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Project Manual Document Number: "Tender Number"
 

Project Manual Document Number: "Tender Number"

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    Project Manual Document Number: "Tender Number" Project Manual Document Number: "Tender Number" Document Transcript

    • RFP NO. 1070 – 0809/516 REQUEST FOR PROPOSAL including specifications for CONSTRUCTION MANAGEMENT SERVICES Olympic Legacy Housing Project At VARIOUS LOCATIONS IN THE PROVINCE OF BC Direct all inquiries to: Sy Mishra Procurement Manager Smishra@bchousing.org IMPORTANT ** MANDATORY INFORMATION MEETING ** G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • SUMMARY OF KEY INFORMATION 1. Request for This RFP contains three parts: ProposalContent: Part A - Requirements. Part B - Administration. Part C - Contract Terms and Conditions. 2. Proponents’ Information A mandatory information meeting will be held for all Proponents: Meeting: Time: 2:00 p.m. Date: Thursday, December 4, 2008 Place: Waterford Room #2 Hilton Vancouver Metrotown 6083 McKay Avenue, Burnaby, BC Tel: 604-438-1200 Proponents not represented at the mandatory information meeting shall not be eligible to submit a Proposal. 3. Receipt Confirmation Proponent’s shall complete the attached mandatory Receipt Confirmation Form and return it Form (Mandatory) to the Issuing Office by 4:00 pm PST on Tuesday December 2, 2008. All subsequent information regarding this RFP will be directed only to those who return the form with indication that they intend to respond. Only Proponents who return the Receipt Confirmation Form on time will have their Proposal considered. 4. Instructions to Proponents shall submit 3 copies of their Proposal and 1 full CD copy, to the Issuing Office Proponents address shown below, no later than 2:00:00 pm PST on Thursday, December 11, 2008. Contents of CD should include full copy of Proposal stored in Acrobat PDF format. Submissions must be received in a sealed envelope, clearly identifying the Proponent's name, the RFP number and the RFP title. All submissions must be signed by the person(s) authorized to sign on behalf of the company, firm or individual and bind the Proponent to statements made in Proposal to this RFP. No oral (by telephone or otherwise) or written unsealed Proposal(s) (by telegraph, facsimile, e-mail or otherwise) will be accepted for the Proposal submission. Submissions received after the closing date will be returned, unopened to the Proponent. Proposals that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind may be declared informal and rejected. 5. Deliver Submissions to: TO: British Columbia Housing Management Commission, Home Office, Suite 1701 - 4555 Kingsway, Burnaby BC, V5H 4V8 6. Closing Time: 2:00:00 PM, Local Time, Thursday, December 11, 2008 Late Proposal submissions will not be accepted and will be returned unopened to the Proponent. 7. Direct all Inquiries to (Via Questions shall be asked no later than 12:00 p.m. on Monday, December 8, 2008 by E-mail only): submitting a written request to: Sy Mishra, Procurement Manager, at smishra@bchousing.org Inquiries will be addressed on an ongoing basis. Questions will be incorporated into addendum(s) to the RFP documents and will be distributed to all Proponents who returned Receipt Confirmation Forms. All addenda issued will become part of the contract documents and will be binding upon all Proponents. G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • TABLE OF CONTENTS PART A - REQUIREMENTS....................................................................................................................................................... 1.0 INTRODUCTION AND SCOPE:............................................................................................................................. 1 - 3 2.0 PREPARATION AND SUBMISSION:......................................................................................................................... 3 3.0 SUBMISSION FORMAT: ........................................................................................................................................ 3 - 5 4.0 SELECTION CRITERIA & PROCEDURES: .......................................................................................................... 5 - 6 PART B - ADMINISTRATION ................................................................................................................................................... 1.0 TERMS AND CONDITIONS:.................................................................................................................................. 6 - 8 2.0 CONFIDENTIALITY AND SECURITY: ..................................................................................................................... 8 3.0 PRICING:....................................................................................................................................................................... 8 APPENDICES A. CONSTRUCTION MANAGEMENT AGREEMENT 1-9 B. CONSTRUCTION MANAGEMENT FEE PROPOSAL FORM 1-2 C. BC HOUSING DESIGN TENDER SUPPLEMENTARY GENERAL CONDITIONS TO CCDC 2 – 2008 STIPULATED PRICE CONTRACT 1- 21 D. DIVISION 1 – GENERAL REQUIREMENTS 1-1 E. ARCHITECTURAL DRAWINGS 1- 29 F. OUTLINE SPECIFICATIONS 1–9 G. RECEIPT CONFIRMATION FORM 1 H. COST ANALYSIS 1 PART A - REQUIREMENTS i. INTRODUCTION AND SCOPE: 1.1 BC Housing: 1.1.1 BC Housing was established as an agency of the Province of British Columbia in 1967 to manage provincial and federal-provincial housing and property. In all its programs and activities it is accountable to the provincial ministry responsible for housing. 1.1.2 The Provincial Rental Housing Corporation (PRHC) is the land holding corporation for provincially owned social housing. BC Housing administers PRHC, which buys, holds and disposes of properties, and leases residential properties to non-profit societies and co-operatives. 1.1.3 When British Columbia Housing Management Commission enters into an agreement on its own behalf it is also acting as agent for the Provincial Rental Housing Corporation. All terms and conditions of an agreement are for the benefit of both the British Columbia Housing Management Commission and the Provincial Rental Housing Corporation and may be enforced against the other party(ies) to this agreement in the name of the British Columbia Housing Management Commission or the Provincial Rental Housing Corporation or both. 1.1.4 BC Housing provides affordable housing to families, seniors and disabled persons of varied cultural and ethnic backgrounds. During the performance of a task, contractors and their employees may be required to work in a sensitive environment. 1.1.5 BC Housing requires all contractors and their employees to treat all people working and/or living at the work site with respect. 1.2 Purpose:1.2.1 The purpose of this RFP is to inform the general public of an opportunity to provide Construction Management Services as detailed in this document. 1.2.2 Intended Use - This CM at Risk RFP and Agreement are intended for BC Housing funded non-profit housing projects. The BC Housing Supplementary General Conditions will not be applicable to market housing projects. G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • 1.2.3 Selection Criteria - This CM at Risk RFP and Agreement are intended to invite competitive bids for CM services. 1.2.4 Appendices - This CM at Risk RFP invites bids based on information supplied by the Owner, including a schematic design, outline specifications, Division 1 requirements, a construction cost estimate, soils report and other information relevant to the design of the project. 1.3 RFP Terminology: Throughout this RFP, terminology is used as follows: 1.3.1 British Columbia Housing Management Commission: May be referred to throughout this document as “BCHMC”, and/or “BC Housing”. 1.3.2 Provincial Rental Housing Corporation: May be referred to throughout this document as “PRHC”. 1.3.3 Request for Proposal (RFP): An invitation to Proponents to offer their goods and/or services for the purposes and requirements specified. 1.3.4 Proposal: The written response of a Proponent to this RFP. 1.3.5 Proponent: The company and/or individual submitting a Proposal under the terms and conditions of this RFP. 1.3.6 Vendor, Supplier or Contractor: These terms are synonymous and refer to the successful Proponent. 1.3.7 Contract: The legally executed agreement between the Proponent and BC Housing. 1.3.8 “Shall,” “Mandatory” or “Required”: A requirement that shall be met in an unaltered form in order for the Proposal to receive consideration. 1.3.9 “Should” or “Desirable”: A requirement having a significant degree of importance to the objectives of the RFP. 1.4 General: The Development Services branch at BC Housing is responsible for coordinating the development of affordable housing projects throughout the Province in partnership with non-profit providers. This opportunity involves providing Construction Management services for the development of Olympic Legacy Housing located at various locations in the Province of British Columbia. In order to expedite the development of these projects, an Architect and Consultants have been selected and are currently providing preliminary design. 1.5. Scope: 1.5.1. Objective: includes the construction of 158 housing units of about 350 sq. ft. With the exception of one site (Chetwynd) the work will start on sites in the fall of 2009, the modules will be on the sites in spring of 2010 and the first units will be ready for occupancy in early 2011. Chetwynd will start in the spring of 2009 with completion in 2010. 1.5.2. Design: The new buildings are to be constructed using approximately 80 Britco modular homes that will be released to BC Housing by VANOC upon completion of the Olympic Games, at which time they will be then transported to the various locations around the Province of BC and reconfigured as below:. 80 Modules to be redeployed as 158 dwelling units on the following proposed sites: • Saanich: 3814 – 3818 Carey Road, 18 modules - 36 dwelling units in a 3-storey format for homeless and at risk of homelessness and will be operated by the Victoria Coolaid Housing Society. • Enderby: 505 George Street, 8 modules -14 dwelling units in a 2-storey format for low income seniors’ housing and once developed operated by the Enderby Seniors Housing Society. • Sechelt: 5661 Dolphin Street, 4 modules - 8 dwelling units in a 2-storey format for homeless and at risk of homelessness housing in partnership with the Sunshine Coast Community Services Society and the Arrowhead Society. • Chetwynd; Hospital Road Site, 6 modules -12 dwelling units in a single storey for low income seniors and once developed will be operated by the Chetwynd Seniors Housing Society. • Surrey: Site to be determined, .24 modules - 48 dwelling units in a 3-storey format for homeless and at risk of homelessness and expression of interest to select an operator will close in December 2008. • Chilliwack: 8915 – 8957 School Street, 20 modules - 380 dwelling units in a 3-storey format for homeless and at risk of homelessness housing and will be leased to Chilliwack Community Services as an operator. G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • 1.5.3. Pre-Construction Phase: based on this RFP, BC Housing will select and engage a Construction Manager (the Manager), to provide construction management services and to obtain competitive sub trade bids for the project. 1.5.4. Fees: this RFP invites fee proposals for the following: • Construction Management Fee – to provide Construction Management services for the pre- construction phase as described in this RFP. • Division 1 General Requirements Fee – for the Construction Phase. • Profit - for the Construction Phase. • Optional - For construction work that must proceed during the pre-construction phase; the Owner requests that the Proponents submit separate Construction Management fees for each scope of work, including Construction Management Fee, Division 1 General Requirements Fee, and Profit. Refer to Appendix B - Construction Management Fee Proposal Form. 1.5.5. Construction Phase: When the sub trade bids have been evaluated and accepted by the Owner, construction will be carried out using 6 (six) CCDC 2 2008 Stipulated Price Contracts, as amended by BC Housing’s supplementary general conditions. At the Owner’s sole discretion, the Owner may negotiate with the Construction Manager to become the General Contractor for the project. The owner reserves the right to tender the project using BC Housing’s Competitive Process. 1.5.6. Contract Price for the Construction Contract: shall include the sum of the fixed fees for Division 1 General Requirements, and Profit (requested in this RFP), the accepted sub trade prices, and any cash allowances. 1.6. Location: The location(s) applicable for this RFP is: Various Locations in the Province of British Columbia Term: The project shall be for a term of 36 months from the date of the Notice to Proceed letter. 1.8 Liability: The Owner assumes all responsibility for the review and consequences arising from the use of this CM at Risk RFP and Agreement G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • 2.0 PREPARATION AND SUBMISSION: 2.1 General: The submission procedures listed in this document shall be followed by all Proponents. Proponents are cautioned to read and follow the procedures required by this RFP, carefully, as any deviation from these requirements may be cause for rejection. 2.2 Mandatory Information Meeting: A mandatory information meeting will be held at: Time: 2:00 p.m. Date: Thursday, December 4, 2008 Place: Waterford Room #2, Hilton Vancouver Metrotown 6083 McKay Avenue, Burnaby, BC Tel: 604-438-1200 Proponents not represented at the mandatory information meeting shall not be eligible to submit a Proposal. Verbal questions will be answered at this meeting however and will be distributed through an addendum. More complex questions may be responded to, or confirmed in writing to all Proponents through an addendum process. 2.3 Closing Date: Proposals shall be received by: 2:00:00 PM, Local Time, Thursday, December 11, 2008 and submitted to: British Columbia Housing Management Commission Home Office, Suite 1701 - 4555 Kingsway, Burnaby BC, V5H 4V8 Deliver three (3) copies of the Proposal, and one (1) CD Copy and seal in an envelope, noting on the envelope the Proponent's name and address, the RFP number and the closing date and time. No oral (by telephone or otherwise) or written unsealed Proposal(s) (by telegraph, facsimile, or otherwise) will be accepted for the original submission. All submissions must be received not later than Closing Time, which will be the time shown on BC Housing's clock. All Proposals must be properly signed, dated and sealed. Where a Proponent is a corporation have the Proposals signed with the legal name of the corporation followed by the legal signature and capacity of an officer authorized to bind the corporation into the Contract. Where a Proponent is a partnership, have the Proposal form signed by the general partner or the partner with the authority to bind all partners. Where the Proponent is a sole proprietor, have the Proposal signed by the proprietor and witnessed. Proposals that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind may be declared informal and rejected. 2.4 Late Submissions: Late Proposal submissions shall not be accepted and shall be returned, unopened, to the Proponent. 3.0 SUBMISSION FORMAT: All copies of the Proposals shall be presented in the following format: 3.1 THE TITLE PAGE: Showing the RFP number, closing date and time, Proponent’s telephone number, and contact person. 3.2 LETTER OF INTRODUCTION: Signed by a person authorized to sign on behalf of the company and including a brief summary of the reasons the firm is qualified to provide construction management and general contractor services for this project. Note in particular company’s relevant project experience and the staff who would be assigned to the project. Note: Proponents may include in this letter their request for documentation confidentiality, as per PART B - ADMINISTRATION. 3.3 TABLE OF CONTENTS: Include Response section numbers, titles and page numbers. 3.4 RESPONSE: A detailed description of the proposed approach to the services to be provided. 3.5 SUBMISSION: Submit Response using the following numbered sections for the Table of Contents in relation to the RFP requirements, including: G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • 1 CCDC 11 Contractors All sections to be fully completed. Prequalification Statement: Include all Construction Management experience, Modular building experience, Non-Profit Housing experience and experience with BC Housing. 2 Staff Resources: List the staff who would be assigned to the project for the following positions: • Project Manager • Site Superintendent • Construction Estimator Provide resumes for each person that describe their technical or professional qualifications, relevant professional development courses and project experience. Describe briefly support staff or other personnel who would be assigned to the project. 3 System Resources: Briefly describe the system resources or software applications that would be used for construction cost estimates, project schedules and construction payment administration. 4 Schedules: Submit a one page preliminary construction schedule for the following milestones only: mobilization, excavation and foundations, framing, exterior finishes, interior mechanical & electrical, vapour barrier and insulation, interior finishes, landscaping, commissioning and inspections and occupancy. Use Microsoft Project or similar application. 5 Value Added Services The nature of value added services offered 6 Conflict of Interest Statement: The list of work and/or services performed and/or being performed for BC Housing, within the past two (2) years. 7 References: Submit a minimum of three (3) client references for work of a similar nature completed in the last two (2) years, including the client representative’s name, organization, position, telephone number, name and description of the project, year complete and construction cost. 8 Fees: Refer to 3.5, 3.6, 3.7 – Fee Proposal Requirements below: • Provide a fixed fee for Construction Management at the pre- construction stage (Construction Management Fee). • Provide a fixed fee Division 1 – General Requirements for the Construction Phase (Division 1). • Provide a fixed fee for Profit for the Construction Phase (Profit). • The fees shall be submitted in the form provided in Appendix B – Construction Management Fee Proposal Form. 3.6 FEE PROPOSAL REQUIREMENTS - GENERAL: The Construction Contract for the project will be a CCDC2 – 2008 Stipulated Price Contract with BC Housing’s Design Tender Supplementary General Conditions. 3.6.1 Bids for the Project will be issued in individual sub trade packages. The Division 1 and the Profit Fees shall remain unchanged, regardless of the sub trade bids. 3.6.2 Proposed fees will remain open for acceptance as follows: G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • • Construction Management Fee – within ninety (90) calendar days of proposal date • Division 1 and the Profit Prices within ninety (90) calendar days of the date of the Notice to Proceed with the Construction Management Services. • It is proposed that the Construction Management pre-construction work and sub trade bidding will be completed in a maximum of six (6) months and within the ninety (90) day acceptance period, wherein the Division 1 and the Profit Fees will be accepted and incorporated directly into a CCDC 2 – 2008 Stipulated Price Contract for the construction of the Project. • Submissions received in Proposal to this RFP will be reviewed and evaluated with the intent to select a Construction Manager at the conclusion. The Project will not proceed if it does not the meet the Owner’s and criteria such as design and budgetary constraints. This will become evident and determined during the Construction Management Agreement period and within the ninety (90) day acceptance period. • Should the Owner request and approve in writing any additional services, the Manager shall be reimbursed for such services in accordance with Appendix A – Construction Management Agreement, Section 3.04 . • Provincial Sales Tax (PST) and the Goods and Services Tax (GST) shall be shown separately on all submitted invoices. 3.7 FEE PROPOSAL REQUIREMENTS – DIVISION 1: The fixed fee for Division 1 shall be based on the following conditions: 3.7.1. The scope as described in Appendix D – Division 1 – General Requirements; 3.7.2. The Fee shall include the cost of all bonding based on $23,000,000.00 – Construction Cost Estimate for a 50% Performance Bond and a 50% Labour and Material Payment Bond; 3.7.3. The fee shall include the cost of insurance as outlined in Appendix C – BC Housing Supplementary General Conditions; 3.7.4. Any change in the final construction schedule duration from that proposed, shall not be cause to change the value of the fee submitted for Division 1. 3.8 FEE PROPOSAL REQUIREMENTS – PROFIT: The fixed fee for Profit shall be based on the following conditions: 3.8.1 The fee shall include all Construction Contract profit for the General Contractor. 3.9 APPENDICES: Any additional information, brochures etc. G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • 4. SELECTION CRITERIA & PROCEDURES: 4.1 Submissions: Proponents shall conform to the instructions given regarding Proposal preparation and submission as detailed in this RFP to be considered for evaluation. 4.2 Evaluation Criteria: The following criteria will be considered in the evaluation: Note: This RFP shall be awarded in whole or in part, at the sole discretion of BC Housing. EVALUATION CRITERIA: EVALUATION CRITERIA DESCRIPTION 1 Preparation: The quality of the Submission in relation to the manner of its presentation, organization, clarity, and demonstrated understanding of the project, including the verbal presentation, (if required); 2 Submission: The following numbered sections in relation to the RFP documents, including: 3 CCDC – 11 Contractors All sections shall be fully completed. Prequalification Statement: Include all Construction Management experience, Modular building experience, Non-Profit Housing experience and experience with BC Housing. 4 Staff Resources: List the staff who would be assigned to the project for the following positions: • Project Manager • Site Superintendent • Construction Estimator Provide resumes for each person that describe their technical or professional qualifications, relevant professional development courses and project experience. Describe briefly support staff or other personnel who would be assigned to the Project. 5 System Resources: Briefly describe the system resources of software applications that would be used for Construction Cost Estimates, project schedules and Construction payment administration. 6 Schedules: Submit a one page preliminary construction schedule for the following milestones only: mobilization, excavation and foundations, framing, exterior finishes, interior mechanical & electrical, vapour barrier and insulation, interior finishes, landscaping, commissioning and inspections and occupancy. Use Microsoft Project or similar application 7 Value Added Services The nature of value added services offered 8) Conflict of Interest The list of work and/or services performed and/or being performed for Statement: BC Housing, within the past two (2) years. 9 References: Submit a minimum of three (3) client references for work of a similar nature completed in the last two (2) years, including the client representative’s name, organization, position, telephone number, name and description of the project, year complete and construction cost. 10 Fees: Refer to 3.5, 3.6, 3.7 – Fee Proposal Requirements below: • Provide a fixed fee for Construction Management at the pre- construction stage (Construction Management Fee). • Provide a fixed fee Division 1 – General Requirements for the Construction Phase (Division 1). • Provide a fixed fee for Profit for the Construction Phase (Profit). The fees shall be submitted in the form provided in Appendix B – Construction Management Fee Proposal Form. 4.3 Short List:The evaluation procedure will develop a short list based on the stated criteria. The short listed Proponents may be requested to prepare a thirty (30) to forty-five (45) minute verbal presentation, covering their Proposal in greater detail, at a date and time to be mutually agreed, to be considered for evaluation. G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • 4.4 Negotiation Delay: If an acquisition agreement cannot be negotiated within ninety (90) days of notification to the designated Proponent, BC Housing may terminate negotiations with that Proponent and negotiate an acquisition agreement with another Proponent of its choice. 4.5 Business Stability: The successful Proponent will be investigated for business stability through various financial/credit institutions and business references. The Proponent shall be aware, that, by their RFP submission, they and/or their company authorize BC Housing to perform this investigation. 4.6 Mandatory Requirements: This RFP may contain mandatory requirements. Proposals not meeting all mandatory requirements shall be rejected without further consideration. G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • PART B - ADMINISTRATION 1.0 TERMS AND CONDITIONS: 1.1 Inquiries: All inquiries related to this Proposal shall be directed to Sy Mishra, Procurement Manager at smishra@bchousing.org Information obtained from any other source is not official and may be inaccurate. Inquiries and responses will be recorded and may be distributed to all Proponents at the sole discretion of BC Housing. 1.2 Notification of Changes: All recipients of this RFP will be notified regarding any changes made to this document for purpose of clarification. 1.3 Changes to Proposal Wording: The Proponent shall not change the wording of their Proposal after submission and no words or comments shall be added to the general conditions or details unless requested by BC Housing for purposes of clarification. 1.4 Freedom of Information: Information contained in Proposals submitted to BC Housing may become subject to disclosure under the Freedom of Information and Protection of Privacy Act, RSBC 1996. Pursuant to section 21 of the Act, BC Housing may be required to release information and/or records which do not satisfy all of the following three conditions. i. Information that would reveal either: • trade secret(s) of a third party, or; • commercial, financial, scientific or technical information of a third party. ii. Information that is supplied implicitly or explicitly, in confidence; and iii. Disclosure of the information could reasonably be expected to either: • Harm significantly the competitive position or interfere significantly with the negotiating position of a third party, or • Result in undue financial loss or gain to any person or organization. 1.5 Expenses: Prospective Proponents are solely responsible for their own expenses in preparing and submitting a Proposal and subsequent negotiations with BC Housing, if any. 1.6 Submissions as Part of a Contract: Proposals may be negotiated with Proponents, and if accepted, may form part of any contract awarded. The successful Proponent may be requested to provide these services to other government agencies, public bodies and non-profit organizations as deemed applicable and acceptable by BC Housing, with each agency supplying their own contracts with specific Terms and Conditions 1.7 Subcontracting: Utilizing a subcontractor (who must be clearly identified) to strengthen the prime Proponent’s work and/or service is acceptable. This also includes a joint submission by two Proponents having no formal corporate links. However, in this case, one of these Proponents must be prepared to take overall responsibility for the successful completion of the project. 1.8 Acceptance of Submissions: This RFP should not be construed as a contract to purchase goods and/or services. Subsequent to the submission of Proposals, interviews and negotiations may be conducted with some of the Proponents, but there shall be no obligation to receive further information whether written or oral, from any Proponent nor to disclose the nature of any Proposal received. BC Housing shall not be obligated in any manner to any Proponent whatsoever until a written agreement has been duly executed relating to an approved Proposal. BC Housing reserves the right to modify the terms of the RFP at any time in its sole discretion. BC Housing reserves the right to reject any or all Proposals and to accept any Proposal it considers advantageous. The lowest or any or all Proposal(s) may not be accepted if BC Housing determines, at its sole discretion and after appropriate investigation and evaluation that: i) the financial or business references are, in the opinion of BC Housing, unsatisfactory; OR ii) the Proponent, or any company with whom the Proponent is or has been associated, has performed work for BC Housing in the previous two (2) years in an unsatisfactory way; OR iii) in the opinion of BC Housing, the Proponent appears to be unable to fully and properly perform its contractual obligations during the whole life of the contract; OR G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • iv) the RFP must be cancelled due to financing problems or changing economic circumstances; OR v) information becomes available after RFP closing which significantly changes the scope or extent of the project; OR vi) the lowest bid(s)/ Proposal(s) is not the most economical to the RFP caller; OR vii) the bid(s)/ Proposal(s), or any of the bid(s)/ Proposal(s), exceed the RFP spending approval; OR viii) less than three (3) bid(s)/ Proposal(s) were received. 1.9 Documents: The successful Proponent may be requested to submit the following documents and/or requirements within ten (10) business days from the date of the Notice of Award, if requested by BC Housing: i) Certification of Good Standing from the Workers' Compensation Board (if a company) or a written statement to the contrary; ii) Proof of Certificate of Comprehensive General Liability Insurance coverage, in a form acceptable to BC Housing and with BC Housing, as additional insured, covering the duration of the contract, for the value of $2,000,000.00, by completing a Certificate of Insurance provided by BC Housing; iii) Proof of Professional Errors and Omissions Insurance coverage, in a form acceptable to BC Housing, in accordance with the contract. iv) Names of subcontractors and description of the work and/or services to be performed by them, or confirmation that no subcontractors will be involved in this project; v) A schedule of work and/or services completion dates. 1.10 Liability for Errors: While BC Housing has used considerable efforts to ensure an accurate representation of information in this RFP, all prospective Proponents are urged to conduct their own investigations into the material facts. BC Housing shall not be held liable or accountable for any error or omission in any part of this RFP. 1.11 Definition of Contract: Notice in writing to a Proponent of the acceptance of its Proposal by BC Housing, and the subsequent full execution of a written agreement shall constitute the making of the contract for the goods and/or services, and no Proponent shall acquire any legal or equitable rights or privileges whatever relative to the goods and/or services until the occurrence of both such events. The written agreement shall take the form of the Contract specified in this RFP. 1.12 Acceptance of Terms: All the terms and conditions of this RFP are assumed to be accepted by the Proponent and incorporated in its Proposal, except those conditions and provisions which are expressly excluded by the Proposal. 1.13 Indemnification: The following clause shall take precedence over all such clauses contained in any document relating to this RFP as they pertain to Architects and/or Engineers. Notwithstanding the provision of insurance coverage by the Client, (BC Housing), the Architect/Engineer hereby agrees to indemnify and save harmless the Client its successor(s), assign(s) and authorized representative(s) and each of them from and against losses, claims, damages, actions, and causes of action, (collectively referred to as "Claims") that the Client may sustain, incur, suffer or be put to at any time either before or after the expiration or termination of this Agreement, that arise out of errors, omissions or negligent acts of the Architect/Engineer or their Subconsultant(s), servant(s), agent(s), or employee(s) under this Agreement, excepting always that this indemnity does not apply to the extent, if any, to which the Claims are caused by errors, omissions or the negligent acts of the Client its other consultant(s), assign(s) and authorized representative(s) or any other persons. 1.14 Contract Administrator: A Contract Administrator will be assigned to oversee the contract(s) awarded to the successful Proponent. In addition, the successful Proponent will be expected to name a counterpart partner. The Proponent partner will be responsible for providing scheduled status to the Contract Administrator or designate. For this RFP the Contract Administrator(s) will be: Martin Austin, Manager, Construction Services Phone: 778-4522718 // Fax: 604-439-4726 1.15 Compliance with Laws: The Proponent shall give all the notices and obtain all the licenses and permits required to perform the work. The Proponent shall comply with all the laws applicable to the work or the performance of the contract. 2.0 CONFIDENTIALITY AND SECURITY: G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc
    • 2.1 This document, or any portion thereof, may not be used for any other purpose other than the submission of Proposals. 2.2 The successful Proponent must agree to maintain security standards consistent with security policies of BC Housing. These may include, but not be limited to, strict control of access to data and maintaining confidentiality of information gained while carrying out their duties. 2.3 Information pertaining to BC Housing obtained by the Proponent as a result of participation in this project is confidential and must not be disclosed without written authorization from BC Housing. 3.0 PRICING: 3.1 Firm Pricing: Prices, rates and / or fees quoted in the Proposals shall remain firm during the evaluation period for at least 90 days after the submission deadline. If awarded the RFP contract(s), the successful Proponent shall maintain the offered pricing for the RFP term(s) stated. 3.2 Currency and Taxes: Prices, rates and / or fees quoted shall be in Canadian dollars. BC Housing pays both Goods and Services Tax and Provincial Sales Tax (if applicable) which are to be shown separately at time of invoice. G:WindataPURCHASEBiddocRequest for Proposal - Qualifications08-09 - Fiscal Year - RFP1070-0809-516 - RFP - Construction Management Services, Olympic Legacy Housing Project, Various Locations in the Province of BCVanoc RFP Final.doc