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Proposals

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  • Transcript

    • 1. Research Proposals Adapted partly from Proposal and Grantwriting Seminar given by Barbara Breier Exec. Director of Development, UT Austin 2001 Texas Women Faculty Forum http://www.utexas.edu/faculty/fwo/breier/index.htm
    • 2. Identify potential funding sources.
    • 3. Funding Sources All Possible Funding Sources Government Sources National Foundations Regional Foundations Corporations Donors
    • 4. Process of researching potential grants:
      • Cast a wide net and identify all the possible funding sources for your project. Then narrow down to the ones that are your best prospects .
      • Use the Development Office and Office of Special Projects to assist you.
      • Review professional publications and Chronicle of Higher Education for notice of similar grants.
      • Use internet resources. Check out Community of Science .
    • 5. Cultivate relationship with prospective funding sources.
      • Call funding source and request any updated information.
      • Let them know you are interested in submitting a proposal.
      • Try to schedule a visit.
      • Regularly visit the prospects.
      • Use the Development office to identify board contacts.
    • 6. Preparing The Proposal
      • Understand the larger implications of the project.
      • Use the proposal format.
      • Be as specific about the project as you can.
      • Describe the specific outcomes you hope to accomplish.
      • Describe how you will evaluate results/outcomes.
    • 7. Writing the proposal: Just do it !
      • Do as much homework as possible.
        • gather the pieces (info. from others, past results, budget items, milestones) before starting to write.
      • Outline your solution.
      • Discuss with colleagues.
      • Do the budget first (you’ll probably adjust it).
      • Be positive and patient with colleagues.
    • 8. Follow the format in the Request for Proposals (RFP)
      • Follow requested format EXACTLY.
      • Observe page limitations and headings requests.
      • Observe font and spacing requirements.
      • Put vitas in requested format (request others’ vitas in this format).
    • 9. Proposal Outline (usual sections and lengths)
      • Cover letter or Executive Summary (1 page)
      • Introduction/Statement of Need (2 pages)
      • Project Description (4 pages) (Objectives, methods, evaluation, future funding)
      • Budget (1 page)
      • Appendices:
        • Vitas
        • other supplemental material specifically allowed
    • 10. Cover Letter or Executive Summary
      • Never more than 2 pages (usually 1 page)
      • Makes a compelling case for the merit of the project based on need and opportunities.
      • Provides a brief statement of the institution and how this project relates to strategic plans.
      • Explains why the funding is required at this time.
    • 11. Statement of Need
      • Provide accurate, relevant data that support why this project is important. (Ex: 20% of the incoming freshmen lack the necessary computer skills to perform analytical tasks in Chemistry.)
      • Provide positive reasons why support would make a difference.
      • If appropriate, describe how project would benefit other departments, universities, special populations or society in general.
      • Often part of both Intro. and Summary.
    • 12. Project Description
      • Identify specific objectives to be accomplished within a specified time frame.
      • Describe the implementation process or the methodology for the project.
      • Identify the key personnel for the project and their relative expertise in the discipline
      • (put C. V.s in appendix).
      • Outline how the project will be evaluated at various points in the implementation schedule.
      • Describe how the project will be continued once the grant funds are expended.
    • 13. Budget and Budget Justification
      • Outline all of the cost categories associated with the project.
      • Define the exact cost as available at the time.
      • Detail how costs are calculated.
      • Don’t overestimate or inflate budget.
      • Do not include an administrative overhead unless guidelines specify.
    • 14. In-kind costs : your organization’s contribution to the project
      • Calculations:
        • Facility usage by square foot
        • Personnel costs by hourly or annual salary prorated
        • Utilities, telephone, maintenance, at an administrative overhead
        • Communications costs prorated (copying, fax machines, computers)
    • 15. Proposal Outline (Valiela)
      • Title page
      • Abstract
      • Introduction
      • Proposed Research
      • Literature Cited
      • Personnel Data
      • Schedule of Work
      • Budget and Budget Justification
      • Institutional Certificates/Current & Pending Research
    • 16. My last (successful) proposal to NSF:
      • Cover page
      • Summary (1 page)
      • Project Description (15 pages)
        • including literature cited , description of expertise of participating personnel, and schedule of work
      • List of References
      • Personnel CVs
      • Budget and Budget Justification
      • Institutional Certificates, Current & Pending Research, Letters of Support
    • 17. Follow-up to Proposal
      • Call after a week or so to make sure the proposal arrived.
      • If you have not heard anything in 30 days, you may call and ask the status of the proposal.
      • Ask if they need additional information for their review.
      • Update them on any changes in the project or on funds committed to the project.
      • If no response after 2 months, send a follow-up letter. Keep this follow-up going every 30 days until you hear from them or for 6 months.
    • 18. If You Are Funded
      • Wait for official notification in writing from the president of the board or project director.
      • Review letter carefully-- it represents a contract between your organization and the granting foundation/ agency/corporation.
      • If there is a major problem with the project or program that is going to cause a significant delay, you must notify the granting agency.
      • You want to have a long term relationship with this funding source.
      • Periodically call them and let them know the progress. Meet all interim report deadlines.
    • 19. If You Are Not Funded
      • Write a polite letter saying you regret that they could not support your project and hope to be able to submit another project in the future.
      • Call and ask them to give you feedback.
      • Express appreciation for their hard work and interest.
      • Encourage them to visit your organization when they are in town.
      • Tell them you will stay in touch -- and do stay in touch.