Internal Oversight Service/Evaluation Unit




                                                                           ...
SECTION I – INSTRUCTIONS TO OFFERORS


A. INTRODUCTION

1. General:
The purpose of this RFP is to invite Sealed Proposals ...
This Section should also describe the Offeror’s resources in terms of personnel and facilities necessary for the performan...
17. Modification and withdrawal of Proposals
The Offeror may withdraw its Proposal after the Proposal’s submission, provid...
Financial Proposal                                                               100
      Sub-total for Financial Proposa...
SECTION II - GENERAL CONDITIONS OF CONTRACT FOR PROFESSIONAL SERVICES

1.    LEGAL STATUS                                 ...
circumstances, including the granting to the Contractor of a reasonable                 and UNESCO has, in each instance, ...
SECTION III –TERMS OF REFERENCE



      The transition from humanitarian assistance to post-crisis recovery and reconstru...
1.     The “building better back” of whole educational systems with the ultimate goal of realizing Education for All.

   ...
e.   To provide substantive insights on how to ensure that lessons learned from programmes and strategies
     implemented...
4.4   Assessment and early recovery phase
     •      Does UNESCO have appropriate mechanisms to decide whether to interve...
It is expected that the evaluation team will provide the deliverables according to the following timetable:

Deliverable  ...
8
9.      Detailed budget breakdown by PCPD country/situation and sector
                                                 ...
10.   Roles of key UNESCO players


      Programme sectors and field offices in PCPD situations
      Programme sectors a...
SECTION IV – PROPOSAL SUBMISSION FORM:




To: UNESCO




Dear Sir / Madam,


Having examined the Solicitation Documents, ...
SECTION V – PRICE SCHEDULE


GENERAL INSTRUCTIONS

1. The Bidder is asked to prepare the Price Schedule as a separate enve...
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REQUEST FOR PROPOSAL – RFP

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Transcript of "REQUEST FOR PROPOSAL – RFP"

  1. 1. Internal Oversight Service/Evaluation Unit 4 March 2008 REQUEST FOR PROPOSAL – RFP Ref: [Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post-conflict situations and post-disaster situations: IOS/2008/Memo.032] Dear Sir/Madam, 1. You are requested to submit a proposal for the evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post-conflict situations and post-disaster situations, as per enclosed Terms of Reference (TOR). 2. To enable you to submit a Proposal, attached are: Section I Instructions to Offerors Section II General Conditions of UNESCO Contracts for Professional Services Section III Terms of Reference - TOR Section IV Proposal Submission Form Section V Price Schedule Section VI UNEG Norms and Standards for Evaluation ( www.uneval.org/) 3. Your offer comprising of technical proposal and financial proposal, in separate envelopes, must be received at UNESCO Offices at the address stated below not later than 25 March 2008, 10h00 (GMT+1). UNESCO Internal Oversight Service Attention: Clinton Watson 7 Place de Fontenoy, 75352 Paris O7 SP, France PROPOSAL FOR SERVICES – DO NOT OPEN Reference: Evaluation of SPO14 RFP Closing Date and Time: 25 March 2008, 10h00 (GMT+1) Both inside envelopes shall indicate your firm’s name and address. The first envelope shall be marked “Technical Proposal” and contain the Proposal Submission Form and Technical Component of your Proposal. The second inner envelope shall be marked “Price Proposal” and include a Price Schedule, similar to an example of which is contained in Section V. 4. This letter is not to be construed in any way as an offer to contract with your firm/institution. Your proposal could, however, form the basis for a contract between your company and UNESCO. Offerors are kindly requested to acknowledge the receipt of this letter and to indicate whether or not you will be submitting a proposal. For this purpose, and for any requests for clarifications, please contact: Clinton Watson at Tel: +33 1 45 68 09 26, Fax: +33 1 45 68 55 71 or c.watson@unesco.org. For and on behalf of UNESCO: UNESCO Internal Oversight Service/Evaluation Unit Amir Piric Doc. Control [ADM/PRO] Issue 5: July 07
  2. 2. SECTION I – INSTRUCTIONS TO OFFERORS A. INTRODUCTION 1. General: The purpose of this RFP is to invite Sealed Proposals for the Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post-conflict situations and post-disaster situations to be provided to UNESCO Internal Oversight Service, Evaluation Unit. Offerors should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by UNESCO to provide consulting services for the preparation of the Terms of Reference, and other documents to be used for the procurement of services to be purchased under this Request for Proposal. 2. Cost of Proposal: The Offeror shall bear all costs associated with the preparation and submission of the Proposal; and UNESCO will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation B. SOLICITATION DOCUMENTS 3. Contents of Solicitation Documents: Proposals must offer services for the total requirement. Proposals offering only part of the requirement will be rejected. The Offeror is expected to examine all corresponding instructions, forms, terms and specifications contained in the Solicitation Documents. Failure to comply with these documents will be at the Offeror’s risk and may affect the evaluation of the Proposal. 4. Clarification of Solicitation Documents: A prospective Offeror requiring any clarification of the Solicitation Documents may notify the UNESCO contracting unit in writing at the organisation’s mailing address or fax or email number indicated in the RFP. The UNESCO contracting unit will respond in writing to any request for clarification of the Solicitation Documents that it receives earlier than two weeks prior to the deadline for the submission of Proposals. Written copies of the organisation’s response (including an explanation of the query but without identifying the source of inquiry) may be sent to all prospective Offerors that has received the Solicitation Documents. 5. Amendments of Solicitation Documents: At any time prior to the deadline for submission of Proposals, the UNESCO contracting unit may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Offeror, modify the Solicitation Documents by amendment. All prospective Offerors that have received the Solicitation Documents will be notified in writing of all amendments to the Solicitation Documents. In order to afford prospective Offerors reasonable time in which to take the amendments into account in preparing their offers, the procuring UN entity may, at its discretion, extend the deadline for the submission of Proposals. C. PREPARATION OF PROPOSALS 6. Language of the Proposal: The Proposals prepared by the Offeror and all correspondence and documents relating to the Proposal exchanged by the Offeror and the UNESCO contracting unit shall be written in English. Any printed literature furnished by the Offeror may be written in another language so long as accompanied by a translation of its pertinent passages in which case, for purposes of interpretation of the Proposal, the language as stated in the Solicitation Documents applies. 7. Documents Comprising the Proposal: The Proposal shall comprise the following components: (a) Proposal submission form; (b) Technical part of the Proposal, including documentation to demonstrate that the Offeror meets all requirements; (c) Price schedule, completed in accordance with clauses 8 & 9; 8. Proposal Form: The Offeror shall structure the technical part of its Proposal as follows: (a) Management Structure This Section should provide corporate orientation to include the year and country of incorporation and a brief description of present activities. It should focus on services related to the Proposal and to provide an outline of recent experience on projects of similar nature, including experience in the country and language concerned. This Section should describe the organizational unit(s) that will become responsible for the contract, and the general management approach towards a project of this kind. It should describe the composition of the team, which you would propose to provide in the country of assignment and/or at the home office, and the work tasks (including supervisory), which would be assigned to each. In brief, the Section should provide information that will facilitate an evaluation of substantive reliability and financial and managerial capacity to provide the services. (b) Resource Plan Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post-conflict situations and post- disaster situations
  3. 3. This Section should also describe the Offeror’s resources in terms of personnel and facilities necessary for the performance of the requirements, and any plans for their expansion. An organigram illustrating the reporting lines, together with a description of such organisation of the team structure, should support your proposal as well as the curriculum vitae of the professional members of the team (c) Proposed Approach, Methodology, Timing and Outputs This section should demonstrate the Offeror’s responsiveness to the specification by identifying the specific components proposed, addressing the requirements, as specified, point by point; providing a detailed description of the essential performance characteristics proposed warranty; and demonstrating how the proposed methodology meets or exceeds the specifications. You should include the number of person-working days in each specialization that you consider necessary to carry out all work required. For assessment of your understanding of the requirements please include any assumptions as well as comments on the data, support services and facilities to be provided by the beneficiary as indicated in the Statement of Requirements/TOR, or as you may otherwise believe to be necessary. The technical part of the Proposal should not contain any pricing information whatsoever on the services offered. Pricing information shall be separated and only contained in the appropriate Price Schedules. 9. Proposal prices: The Offeror shall indicate on an appropriate Price Schedule, an example of which is contained in the Price Schedule sheet, the prices of services it proposes to supply under the contract. 10. Proposal currencies: All prices shall be quoted in US dollars or any other convertible currency. 11. Period of validity of proposals: Proposals shall remain valid for ninety (90) days after the date of Proposal submission prescribed by the UNESCO contracting unit, pursuant to the deadline clause. A Proposal valid for a shorter period may be rejected by the UNESCO contracting unit on the grounds that it is non-responsive. In exceptional circumstances, the UNESCO contracting unit may solicit the Offeror’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. An Offeror granting the request will not be required nor permitted to modify its Proposal. 12. Format and signing of proposals: The Offeror shall prepare two copies of the Proposal, clearly marking each “Original” and “Copy” as appropriate. In the event of any discrepancy between them, the original shall govern. The two copies of the Proposal shall be typed or written in indelible ink and shall be signed by the Offeror or a person or persons duly authorised to bind the Offeror to the contract. The latter authorisation shall be indicated by written power-of-attorney accompanying the Proposal. A Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to correct errors made by the Offeror, in which case such corrections shall be initialed by the person or persons signing the Proposal. 13. Payment: UNESCO shall effect payments to the Contractor within 30 days after receipt and acceptance of the invoices submitted by the contractor for services provided. D. SUBMISSION OF PROPOSALS 14. Sealing and marking of proposals: The Offeror shall seal the Proposal in one outer and two inner envelopes, as detailed below. The inner and outer envelopes shall: (a) Be addressed to procuring entity at the address given in the cover page of these Solicitation documents; and make reference to the “subject” indicated, and a statement: “PROPOSAL FOR SERVICES - DO NOT OPEN”, to be completed with the time and the date specified pursuant to clause 15 of Instructions to Bidders. (b) Both inner envelopes shall indicate the name and address of the Offeror. The first inner envelope shall contain the information specified in Clause 8 (Technical Proposal) above, with the copies duly marked “Original” and “Copy”. The second inner envelope shall include the Price Proposal duly identified as such. Note: If the inner envelopes are not sealed and marked as per the instructions in this clause, the UNESCO contracting unit will not assume responsibility for the Proposal’s misplacement or premature opening. 15. Deadline for submission of proposals Proposals must be received on or before the date and time specified on the cover page of these Solicitation Documents. The UNESCO contracting unit may, at its own discretion extend this deadline for the submission of Proposals by amending the solicitation documents in accordance with clause Amendments of Solicitation Documents, in which case all rights and obligations of the UNESCO contracting unit and Offerors previously subject to the deadline will thereafter be subject to the deadline as extended. 16. Late Proposals Any Proposal received by the UNESCO contracting unit after the deadline for submission of proposals, pursuant to clause Deadline for the submission of proposals, will be rejected. Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post-conflict situations and post- disaster situations
  4. 4. 17. Modification and withdrawal of Proposals The Offeror may withdraw its Proposal after the Proposal’s submission, provided that written notice of the withdrawal is received by the UNESCO contracting unit prior to the deadline prescribed for submission of Proposals. The Offeror’s withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of clause Deadline for Submission of Proposals. The withdrawal notice may also be sent by email or fax but followed by a signed confirmation copy. No Proposal may be modified subsequent to the deadline for submission of proposals. No Proposal may be withdrawn in the Interval between the deadline for submission of proposals and the expiration of the period of proposal validity specified by the Offeror on the Proposal Submission Form. E. OPENING AND EVALUATION OF PROPOSALS 18. Opening of proposals UNESCO representatives will open all Proposals after the deadline for submissions and in accordance with the rules and regulations of the organization. 19. Clarification of proposals To assist in the examination, evaluation and comparison of Proposals, UNESCO may at its discretion, ask the Offeror for clarification of its Proposal. The request for clarification and the response shall be in writing and no change in price or substance of the Proposal shall be sought, offered or permitted. 20. Preliminary examination The UNESCO contracting unit will examine the Proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the Proposals are generally in order. Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the Offeror does not accept the correction of errors, its Proposal will be rejected. If there is a discrepancy between words and figures the amount in words will prevail. Prior to the detailed evaluation, the UNESCO contracting unit will determine the substantial responsiveness of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a substantially responsive Proposal is one, which conforms to all the terms and conditions of the RFP without material deviations. The determination of a Proposal’s responsiveness is based on the contents of the Proposal itself without recourse to extrinsic evidence. A Proposal determined as not substantially responsive will be rejected by UNESCO and may not subsequently be made responsive by the Offeror by correction of the non-conformity. 21. Evaluation and comparison of proposals A two-stage procedure will be used in evaluating the proposals, with evaluation of the technical component being completed prior to any price component being opened and compared. The Price Component will be opened only for submissions that passed the minimum score of 70 % of the total points obtainable for the technical evaluation. The technical proposal is evaluated on the basis of its responsiveness to the Terms of Reference (TOR). The criteria that will be used to assess point 1 below will include, but not be limited to, the Offeror’s understanding of the task in relation to the requirements set out in the Terms of Reference, the appropriateness of the approach and methodology to address the key questions in the Terms of Reference, the quality and rigor of the proposed methodology, and the overall presentation and logic of the work plans. The criteria that will be used to assess point 2 below are already given in part 8 of the Terms of Reference. HIGHEST TOTAL SCORE OF WEIGHTED TEHCHNICAL AND FINANCIAL CRITERIA The price proposal of all offerors, who have attained minimum 70 % score in the technical evaluation, will be compared. The contract will be awarded to the offeror that receives the highest score out of a pre-determined set of weighted technical and financial criteria as specified below. Technical Proposal Evaluation Form Points Name of Firm / Institution Summary of Technical Proposal Evaluation Forms Obtainable A B C 1. Quality of proposed approach, methodology and work plan 50 2. Qualifications and experience of key staff 50 Total 100 Financial Proposal Evaluation Form Points Name of Firm / Institution Summary of Financial Proposal Obtainable A B C Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post-conflict situations and post- disaster situations
  5. 5. Financial Proposal 100 Sub-total for Financial Proposal 100 Evaluation of the price proposals (of all Offerors who have attained minimum 70 % score in the technical evaluation) will be based on the weight scoring method as follows: - Financial proposals are opened and list of prices is prepared, where the lowest price is ranked as the first one (receiving highest amount of points) and the most expensive as the last one (receiving the least amount of points). - Lowest price is given maximum points (e.g. 100), for other prices the points are assigned based on the following formula: [Amount of points = lowest price/other price * total points obtainable for financial proposal] An example: - Offeror A – lowest price ranked as 1st in the amount of USD 10,000 = a - Offeror B – second lowest price ranked as 2nd in the amount of USD 15,000 = b Points assigned to A = 100 Points assigned to B = 67 (following formula: a/b * 100 i.e. 10,000/15,000 * 100 = 67 points) Combined Technical and Financial Proposal Evaluation Form Points Name of Firm / Institution Sample: Summary of Technical & Financial Proposal Obtainable A B C Sub-total Technical Proposal 100 Sub-total Financial Proposal 100 Total for Technical & Financial Proposal 200 F. AWARD OF CONTRACT 22. Award criteria, award of contract The UNESCO contracting unit reserves the right to accept or reject any Proposal, and to annul the solicitation process and reject all Proposals at any time prior to award of contract, without thereby incurring any liability to the affected Offeror or any obligation to inform the affected Offeror or Offerors of the grounds for such action. Prior to expiration of the period of proposal validity, the UNESCO contracting unit will award the contract to the qualified Offeror whose Proposal after being evaluated is considered to be the most responsive to the needs of the organisation and activity concerned. 23. Purchaser’s right to vary requirements at time of award UNESCO reserves the right at the time of award of contract to vary the quantity of services and goods specified in the RFP. 24. Signing of the contract The successful Offeror shall sign the contract and return it to UNESCO at the earliest convenience but no later than within 14 days of date of receipt by the Offeror. Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post-conflict situations and post- disaster situations
  6. 6. SECTION II - GENERAL CONDITIONS OF CONTRACT FOR PROFESSIONAL SERVICES 1. LEGAL STATUS (ii) Include a waiver of subrogation of the Contractor's rights to the insurance The Contractor shall be considered as having the legal status of an independent carrier against UNESCO; contractor vis-à-vis UNESCO. The Contractor’s personnel and sub-contractors shall not be considered in any respect as being the employees or agents of (iii) Provide that UNESCO shall receive thirty (30) days written notice from the UNESCO or the United Nations. insurers prior to any cancellation or change of coverage. 2. SOURCE OF INSTRUCTIONS 8.5 The Contractor shall, upon request, provide UNESCO with satisfactory The Contractor shall neither seek nor accept instructions from any authority evidence of the insurance required under this Article. external to UNESCO in connection with the performance of its services under 9. ENCUMBRANCES/LIENS this Contract. The Contractor shall refrain from any action, which may adversely affect UNESCO or the United Nations and shall fulfill its commitments with the The Contractor shall not cause or permit any lien, attachment or other fullest regard to the interests of UNESCO. encumbrance by any person to be placed on file or to remain on file in any public office or on file with UNESCO against any monies due or to become due 3. CONTRACTOR’S RESPONSIBILITY FOR EMPLOYEES for any work done or materials furnished under this Contract, or by reason of The Contractor shall be responsible for the professional and technical any other claim or demand against the Contractor. competence of its employees and will select, for work under this Contract, reliable individuals who will perform effectively in the implementation of this 10. TITLE TO EQUIPMENT Contract, respect the local customs, and conform to a high standard of moral Title to any equipment and supplies that may be furnished by UNESCO shall and ethical conduct. rest with UNESCO and any such equipment shall be returned to UNESCO at the conclusion of this Contract or when no longer needed by the Contractor. Such 4. ASSIGNMENT equipment, when returned to UNESCO, shall be in the same condition as when The Contractor shall not assign, transfer, pledge or make other disposition of delivered to the Contractor, subject to normal wear and tear. The Contractor this Contract or any part thereof, or any of the Contractor’s rights, claims or shall be liable to compensate UNESCO for equipment determined to be obligations under this Contract except with the prior written consent of damaged or degraded beyond normal wear and tear. UNESCO. 11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS 5. SUB-CONTRACTING UNESCO shall be entitled to all intellectual property and other proprietary rights In the event the Contractor requires the services of sub-contractors, the including but not limited to patents, copyrights, and trademarks, with regard to Contractor shall obtain the prior written approval and clearance of UNESCO for products, or documents and other materials which bear a direct relation to or are all sub-contractors. The approval of UNESCO of a sub-contractor shall not produced or prepared or collected in consequence of or in the course of the relieve the Contractor of any of its obligations under this Contract. The terms of execution of this Contract. At UNESCO’s request, the Contractor shall take all any sub-contract shall be subject to and conform with the provisions of this necessary steps, execute all necessary documents and generally assist in Contract. securing such proprietary rights and transferring them to UNESCO in 6. OFFICIALS NOT TO BENEFIT compliance with the requirements of the applicable law The Contractor warrants that no official of UNESCO or the United Nations has 12. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNESCO OR THE received or will be offered by the Contractor any direct or indirect benefit arising UN from this Contract or the award thereof. The Contractor agrees that breach of The Contractor shall not advertise or otherwise make public the fact that it is a this provision is a breach of an essential term of this Contract. Contractor with UNESCO, nor shall the Contractor, in any manner whatsoever 7. INDEMNIFICATION use the name, emblem or official seal of UNESCO or the United Nations, or any The Contractor shall indemnify, hold and save harmless, and defend, at its own abbreviation of the name of UNESCO or the United Nations in connection with expense, UNESCO, its officials, agents, and employees from and against all its business or otherwise. suits, claims, demands, and liability of any nature or kind, including their costs 13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION and expenses, arising out of acts or omissions of the Contractor, or the 13.1 Drawings, photographs, plans, reports, recommendations, estimates, Contractor’s employees, officers, agents or sub-contractors, in the performance documents and all other data compiled by or received by the Contractor under of this Contract. This provision shall extend, inter-alia, to claims and liability in this Contract shall be the property of UNESCO, shall be treated as confidential the nature of workmen’s compensation, products liability and liability arising out and shall be delivered only to UNESCO authorized officials on completion of of the use of patented inventions or devices, copyrighted material or other work under this Contract. intellectual property by the Contractor, its employees, officers, agents, servants 13.2 The Contractor may not communicate at any time to any other person, or sub-contractors. The obligations under this Article do not lapse upon Government or authority external to UNESCO, any information known to it by termination of this Contract. reason of its association with UNESCO, which has not been made public except 8. INSURANCE AND LIABILITIES TO THIRD PARTIES with the authorization of UNESCO; nor shall the Contractor at any time use such The Contractor shall provide and thereafter maintain insurance against all risks information to private advantage. These obligations do not lapse upon in respect of its property and any equipment used for the execution of this termination of this Contract. Contract. 14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS The Contractor shall provide and thereafter maintain all appropriate workmen's 14.1 Force majeure, as used in this Article, means acts of God, war (whether compensation insurance, or its equivalent, with respect to its employees to cover declared or not), invasion, revolution, insurrection, or other acts of a similar claims for personal injury or death in connection with this Contract. nature or force, which are beyond the control of the Parties. The Contractor shall also provide and thereafter maintain liability insurance in an 14.2 In the event of and as soon as possible after the occurrence of any cause adequate amount to cover third party claims for death or bodily injury, or loss of constituting force majeure, the Contractor shall give notice and full particulars in or damage to property, arising from or in connection with the provision of writing to UNESCO, of such occurrence or change if the Contractor is thereby services under this Contract or the operation of any vehicles, boats, airplanes or rendered unable, wholly or in part, to perform its obligations and meet its other equipment owned or leased by the Contractor or its agents, servants, responsibilities under this Contract. The Contractor shall also notify UNESCO of employees or sub-contractors performing work or services in connection with any other changes in conditions or the occurrence of any event, which interferes this Contract. or threatens to interfere with its performance of this Contract. The notice shall 8.4 Except for the workmen's compensation insurance, the insurance policies include steps proposed by the Contractor to be taken including any reasonable under this Article shall: alternative means for performance that is not prevented by force majeure. On receipt of the notice required under this Article, UNESCO shall take such action (i) Name UNESCO as additional insured; as, in its sole discretion, it considers to be appropriate or necessary in the Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post-conflict situations and post- disaster situations
  7. 7. circumstances, including the granting to the Contractor of a reasonable and UNESCO has, in each instance, specifically authorized the Contractor to extension of time in which to perform its obligations under this Contract. pay such taxes, duties or charges under protest. In that event, the Contractor 14.3 If the Contractor is rendered permanently unable, wholly, or in part, by shall provide UNESCO with written evidence that payment of such taxes, duties reason of force majeure to perform its obligations and meet its responsibilities or charges has been made and appropriately authorized. under this Contract, UNESCO shall have the right to suspend or terminate this Contract on the same terms and conditions as are provided for in Article 15, 19. CHILD LABOUR “Termination”, except that the period of notice shall be seven (7) days instead of 19.1 The Contractor represents and warrants that neither it, nor any of its thirty (30) days. suppliers is engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter- 15. TERMINATION alia, requires that a child shall be protected from performing any work that is 15.1 Either party may terminate this Contract for cause, in whole or in part, likely to be hazardous or to interfere with the child’s education, or to be harmful upon thirty days notice, in writing, to the other party. The initiation of arbitral to the child’s health or physical mental, spiritual, moral or social development. proceedings in accordance with Article 16 “Settlement of Disputes” below shall 19.2 Any breach of this representation and warranty shall entitle UNESCO not be deemed a termination of this Contract. to terminate this Contract immediately upon notice to the Contractor, at no cost 15.2 UNESCO reserves the right to terminate without cause this Contract at to UNESCO. any time upon 15 days prior written notice to the Contractor, in which case UNESCO shall reimburse the Contractor for all reasonable costs incurred by the 20. MINES Contractor prior to receipt of the notice of termination. 20.1 The Contractor represents and warrants that neither it nor any of its 15.3 In the event of any termination by UNESCO under this Article, no payment suppliers is actively and directly engaged in patent activities, development, shall be due from UNESCO to the Contractor except for work and services assembly, production, trade or manufacture of mines or in such activities in satisfactorily performed in conformity with the express terms of this Contract. respect of components primarily utilized in the manufacture of Mines. The term The Contractor shall take immediate steps to terminate the work and services in “Mines” means those devices defined in Article 2, Paragraphs 1, 4 and 5 of a prompt and orderly manner and to minimize losses and further expenditures. Protocol II annexed to the Convention on Prohibitions and Restrictions on the 15.4 Should the Contractor be adjudged bankrupt, or be liquidated or become Use of Certain Conventional Weapons Which May Be Deemed to Be insolvent, or should the Contractor make an assignment for the benefit of its Excessively Injurious or to Have Indiscriminate Effects of 1980. creditors, or should a Receiver be appointed on account of the insolvency of the 20.2 Any breach of this representation and warranty shall entitle UNESCO to Contractor, UNESCO may, without prejudice to any other right or remedy it may terminate this Contract immediately upon notice to the Contractor, without any have, terminate this Contract forthwith. The Contractor shall immediately inform liability for termination charges or any other liability of any kind of UNESCO. UNESCO of the occurrence of any of the above events. 21. OBSERVANCE OF THE LAW 16. SETTLEMENT OF DISPUTES The Contractor shall comply with all laws, ordinances, rules, and regulations 16.1 Amicable Settlement bearing upon the performance of its obligations under the terms of this Contract. The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to this Contract or the breach, termination or invalidity thereof. Where the parties wish to seek such an 22. AUTHORITY TO MODIFY amicable settlement through conciliation, the conciliation shall take place in No modification or change in this Contract, no waiver of any of its provisions or accordance with the UNCITRAL any additional contractual relationship of any kind with the Contractor shall be Conciliation Rules then obtaining, or according to such other procedure as may valid and enforceable against UNESCO unless provided by an amendment to be agreed between the parties. this Contract signed by the authorized official of UNESCO. 16.2 Arbitration Unless, any such dispute, controversy or claim between the Parties arising out of or relating to this Contract or the breach, termination or invalidity thereof is settled amicably under the preceding paragraph of this Article within sixty (60) days after receipt by one Party of the other Party’s request for such amicable settlement, such dispute, controversy or claim shall be referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining, including its provisions on applicable law. The arbitral tribunal shall have no authority to award punitive damages. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such controversy, claim or dispute. 17. PRIVILEGES AND IMMUNITIES Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of any of the privileges and immunities of the United Nations, including its subsidiary organs. 18. TAX EXEMPTION 18.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides, inter-alia, that the United Nations, including its subsidiary organs, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognize the United Nations exemption from such taxes, duties or charges, the Contractor shall immediately consult with UNESCO to determine a mutually acceptable procedure. 18.2 Accordingly, the Contractor authorizes UNESCO to deduct from the Contractor’s invoice any amount representing such taxes, duties or charges, unless the Contractor has consulted with UNESCO before the payment thereof Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post-conflict situations and post- disaster situations
  8. 8. SECTION III –TERMS OF REFERENCE The transition from humanitarian assistance to post-crisis recovery and reconstruction, towards development is a crucial phase for the consolidation of peace and disaster mitigation. This transition phase is complex and often non- sequential. Recurrence of conflict is more common than a linear transition from crisis, to reconstruction and development. In the context of the overall UN system-wide response to such situations, UNESCO is increasingly called upon to address the human, rather than the physical, aspects of recovery and reconstruction by acting from the earliest stages of post-conflict and post-disaster (PCPD) situations. As a result, UNESCO interventions in such situations have considerably expanded over the past years. In February 2006 the Director-General established a Task Team on UNESCO’s role in PCPD situations to examine a wide range of issues related to UNESCO’s involvement in PCPD situations. The objectives of the Task Team included the development of a strategy to strengthen and focus UNESCO’s contribution in PCPD situations. In 1 September 2006 the College of Assistant Director-Generals discussed the task team’s draft report. By the end of 2006 the Task Team completed the policy paper and strategic framework on UNESCO’s work in PCPD situations which formed an important input into UNESCO’s C/4 Medium-Term Strategy. 1. SPO 14 objectives and activities 2 As a specialized agency of the UN system, UNESCO acts as a catalyst for international cooperation in all of its fields of competence, based on the principles and values enshrined in the UN Charter and the UNESCO Constitution, and on the implementation of the 2005 Paris Declaration on Aid Effectiveness and of the 2005 World Summit Outcome document. UNESCO activities related to PCPD are captured in UNESCO’s Medium-Term Strategy 2008–2013 (34 C/4) under Strategic Programme Objective 14: “support through UNESCO’s domains to countries in post-conflict situations and post-disaster situations”. As expressed in the 34 C/4, the expected outcomes of SPO 14 are: 1. Planning capacities of authorities in affected countries enhanced in UNESCO’s fields of competence to address humanitarian, recovery, reconstruction and reconciliation priorities. 2. Timely and targeted assistance provided to affected populations and institutions within UNESCO fields of competence as part of the United Nations’ humanitarian, early recovery and reconstruction response. 3. UNESCO’s input integrated in United Nations common needs assessments, OCHA consolidated appeals, and strategic, programmatic and funding frameworks. 4. International standards and instruments in the fields of education, culture, science and media applicable in post-conflict and post-disaster situations implemented. 5. Safety and security of educational, scientific, cultural and media professionals affected by conflicts strengthened. 6. Capacities of regional organisations active in UNESCO’s fields of competence in conflict prevention and peace-building efforts enhanced. 3 In pursuit of these outcomes, UNESCO carries out actions broadly captured as: 1 In September 2006, in order to support the in-house coordination, the Director-General established the Committee on Post Conflict Situations (CPCS) (Blue Note DG/Note/06/42). The Committee was expected to meet on an ad hoc basis each time a new post- conflict situation emerged which required UNESCO’s action. To date, the Committee has not met. 2 UNESCO should be and act as (i) a laboratory of ideas; (ii) a standard-setter; (iii) clearing house; (iv) a capacity-builder in Member States; and (v) a catalyst for international cooperation. 3 According to the draft 34 C/4. While this set of actions is for the 34 C/4 period, they also hold for the 33rd biennium. See 33 C/5: ED MLA 2 (Supporting regional strategies and coordination (para 01122)); CLT para 04008, CLT MLA 1 (Rehabilitation of heritage in Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post- conflict situations and post-disaster situations
  9. 9. 1. The “building better back” of whole educational systems with the ultimate goal of realizing Education for All. 2. Promotion of cultural diversity, including protection of damaged cultural and natural heritage. 3. Reconstruction and promotion of independent and pluralistic media. 4. Contribute to the equitable management and use of natural resources, in particular water resources and biodiversity conservation through science, science-based tools and scientific information systems. 5. Facilitate and support policy formation, implementation and monitoring in the various fields of social and human sciences, and support the revitalization of in-country research capacities. 2. Post-conflict and post-disaster situations UNESCO does not have an official list of PCPD countries or situations. In general, however, UNESCO considers, in particular, those countries that have signed a peace agreement as post-conflict. As at January 2008, 20 post-conflict countries were recipients of UNESCO activities and 5 post-disaster countries. Regular Programme 4 5 allocations in the 2006–2007 biennium totaled $10.4 million with extrabudgetary projects totalling $176 million . Post- conflict activities accounted for 92% of expenditure with post-disaster the remaining 8%. Iraq alone accounted for 45% of expenditure. Refer Section 9 for a detailed breakdown by country/situation. PCPD can generally be classified into one of the following: 1. initial interventions for assessment and early recovery (0–6 months); 2. mid-term interventions for reconstruction (6–18 months); and 3. transition from reconstruction to development (18+ months). This structure helps to facilitate the identification of generic ‘menus’ of activities, although it is well recognised that, in practice, such timeframes are context-specific and vary from one response to another. In addition, UNESCO is increasingly involved in countries where steps towards attaining a peace agreement have been forged but not finalised, and/or where crisis levels have subsided but conflict continues. 3. Evaluation Objective The evaluation of SPO 14 was requested by UNESCO’s General Conference (refer 34 C/5 Annex V) and forms part of the C/4 Indicative Evaluation Plan (refer 177 EX/27). The evaluation has the following five objectives: a. To help UNESCO document and analyse the assistance it has provided in post-conflict and post-disaster situations to reveal both successful and less successful patterns of interventions. b. To provide critical guidance to UNESCO by assessing results of programming interventions and providing recommendations on how to improve the effectiveness of current programming approaches in the early recovery period and their implications for longer-term development. c. To highlight areas where UNESCO’s comparative advantage has been proven or is emerging. d. To indicate how UNESCO has used partnerships at local, national and international levels and positioned itself vis-à-vis other actors. post-conflict situations and in the LDCs (para 04131)); CI MLA 2 (Developing media in conflict areas and post-disaster situations (para 05212)); Disaster prevention and preparedness, including tsunami warning system (para 08110); Programme of Education for Emergencies and Reconstruction (PEER) programme (para 13004). 4 This figure excludes any funding for those countries served by a regional cluster office. This concerns Angola, Liberia, Chad, Sierra Leone, Central African Republic, Cote d’Ivoire, Guinea-Bissau and Eritrea. 5 Includes all extrabudgetary projects open at any time between 1 January 2006 and 12 December 2007. Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post- conflict situations and post-disaster situations
  10. 10. e. To provide substantive insights on how to ensure that lessons learned from programmes and strategies implemented in the immediate post-crisis period can be institutionalised within the organisation and made more relevant to country needs. A follow-up evaluation in 2010 will assess the progress made towards the expected outcomes of SPO 14 with a 6 view to improving programme policy, design and delivery. The key users of the evaluation are programme sectors and field office staff in PCPD situations, the Bureau of Field Coordination (BFC), Africa Department, Sector for External Relations and Cooperation (ERC), Bureau of Strategic Planning (BSP), the Bureau of Budget (BB) and the Bureau of the Comptroller (BOC). Refer Section 10 for details on respective roles. In addition, the Intersectoral Platform on Support to Countries in Post-Conflict and Post- Disaster Situations has an interest in the evaluation. 4. Evaluation Scope The evaluation will focus on activities carried out in the 2006–2007 biennium, but will also look back further, as deemed appropriate by the Evaluation Team, to gain a more complete picture of the transition phases. Owing to the large number of PCPD situations UNESCO is involved in, for practical purposes, the evaluation will limit itself to case studies of Afghanistan, Cambodia and the Democratic Republic of Congo (DRC) as well as the December 2004 Indian 7 Ocean earthquake and tsunami. The evaluation will be both a learning and forward-looking exercise as well as an evaluation of past results. The overall scope of the evaluation will include the following: 4.1 Results achieved • Are the objectives of UNESCO activities relevant to the higher level objectives of SPO 14? • What has been the progress made towards achievement of the expected outcomes and expected results? • What are the reasons for their achievement or non-achievement? • What risks threaten achievements of the expected results and were there appropriate mitigation mechanisms? • What have been the impacts of the programmes? Have there been any unintentional impacts (positive or negative)? • Has there been adequate attention to monitoring and evaluation? 4.2 Coordination in planning and delivery • Does the current degree of decentralization allow for effective delivery? Are organizational structures, staffing, rules and procedures, systems and processes appropriate and flexible enough to support achievement of results? • Have the different constituents of UNESCO, particularly Headquarters and the relevant Field Offices, worked together efficiently and have their respective roles been clear? • Has coordination between UNESCO and its partners (other UN agencies, donors, national governments, NGOs and other stakeholders) been effective in achieving the expected results? Did UNESCO focus on its comparative advantages and strengths? • How could UNESCO’s strategic alliances and collaboration with key partners be strengthened? • Does UNESCO effectively participate in common needs assessments, OCHA appeals, etc? 4.3 Capabilities and knowledge management • Are there specific capabilities needed to effectively deliver PCPD-related activities and outputs? • Are there appropriate knowledge management mechanisms in place to ensure that experience and lessons learnt inform programme development and implementation? 6 This follow-up evaluation may be undertaken in conjunction with SPO 5 (Contributing to disaster preparedness and mitigation) given the links with post-disaster activities under SPO 14. The expected outcomes of SPO 5 are: (i) Tsunami early-warning systems established and operational in Africa, the South Pacific, the Mediterranean Sea, the North East Atlantic and the Caribbean; (ii) Vulnerable communities prepared to cope with disasters through access and use of information and knowledge and mitigate their impact; and (iii) Strategies and multi-agency programmes for natural disaster vulnerability reduction developed and included in United Nations system common country programming efforts. 7 In addition, the evaluators will be expected to use the results of an external evaluation of eight completed UNDP-funded projects implemented by the UNESCO Iraq Office totalling $26 million. This evaluation is taking place February–March 2008. Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post- conflict situations and post-disaster situations
  11. 11. 4.4 Assessment and early recovery phase • Does UNESCO have appropriate mechanisms to decide whether to intervene in a crisis? • During the immediate post-crisis phase, what was the level of understanding of UNESCO’s immediate post- crisis role? • How can coordination and delivery of interventions be improved? For example, were the operating constraints (such as country governance, capacities, security, regional frameworks and infrastructure) adequately assessed prior to delivery? 4.5 Reconstruction phase • Do the programmes build off the successes of programmes implemented in the emergency phase? Do they address the challenges and take heed of the successes and lessons learnt from the emergency phase? • Prior to the activities’ commencement, were target groups and their needs clearly defined through robust ex- ante assessment? Were the actions taken relevant to those needs? 4.6 Development phase • Do the programmes build off the successes of programmes implemented in the emergency phase? Do they address the challenges and take heed of the successes and lessons learnt from the emergency phase? • Is the level of resources adequate to support countries in post-conflict in UNESCO’s fields of competence? • Does UNESCO have an overall exit strategy for the completion of the development phase? If so, could it be improved in any way? 5. Methodology The evaluation will employ a variety of methodologies, including desk reviews, stakeholder meetings, client surveys, focus group interviews and select site visits. It is expected that, in addition to the select case studies, a questionnaire be sent to all UNESCO offices operating in a PCPD environment to supplement the case studies and verify some of the findings from the case studies. The evaluation team will review all relevant national policy documents, including current national plans and strategies of the selected countries and all other relevant documents that give an overall picture of each country context. The Team will also consider any thematic studies/papers, select project documents and programme support documents as well as any reports from monitoring and evaluation at the country level, as well as available documentation and studies from other development partners. 6. Deliverables and schedule The evaluation team will be required to deliver five key deliverables in English. Parts relating to Francophone countries, such as the Democratic Republic of Congo, may be written in French. #1 Inception report: containing the evaluation framework, detailed evaluation methodology, work plans and logistics. For further guidance on the inception report see: #2 Draft evaluation report #3 Half-day workshop on findings and recommendations #4 Final evaluation report between 30 and 40 pages (excluding annexes) with an executive summary (3–4 pages) that includes the results of the case studies, key findings and forward-looking recommendations. The report should be structured as follows: • Executive Summary (3–4 pages) • Description of the objectives and activities of SPO 14 • Evaluation purpose • Evaluation methodology • Findings • Lessons Learnt • Recommendations • Annexes (including interview list, data collection instruments, key documents consultant, Terms of Reference). #5 Separate country reports on each of the case studies (5–12 pages) Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post- conflict situations and post-disaster situations
  12. 12. It is expected that the evaluation team will provide the deliverables according to the following timetable: Deliverable Date Inception report 30 April Draft evaluation report 1 July Workshop 11 July Final evaluation report 1 August Country reports 1 August 7. Logistics The evaluation team will commonly be responsible for their own logistics: office space, administrative and secretarial support, telecommunications, printing of documentation, etc. The evaluation team is also responsible for dissemination of all methodological tools such as surveys, but IOS will facilitate this process to the extent possible by providing contact information such as email addresses. With regards to field visits, the relevant Field Office and IOS will assist the evaluation team in providing programmatic documentation, setting up meetings and providing security clearance documents, etc. 8. Evaluation Team The core evaluation team will comprise two international consultants. Depending on the evaluation methodology developed by this core team, other national consultants, advisers and/or agencies may be hired to contribute to the evaluation process. The team will be supported by one staff member of the Internal Oversight Service who will be available to pull together relevant documentation, summarize documents as directed by the evaluation team, organize field visits with the relevant UNESCO Office and verify documentation as requested by the evaluation team. It is estimated that the evaluation will require 80 professional days comprising: • 5 days Inception Report • 50 days Case study preparation and visits • 5 days Survey and analysis • 20 days Report writing and analysis. The evaluation team leader should have the following required qualifications: (a) advanced university degree in the social sciences, humanities, public policy, or related field; (b) at least 10 years of professional experience in programme and project evaluation of relevance to policy-making; (c) a strong record in leading evaluations; (d) programmatic experience in PCPD context (e) excellent communication and report writing skills in English. The other evaluation team members should preferably have at least 5 years of evaluation experience and experience in PCPD situations, including in Africa and the Middle East. Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post- conflict situations and post-disaster situations
  13. 13. 8 9. Detailed budget breakdown by PCPD country/situation and sector 2006-2007 PCPD country/situation Field Office Regular Extrabudgetary Total Programme ($) ($)* ($) POST-CONFLICT Iraq Baghdad** 672,887 83,256,440 83,929,327 Cambodia Phnom Penh 566,466 20,122,190 20,688,656 Afghanistan Kabul 3,762,984 13,163,735 16,926,719 Somalia PEER-Nairobi*** - 11,108,840 11,108,840 Dem Rep Congo Kinshasa 498,114 8,383,566 8,881,680 Lebanon Beirut 2,095,540 4,267,515 6,363,055 Haiti Port-au-Prince 334,719 4,894,634 5,229,353 Rep Congo Brazzaville 383,160 3,674,396 4,057,556 Palestinian Territories Ramallah 781,636 2,840,802 3,622,438 Burundi Bujumbura 360,212 1,839,922 2,200,134 Angola Windhoek*** - 1,823,136 1,823,136 Nepal Kathmandu 432,203 1,345,750 1,777,953 † Sudan Khartoum - 1,260,892 1,260,892 Liberia Dakar*** - 804,426 804,426 Chad Yaounde*** - 722,545 722,545 Sierra Leone Dakar*** - 588,278 588,278 Central Afr Rep Yaounde*** - 326,000 326,000 Cote d’Ivoire Accra*** - 260,000 260,000 Guinea-Bissau Dakar*** - 113,000 133,000 Eritrea Nairobi*** - 113,000 113,000 Total 9,887,921 160,909,067 170,751,788 POST-DISASTER Earthquake/ tsunami Jakarta 100,000 10,681,024 10,781,024 Indian Ocean Dec 2004 Pakistan Earthquake Islamabad 227,000 2,841,704 2,853,704 Oct 2005 Bam Earthquake Tehran - 994,391 994,391 Dec 2003 Peru Earthquake Lima - 467,290 467,290 Aug 2007 Sindh and Balochistan Islamabad 200,000 - 200,000 Floods June 2007 Total 312,000 14,984,409 15,296,409 PCPD TOTAL 10,199,921 175,893,476 186,048,197 * Includes projects managed by HQ and the relevant Field/Cluster Office. All EXB projects with an end date later than 1 January 2006 are included. This means that projects still operating and those that finished some time in 2006 or 2007 are included, but not those that finished in 2005 or earlier. ** Based in Amman *** Cluster Office (no in-country presence). Regular Programme contributions for each country served by the relevant Cluster Office are unavailable. † Antenna 8 Further sectoral breakdown for each country provided in attached excel document. Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post- conflict situations and post-disaster situations
  14. 14. 10. Roles of key UNESCO players Programme sectors and field offices in PCPD situations Programme sectors and field offices design and deliver UNESCO’s programme in PCPD situations. Field offices typically manage the implementation of activities, projects and programmes which are designed for a particular country, but in some cases the programme sector at Headquarters in Paris is responsible for the budget, even if detailed implementation is managed by the field office. Bureau of Field Coordination (BFC) BFC coordinates UNESCO’s response to post-conflict and post-disaster situations in all regions except Africa (which falls under the responsibility of the Africa Department) and acts as secretariat for relevant task forces set up by the Director-General. It provides strategic focus to UNESCO’s participation in the United Nations integrated assistance to early recovery and reconstruction, including in OCHA Flash Appeals, Consolidated Appeals and common United Nations needs assessments, and programming and funding mechanisms, as well as to UNESCO’s initiatives in reconciliation and peace-building. BFC acts as liaison with the relevant inter-agency mechanisms and facilitates the smooth flow of information and interactions between Headquarters and field offices concerned. BFC also provides administrative backstopping to UNESCO’s operations in post-conflict and post-disaster situations and is tasked as necessary with the rapid setting up, in cooperation with the cluster offices concerned, of UNESCO presence to facilitate the Organization’s immediate response. To this end, BFC assures the logistical infrastructure, within the corresponding UNCTs whenever feasible or in close cooperation with the United Nations Resident Coordinator, and the deployment of the required management and administrative staff to ensure that rules and procedures are adhered to. Africa Department The Africa Department leads UNESCO’s support for African countries in post-crisis and post-conflict or post- disaster reconstruction situations. It leads the relevant task forces established by the Director-General and follows up their recommendations. The Department coordinates situation assessment and supervises the Organisation’s response while ensuring harmony with the African Union’s (AU) framework of action for post-conflict reconstruction and development and relevant decisions by the AU and its Peace and Security Council. To ensure consistency and complementarity in the action taken by the various partners in the field, the Department coordinates UNESCO’s action with that of other United Nations system agencies. Sector for External Relations and Cooperation (ERC) ERC plays a central role in developing UNESCO’s relations with Member States, Associates Members, observers and territories, other agencies, programmes and organs of the United Nations and other international intergovernmental and non-governmental organisations. ERC is the main interlocutor between the Organization and extrabudgetary partners, coordinating relations, providing UNESCO sectors with information on the particular requirements of different funding sources, and submitting to donors programme proposals, status reports, etc. Intersectoral Platform on Support to Post-Conflict and Post-Disaster Situations To be led by the Deputy Director-General, the Intersectoral Platform on Support to PCPD Situations is one of 12 intersectoral platforms to be established and implemented in UNESCO for approaching complex issues and global, regional and country-level challenges. Intersectoral platforms are a new modality for enhancing the quality, coherence and relevance of the delivery of the Regular Programme approved by the General Conference. They are intended to have a strong visibility component, projecting UNESCO’s contribution to important contemporary issues globally, regionally and nationally and undertaking advocacy for their particular theme. Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post- conflict situations and post-disaster situations
  15. 15. SECTION IV – PROPOSAL SUBMISSION FORM: To: UNESCO Dear Sir / Madam, Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide Professional Services for the sum as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Proposal. We undertake, if our Proposal is accepted, to commence and complete delivery of all services specified in the contract within the time frame stipulated. We agree to abide by this Proposal for a period of 90 days from the Proposal Closing Date as stipulated in the Solicitation Documents, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. We understand that you are not bound to accept any Proposal you may receive. Name of Bidder Address of Bidder Authorised Signature Date: Name of Authorised Signature (type or print) Functional Title of Signatory Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post- conflict situations and post-disaster situations
  16. 16. SECTION V – PRICE SCHEDULE GENERAL INSTRUCTIONS 1. The Bidder is asked to prepare the Price Schedule as a separate envelope from the rest of the RFP response as indicated in paragraph 14 (b) of the Instructions to Offerors. 2. All prices/rates quoted must be exclusive of all taxes, since the UNESCO is exempt from taxes as detailed in Section II, Clause 18. ’ 3. The Price Schedule must provide a detailed cost breakdown. Provide separate figures for each functional grouping or category. 4. It is the policy of UNESCO not to grant advance payments except in unusual situations where the potential contractor whether a private firm, NGO or a government or other entity, specifies in the proposal that there are special circumstances warranting an advance payment. UNESCO, at its discretion, may however determine that such payment is not warranted or determine the conditions under which such payment would be made. Any request for an advance payment is to be justified and documented and must be submitted with the financial proposal. This justification shall explain the need for the advance payment, itemise the amount requested and provide a time-schedule for utilisation of said amount. Financial Proposal / Price Schedule Request for Proposal Ref: Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post-conflict situations and post-disaster situations Total Financial Proposal: [currency/amount] Authorized Signature: Cost category Number of Staff Monthly Rate Currency/Amount 1. Professional fees 1.1 Fees related to field work 1.2 Other fees (please specify) 2. Travel 2.1 Travel 2.2 Per Diem Allowances 3 Indirect Costs (please specify) Reference: RFP No 1 – Evaluation of UNESCO Strategic Programme Objective 14: Support through UNESCO’s domains to countries in post- conflict situations and post-disaster situations

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