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Transcript

  • 1. Research Proposals Adapted partly from Proposal and Grantwriting Seminar given by Barbara Breier Exec. Director of Development, UT Austin 2001 Texas Women Faculty Forum http://www.utexas.edu/faculty/fwo/breier/index.htm
  • 2. Identify potential funding sources.
  • 3. Funding Sources All Possible Funding Sources Government Sources National Foundations Regional Foundations Corporations Donors
  • 4. Process of researching potential grants:
    • Cast a wide net and identify all the possible funding sources for your project. Then narrow down to the ones that are your best prospects .
    • Use the Development Office and Office of Special Projects to assist you.
    • Review professional publications and Chronicle of Higher Education for notice of similar grants.
    • Use internet resources. Check out Community of Science .
  • 5. Cultivate relationship with prospective funding sources.
    • Call funding source and request any updated information.
    • Let them know you are interested in submitting a proposal.
    • Try to schedule a visit.
    • Regularly visit the prospects.
    • Use the Development office to identify board contacts.
  • 6. Preparing The Proposal
    • Understand the larger implications of the project.
    • Use the proposal format.
    • Be as specific about the project as you can.
    • Describe the specific outcomes you hope to accomplish.
    • Describe how you will evaluate results/outcomes.
  • 7. Writing the proposal: Just do it !
    • Do as much homework as possible.
      • gather the pieces (info. from others, past results, budget items, milestones) before starting to write.
    • Outline your solution.
    • Discuss with colleagues.
    • Do the budget first (you’ll probably adjust it).
    • Be positive and patient with colleagues.
  • 8. Follow the format in the Request for Proposals (RFP)
    • Follow requested format EXACTLY.
    • Observe page limitations and headings requests.
    • Observe font and spacing requirements.
    • Put vitas in requested format (request others’ vitas in this format).
  • 9. Proposal Outline (usual sections and lengths)
    • Cover letter or Executive Summary (1 page)
    • Introduction/Statement of Need (2 pages)
    • Project Description (4 pages) (Objectives, methods, evaluation, future funding)
    • Budget (1 page)
    • Appendices:
      • Vitas
      • other supplemental material specifically allowed
  • 10. Cover Letter or Executive Summary
    • Never more than 2 pages (usually 1 page)
    • Makes a compelling case for the merit of the project based on need and opportunities.
    • Provides a brief statement of the institution and how this project relates to strategic plans.
    • Explains why the funding is required at this time.
  • 11. Statement of Need
    • Provide accurate, relevant data that support why this project is important. (Ex: 20% of the incoming freshmen lack the necessary computer skills to perform analytical tasks in Chemistry.)
    • Provide positive reasons why support would make a difference.
    • If appropriate, describe how project would benefit other departments, universities, special populations or society in general.
    • Often part of both Intro. and Summary.
  • 12. Project Description
    • Identify specific objectives to be accomplished within a specified time frame.
    • Describe the implementation process or the methodology for the project.
    • Identify the key personnel for the project and their relative expertise in the discipline
    • (put C. V.s in appendix).
    • Outline how the project will be evaluated at various points in the implementation schedule.
    • Describe how the project will be continued once the grant funds are expended.
  • 13. Budget and Budget Justification
    • Outline all of the cost categories associated with the project.
    • Define the exact cost as available at the time.
    • Detail how costs are calculated.
    • Don’t overestimate or inflate budget.
    • Do not include an administrative overhead unless guidelines specify.
  • 14. In-kind costs : your organization’s contribution to the project
    • Calculations:
      • Facility usage by square foot
      • Personnel costs by hourly or annual salary prorated
      • Utilities, telephone, maintenance, at an administrative overhead
      • Communications costs prorated (copying, fax machines, computers)
  • 15. Proposal Outline (Valiela)
    • Title page
    • Abstract
    • Introduction
    • Proposed Research
    • Literature Cited
    • Personnel Data
    • Schedule of Work
    • Budget and Budget Justification
    • Institutional Certificates/Current & Pending Research
  • 16. My last (successful) proposal to NSF:
    • Cover page
    • Summary (1 page)
    • Project Description (15 pages)
      • including literature cited , description of expertise of participating personnel, and schedule of work
    • List of References
    • Personnel CVs
    • Budget and Budget Justification
    • Institutional Certificates, Current & Pending Research, Letters of Support
  • 17. Follow-up to Proposal
    • Call after a week or so to make sure the proposal arrived.
    • If you have not heard anything in 30 days, you may call and ask the status of the proposal.
    • Ask if they need additional information for their review.
    • Update them on any changes in the project or on funds committed to the project.
    • If no response after 2 months, send a follow-up letter. Keep this follow-up going every 30 days until you hear from them or for 6 months.
  • 18. If You Are Funded
    • Wait for official notification in writing from the president of the board or project director.
    • Review letter carefully-- it represents a contract between your organization and the granting foundation/ agency/corporation.
    • If there is a major problem with the project or program that is going to cause a significant delay, you must notify the granting agency.
    • You want to have a long term relationship with this funding source.
    • Periodically call them and let them know the progress. Meet all interim report deadlines.
  • 19. If You Are Not Funded
    • Write a polite letter saying you regret that they could not support your project and hope to be able to submit another project in the future.
    • Call and ask them to give you feedback.
    • Express appreciation for their hard work and interest.
    • Encourage them to visit your organization when they are in town.
    • Tell them you will stay in touch -- and do stay in touch.