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 40 -
  • 41. 4. NAME OF COMPANY PROVIDED AS A REFERENCE FOR YOUR FIRM: ________________________________________________________________ ADDRESS: __________________________________________________________________________ __________________________________________________________________________ NAME OF COMPANY’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY REFERENCE: _______________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES UNDER CONTRACT: FROM _________ TO _________ PROVIDE A BRIEF DESCRIPTION OF EMERGENCY RESPONSE SERVICES THAT YOUR FIRM PROVIDED FOR THIS COMPANY UNDER CONTRACT. EMPHASIZE SERVICES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 5. NAME OF COMPANY PROVIDED AS A REFERENCE FOR YOUR FIRM: ________________________________________________________________ ADDRESS: __________________________________________________________________________ __________________________________________________________________________ NAME OF COMPANY’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY REFERENCE: _______________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES UNDER CONTRACT: FROM _________ TO _________ PROVIDE A BRIEF DESCRIPTION OF EMERGENCY RESPONSE SERVICES THAT YOUR FIRM PROVIDED FOR THIS COMPANY UNDER Contract. EMPHASIZE SERVICES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ COPIES OF THESE SHEETS, IF NECESSARY) _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 41 -
  • 42. 7.7 LISTING OF ALL CONTRACTS LOST IN LAST THREE (3) YEARS The bidder should provide a complete list of all contracts the bidder has lost or has had terminated during the last three (3) years, along with the reason why each one was lost or terminated. Include the name of a contact person and phone number for each contract lost or terminated. 1. NAME OF FIRM: ___________________________________ NAME OF CONTACT PERSON AT FIRM: ________________________________ PHONE NUMBER OF CONTACT PERSON: _______________________________________ REASON FOR TERMINATION: _________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 2. NAME OF FIRM: ___________________________________ NAME OF CONTACT PERSON AT FIRM: ________________________________ PHONE NUMBER OF CONTACT PERSON: _______________________________________ REASON FOR TERMINATION: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 42 -
  • 43. 3. NAME OF FIRM: ___________________________________ NAME OF CONTACT PERSON AT FIRM: ________________________________ PHONE NUMBER OF CONTACT PERSON: ______________________________________ REASON FOR TERMINATION: _________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 43 -
  • 44. 4. NAME OF FIRM: ___________________________________ NAME OF CONTACT PERSON AT FIRM: ________________________________ PHONE NUMBER OF CONTACT PERSON: _______________________________________ REASON FOR TERMINATION: _________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 5. NAME OF FIRM: ___________________________________ NAME OF CONTACT PERSON AT FIRM: ________________________________ PHONE NUMBER OF CONTACT PERSON: _______________________________________ REASON FOR TERMINATION: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ (MAKE ADDITIONAL COPIES OF THIS SHEET, IF NECESSARY) _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 44 -
  • 45. 7.8 SUBCONTRACTOR DATA SHEET(S) If the bidder is proposing to use subcontractors, the following information should be completed and submitted with your bid. NOTE: If there is more than one (1) subcontractor, bidders should submit the following data for each subcontracting firm. It is suggested that bidders make blank copies of this section and complete a copy for each subcontractor. 1. PROVIDE SUBCONTRACTOR’S NAME, ADDRESS, CONTACT PERSON AND 24-HOUR PHONE NUMBER: FIRM NAME: ____________________________________ ADDRESS: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ CONTACT PERSON: ______________________________ 24-HOUR PHONE NUMBER: ________________________________ 2. LIST BELOW THE NAME(S), TITLE(S) AND FUNCTION(S), OF THE RESPONSIBLE OPERATING OFFICERS: NAME TITLE FUNCTION ____________________ __________________ __________________ ____________________ __________________ __________________ ____________________ __________________ __________________ ____________________ __________________ __________________ ____________________ __________________ __________________ 3. SPECIFY, IN DETAIL, THE FUNCTION(S) THE SUBCONTRACTOR WILL BE PERFORMING: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 45 -
  • 46. (SUBCONTRACTOR DATA SHEET (CONTINUED)) 4. INDICATE BELOW THE SUBCONTRACTOR’S EXPERIENCE IN PERFORMING SIMILAR SERVICES TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 5. NAME AND ADDRESS, CONTACT NAME AND TELEPHONE NUMBER OF FIRM PROVIDED AS A REFERENCE FOR SUBCONTRACTOR: NAME OF COMPANY PROVIDED AS A REFERENCE FOR THE SUBCONTRACTOR: ________________________________________________________________ ADDRESS: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ NAME OF COMPANY’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY REFERENCE: _______________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES UNDER CONTRACT: FROM _________ TO _________ PROVIDE A BRIEF DESCRIPTION OF SERVICES THAT THE SUBCONTRACTOR PROVIDED FOR THIS COMPANY UNDER CONTRACT. EMPHASIZE SERVICES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ (SUBCONTRACTOR DATA SHEET (CONTINUED)) _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 46 -
  • 47. NAME OF COMPANY PROVIDED AS A REFERENCE FOR THE SUBCONTRACTOR: ________________________________________________________________ ADDRESS: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ NAME OF COMPANY’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY REFERENCE: _______________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES UNDER CONTRACT: FROM _________ TO _________ PROVIDE A BRIEF DESCRIPTION OF SERVICES THAT THE SUBCONTRACTOR PROVIDED FOR THIS COMPANY UNDER CONTRACT. EMPHASIZE SERVICES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ NAME OF COMPANY PROVIDED AS A REFERENCE FOR THE SUBCONTRACTOR: ________________________________________________________________ ADDRESS: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ NAME OF COMPANY’S MANAGEMENT PERSON THAT THE UNIVERSITY MAY CONTACT TO VERIFY REFERENCE: _______________________________________ PHONE NUMBER OF INDIVIDUAL LISTED ABOVE: ( )-___-____ DATES UNDER CONTRACT: FROM _________ TO _________ PROVIDE A BRIEF DESCRIPTION OF SERVICES THAT THE SUBCONTRACTOR PROVIDED FOR THIS COMPANY UNDER CONTRACT. EMPHASIZE SERVICES THAT ARE SIMILAR TO THOSE REQUIRED BY THIS RFP: __________________________________________________________________________ __________________________________________________________________________ _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 47 -
  • 48. 7.9 BIDDER’S FINANCIAL CAPACITY The bidder should provide proof of the firm’s financial capacity and capabilities to undertake and successfully provide services required under this contract. A financial statement for the most recent fiscal year or bank reference is acceptable. The University reserves the right to check and evaluate the firm’s financial capacity and capability by any means deemed appropriate. The submission of this information with the bid is desired by the University, but is not mandatory. However, if a bidder chooses not to include this information with its bid, this information may be requested from the bidder during the evaluation process. If the bidder is requested to submit this information during the evaluation process, the bidder will be required to submit it, and failure to do so will be cause for finding the bid non-responsive. Attach information to this form. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 48 -
  • 49. 8.0 PRICE SHEET AND SUPPORTING DETAIL RFP# P07-069S General Construction Services University Wide Provide Hourly Rates per: (Review to “Description of General Contracting Services” NEWARK CAMPUS 1st Year 2nd Year 3rd year Carpentry ______/hr ______/hr ______/hr Electrical ______/hr ______/hr ______/hr Mechanical/HVAC ______/hr ______/hr ______/hr Mechanical/Plumbing ______/hr ______/hr ______/hr Material Mark-up Over Actual Cost ______/% ______/% ______/% CENTRAL JERSEY CAMPUS 1st Year 2nd Year 3rd year Carpentry ______/hr ______/hr ______/hr Electrical ______/hr ______/hr ______/hr Mechanical/HVAC ______/hr ______/hr ______/hr Mechanical/Plumbing ______/hr ______/hr ______/hr Material Mark-up Over Actual Cost ______/% ______/% ______/% _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 49 -
  • 50. 8.0 (Continued) PRICE SHEET AND SUPPORTING DETAIL RFP# P07-069S General Construction Services University Wide SOUTH JERSEY CAMPUS 1st Year 2nd Year 3rd year Carpentry ______/hr ______/hr ______/hr Electrical ______/hr ______/hr ______/hr Mechanical/HVAC ______/hr ______/hr ______/hr Mechanical/Plumbing ______/hr ______/hr ______/hr Material Mark-up Over Actual Cost ______/% ______/% ______/% _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 50 -
  • 51. 9.0 REQUIRED FORMS • Ownership Disclosure Form • MacBride Principle Certification • Affirmative Action Employee Information • EO 134 Forms • Business Associate Agreement _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 51 -
  • 52. OWNERSHIP DISCLOSURE FORM INSTRUCTIONS: Provide below the names, home addresses, dates of birth, offices held and any ownership interest of all officers of the firm named above. If addition space is necessary, provide on an attached sheet. Name Home Address Date of Birth Office Held Ownership Interest __________________________________________________________________________________________________ __________________________________________________________________________________________________ INSTRUCTIONS: Provide below the names, home addresses, dates of birth, and ownership interest of all individuals not listed above, and any partnerships, corporations and any other owner having a 10% or greater interest in the firm named above. If a listed owner is a corporation or partnership, provide below the same information for the holders of 10% or more interest in that corporation or partnership. If additional space is necessary, provide that information on any attached sheet. If there are no owners with 10% or more interest in your firm, enter “None” below. Complete the certification at the bottom of this form. If this form has previously been submitted to the UMDNJ, Purchasing Department in connection with another bid, indicate changes, if any, where appropriate, and complete the certification below. Name Home Address Date of Birth Office Held Ownership Interest __________________________________________________________________________________________________ __________________________________________________________________________________________________ COMPLETE ALL QUESTIONS BELOW Within the past five years has another company or corporation had a 10% or greater interest in the firm identified above? (If yes complete and attach a separate disclosure form reflecting previous ownership interests.) Yes _____ No _____ Has any person listed in this form or its attachments ever been arrested, charged, indicted, plead guilty or been convicted in a criminal or disorderly persons matter by the State of New Jersey, any other Political subdivision state or the U.S. Government? (If yes, attach a detailed explanation for each instance.) Yes _____ No _____ Has any person or entity listed in this form or its attachments ever been excluded suspended, debarred or otherwise declared ineligible by any agency of government from bidding or Contracting to provide services, labor, material or supplies? (If yes, attach a detailed explanation for each instance.) Yes _____ No _____ Are there now any criminal matters, suspension or debarment proceedings pending in which the firm and/or its officers and/or managers are involved? (If yes, attach a detailed explanation for each instance.) Yes _____ No _____ Has any federal, state or local license, permit or other similar authorization, necessary to perform the work applied for herein and held or applied for by any person or entity listed in this form, been suspended or revoked, or been the subject of any pending proceedings specifically seeking or litigating the issue of suspension or revocation? (If yes to any part of this question, attach a detailed explanation for each instance.) Yes _____ No _____ CERTIFICATION: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge that the State of New Jersey is relying on the information contained herein and thereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the State to notify the State in writing or any changes to the answers or information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach o my agreement(s) with the State of New Jersey and that the State at its option, may declare any contract(s) resulting from this certification void and unenforceable. I, being duly authorized, certify that the information supplied above, including all attached pages, is complete and correct to the best of my knowledge. I certify that all of the foregoing statements made by me are true. I am aware that if any of the foregoing statements made by me are willfully false, I am subject to punishment. (Print or Type) Date:_______________________ ________________________________________Signature Firm:_______________________ ________________________________________Name ________________________________________Title _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 52 -
  • 53. NOTICE TO ALL BIDDERS REQUIREMENT TO PROVIDE A CERTIFICATION IN COMPLIANCE WITH MACBRIDE PRINCIPLES AND NORTHERN IRELAND ACT OF 1989 Pursuant to Public Law 1995, c.134, a responsible bidder selected, after public bidding, by the Director of the Division of Purchase and Property, pursuant to N.J.S.A. 52:34-12, or the Director of the Division of Building and Construction, pursuant to N.J.S.A. 52-32-2, must complete the certification below by checking one of the two representations listed and signing where indicated. If a bidder who would otherwise be awarded a purchase, contract or agreement does not complete the certification, then the Directors may determine, in accordance with applicable law and rules, that it is in the best interest of the State to award the purchase, contract or agreement to another bidder who has completed the certification and has submitted a bid within five (5) percent of the most advantageous bid. If the Directors find contractors to be in violation of the principles which are the subject of this law, they shall take such action as may be appropriate and provided for by law, rule or contract, including, but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party. I certify, pursuant to N.J.S.A. 52:34-12-2, that the entity for which I am authorized to bid: ____ has not ongoing business activities in Northern Ireland and does not maintain a physical presence therein through the operation of offices, plants, factories or similar facilities, either directly or indirectly through intermediaries, subsidiaries or affiliated companies over which it maintains effective control; or ____ will take lawful steps in good faith to conduct any business operations it has in Northern Ireland in accordance wit the MacBride principles of nondiscrimination in employment as set forth in N.J.S.A. 52:18A-89.8 and in conformance with the United Kingdom’s Fair Employment 9Northern Ireland) Act of 1989, and permit independent monitoring of their compliance with those principles. I certify that the foregoing statements made by me are true. I am aware that if any of the foregoing statements made by me are willfully false, I am subject to punishment. ____________________________________________ Dated: ______________ Signature of Bidder ____________________________________________ Print or Type Name ____________________________________________ Firm _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 53 -
  • 54. AFFIRMATIVE ACTION DOCUMENTATION Dear Vendor: As a State Agency, New Jersey State Regulations N.J.A.C. 17:27 requires us to obtain documentation regarding our vendors’ “Affirmative Action” status. In order for us to be in compliance and do business with your company for the procurement of goods and services, it will be necessary for you to provide only one of the following documents with your bid/proposal response. 1. A State of New Jersey “Certificate of Employee Information Report Approval,” or 2. A Form AA/ 201 Affirmative Action Employee Information Report, or 3. A Federal letter of approval from the Department of Labor. Please understand the importance of this request. Although you may have already submitted this information, our files must be updated annually with current employment statistics. Your noncompliance of this request may result in suspension of any future business with your company. Sincerely, Purchasing Services SPECIAL VENDOR PROGRAM _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 54 -
  • 55. SET-ASIDE VENDOR POLICY/REQUIREMENTS I. PURPOSE To outline goals and action plans to support and enhance the University's vendor participation toward eradicating racial, ethnic, and gender discrimination from society at large through the New Jersey Set-Aside Program. II. ACCOUNTABILITY The Vice President for Administration shall ensure compliance with this policy. The Assistant Vice President for Supplier Diversity and Vendor Development shall implement this policy. III. DEFINITIONS Set-Aside Program - The University's commitment to ensure that a fair percentage of the total purchases for supplies, equipment, services, and construction is placed with small, minority and women businesses. The University has established a 15 percent goal for Small Business, a 7 percent goal for Minority Businesses, and 3 percent for Women Businesses. Small Businesses - Independently owned and operated businesses whose principal place of business is in New Jersey with 100 or fewer full-time employees. Minority Business - A business in New Jersey which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by persons who are African-American, Latino or Asian-American. A minority is a member of one of the following groups: African-American - having origins in any of the black racial groups of Africa. Asian-American - a person having origins in any of the original people of the Far East, Southeast Asia, and Indian subcontinent, Hawaii or the Pacific Islands. Latino - of Spanish culture or origins in Mexico, Puerto Rico, Cuba, Central or South America, or the Caribbean Islands, regardless of race. Women Business - A business in New Jersey which is a sole proprietorship, partnership or corporation at least 51% percent of which is owned and controlled by women. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 55 -
  • 56. Construction Contract - any contract involving any construction, renovation, reconstruction, rehabilitation, alteration, conversion, extension, demolition, repair or other changes or improvements of any kind whatsoever of any structure or facility. The term also includes the supervision, inspection and other on-site functions incidental to actual construction. IV. POLICY A. Requirements: 1. General Guidelines: a. As part of its Supplier Diversity and Vendor Development encompassing small, minority and women businesses, the University is committed to actively and affirmatively seek set aside business relations. The goal is to ensure that an equitable portion of the University's total purchases for construction, goods, equipment and services is placed with set-aside businesses. Vendors are to complete the Sub-Contractor Utilization Report in order to comply with target goals set by the University. b. All academic, healthcare and administrative units of the University are encouraged to examine the commodities and services listed in the various set-aside business-buying guides for consideration of set-aside purchases. 2. UMDNJ Set-Aside Program Goals and Targets: a. Small Business 15% 3. Other UMDNJ Policies and Procedures: The UMDNJ Set-Aside Program requirements shall apply to all other policies and procedures of the UMDNJ Department of Purchasing Services. B. Responsibilities 1. The Assistant Vice President for Supplier Diversity and Vendor Development is responsible for: a. Actively and affirmatively seeking set-aside business relations; b. Ensuring that an equitable portion of the University's total purchases is placed with set-aside concerns; and, _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 56 -
  • 57. c. Reporting on a quarterly basis to the Vice President for Finance and Treasurer, the usage and effectiveness of the set-aside program. Revised 5/17/96 6/24/96 11/21/96 2/24/97 _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 57 -
  • 58. Sub-Contractor Utilization Report Project Name Date Purchase Order # Project Coordinator Representative Address Phone # Prime Vendor Representative – Please fill in the following sub-contractor information (If applicable). List subcontractor vendor type as follows: (1) Small Business, (2) Minority, (3) Women-Owned. Photocopy this form as needed to list all subcontractors you will be utilizing for this awarded contract. Sub-Contactor/Vendor Name Type:__ Contact Person Address Phone # * Amt. $ Pd. To Sub-contractor Scope/Type of Service Fed. ID # Sub-Contractor/Vendor Name Type:__ Contact Person Address Phone # * Amt. $ Pd. To Sub-contractor Scope/Type of Service Duration period of Sub-Contract Prepared By: ______________________________________ Phone #: _________________ Print Name ______________________________________ Bid/Bid #: ________________________ Print Title ______________________________________ Term of Signature Contract: _________________________ Return to: UMDNJ Director of Purchasing *Amount Paid to Subcontractor, by Liberty Plaza, 2nd Floor invoice: By-Weekly, Monthly, etc. 335 George Street New Brunswick, New Jersey 08903 _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 58 -
  • 59. _____________________________________________________________________________________ Request for Proposal: General Construction Services - University Wide (RFP# P07-069S) - 59 -