Rural Solar Technology Project KREDL – R F P Document




                   REQUEST FOR PROPOSAL



                     ...
Rural Solar Technology Project KREDL – R F P Document




                                CONTENTS




    Section        ...
Rural Solar Technology Project KREDL – R F P Document




                        LETTER OF INVITATION

                  ...
Rural Solar Technology Project KREDL – R F P Document




Tender Inviting authority         The Karnataka Renewable Develo...
Rural Solar Technology Project KREDL – R F P Document




Place of Opening of Technical    MANAGING DIRECTOR, KREDL, No 19...
Rural Solar Technology Project KREDL – R F P Document




1. INTRODUCTION:

The Karnataka Renewable Development Limited (K...
Rural Solar Technology Project KREDL – R F P Document




Vendors should ensure that these officials are advised of the vi...
Rural Solar Technology Project KREDL – R F P Document




It is KREDL’s policy to require that Vendors observe the highest...
Rural Solar Technology Project KREDL – R F P Document




Vendors may request a clarification of any item of the RFP docum...
Rural Solar Technology Project KREDL – R F P Document




      iv)    Reports to be issued by the Vendors as part of this...
Rural Solar Technology Project KREDL – R F P Document




      viii)   A statement, duly signed by the Authorized Signato...
Rural Solar Technology Project KREDL – R F P Document




For each Proposal, the Vendor should prepare the number of copie...
Rural Solar Technology Project KREDL – R F P Document




Evaluators of Technical Proposals shall have no access to the Fi...
Rural Solar Technology Project KREDL – R F P Document




6. NEGOTIATIONS:


Negotiations will be held at the address indi...
Rural Solar Technology Project KREDL – R F P Document




7.   AWARD OF CONTRACT:


The contract will be awarded following...
Rural Solar Technology Project KREDL – R F P Document




                               DATA SHEET

                     ...
Rural Solar Technology Project KREDL – R F P Document




institutions and the Government of Karnataka jointly stand guara...
Rural Solar Technology Project KREDL – R F P Document




         the Solar Technology project in the specified areas of ...
Rural Solar Technology Project KREDL – R F P Document




Clause 1.5

All enquiries / clarifications from the bidders, rel...
Rural Solar Technology Project KREDL – R F P Document




 Clause 1.9

 Proposals should be submitted in the following lan...
Rural Solar Technology Project KREDL – R F P Document




Clause 1.14 : The information on the outer envelope should also ...
Rural Solar Technology Project KREDL – R F P Document




EVALUATION CRITERIA

Specific experience of Vendor related to th...
Rural Solar Technology Project KREDL – R F P Document




Qualifications and competence of the key professional staff for ...
Rural Solar Technology Project KREDL – R F P Document




Clause 1.20

The Assignment is expected to commence during Septe...
Rural Solar Technology Project KREDL – R F P Document




                                SECTION 3

             TECHNICA...
Rural Solar Technology Project KREDL – R F P Document




3A. TECHNICAL PROPOSAL SUBMISSION FORM

                        ...
Rural Solar Technology Project KREDL – R F P Document




3B. VENDOR REFERENCES

Description of organization and financial...
Rural Solar Technology Project KREDL – R F P Document




Using the format below or otherwise, provide detailed informatio...
Rural Solar Technology Project KREDL – R F P Document




3C. COMMENTS AND SUGGESTIONS OF VENDORS ON THE TERMS
OF REFERENC...
Rural Solar Technology Project KREDL – R F P Document




4.Describe the process for problem management. Details must incl...
Rural Solar Technology Project KREDL – R F P Document




   (To be furnished by the Solar technology provider for each vi...
Rural Solar Technology Project KREDL – R F P Document




Provide the team composition; roles and responsibilities of key
...
Rural Solar Technology Project KREDL – R F P Document




Employment Record:

[Starting with present position, list in rev...
Rural Solar Technology Project KREDL – R F P Document




                     Provide here a detailed project plan which ...
Rural Solar Technology Project KREDL – R F P Document




3H. AFFIRMATIONS

Provide statement, duly signed by the Authoriz...
Rural Solar Technology Project KREDL – R F P Document




   b) Having been notified of the acceptance of its Bid by the K...
Rural Solar Technology Project KREDL – R F P Document




                                                                ...
Rural Solar Technology Project KREDL – R F P Document




Our financial proposal shall be binding upon us subject to the
m...
Rural Solar Technology Project KREDL – R F P Document




                        4B. SUMMARY OF COSTS

                  ...
Rural Solar Technology Project KREDL – R F P Document




          each of the above applications or any single
         ...
Rural Solar Technology Project KREDL – R F P Document




For each of the above items, provide a detailed break-up below, ...
Rural Solar Technology Project KREDL – R F P Document




                                SECTION 5

                     ...
Rural Solar Technology Project KREDL – R F P Document




The Solar Technology applications, to be implemented            ...
Rural Solar Technology Project KREDL – R F P Document




      basis as annuity over a period of 10 years after deducting...
Rural Solar Technology Project KREDL – R F P Document




Technical Performance Optimization:

With a view to encourage te...
Rural Solar Technology Project KREDL – R F P Document




Details of the work
The entire scope of the work is divided into...
Rural Solar Technology Project KREDL – R F P Document




    The purpose is to aid the development of village clusters by...
Rural Solar Technology Project KREDL – R F P Document




Details of the activities and corresponding deliverable in each
...
Rural Solar Technology Project KREDL – R F P Document




       a. Domestic Home Lighting, Street lights in village/panch...
Rural Solar Technology Project KREDL – R F P Document




 b. Database Scheme and other details
 c. Infrastructure includi...
Rural Solar Technology Project KREDL – R F P Document




c. Infrastructure including generation, storage and network




...
Rural Solar Technology Project KREDL – R F P Document




       •   The design architecture shall be reviewed by the Tech...
Rural Solar Technology Project KREDL – R F P Document




Operationalisation:
Activities:
After the acceptance of the Engi...
Rural Solar Technology Project KREDL – R F P Document




   •   Initial response and Issue Resolution Time will be tracke...
Rural Solar Technology Project KREDL – R F P Document




             v. Application facilitators - 2 for each group of  ...
Rural Solar Technology Project KREDL – R F P Document




2. The initial contract will be awarded for implementation of th...
Request For Proposal
Request For Proposal
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  1. 1. Rural Solar Technology Project KREDL – R F P Document REQUEST FOR PROPOSAL FOR THE ASSIGNMENT: Development and Implementation of Rural Solar Technology Project in The villages/Village Clusters of 39 Most Backward Talukas of Karnataka FOR KARNATAKA RENEWABLE ENERGY DEVELOPMENT LIMITED No.: KRED/07/SSRA-RFP/2009/1998, Dated : 20-6-2009 MANAGING DIRECTOR, KREDL Government of Karnataka, No 19, Queens Road Bangalore, Karnataka - 560 052 Telephone: 91 (80) 22282220, 22282221 Fax: 91 (80) 22257399 e-mail: kredlnce@yahoo.com 1
  2. 2. Rural Solar Technology Project KREDL – R F P Document CONTENTS Section Description Page Number Section I Letter of Invitation 3 Section II Information to Vendors (ITC) 6 Data Sheet – Information to Vendors Section III Technical Proposal – Standard 25 Forms Section IV Financial Proposal – Standard 37 Forms Section V Terms of Reference 42 Section VI Contract for Vendor’s Services 60 I. Form of Contract 61 II. General Conditions of 63 Contract III. Special Conditions of 76 Contract SECTION - 1 2
  3. 3. Rural Solar Technology Project KREDL – R F P Document LETTER OF INVITATION Bangalore: 15-06- 2009 Dear Sir/Madam: The Karnataka Renewable Development Limited (KREDL) invites sealed proposals (Technical and Financial) for Development and Implementation of Rural Solar Technology Project in The villages of 39 Most Backward Talukas of Karnataka. The interested solar technology providers are invited to bid, to Design, Finance, Build, Operate and Maintain and collect user fee to provide solar energy on a sustainable basis for the requirement of village/village clusters. They may identify the village/village clusters in the jurisdiction of the Talukas. list of Talukas appended. The energy solutions could be offered with Solar/Solar Wind Hybrid systems. The RFP includes the following documents: Section 1 - Letter of Invitation Section 2 - Information to Vendors Section 3 - Technical Proposal - Standard Forms Section 4 - Financial Proposal - Standard Forms Section 5 - Terms of Reference Section 6 - Standard Form of Contract. Summary 3
  4. 4. Rural Solar Technology Project KREDL – R F P Document Tender Inviting authority The Karnataka Renewable Development Limited (KREDL), represented by The MANAGING DIRECTOR. Name of the Work Selection of Vendor for Development and Implementation of Rural Solar Technology Project in The villages of 39 Most Backward Talukas (as identified by Dr D M Nanjundappa Committee) of Karnataka. RFP Reference No.: KRED/07/SSRA-RFP/2009/1998, Dated : 20-6-2009 Selection method Least cost selection following Technical Prequalification Interested Solar/Solar Wind Hybrid Technology providers may download RFP 1st July 2009 documents to fill in the technical and financial details for submission. Last date & Time for Sale of 15th July 2009. Tender documents Cost of RFP Document Non refundable Rs. 50,000 (Rupees Fifty Thousand only) + 12.5% VAT=Rs.6250/-. Through D.D. in favour of MANAGING DIRECTOR, KREDL, Bangalore. There should be two separate D.D.s for Rs.50,000/- and Rs.6,250/-. The Soft Copy of the Bid Document can also be downloaded from the web site www.kredl.kar.nic.in Date and Time of Pre-Bid 27th July 2009, 3:00 PM Conference Place of Pre-Bid Conference MANAGING DIRECTOR, KREDL, No 19, Queens Road, Bangalore, Karnataka - 560 052. Last date and time for submission of Solar 10th August 2009, 3.00 PM Technology Solution Proposals Opening of Prequalification 10th August 2009,3.30 PM Documents Opening of Technical 10th August 2009, 3.00 PM Proposals 4
  5. 5. Rural Solar Technology Project KREDL – R F P Document Place of Opening of Technical MANAGING DIRECTOR, KREDL, No 19, Proposal and prequalification Queens Road Bangalore, Karnataka- 560 052. Presentations by Technology 12th August 2009, 11.00 AM providers Opening of Financial Proposal 14th August 2009, 3.00 PM Contract finalization and 9th November 2009 award Earnest Money Deposit (EMD) Rs. 10,00,000/- (Rupees Ten Lakh Only) Contact Person and MANAGING DIRECTOR, KREDL, No 19, Designation Queens Road Bangalore, Karnataka PIN – 560 052. Address for Communication MANAGING DIRECTOR, KREDL, No 19, Queens Road Bangalore, Karnataka PIN - 560 052. Telephone No. 080 22282220, 21 Fax No. 080 22257399 E Mail kredlnce@yahoo.com 1. Two - Bid System (i.e.) Technical Bid and Financial Bid will be followed. 2. Tender received after due date and time will be summarily rejected. 3. KREDL reserves right to accept/reject all or any of the proposals. For more details on the Services required, refer to the attached Terms of Reference. Kindly respond to the RFP as per the directions and the formats provided in the RFP. ** The Vendors submitting their proposal should enclose the cost of the tender document of Rs.56250/- through two separate DD’s of Rs.50,000/- and Rs.6250/- in favour of MANAGING DIRECTOR, KREDL, Bangalore. Non remittance of the tender document fees are subject to disqualification. Yours sincerely, MANAGING DIRECTOR, KREDL, Government of Karnataka, No 19, Queens Road Bangalore, Karnataka - 560 052 SECTION - 2 INFORMATION TO VENDORS 5
  6. 6. Rural Solar Technology Project KREDL – R F P Document 1. INTRODUCTION: The Karnataka Renewable Development Limited (KREDL), is implementing Rural Solar Technology Project in The villages of 39 Most Backward Talukas (as identified by Dr D M Nanjundappa Committee). The Project envisages providing alternative Solar Energy solutions for domestic industrial and commercial establishments in order to mitigate the energy problems in backward villages of the state. To develop and deploy village specific electricity generation system and package based on Solar Technology/ Solar Wind Hybrid Technology. The Karnataka Renewable Development Limited (KREDL), represented by MANAGING DIRECTOR, will select a vendor among those who respond to the RFP, in accordance with the method of selection indicated in the Data Sheet. The Vendors are invited to submit a Technical Proposal and a Financial Proposal, as specified in the Data Sheet (the Proposal) for the services required for the Assignment named in the Data Sheet. The Proposal will be the basis for contract negotiations and ultimately for a signed contract with the selected Vendor. The Assignment shall be implemented in accordance with the phasing indicated in the Data Sheet. When the Assignment includes several phases, the performance of the Vendor under each phase must be to the Client’s satisfaction before the task begins on the next phase. The Vendors must familiarize themselves with local conditions of the villages and Talukas they propose to provide Solar technology Application and take such of the factors into consideration in preparing their Proposals offering technology solutions and successful operation and maintenance without interruption in the services to each of the household or beneficiary or the facility etc. To obtain first-hand information on the assignment and on the local conditions, Vendors are encouraged to visit the proposed project locations, interact with local ZP, Panchayath and ESCOM Officials before submitting a Proposal, and to attend a pre-proposal conference as specified in the summary. Attending the pre-proposal conference is optional. The Vendor’s representative should contact the Zilla Panchayat, Public Health Engineering Department, Minor Irrigation, Animal Husbandry / Milk Federation and ESCOM officials of the concerned Talukas, named in the Annexure 1, to arrange for their visit or to obtain necessary information. 6
  7. 7. Rural Solar Technology Project KREDL – R F P Document Vendors should ensure that these officials are advised of the visit in adequate time to allow them to make appropriate arrangements. Further, the Zilla Panchayat may also arrange village level contact meetings at Gram Panchayat limits. The Client will assist the Vendor in obtaining licenses and permits, land sanctions etc needed to carry out the services, and make available relevant project data and reports available with various departments in the Taluka/village level of the identified Talukas as per Annexure 1. Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a visit to the Client and visit to the proposed project locations, interaction with local ZP, Panchayath and ESCOM Officials are not reimbursable as a direct cost of the assignment; and (ii) the Client is not bound to accept any of the Proposals submitted. The Karnataka Renewable Energy Development Limited (KREDL), expects Vendors to provide professional, objective, and impartial advice and services at all times hold the Client’s interests paramount, without any consideration for future work, and strictly avoid conflicts with other assignments or their own corporate interests. Vendors shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of not being able to carry out the assignment in the best interest of the Client. Without limitation on the generality of this rule, Vendors shall not be hired under the circumstances set forth below: (A) A firm which has been engaged by the Client to provide goods or works for a project, and any of their affiliates, shall be disqualified from providing consulting services for the same project. Conversely, firms hired to provide consulting services for the preparation or implementation of a project, and any of their affiliates, shall be disqualified from subsequently providing goods or works or services related to the initial assignment (other than a continuation of the firm’s earlier consulting services) for the same project. (B) Vendors or any of their affiliates shall not be hired for any assignment, which, by its nature, may be in conflict with another assignment of the Vendors. Vendors may be hired for downstream work, when continuity is essential, in which case this possibility shall be indicated in the Data Sheet and the factors used for the selection of the Vendor should take the likelihood of continuation into account. It will be the exclusive decision of the Client whether or not to have the downstream assignment carried out, and if it is carried out, which Vendor will be hired for the purpose. 7
  8. 8. Rural Solar Technology Project KREDL – R F P Document It is KREDL’s policy to require that Vendors observe the highest standard of ethics during the execution of such contracts. In pursuance of this policy, the KREDL: (A) defines, for the purposes of this provision, the terms set forth below as follows: i) “fraudulent practice” means a misrepresentation of facts in order to influence a selection process or the execution of a contract to the detriment of KREDL, and includes collusive practices among Vendors (prior to or after submission of proposals) designed to establish prices at artificial, noncompetitive levels and to deprive KREDL of the benefits of free and open competition. ii) “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the selection process or in contract execution; and (B) will reject a proposal for award if it determines that the firm recommended for award has engaged in corrupt or fraudulent activities in competing for the contract in question; (C) will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded KREDL -financed contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a GOK- financed contract; and (D) will have the right to require that, KREDL to inspect Vendor’s accounts and records relating to the performance of the contract and to have them audited by auditors appointed by KREDL. Vendors shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by KREDL Vendors shall be aware of the provisions on fraud and corruption stated in the standard contract under the clauses indicated in the Data Sheet. 2. CLARIFICATION AND AMENDMENT OF RFP DOCUMENTS: 8
  9. 9. Rural Solar Technology Project KREDL – R F P Document Vendors may request a clarification of any item of the RFP document up to 7 days before the Proposal submission date. Any request for clarification must be sent in writing by paper mail, cable, telex, facsimile, or electronic mail to the Client’s address indicated. The Client will respond by cable, telex, facsimile, or electronic mail to such requests and will send copies of the response (including an explanation of the query but without identifying the source of inquiry) to all invited Vendors who intend to submit proposals. At any time before the submission of Proposals, the Client may, for any reason, whether at its own initiative or in response to a clarification requested by an invited Vendor, modify the RFP documents by amendment. Any amendment shall be issued in writing through addenda. Addenda shall be sent by mail, cable, telex, facsimile, or electronic mail to all invited Vendors and will be binding on them. The Client may at its discretion extend the deadline for the submission of Proposals. 3. PREPARATION OF PROPOSAL: Vendors are requested to submit a Proposal written in the language(s) specified in the Data Sheet. Technical Proposal In preparing the Technical Proposal, Vendors are expected to examine the documents comprising this RFP in detail. Material deficiencies in providing the information requested may result in rejection of a Proposal. While preparing the Technical Proposal, Vendors must give particular attention to the following: i) For assignments on a staff-time basis, the proposal shall be based on the number of key professional staff-months estimated by the Vendor. ii) It is desirable that the majority of the key professional proposed staff members are to be permanent employees of the Vendor or have an extended and stable working relation with it. iii) Alternative key professional staff shall not be proposed, and only one curriculum vitae (CV) may be submitted for each position. 9
  10. 10. Rural Solar Technology Project KREDL – R F P Document iv) Reports to be issued by the Vendors as part of this assignment must be in the language(s) specified in the Data Sheet. It is desirable that the firm’s personnel have a working knowledge of the Client’s official language and local language of the area where the proposals are submitted. The Technical Proposal should provide the following information using the attached Standard Forms (Section 3): i) A brief description of the Vendor’s organization and financials, and an outline of recent experience on assignments (Section 3B) of a similar nature. For each assignment, the outline should indicate, inter alia, the profiles and names of the staff provided, duration of the assignment, contract amount, and Vendor’s involvement. ii) Any comments or suggestions on the Terms of Reference and on the data, a list of services, and facilities to be provided by the Client (Section 3C). iii) A description of the methodology and work plan with CPM and PERT chart for performing the assignment (Section 3D). iv) The list of the proposed staff team by specialty, the tasks that would be assigned to each staff team member, and their timing (Section 3E) v) CVs recently signed by the proposed key professional staff and the authorized representative submitting the proposal (Section 3F). Key information should include number of years working for the firm/entity, and degree of responsibility held in various assignments during the last ten (10) years. (Sections 3E) vi) Estimates of the total staff effort (professional and support staff; staff time) to be provided to carry out the assignment, supported by bar chart diagrams showing the time proposed for each key professional staff team member. (Sections 3G). vii) Any additional information requested in the Data Sheet. 10
  11. 11. Rural Solar Technology Project KREDL – R F P Document viii) A statement, duly signed by the Authorized Signatory of the Vendor, affirming that all the Experiences cited/Qualifications mentioned/Statements made, in the Proposal are correct.(Section 3 H ). ix) Documentary proof should be submitted for any Experiences cited/Qualifications mentioned/Statements made, in the Proposal. x) Submit Bid Security (Section 3 I). The Technical Proposal shall not include any financial information. Financial Proposal In preparing the Financial Proposal, Vendors are expected to take into account the requirements and conditions of the RFP documents. The Financial Proposal should follow Standard Forms (Section 4). Vendors shall express the price of their services in terms of metered Solar Energy Supply Cost per kWh in Indian Rupees. The proposals must remain valid for 90 days after the submission date. During this period, the Vendor is expected to keep available the key professional staff proposed for the assignment. The Client will make its best effort to complete negotiations within this period. If the Client wishes to extend the validity period of the proposals, the Vendors who do not agree have the right not to extend the validity of their proposals. 4. SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS: The original Proposal (Technical Proposal and Financial Proposal) shall be prepared in indelible ink. It shall contain no inter-lineation or overwriting, except as necessary to correct errors made by the firm itself. Any such corrections must be initialed by the person or persons who sign(s) the Proposals. An authorized representative of the Vendor initials all pages of the Proposal. The representative’s authorization is confirmed by a written power of attorney accompanying the Proposal. 11
  12. 12. Rural Solar Technology Project KREDL – R F P Document For each Proposal, the Vendor should prepare the number of copies indicated in the Data Sheet. Each Technical Proposal and Financial Proposal should be marked “Original” or “Copy” as appropriate. If there are any discrepancies between the original and the copies of the Proposal, the original governs. The original and all copies of the Technical Proposal shall be placed in a sealed envelope clearly marked “Technical Proposal” and the original and all copies of the Financial Proposal in a sealed envelope clearly marked “Financial Proposal” and warning: “Do Not Open with Technical Proposal.” Both envelopes shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address and other information indicated in the Data Sheet and clearly marked, “DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION COMMITTEE.” The completed Technical and Financial Proposal must be delivered at the submission address on or before the time and date stated in the Data Sheet. Any Proposal received after the closing time for submission of proposals shall be returned unopened. After the deadline for submission of proposals the Technical Proposal shall be opened immediately by the evaluation committee. The Financial Proposal shall remain sealed and deposited with the Client until all submitted proposals are opened publicly. 5. PROPOSAL EVALUATION: General From the time the proposals are opened to the time the contract is awarded, if any Vendor wishes to contact the Client on any matter related to its proposal, it should do so in writing at the address indicated in the Data Sheet. Any effort by the Vendor to influence the Client in the Client’s proposal evaluation, proposal comparison or contract award decisions may result in the rejection of the Vendor’s proposal. 12
  13. 13. Rural Solar Technology Project KREDL – R F P Document Evaluators of Technical Proposals shall have no access to the Financial Proposals until the technical evaluation, including its approval by competent authority is obtained. Evaluation of Technical Proposals The evaluation committee appointed by the Client as a whole, and each of its members individually evaluates the proposals on the basis of their responsiveness to the Terms of Reference, applying the evaluation criteria, sub-criteria (typically not more than three per criteria) and point system specified in the Data Sheet. Each responsive proposal will be given a technical score (St). A proposal shall be rejected at this stage if it does not respond to important aspects of the Terms of Reference or if it fails to achieve the minimum technical score indicated in the Data Sheet. Public Opening and Evaluation of Financial Proposals; Ranking After the evaluation of Technical Proposal is completed, the Client shall notify those Vendors whose proposals did not meet the minimum qualifying mark or were considered non-responsive to the RFP and Terms of Reference, indicating that their Financial Proposals will be returned unopened after completing the selection process. The Client shall simultaneously notify the Vendors that have secured the minimum qualifying mark, indicating the date and time set for opening the Financial Proposals. The notification may be sent by registered letter, cable, telex, facsimile, or electronic mail. The Financial Proposals shall be opened publicly in the presence of the Vendors’ representatives who choose to attend. The name of the Vendor, the quality scores, and the proposed prices shall be read aloud and recorded when the Financial Proposals are opened. The Client shall prepare minutes of the public opening. The evaluation committee will determine whether the Financial Proposals are complete, (i.e., whether they have costed all items of the corresponding Technical Proposals, if not, the Client will cost them and add their cost to the initial price), correct any computational errors. The Client will select the lowest energy cost proposal at metered supply (‘evaluated’ price) to the beneficiary in the village/village cluster, in comparison with the current level of energy supply costs offered by the ESCOMs. The selected Vendor will be invited for negotiations. 13
  14. 14. Rural Solar Technology Project KREDL – R F P Document 6. NEGOTIATIONS: Negotiations will be held at the address indicated in the Data Sheet. The aim is to reach agreement on all points and sign a contract. Negotiations will include a discussion of the Technical Proposal, the proposed methodology (work plan), staffing and any suggestions made by the firm to improve the Terms of Reference. The Client and Vendor will then work out final Terms of Reference, staffing, and bar charts indicating activities, staff, periods in the field and in the home office, staff-months, logistics, and reporting. The agreed work plan and final Terms of Reference will then be incorporated in the “Description of Services” and form part of the contract. Special attention will be paid to getting the most the firm can offer and to clearly defining the inputs required from the Client to ensure satisfactory implementation of the Assignment. Unless there are exceptional reasons, the financial negotiations will involve neither the remuneration rates for staff (no breakdown of fees) nor other proposed unit rates. Having selected the Vendor on the basis of, among other things, an evaluation of proposed key professional staff, the Client expects to negotiate a contract on the basis of the experts named in the Proposal. Before contract negotiations, the Client will require assurances that the experts will be actually available. The Client will not consider substitutions during contract negotiations unless both parties agree that undue delay in the selection process makes such substitution unavoidable or that such changes are critical to meet the objectives of the assignment. If this is not the case and if it is established that key staff was offered in the proposal without confirming their availability, the Vendor may be disqualified. The negotiations will conclude with a review of the draft form of the contract. To complete negotiations the Client and the Vendor will initial the agreed contract. If negotiations fail, the Client will invite the Vendor whose proposal received the second highest score to negotiate a contract. 14
  15. 15. Rural Solar Technology Project KREDL – R F P Document 7. AWARD OF CONTRACT: The contract will be awarded following negotiations. After negotiations are completed, the Client will promptly notify other Vendors on the shortlist that they were unsuccessful and return the Financial Proposals of those Vendors who did not pass the technical evaluation The Vendor is expected to commence the Assignment on the date and at the location specified in the Data Sheet. 8. CONFIDENTIALITY: Information relating to evaluation of proposals and recommendations concerning awards shall not be disclosed to the Vendors who submitted the proposals or to other persons not officially concerned with the process, until the winning firm has been notified that it has been awarded the contract. 15
  16. 16. Rural Solar Technology Project KREDL – R F P Document DATA SHEET Information to Vendors Clause 1.1 The name of the Client is: The Karnataka Renewable Energy Development Limited (KREDL). The method of selection is: Least Cost Selection (LCS) following Technical prequalification Clause 1.2 A technical and a Financial Proposal are requested: YES Name of the Assignment: Development and Implementation of Rural Solar Technology Project in The villages of 39 Most Backward Talukas (as identified by Dr D M Nanjundappa Committee) of Karnataka. Background: Karnataka State in southern India, would like to provide a self sustaining Solar Technology Power generation and Supply Programme in Rural areas and villages/small towns. The Rural Solar Technology project will be initiated in the village clusters of 39 Taluks. The Project will cover the energy needs of about 3900 Villages for domestic lighting and other applications and cover nearly 5 million people. The Karnataka Renewable Energy Development Limited (KREDL) a company wholly owned by the Government of Karnataka will be the facilitator along with the respective electricity distribution companies (ESCOMS) in the region of Village Clusters and will be coordinated by the Ministry of RDPR, GOK. The interested Solar Technology providers are invited to bid, to Design, Finance, Build, Operate, Maintain and Collect User Fee on Kwh basis to provide solar energy on a sustainable continuous basis for the requirement of village clusters. They may identify the village clusters in the list of 39 Taluks. The bids besides other details, has to indicate a) energy supply cost per unit, b) annuity required from the government, c) execution period and other details. The Rural Solar Technology project will initially have concession period of 10 years to be extended by another 5+5 years. The Panchayathiraj 16
  17. 17. Rural Solar Technology Project KREDL – R F P Document institutions and the Government of Karnataka jointly stand guarantee for the user fee collection. The KPTCL and Local Distribution companies will allow use of existing village grids as per feasibility also provide any new Grids if necessary for the project. Broad Objectives of the Assignment: 1. To Design, Finance, Build, Operate and Maintain Solar Power Plants and provide Solar power either through a local mini-grid or 2. Stand alone systems making available Solar power at a charging station enabling villagers charge their Solar electrical appliances. 3. The solar power may be provided for Domestic/Street lighting, Household Consumption including Entertainment/Educational purposes. 4. Water lifting for irrigation, Drinking Water Supply and Purification/Desalination Plants, Milk Pasteurization and Local cottage industrial Applications. 5. The solar power will be metered and made available at a user fee per Kwh basis to be determined in advance. Brief Description of the Assignment: The contract would involve the carrying out satisfactorily of the following objectives. 1. Design, development and operationalisation of The Rural Solar Technology Project, to provide uninterrupted power supply to the beneficiaries both for domestic and public lighting and power supply to various rural cottage industries, drinking water supply, water purification and desalination/deflourination, milk pasteurization plants lift irrigation etc, This would involve: a. Build up of database about current and future needs of energy for the next 10 to 20 years period annually. b. Design and development of the appropriate Solar technology to supply Solar energy for various applications for next 10 to 20 years period in each proposed location covering either single or cluster of villages in the limits of Talukas specified. c. Design of appropriate engineering architecture for efficient and effective installation operation management and maintenance of 17
  18. 18. Rural Solar Technology Project KREDL – R F P Document the Solar Technology project in the specified areas of the state for a dependable un interrupted Solar power Supply. 2. Preparation of necessary technical documentation for procuring necessary hardware/software for operationalising Solar technology, based on continuous assessment and review of software with the objectives of maximizing effectiveness and efficiency in implementation of this project. 3. Administration and maintenance of Solar Technology Project in conformation with Service Level Agreement (SLA) requirements on a continuous basis for a initial period of 10 years, from the date of completion and operationalisation of Solar technology project and to be extendable for a period of another 10 years. 4. Capacity building of personnel at various levels in Village level institutions and panchayat Raj institutions including local ESCOMs and Karnataka Renewable Energy Development Limited functionaries for handling, maintenance including and servicing the needs of various rural applications of Solar Technology. Clause 1.3 The Assignment is phased: YES, AS PER TERMS OF REFERENCE Clause 1.4 A pre-proposal conference will be held: YES The Karnataka Renewable Energy Development Limited will host a Pre- Bid Conference, tentatively scheduled on 27th July, 2009 at 3 PM, at the office of the MANAGING DIRECTOR, Karnataka Renewable Energy Development Limited, No 19, Queens Road Bangalore, Karnataka - 560 052 Prospective bidders are welcome to contact MANAGING DIRECTOR, KREDL No 19, Queens Road Bangalore, Karnataka - 560 052 Telephone: 91 (80) 22282220,21 Fax: 91 (80) 22257399 e-mail: kredlnce@yahoo.com 18
  19. 19. Rural Solar Technology Project KREDL – R F P Document Clause 1.5 All enquiries / clarifications from the bidders, related to this RFP must be directed in writing exclusively to the MANAGING DIRECTOR KREDL in writing. The preferred mode of delivering written questions would be through mail or email. Telephone calls will not be accepted. In no event will the Karnataka Renewable Energy Development Limited (KREDL) be responsible for ensuring that bidders’ inquiries have been received by the KREDL. The Karnataka Renewable Energy Development Limited (KREDL) will endeavor to provide in writing a full, complete, accurate, and timely response to all questions. However, the Karnataka Renewable Energy Development Limited (KREDL) makes no representation or warranty as to the completeness or accuracy of any response, nor does the Karnataka Renewable Energy Development Limited (KREDL) undertake to answer all the queries that have been posed by the bidders. No request for clarification from any bidder shall be entertained after the last date for seeking clarifications. Clause 1.6 The Client envisages the need for continuity for downstream work: NO Clause 1.7 The clauses on fraud and corruption in the contract are Sub-Clause 2.7.1 of G.C.C. Clause 1.8 Clarifications may be requested up to 3 days before the submission date. The address for requesting clarifications is: MANAGING DIRECTOR, KREDL No 19, Queens Road Bangalore, Karnataka - 560 052 Telephone: 91 (80) 22282220,21 Fax: 91 (80) 22257399 e-mail: kredlnce@yahoo.com 19
  20. 20. Rural Solar Technology Project KREDL – R F P Document Clause 1.9 Proposals should be submitted in the following language(s): English Clause 1.10 i. Short listed Vendor may associate with other short-listed Vendor: NO ii. Reports which are part of the assignment must be written in the following language: English iii. Training is an important feature of the assignment: Yes Clause 1.11 Proposals must remain valid for 90 days after the submission date i.e. until: 9th November 2009. Clause 1.12 Vendors must submit an original and one additional copy of each proposal. Clause 1.13 The proposal submission address is: MANAGING DIRECTOR, KREDL No 19, Queens Road Bangalore, Karnataka - 560 052 Telephone: 91 (80) 22282220,21 Fax: 91 (80) 22257399 e-mail: kredlnce@yahoo.com 20
  21. 21. Rural Solar Technology Project KREDL – R F P Document Clause 1.14 : The information on the outer envelope should also include: Development and Implementation of Rural Solar Technology Project in The villages of 39 Most Backward Talukas (as identified by Dr D M Nanjundappa Committee) of Karnataka. Clause 1.15: Proposals must be submitted no later than the following date and time: 10th August 2009, 3.00 PM. Clause 1.16: The address to send information to the Client : MANAGING DIRECTOR, KREDL No 19, Queens Road Bangalore, Karnataka - 560 052 Telephone: 91 (80) 22282220,21 Fax: 91 (80) 22257399 e-mail: kredlnce@yahoo.com Clause 1.17: The Technical Proposal would be evaluated applying the following evaluation criteria, sub criteria and point system: The number of points to be given under each of the evaluation criteria is: Sl.No. Criteria Points (i) Specific experience of Vendor related to the 35 assignment (explained below) (ii) Adequacy of the proposed work plan and 30 methodology in responding to the TOR (explained below) (iii) Qualifications and competence of the key 25 professional staff for the Assignment (explained below) (iv) Suitability of the transfer of knowledge 10 program (training); (explained below) Total Points 100 The minimum technical score required to pass is : 75 Points 21
  22. 22. Rural Solar Technology Project KREDL – R F P Document EVALUATION CRITERIA Specific experience of Vendor related to the assignment – 35 points Each of the following type of experiences will be considered for the score: 1. Experience in building and operationalising Solar Power Technology Solutions at community level. 2. Experience in developing and deploying large scale Solar Technology applications and in customizing Solar Energy based Power solutions 3. Experience in developing and deploying Solar Energy Power solutions for large scale varied applications of different usage and nature. 4. Experience in managing large scale Solar Power Solutions and maintenance of such facilities fault free over a longer time period durations of a decade will be an added advantage. Adequacy of the proposed work plan and methodology in responding to the ToR – 30 points The following aspects will be useful in evaluation: 1. Description of how KREDL’s Rural Solar Technology Project implementation needs as well as any implementation alternatives if deemed appropriate will be addressed. 2. Detailed description of the work breakdown structure of the implementation methodology. 3. Methodologies used to carry the project from requirements through finished deliverables, including project management, checkpoints, and periodic status reporting back to KREDL. 4. Process for problem management. Details must include problem logging, problem resolution, tracking of unresolved problems, problem escalation procedures, problem close-out, and reporting practices 5. Quality assurance and testing practices 6. Outline project plan 7. Estimates of timeline and effort estimate 8. Assumptions, if any 9. Deliverables at a task and/or activity level 10. Resource commitments from KREDL and Vendor – include type and number of resources 22
  23. 23. Rural Solar Technology Project KREDL – R F P Document Qualifications and competence of the key professional staff for the Assignment (25 points) The following will be considered for the same: 1. Indicative CVs of resources who will be involved in this project 2. Experience of key professional staff relevant to Solar Power Energy application analysis, design, development, plant engineering, construction, erection, commissioning, management and maintenance. 3. Experience in GIS based development will be an added advantage. 4. Position of the Vendor on committing specific, named project personnel for the duration of the project Suitability of the transfer of knowledge program ( Training) (10 points) The following will be considered for the same: 1. A description of the understanding of the training requirements for Rural Solar Energy Users, Gram Panchayath Functionaries and ESCOMs’ as well as KREDL personnel at various levels. 2. The contents, duration and mode of training for both theoretical as well as hands-on training 3. Description of the processes or tools that will be offered to facilitate efficient knowledge transfer 4. Description of the nature of the documentation and other material to be provided for training, with samples if any 5. Description of the evaluation process for transfer of knowledge and feedback process for training effectiveness 6. Indicative CVs of professional training staff, if any Clause 1.19 The address for negotiations is: MANAGING DIRECTOR, KREDL No 19, Queens Road Bangalore, Karnataka - 560 052 Telephone: 91 (80) 22282220,21 Fax: 91 (80) 22257399 e-mail: kredlnce@yahoo.com 23
  24. 24. Rural Solar Technology Project KREDL – R F P Document Clause 1.20 The Assignment is expected to commence during September 2009 at the various villages of the 39 most backward Talukas of the state. Sincerely yours MANAGING DIRECTOR, KREDL No 19, Queens Road Bangalore, Karnataka - 560 052 Telephone: 91 (80) 22282220,21 Fax: 91 (80) 22257399 e-mail: kredlnce@yahoo.com 24
  25. 25. Rural Solar Technology Project KREDL – R F P Document SECTION 3 TECHNICAL PROPOSAL - STANDARD FORMS 3A Technical Proposal submission form 3B Vendor’s references 3C Comments and suggestions on the Terms of Reference and on data services, and facilities to be provided by the Client. 3D Description of the methodology and work plan for performing the assignment 3E Team composition and task assignments. 3F Format of Curriculum Vitae of proposed key professional staff. 3G Project Plan 3H Affirmation 3I Bid Security/EMD form 25
  26. 26. Rural Solar Technology Project KREDL – R F P Document 3A. TECHNICAL PROPOSAL SUBMISSION FORM Place-------.Date FROM: (Name of Vendor) TO: ---------------------------------------------------------------- MANAGING DIRECTOR, KREDL No 19, Queens Road Bangalore, Karnataka - 560 052 Telephone: 91 (80) 22282220,21 Fax: 91 (80) 22257399 e-mail: kredlnce@yahoo.com ----------------------------------------------------------------- Ladies/Gentlemen: Subject: Development and Implementation of Rural Solar Technology Project in The villages of 39 Most Backward Talukas (as identified by Dr D M Nanjundappa Committee) of Karnataka : Technical Proposal. We, the undersigned, offer to provide services for the above in accordance with your Request for Proposal No.: KRED/07/SSRA-RFP/2009/1998, Dated : 20-6-2009, and our Proposal. We are hereby submitting our Proposal which includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope. If negotiations are held during the period of validity of the Proposal, i.e. before 24th August 2009, we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to the modifications resulting from contract negotiations. We understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely, Authorized Signature: Name and Title of Signatory: Name of Vendor: Address: 26
  27. 27. Rural Solar Technology Project KREDL – R F P Document 3B. VENDOR REFERENCES Description of organization and financials Provide detailed information on the following – 1. History of the company, key management personnel, employee strength 2. Nature of the business, products and services 3. Financial performance of the company in the last five years including sales, revenue growth and profitability 4. Alliances and partnerships 5. Contact details Relevant Services Carried Out in the Last Ten Years that Best Illustrate Qualifications For each of the following, please provide the total experience in terms of number or projects executed, deployed and maintained. Provide upto three recent references where full production installations are already in place, which utilize an equivalent configuration as that proposed for KREDL. The Vendor must demonstrate experience and capability in development, installation and implementation of systems of similar size, type, and technology. In addition, KREDL, in conjunction with Vendor, will contact the nominated reference sites. Proof of successful implementation (on time and within budget) within an environment similar to KREDL is mandatory. 1. Experience in building and operationalising Solar Power Technology Solutions at community level. 2. Experience in developing and deploying large scale Solar Technology applications and in customizing Solar Energy based Power solutions 3. Experience in developing and deploying Solar Energy Power solutions for large scale varied applications of different usage and nature. 4. Experience in managing large scale Solar Power Solutions and maintenance of such facilities fault free over a longer time period durations of a decade will be an added advantage. 27
  28. 28. Rural Solar Technology Project KREDL – R F P Document Using the format below or otherwise, provide detailed information on each reference assignment for which your firm/entity, either individually as a corporate entity or as one of the major companies within an association, was legally contracted, especially to address the following evaluation criteria: Assignment Name: Country: Location within Country: Key professional staff Provided by Your Firm/entity(profiles): Name of Client: No. of Staff: Address: No. of Staff-Months; duration of assignment: Start Date (Month/ Completion Date Approx. Value of Services Year): (Month/Year): (Rs.): Name of Associated Vendors, if any: No. of Months of Key professional staff, provided by Associated Vendors: Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions performed: Narrative Description of Project( In detail): Details of Activities (similar to that required to be carried out in the sought for Assignment) in the Project Description of Actual Services Provided by Your Staff: Vendor’s Name: ---------------------------------------------------------- 28
  29. 29. Rural Solar Technology Project KREDL – R F P Document 3C. COMMENTS AND SUGGESTIONS OF VENDORS ON THE TERMS OF REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY THE CLIENT On the Terms of Reference: 1. 2. 3. 4. 5. On the Services, and facilities to be provided by the Client 1 2. 3. 4. 5. 3D. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR PERFORMING THE ASSIGNMENT (30 points) In this section, vendor is required to address especially the following evaluation criteria in a clear and concise manner: 1.Describe the proposed solution as to how KREDL’s implementation needs as well as any implementation alternatives if deemed appropriate will be addressed. 2.Describe the work breakdown structure of the implementation methodology in detail (with appropriate diagrams). 3.Describe the methodologies used to carry the project from requirements through finished deliverables, including project management, checkpoints, and periodic status reporting back to KREDL. 29
  30. 30. Rural Solar Technology Project KREDL – R F P Document 4.Describe the process for problem management. Details must include problem logging, problem resolution, tracking of unresolved problems, problem escalation procedures, problem close-out, and reporting practices. 5.Describe the process for change management including the process for requests for change in requirements, tracking change requests, assessment of required effort and incorporation of the requested changes, its review and reporting. 6.Describe the quality assurance and testing practices. 7.Provide an outline of the project plan in a appropriate form. You can include a MS Project plan for the same. 8.Provide detailed estimates of timeline and effort estimate. 9.Describe the assumptions, if any. 10.Provide details of the deliverables at a task and/or activity level. 11.Provide details of the resource that will be provided include type and number of resources. 12.Provide details of the commitments expected from KREDL – include type and number of resources. 13.Indicate names of villages and name of Taluka in which the vendor intends to provide services in different phases( Phase- I, II and III). Format for Preparation of Preliminary Proposals for Rural Solar Energy Projects on Annuity Basis. 30
  31. 31. Rural Solar Technology Project KREDL – R F P Document (To be furnished by the Solar technology provider for each village / village clusters where they intend to provide requested service) 1. Name & Full Address of the Solar Technology Provider 2. Name of the District/Taluka in which the project proposed 3. Name of Gram Panchayat in which the project proposed, 4. Name of Village / hamlet selected for the Project 5. Number of Hamlets in the Village 6. Village census code 7. Distance from nearest road-head 8. Distance from the grid 9. Total population of the village / hamlet 10. Male / Female ratio 11. Rate of literacy 12. No. of households 13. Type of Social Structure 14. Community buildings – school, PHC, Panchayat office Veterinary Hospital, youth organizations, library, religious places etc. 15. Main occupation, indicating cash crops 16. Irrigation Pump-sets including lift irrigation (Nos, capacity, hours run, cropping period) 17. Dairy/ milk collection centers/ pasturisation facilities 18. Availability of water and water quality particulars with supply system 19. Existing pattern of energy / fuel use and average monthly expenditure per household 20. Existing renewable energy devices in the village, if any 21. Indicative Estimate of Energy Demand (a) Household – cooking, lighting, other (b) Community services, including streetlights /Drinking water supply, Water purification, De-Fluorination, De-Salinisation (c) Irrigation Pumps/Agriculture Operations (d) Commercial – Milk Pasturisation etc, (e) Village Industrial needs 22. Indicative capacity of the energy systems 23. Confirmation from the Gram Sabha that the proposed systems are acceptable 24. Role of local community in planning, implementation and management, including revenue management 25. Details of any local NGO already associated with the village / hamlet 26. Any other information 3E. TEAM COMPOSITION AND TASK ASSIGNMENTS 31
  32. 32. Rural Solar Technology Project KREDL – R F P Document Provide the team composition; roles and responsibilities of key professionals and reporting relationships with respect to this project and also provide a statement (preferably tabulated) explaining as to how each key professional staff fulfills the needs of the Rural Solar Technology Project in terms of analysis, development, design, engineering, erection, commissioning, management and maintenance. Include CVs of the resource persons who will be involved in the project as per the format given below: 3F. FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED KEY PROFESSIONAL STAFF Proposed Position: ------------------------------------------------------------------------------------------------------ Name of Vendor: ---------------------------------------------------------------------------------------------------------- Name of Staff: -------------------------------------------------------------------------------------------------------------- Profession: -------------------------------------------------------------------------------------------------------------------- Date of Birth: --------------------------------------------------------------------------------------------------------------- Years with Firm/Entity: -------------------------------------------------------------------------------------------- Nationality: ------------------------------------------------------------------------------------------------------------------- Membership in Professional Societies: ------------------------------------------------------------------ Detailed Tasks Assigned: ------------------------------------------------------------------------------------------ Key Qualifications: [Give an outline of staff member’s experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations. Use about half a page.] ------------------------------------------------------------------------------------------------------------------------------------------ Education: [Summarize college/university and other specialized education of staff member, giving names of schools, dates attended, and degrees obtained. Use about one quarter of a page.] 32
  33. 33. Rural Solar Technology Project KREDL – R F P Document Employment Record: [Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, names of employing organizations, titles of positions held, and locations of assignments. For experience in last ten years, also give types of activities performed and client references, where appropriate. Use about two pages.] -------------------------------------------------------------------------------------------------------------------------------------------- Technical Skills: [For each skill, indicate proficiency: excellent, good, fair, or poor; in speaking, reading, and writing ] ------------------------------------------------------------------------------------------------------------------------------------------ Certification: I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience. Date: [Signature of staff member and authorized representative of the Vendor] Day/Month/Year Full name of staff member:______________________________________ Full name of authorized representative: ___________________________ 3G. PROJECT PLAN 33
  34. 34. Rural Solar Technology Project KREDL – R F P Document Provide here a detailed project plan which describes the time period wise activities, showing sequencing and dependencies. Given below is a general format. However you can include a detailed project plan using standard software such as MS-Project. Weeks in the form of Bar Chart* Sl. 1 2 3 4 5 6 7 8 9 10 11 12 Activity Deliverables Duration no. 1. 2. 3. 4. Signature: ------------------------------------ (Authorized Representative) Full Name, Title and Address 34
  35. 35. Rural Solar Technology Project KREDL – R F P Document 3H. AFFIRMATIONS Provide statement, duly signed by the Authorized Signatory, affirming that all the Experiences cited/Qualifications mentioned/Statements made in the Proposal are true and correct. 3I. BID SECURITY FORM To, _____________, _______________, Dear Sir, Sub: Submission of Bid Security or Earnest Money Deposit (‘EMD’) 1. We, …………………………………………… (hereinafter referred to as “Vendor”) have submitted our proposal and response dated…………………………(hereinafter referred to as “Bid”) for the supply of all the requirements/services described in the Request for Proposal along with its amendments/annexures and other ancillary documents (hereinafter referred to as “RFP”) as issued by the Karnataka Renewable Energy Development Limited Bangalore, Karnataka. We …………………………………… ……… …. having our registered office at ……………………………………….(hereinafter called the 'VENDOR') are offering security deposit of Rs.10,00,000/- (Rupees Ten lakhs only) vide [Demand draft issued by a scheduled bank] bearing No._______ dated _________ [drawn on/ issued by] __________ ___________ (hereinafter referred to as “Bid Security” and enclosed herewith) favoring ‘The Managing Director KREDL Bangalore,’ for consideration of the Bid of the above mentioned Vendor. 2. The Vendor specifically acknowledges and agrees that the Vendor has furnished his Bid on the understanding and condition that, if the Vendor: a) Withdraws its Bid during the period of Bid validity specified by the Vendor on the Tender Documents or 35
  36. 36. Rural Solar Technology Project KREDL – R F P Document b) Having been notified of the acceptance of its Bid by the Karnataka Renewable Energy Development Limited during the period of validity: - Fails or refuses to execute the contract form if required; or Fails or refuses to furnish the Performance Bank Guarantee, in accordance with the instruction to Vendors. Karnataka Renewable Energy Development Limited has the right to forfeit the entire Bid Security amount merely on the occurrence of one or more of the foregoing events without demur or a written demand or notice to the Vendor. 4 The Bid Security shall be returned to unsuccessful Vendors within thirty (30) days from the date of the signing of contract with a successful Vendor. The Bid Security shall be returned to the successful Vendor upon furnishing of Performance Bank Guarantee in accordance with the instructions to the Vendor. 5 The Vendor represents and warrants that the Vendor has obtained all necessary approvals, permissions and consents and has full power and authority to issue this Bid Security and perform its obligations hereunder, and the Vendor has taken all corporate, legal and other actions necessary or advisable to authorise the execution, delivery and performance of this Bid Security. The absence or deficiency of authority or power on the part of the Vendor to issue this Bid Security or any irregularity in exercise of such powers shall not affect the liability of the Vendor under this Bid Security. Dated this.................day of. (Month)...2009....... Place: __________________________ Enclosed: The original EMD in the form of Demand Draft. Date: Seal and signature of the Vendor 36
  37. 37. Rural Solar Technology Project KREDL – R F P Document SECTION 4 FINANCIAL PROPOSAL - STANDARD FORMS 4A Financial Proposal submission form 4B Summary of costs 4C Breakdown of costs 4A. FINANCIAL PROPOSAL SUBMISSION FORM Place-------,Date FROM: TO: --------------------------------------------------------------------------- MANAGING DIRECTOR, KREDL No 19, Queens Road Bangalore, Karnataka - 560 052 Telephone: 91 (80) 22282220,21 Fax: 91 (80) 22257399 e-mail: kredlnce@yahoo.com ----------------------------------------------------------------- Ladies/Gentlemen: Subject: Development and Implementation of Rural Solar Technology Project in The villages of 39 Most Backward Talukas (as identified by Dr D M Nanjundappa Committee) of Karnataka: Financial Proposal We, the undersigned, offer to provide the consulting services for the above in accordance with your Request for Proposal dated ….. 2009, and our Proposal (Technical and Financial). Our attached financial proposal is for the sum of [Amount in words and figures]. 37
  38. 38. Rural Solar Technology Project KREDL – R F P Document Our financial proposal shall be binding upon us subject to the modifications resulting from contract negotiations, up to expiration of the validity period of the Proposal, i.e. 9th November 2009. We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”. We understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely, Authorized Signature: Name and Title of Signatory: Name of Vendor: Address: 38
  39. 39. Rural Solar Technology Project KREDL – R F P Document 4B. SUMMARY OF COSTS Indicate names of villages and Talukas. No. Description Investment Rs in Lakhs To be furnished for Phase I, II and III separately 1. Study of the Existing Power Supply Scenario Systems and Preparation of Consultative Village Energy Plan for the selected villages/ village clusters Indicate names of villages and Talukas. 2. Preparation of the Technical Documentation for the selected villages/ village clusters Indicate names of villages and Talukas. 3. Rural Solar Technology Application Development For Individually for the villages. Indicate names of villages and Talukas. 1. Domestic Lighting, 2. Street Lighting 3. Village Drinking Water Supply 4. Drinking Water Purification, De –Salinisation/De-Fluorination 5. Milk Pasteurization Plants 6. Lift irrigation schemes 7. Village Cottage Industry 8. Entertainment 4. Design of the Rural Solar Technology Systems For each of the above applications or any single or group application 5. Engineering, Erection /Construction For each of the above applications or any single or group application 5.1 Execution period and Commissioning For 39
  40. 40. Rural Solar Technology Project KREDL – R F P Document each of the above applications or any single or group application 5.2 Operationalisation through power supply For each of the above applications or any single or group application 5.3 Maintenance 5.4 Training 6. Any other TOTAL COSTS of Phase I (Including Service Tax) 7. Cost Recovery to be proposed in terms of per unit energy cost to be collected from the beneficiaries on monthly billing basis 8. Annuity to be recovered required from the beneficiaries for phase I is 10years + 5 years+ 5 years 9 TOTAL COSTS of Phase II (Including Service Tax) 10 Cost Recovery to be proposed in terms of per unit energy cost to be collected from the beneficiaries on monthly billing basis 11 Annuity to be recovered required from the beneficiaries for phase II is 10years + 5 years+ 5 years Total Cost of Phase II 12 TOTAL COSTS of Phase III (Including Service Tax) 13 Cost Recovery to be proposed in terms of per unit energy cost to be collected from the beneficiaries on monthly billing basis 14 Annuity to be recovered required from the beneficiaries for phase III is 10years + 5 years+ 5 years 40
  41. 41. Rural Solar Technology Project KREDL – R F P Document For each of the above items, provide a detailed break-up below, of cost to facilitate assessment of reasonableness of costs and conducting negotiations in accordance with clause 6 of the Information to Vendors. 4C. BREAKDOWN OF COSTS Please use appropriate tables in accordance with above proposals for detailed breakdown of costs. Note: The above costs is an estimated cost and this shall not be part of the overall financial cost evaluation. Operation and maintenance costs: Provide breakup of type of resource, number of resource, cost per man month and the total costs. Summary of Cost Proposals per Kwh of metered Solar /Hybrid Power: Provide breakup of per Kwh of metered energy supply cost, purpose wise each and village/village cluster wise for which the energy supply plant is proposed to be installed in the manner indicated in this document. Following indicative table may be used or any other appropriate table may be furnished. Purpose for which Energy Name of Village and Rate (Rs)per Provided Taluka kWh Domestic Lighting, Street Lighting Village Drinking Water Supply Drinking Water Purification, De –Salinisation/De- Fluorination Milk Pasteurization Plants Lift irrigation schemes Village Cottage Industry Entertainment 41
  42. 42. Rural Solar Technology Project KREDL – R F P Document SECTION 5 TERMS OF REFERENCE Introduction The Karnataka Renewable Energy Development Limited (KREDL), is implementing Rural Solar Technology Project in The villages of 39 Most Backward Talukas (as identified by Dr D M Nanjundappa Committee). The Project envisage to develop and deploy village specific electricity generation system and package based on Solar Technology/ Solar Wind Hybrid Technology to provide alternative Solar energy solutions for domestic industrial and commercial establishments in order to mitigate the energy problems in backward villages/village clusters of the identified most backward Talukas of the state. Overview Karnataka State in southern India, would like to provide a self sustaining solar Technology Programme in rural areas and small towns. The Rural Solar Technology project will be initiated in the village clusters of 39 Most Backward Talukas (as identified by Dr D M Nanjundappa Committee). The Project will cover the energy needs of about 3900 Villages and cover nearly 5 million people. The capital cost would have to be mobilized by the solar energy technology provider and the Rural Solar Energy Project to be operationalised. Solar energy technology provider will subsequently recover the costs from the user fee to be collected on monthly basis as annuity over a period of 10 years after deducting the MNRE incentives that may be passed on to the solar energy technology provider as per rules. The operation, maintenance and management costs would have to be met through user charges for the energy services technology provider. Target is to cover villages with minimum of 100 households in each village and above and to cover a minimum of 70 to 100 village clusters in each of the 39 most backward Talukas during the current financial year 2009-10. The Solar / Solar Wind Hybrid Energy to be supplied on metered monthly basis at charges to be recovered by the beneficiary per kWh, at par with ESCOM Energy Supply Rates. 42
  43. 43. Rural Solar Technology Project KREDL – R F P Document The Solar Technology applications, to be implemented in a comprehensive manner for solutions in following areas. 1. Domestic Home Lighting 2. Street lights in village/panchayats limits 3. Heating applications 4. Drinking water purification with special emphasis on deflourination. 5. Applications in milk pasteurization plants at village/hobli levels. 6. Shallow well irrigation pumps for agriculture. 7. Irrigation pumps in lift irrigation schemes. 8. The solar technology to be inconformity with MNRE GOI, standards/ specifications. 9. The technology provider to indicate the rate at which Kwh or unit of power can be made available. 10. The Solar technology providers to identify cluster of villages/where in they can execute on annuity basis; while taking full responsibility of maintenance and reliable functioning of the technology provided by them on a sustainable basis. 11.KREDL/ RDPR respective Zilla Panchayats (Taluk Panchayts/Grampanchayts) and respective implementation departments in district level will work in close coordination 12. The Rural Solar Power generation and Supply Projects will be undertaken on Build Own and Operate basis, and supply energy to beneficiaries on monthly metered charges per kWh at par with the ESCOM Energy Supply Rates. 13.The projects should be owned by the solar technology provider with the responsibility for overall operation / management resting with them for a period of initial 10 years. 14.The capital cost would have to be mobilized by the solar energy technology provider from the user fee to be collected on monthly 43
  44. 44. Rural Solar Technology Project KREDL – R F P Document basis as annuity over a period of 10 years after deducting the MNRE incentive if any considered. 15. The Technology provider will be eligible for MNRE incentives as per norms. Brief scope of work This RFP would involve satisfactory completion of the following activities. 1. Design, development and operationalisation of The Rural Solar Technology Project, to provide uninterrupted power supply to the beneficiaries both for domestic and public lighting and power supply to various rural cottage industries, drinking water supply, water purification and desalination/deflourination, milk pasteurization plants lift irrigation etc, This would involve: a. Build up of database about current and future needs of energy for the next 10 to 20 years period annually. b. Design and development of the appropriate Solar technology to supply Solar energy for various applications for next 10 to 20 years period in each proposed location covering either single or cluster of villages in the limits of Talukas specified. c. Design of appropriate engineering architecture for efficient and effective installation operation management and maintenance of the Solar Technology project in the specified areas of the state for a dependable un interrupted Solar power Supply. 2. Preparation of necessary technical documentation for procuring necessary hardware/software for operationalising Solar technology, based on continuous assessment and review with the objectives of maximizing effectiveness and efficiency in implementation of this project. 3. Administration and maintenance of Solar Technology Project in conformation with Service Level Agreement (SLA) requirements on a continuous basis for a initial period of 10 years, from the date of completion and operationalisation of Solar technology project and to be extendable for a period of another 10 years. 4. Capacity building of personnel at various levels in Village level institutions and panchayat Raj institutions including local ESCOMs and Karnataka Renewable Energy Development Limited functionaries for handling, maintenance including and servicing the needs of various rural applications of Solar Technology. 44
  45. 45. Rural Solar Technology Project KREDL – R F P Document Technical Performance Optimization: With a view to encourage technology development and reduction in the cost of the project developers are expected to utilize the state of the art technology to set up the projects. They are expected to use large capacity and higher power output PV / Thermal modules available for the specific technology used in setting up the power projects. Qualification of PV modules, to be used in grid interactive power plants, in accordance the standards issued by BIS or IEC 61215 certification or other international Certification on qualification of PV modules will be necessary. The interested project developer will give an undertaking in the application to use such modules and provide to KREDL copies of such certificates either at the time of application. Non-compliance of this requirement will result in disqualification. The electronics, cables, controls, structures etc. must qualify to latest BIS or International standards which are acceptable to utilities and which fulfill all safety norms for grid/off grid power projects. The Solar PV/Thermal power project developers will provide a copy of the test certificate(s)/ report(s) latest with the proposals. The PV /Thermal power project technology providers are required to optimize generation of electricity in terms of kWh generated per MWp of PV/thermal capacity installed vis-à-vis available solar radiation at the site (may be obtained through use of efficient electronics, lower cable losses, maximization of power transfer from the modules to electronics and the grid, maximization of power generation by enhancing incident radiation by optional methods like seasonally changing tilt angles etc). The gird interactive solar PV plant may be connected to preferably 33 KV grid line to minimize power transfer losses. However, the choice of grid voltage may be determined in consultation with the concerned state utility. PV power project developers will be required to maintain and provide to KREDL technical information on daily solar radiation availability, hours of sunshine, duration of plant operation and the quantum of power fed to the grid. The project developer will install suitable instruments, meters and data loggers for this purpose. This information will be provided at the time of commissioning. This will help in estimation of generation in kWh per MWp PV array capacity installed at the site. 45
  46. 46. Rural Solar Technology Project KREDL – R F P Document Details of the work The entire scope of the work is divided into following phases. • Domestic Home Lighting, Street lights in village/panchayats limits and Heating applications : The purpose is to ensure seamless access to energy for lighting and heating solutions. For this, it is intended to convert all grid based conventional power supply into energy based on Solar plants of appropriate technology either stand alone or based on Solar Plants to connected to local existing ESCOM grids which will be severed off from the ESCOM supplies. • Drinking water Supply and purification with special emphasis on deflourination, Applications in milk pasteurization plants at village/hobli levels : The second stage would involve creating a Solar energy system for constant Drinking water supply in villages, water purification and desalination / deflourination facilities, and setting up of milk pasteurization plants. • Irrigation pumps in lift irrigation schemes, Shallow well irrigation pumps for agriculture, village cottage industries and entertainment. The final stage will result in the creation of a comprehensive Solar energy supply systems to meet the irrigation requirements in the villages both for Shallow wells and Lift irrigation facilities both on individual farmer based and based on group of farmers as feasible. Further energy supply systems also to meet the village cottage industries and entertainment energy supply needs. 46
  47. 47. Rural Solar Technology Project KREDL – R F P Document The purpose is to aid the development of village clusters by providing dependable alternate energy Solar Energy solutions across various applications. Study of the existing systems: • The successful bidder shall study and analyze the existing energy supply scenario and information available across the electricity supply companies. The bidder shall also analyze the overall energy supply requirements and energy needs of the Domestic Home Lighting, Street lights in village/panchayats limits and Heating applications system in domestic, industrial and commercial sectors, Drinking water supply in villages, water purification and desalination / deflourination facilities, and setting up of milk pasteurization plants, Irrigation pumps in lift irrigation schemes, Shallow well irrigation pumps for agriculture, village cottage industries and entertainment as stated in the RFP and identify the gaps and also prepare the brief outline for the future roadmap. The proposed system will be developed in three stages: • Phase I – Design, Development and Operationalisation of Domestic Home Lighting, Street lights in village/panchayats limits and Heating applications at village/village clusters / hobli levels. • Phase II – Drinking water Supply and purification with special emphasis on de-fluorination, Applications in milk pasteurization plants at village/village clusters / hobli levels. • Phase III – Irrigation pumps in lift irrigation schemes, Shallow well irrigation pumps for agriculture, village cottage industries and entertainment at village/village clusters / hobli levels. 47
  48. 48. Rural Solar Technology Project KREDL – R F P Document Details of the activities and corresponding deliverable in each phases are given in the following sections: Phase I – Design, Development and Operationalisation of Domestic Home Lighting, Street lights in village/panchayats limits and Heating applications at village/village clusters /hobli levels. Bidder is also expected to highlight any serious issues or roadblocks anticipated for the design and other phases in the project and resolve them through discussions with the KREDL, Zilla Panchayat Institutions and Electricity Supply Companies for effective installation and operation of the Systems. Deliverables: a. “As-is” report of the Existing Systems and village power infrastructure b. Gap analysis report for the Domestic Home Lighting, Street lights in village/panchayats limits and Heating applications system c. Brief outline report for the roadmap The Bidder is expected to develop a prototype for user and administrative interfaces for all the features listed above. This prototype shall be reviewed & approved by KREDL. Measurement Criteria: • The document shall be reviewed by the Technical Evaluation Committee for comprehensiveness and accuracy of the information. • Feedback and review comments on the prototype from the end users and administrators The bidder shall design the complete system consisting of the following: 48
  49. 49. Rural Solar Technology Project KREDL – R F P Document a. Domestic Home Lighting, Street lights in village/panchayats limits and Heating applications Application b. Database Scheme and other details c. Infrastructure including generation, storage and network Phase II – Drinking water Supply and purification with special emphasis on de-fluorination, Applications in milk Pasteurization plants at village/village clusters /hobli levels. Bidder is also expected to highlight any serious issues or roadblocks anticipated for the design and other phases in the project and resolve them through discussions with the KREDL, Zilla Panchayat Institutions and Electricity Supply Companies and Public Health Engineering Department for effective installation and operation of the Systems. Deliverables: a. “As-is” report of the Existing Systems and village power infrastructure b. Gap analysis report for the Domestic Home Lighting, Street lights in village/panchayats limits and Heating applications system c. Brief outline report for the roadmap The Bidder is expected to develop a prototype for user and administrative interfaces for all the features listed above. This prototype shall be reviewed & approved by KREDL. Measurement Criteria: • The document shall be reviewed by the Technical Evaluation Committee for comprehensiveness and accuracy of the information. • Feedback and review comments on the prototype from the end users and administrators The bidder shall design the complete system consisting of the following: a. Drinking water Supply and purification with special emphasis on deflourination, Applications in milk pasteurization plants 49
  50. 50. Rural Solar Technology Project KREDL – R F P Document b. Database Scheme and other details c. Infrastructure including generation, storage and network Phase III – Irrigation pumps in lift irrigation schemes, Shallow well irrigation pumps for agriculture, village cottage industries and entertainment at village/village clusters /hobli levels. Bidder is also expected to highlight any serious issues or roadblocks anticipated for the design and other phases in the project and resolve them through discussions with the KREDL, Zilla Panchayat Institutions and Electricity Supply Companies and Minor Irrigation Department for effective installation and operation of the Systems. Deliverables: a. “As-is” report of the Existing Systems and village power infrastructure b. Gap analysis report for the Domestic Home Lighting, Street lights in village/panchayats limits and Heating applications system c. Brief outline report for the roadmap The Bidder is expected to develop a prototype for user and administrative interfaces for all the features listed above. This prototype shall be reviewed & approved by KREDL. Measurement Criteria: • The document shall be reviewed by the Technical Evaluation Committee for comprehensiveness and accuracy of the information. • Feedback and review comments on the prototype from the end users and administrators The bidder shall design the complete system consisting of the following: a. Irrigation pumps in lift irrigation schemes, Shallow well irrigation pumps for agriculture. b. Database Scheme and other details 50
  51. 51. Rural Solar Technology Project KREDL – R F P Document c. Infrastructure including generation, storage and network Activities: The proposals should, inter-alia, include the following information:- 1. Village Energy Plan 2. Setting up of Village Energy Committee 3. Creation of Village Energy Fund 4. Implementation modalities and Technology 5. O&M arrangements for 10 years 6. Per unit energy cost to be supplied on a sustainable basis 7. Commitment about capital cost and funds for operation and management 8. Recovery pattern from village energy users per energy unit on monthly basis. 9. Plan for Training village community Based on the above, the bidder shall design Infrastructure. The design considerations shall include the following: • End-to-end functionality • Usability by different levels of users • Efficient Usage & Performance • Scaling requirements for state-wide roll-out. Deliverables: a. The bidder shall deliver the design architecture document. b. Demonstration of design validation for the considerations mentioned above. Measurement Criteria: 51
  52. 52. Rural Solar Technology Project KREDL – R F P Document • The design architecture shall be reviewed by the Technical Evaluation Committee for comprehensiveness and accuracy. Application Development: Activities: Bidder shall develop the Solar technology application according to the design stated above and shall follow complete Infrastructure Development Life Cycle (IDLC). The development stages shall include: • Design Requirement Specifications (DRS) • Design of the subsystems • Integration Testing • Acceptance Test • Application Build , Release and Energy Supply process KREDL and the bidder shall agree on the acceptance criteria for the application and the bidder shall complete the acceptance test meeting all the criteria before release and Energy Supply process. The bidder may adapt prototyping model to develop the application. However, the bidder shall specify the complete development model and processes including review stages. Deliverables: The deliverables of this phase are as follows: • Infrastructure Design Requirement Specification document • Design updated version of the document developed • Engineering Erection and Commissioning process • Unit and system test plans, test cases and test results • Integration test plan and results • Acceptance test plan & results • Complete release and Energy Supply process package Measurement Criteria: • Technical Evaluation Committee shall review. 52
  53. 53. Rural Solar Technology Project KREDL – R F P Document Operationalisation: Activities: After the acceptance of the Engineering Erection and Commissioning process the bidder shall operationalise the Solar Technology system in the identified villages/ village clusters of the 39 stated Talukas of the state. The bidder shall perform the following steps: 1. The bidder shall specify the adapted mechanism to ensure accuracy, reliability and dependability of Solar energy Supply for each of the application. 2. Training Village, local ESCOM and Panchayath personnel for usage, troubleshooting and regular backup, including assessment of personnel and their training needs, designing appropriate training modules/programmes, providing appropriate training material and imparting hands-on training as required to all the designated personnel in the project area. Detailed, user-friendly documentation and manuals must be provided for regular usage of the system and for newer personnel to get oriented to the system. 3. Bidder shall install & maintain Trouble Shoot Tracking system in which all the Trouble Shoots are reported and feature enhancement requests will be tracked. All the Troubles Shooted and features shall be categorized as High, Medium & Low (or equivalent) depending on the criticality. Each Trouble Shooted and features shall also have expected resolution time commitment. 4. Providing support for administration and maintenance in conformation with Service Level Agreement (SLA) requirements specified in this RFP. 5. Bidder shall establish Help Desk set up to capture issues, queries from the users. Measurement Criteria: • KREDL team will verify the following before acceptance. o Quality and accuracy (no loss of information) • There shall be weekly review between KREDL and the bidder in which all the issues, Trouble and features will be tracked. • Quality of the Training material, training delivery (feedback from the participants) and quality of the documentation will be verified by the Technical Evaluation Committee 53
  54. 54. Rural Solar Technology Project KREDL – R F P Document • Initial response and Issue Resolution Time will be tracked on a weekly basis • Penalty: o Trouble Shoot resolution and feature enhancements completion beyond the committed time. o Against Initial response time & Issue resolution time crossing the committed time. Operation and Maintenance After the certification of the satisfactory completion of the system installation, the bidder shall operate and maintain the Solar Technology Application for the initially period of 10 year. During this phase the bidder shall be responsible for: 1. Administration and maintenance in conformation with Service Level Agreement (SLA) requirements specified in this RFP 2. Maintenance of hardware and software systems etc. including troubleshooting at all levels and the field units. 3. Updating and servicing the requirement for various types of application by making appropriate changes. 4. The bidder shall maintain various tools for control, trouble shoot tracking, build process and feature enhancement tools. 5. The bidder shall also be responsible for making any changes/modifications to the application that are necessitated by the learning’s/ feedback from the process of operationalisation and use of the Solar Technology Application. 6. The bidder shall establish helpdesk setup to track issues originated by various levels of users. The help desk shall be based in KREDL and provide support during the operation and maintenance phase round the clock. The resolution time for troubles shall be worked out between the department and the successful vendor at the time of signing of agreement. SLAs as indicated by the KREDL at the time of agreement shall be applicable on the Operationalisation and Maintenance. 7. The servicing and maintenance team comprising of at least the following shall be positioned by the vendor, who will handle the designated tasks. i. Project Manager – 1 for each Taluka ii. Plant Engineer – 1 for plant facility iii. Village Level Technician – 1 each village iv. Network Technician – 1 for each Hobli or Block 54
  55. 55. Rural Solar Technology Project KREDL – R F P Document v. Application facilitators - 2 for each group of 5 village clusters. Up-scaling and creation of State-wide Solar Technology Application: After successful operationalisation of the project in the 39 most backward Talukas of the state , bidder shall plan to scale-up the pilot model to the statewide implementation. The bidder is expected to go through the following steps: 1. Refining the system requirements based on learning from the implementation in the villages and village clusters of 39 most backward Talukas. 2. Refining the application based on change in requirements (if any) 3. All the change requirements shall be reviewed by KREDL and finally agreed upon changes shall be listed down. 4. The bidder shall go through all the steps of implementation as in the villages/Village clusters of the 39 most backward Talukas for the changes in the requirements listed above for Deployment and operationalisation to cover all the villages of Karnataka. 5. Training Key Village, local ESCOM and Panchayath personnel for usage, troubleshooting and regular backup, including assessment of personnel and their training needs, designing appropriate training modules/programmes, providing appropriate training material and imparting hands-on training as required to all the designated personnel 6. Handholding and handover of the systems and services along with all the necessary technical documentation and source code. 7. At the end of this phase KREDL will certify the completion of the state-wide operationalisation with the completion of the following: a. Completion of the know-how transfer as mentioned above Quantification of the work The bidder is expected to quantify the work based on the villages/village clusters identified by them to offer the requested solutions. Other conditions 1. The project aims to total dependence on Solar Energy and hence to be implemented to establish seamless supply of energy requirements of very high standard. 55
  56. 56. Rural Solar Technology Project KREDL – R F P Document 2. The initial contract will be awarded for implementation of the project in villages/village clusters of the 39 most backward Talukas alone. 3. Extension of the contract for state wide application will be contingent on satisfactory performance of the selected firm as determined by an evaluation and review process at the end of the assigned work. Responsibility of the KREDL/ District Administration/Zilla Panchayat/Local ESCOMs/ Irrigation Department/ Public Engineering Department: 1. KREDL shall monitor the Project from start to end. 2. Zilla Panchayath shall co-ordinate with all the local self government bodies and various local departments including ESCOMs, Animal husbandry, Milk Federation/ Irrigation Departments/ Public Engineering Department etc for providing required inputs. 3. Zilla Panchayath will provide required land to set up the Rural Solar Technology Project at village level. 4. ESCOMs will allow access to village grids after severing the village grids from conventional power supply. 5. Zilla Panchayath will guarantee for user fee collection. 6. District Administration and Zilla Panchayath will co-ordinate in formulating village level Energy Committees. 56

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