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  • 5.2.12.4 What resources will be available to the SP to establish/determine the cause of death of dead wild birds found? SP does not determine the cause of death, they only transport for evaluation. Requirement has been revised to state: The SP shall transport all dead birds found throughout the year as needed to Carlisle Barracks. The SP shall complete and submit the Salvage Bird Annual Report to the Game Commission (see Section 6.6.3, Annual Reports, report number 010, Salvage Bird Annual Report). 5.2.13 Does this apply to emergency work as well? If the KO/designee is slow to arrive, does the SP receive relief on the emergency APL? All work which is considered "emergency work” for the SP shall also be considered "emergency work" for the KO. The KO shall provide emergency response to the SP, which will allow the SP to fulfill his requirements in a timely manner.

Transcript

  • 1.
    • PRE-PROPOSAL CONFERENCE
    • for
    • SP0700-05-R-7019
    • INSTALLATION SERVICES AT DDSP
    Presented by DSCC-DR November 10, 2005
  • 2. Agenda
    • Review DDSP Request For Proposal (RFP) in its entirety
    • Questions will be addressed at conclusion of applicable sections
    • Breaks
  • 3. General Information
    • Information to Offerors or Quoters:
    • Negotiated Request For Proposals
    • 100% Small Business Set-Aside
    • Telegraphic Offers are Unacceptable
    • DDSP competition announced 03/04/05
    • FTEs at announcement: 138
    • Point of Contact
      • E-Mail address: BaseOps@dla.mil
      • Fax: (614) 692-6273
  • 4. Section A
    • Solicitation, Offer & Award - Standard Form 33
    • Block 9: January 27, 2006 NLT 2:00 p.m.
      • Volumes I: Price Proposal & Executed Request for Proposal Documents & Certifications
      • Volume II: Installation Services
      • Volume III: Past Performance
    • Block 11: Table of Contents
    • Blocks 13 through 18: Completed by Offeror
    • Blocks 19 through 28: Completed by Government
  • 5. Section C
    • Performance Work Statement (PWS):
    • Section C-1, General Conditions & Requirements
    • Section C-2, Definitions & Acronyms
    • Section C-3, Government-Furnished Property, Systems, Training & Support Services
    • Section C-4, SP-Furnished Equipment, Material, Supplies & Support Services
    • Section C-5, Specific Tasks
    • Section C-6, Applicable Directives, Publications, Instructions And Forms
    • Section C-7, Technical Exhibits (TEs)
  • 6. Scope of Work
    • Provide installation support services performed at the Defense Distribution Center Susquehanna, Pennsylvania (DDSP), which i ncludes all management, personnel, supervision, materials, tools, equipment, transportation and any other items/services not government-furnished in Section C-3
    • Major functional areas include:
      • Facility Maintenance and Repair
      • Utilities Systems Operations, Maintenance, and Repair
      • Grounds Maintenance and Repair
      • Equipment Maintenance and Repair
      • Mail Services
      • Refuse, Recycling & Hazardous Material/Waste Services
  • 7. C-1, General Operating Conditions & Requirements
    • Section C-1 Covers:
      • Primary Customers
      • Federal Holidays
      • Core Hours and Access to Installation
      • Facilities Manager Requirements
      • Meetings, Conferences, and Briefings
      • Records Management
      • Security
      • Safety
  • 8. C-1, General Operating Conditions& Requirements (cont’d.)
    • Section C-1.8, Phase-In
      • Shall not exceed 120 days
      • SP to propose date when transfer of responsibility for each functional area will occur
      • Phase-In Plan to be submitted, evaluated IAW with L15, and incorporated into the contract/LoO
      • SP shall participate in a joint inventory of GFP
      • SP shall provide weekly status reports on phase-in
    • Section C-1.9, Phase-Out
  • 9. C-2, Definitions & Acronyms
    • Definitions
      • Terms used throughout the document that may not be commonly used in installation services industry
    • Acronyms and abbreviations
      • Used throughout this PWS
    • DoD Dictionary of definitions and terms web site
  • 10. Section C-3, GFP, Systems, Training & Support
    • Government-Furnished Property
    • GFP is regulated by FAR Part 45 and FAR 52.245
    • GFP is identified in Technical Exhibits 3.1-3.9
    Mandatory Data Systems (C-3.3) Optional Material (C-3.2.5) Optional Equipment (C-3.2.2) Optional Facilities (C-3.2.1) Use Government Property
  • 11. Government-Furnished Property (GFP)
    • Used only for performance under any resulting contract
    • Joint inventories of GFP will be conducted pursuant to an approved Phase-In Plan
    • SP shall identify and submit to Government:
      • equipment to be retained
      • assigned government condition code
      • SP assigned condition code
      • basis of discrepancy, if any, between codes
      • any existing damage above normal wear & tear
  • 12. Government-Furnished Property (GFP) (cont’d.)
    • GFP is provided in an “as is” condition
    • GFP accepted by the SP shall be considered to be without damage and/or in the condition listed in the TE
    • Accepted GFP will be made available to the SP at the end of phase-in for the applicable functional area
    • Acceptance and use of GFP does not relieve SP’s responsibility for providing all resources & material to perform requirements
  • 13. Government-Furnished Facilities (GFF)
    • Maintenance & Accountability of GFF
      • Title to GFF will remain at all times with the Government
      • Title to parts replaced by the SP in carrying out normal maintenance shall pass to the Government
      • The SP may propose fixed improvements or alterations to GFF using the Individual Job Order (IJO) process IAW C-5.2.2.3
  • 14. Government-Furnished Equipment (GFE)
    • Maintenance & Accountability of GFE
      • The SP is responsible for the maintenance of GFE IAW the requirements in Section C-5.6
      • SP shall maintain inventory records and accountability of all GFE valued at $300 or greater (except furniture) through DPAS
      • SP shall be responsible for the replacement of GFE under $100,000
      • Government replaces equipment over $100,000
  • 15. Government-Furnished Equipment (GFE) (cont’d.)
    • SP shall notify KO or designee and return GFE to Government when no longer wanting the GFE
    • Title to equipment purchased by the SP remains with the SP unless the equipment is used as a sub-component on GFE
    • SP personnel shall operate GFE and SP-furnished equipment in a safe manner
    • SP employees shall obtain required licensing, certification, or specialized training for operating or maintaining vehicles, MHE, or other equipment
  • 16. GFP – Other Equipment and IT Assets
    • Other Equipment:
      • Government will provide tools/other equipment and office equipment (See TEs 3.4 & 3.5)
      • Government-leased equipment will not be provided
    • Information Technology (IT) Assets: (See TE 3.5)
      • Government will:
        • Replace or upgrade whenever Gov’t mandate requires such replacements or upgrades
        • Maintain furnished software systems and provide support for problems with any mandated system
        • Perform system administration functions
        • Upgrade, change, and implement new technology
  • 17. GFP – IT Assets (cont’d)
    • Information Technology (IT) Assets (cont’d):
      • SP shall:
        • Perform routine and corrective maintenance
        • Shall replace computers with new, updated models every four years and replace printers with new, updated models every five years
        • SP shall document each occurrence of equipment replacement to the KO or designee within ten days
  • 18. Government-Furnished Material (GFM)
    • The type of GFM available is described in the Technical Library under On-Hand Bench Stock Items
    • Government will provide GFM on hand at the start of full performance, which may not match exact types as listed in the Technical Library
    • SP is responsible for determining if the GFM is suitable for use
    • SP is responsible for providing all material necessary to perform the PWS requirements
  • 19. Government-Furnished Data Systems
    • Government will furnish the SP with access to data systems for performance of the PWS requirements
    • Government will upgrade and maintain these government-furnished, non-commercially available systems:
      • Defense Property Accountability System (DPAS)
      • Equipment Management and Control System (EMACS)
      • Integrated Facility System (IFS)
      • Integrated Pest Management Information System (IPMIS)
      • Supply 2000 (S2K)
      • Energy Management Control Systems (EMCS)
      • Fuel Sentry VI System
      • Enterprise Brass Works (EBW) Tank Monitor System
  • 20. Government-Furnished Training
    • C-3.4, Government-Furnished Training:
      • Government provides instructor at no cost to SP
      • SP will be reimbursed for travel costs associated with GF Training.
      • SP is responsible for any costs in excess of that allowed under FAR 31.205-46
      • SP is responsible for all cost for training in excess of the required referenced frequency, or number of authorized trainees
      • SP shall comply with training requirements as specified in TE 3.7
  • 21. Government-Furnished Services
    • C-3.5: Support Services provided at no cost to the SP
    • * For all GFE and only SP-owned equipment used to perform requirements in C-5.5.1.2 and C-5.5.2.2, Grounds
    Refuse Collection and Recycling Utilities Medical Mail Fuels* Telephone Radio Freq Police and Fire Forms Environmental Custodial
  • 22. C-4, SP-Furnished
    • SP shall provide all equipment, material, supplies necessary to perform the requirements of the PWS, except for GFF
    • Except as provided in FAR 52.245-2(c), title to SP-furnished equipment remains with the SP
    • SP shall return any residual material to the Government at the conclusion of any resultant contract
    • SP shall be responsible for all services otherwise not listed in C-3
    • SP shall provide training identified in TE 4.1 and any other training required to perform PWS requirements
  • 23. C-5, Specific Tasks Mail Services Refuse, Recycling & Hazardous Material/Waste Services 5.7 5.8 Equipment Maintenance and Repair 5.6 Grounds Maintenance and Repair 5.5 Utilities Systems Operation, Maintenance and Repair 5.4 Facilities Maintenance and Repair 5.3 Management and Administration 5.2 General Requirements 5.1
  • 24. C-5.1, General Requirements
    • C-5.1.1, Scheduled Requirements
      • Preventative Maintenance (PM): The cyclic inspection and servicing of facilities and equipment as identified in the TEs designed to maintain operational capability, increase asset life and reduce life cycle costs
      • SP shall perform and maintain a PM program IAW manufacturer’s specifications during warranty and thereafter IAW the schedules provided in the TEs.
      • PM schedules are pre-established in EMACS for equipment and EMACS will generate an equipment work order (EWO) annotated with a “P” for PM
  • 25. C-5.1, General Requirements (cont’d)
    • C-5.1.1, Scheduled Requirements (cont’d)
      • For repair actions identified by the SP during routine PM actions, the SP shall make any repairs when the total material and supplies for replacements does not exceed $500. (See 5.2.2.4.1)
      • Recurring requirements include but are not limited to daily operational activities such as: operation of the wastewater treatment plant, water distribution system and heat/steam plant, daily testing of water, grass mowing and snow removal
  • 26. C-5.1, General Requirements (cont’d)
    • C-5.1.2, Unscheduled Requirements
      • Service Order: repair work including, but not limited to, non-recurring maintenance, repairs, replacements and miscellaneous service calls
        • May consist of multiple tasks or the same task several times
        • May be initiated by the KO or designee via the Work Order Reception, or by the SP identified during scheduled PM
        • SOs shall not exceed $2500 in labor and materials
        • Historical data on SOs by priority and by craft is available in the Technical Library
  • 27. C-5.1, General Requirements (cont’d)
    • C-5.1.2, Unscheduled Requirements (cont’d)
      • Equipment Work Order (EWO): work requirements generated by the SP through EMACS to document unscheduled equipment repair, modification or replacement work identified during the PM cycle or requested by the customer
        • EWOs are annotated with an “E” for emergency or “U” for unscheduled maintenance
        • If within 2 weeks of a PM requirement, EMACS will change the annotation to a “B”
        • Historical data on EWOs is available in the Technical Library
  • 28. C-5.1, General Requirements (cont’d)
    • C-5.1.2, Unscheduled Requirements (cont’d)
      • Individual Job Order (IJO): work requirements that exceed the SO threshold of $2,500 and normally include repairs, enhancements, improvements, modifications or changes to existing facility capabilities
        • Usually requires multiple trades
        • IJO requests are received on DA Form 4283 for estimation
        • IJOs shall not exceed $25,000 in labor & materials
        • Historical data on IJOs is available in the Technical Library
  • 29. C-5.2, Management and Administration
    • C-5.2.1, Work Order Reception
      • Work orders are requests for work to be performed on facilities or equipment
      • The Government will operate a Work Reception Desk to initially receive SOs, IJOs and EWOs
      • Work order requests can be received both by telephonic and written means, to include SP generated requirements
      • SP work orders shall be submitted within 5 days of discovery, except for emergency or priority 1 SOs which shall be submitted immediately
      • Government will input and assign priorities to all approved work orders into IFS and EMACS for SP performance
  • 30. C-5.2, (cont’d) Management and Administration
    • C-5.2.2, Administration of Work Orders
      • Preventative Maintenance (PM) requirements for all facilities and equipment are listed in the TEs
      • PM Equipment Work Orders are received through EMACS
      • SP shall use the TEs for PM schedules for facilities
      • The SP shall review and provide recommended adjustments (as needed) to the PM schedules to the KO or designee for approval
  • 31. C-5.2, (cont’d) Management and Administration
    • C-5.2.2, Administration of Work Orders (cont’d)
      • Service Orders (SO)
        • All SOs are given a number in IFS
        • SP inputs to IFS are listed in C-5.2.2.2(A)
        • SP shall monitor SO hours and material costs
        • In the event the SO is expected to exceed the $2,500 threshold, the SP shall notify the KO or designee for reclassification to an IJO
  • 32. C-5.2, (cont’d) Management and Administration
    • C-5.2.2, Administration of Work Orders (cont’d)
      • Emergency (Priority 1) Service Orders
        • Immediate action is required to mitigate life threatening or serious injury, prevent loss or damage to Gov’t property, secure sensitive property, or to restore essential services
        • SP shall commence work within 30 minutes during core hours
        • SP shall work continuously until the emergency condition is eliminated and service is restored
        • Secondary work resulting from Priority 1 SOs
  • 33. C-5.2, (cont’d) Management and Administration
    • C-5.2.2, Administration of Work Orders (cont’d)
      • Urgent (Priority 2) Service Orders
        • SOs that could become an emergency or could hinder performance of installation activities
        • SP shall commence work within 1 hour during core hours
        • SP shall complete permanent remedy within 5 days of receipt
      • Routine (Priority 3) Service Orders
        • Work that does not pose an immediate threat to public health, safety, property, or to mission operations
        • SP shall commence work within 5 days of receipt
        • SP shall complete within 30 calendar days of receipt
  • 34. C-5.2, (cont’d) Management and Administration
    • C-5.2.2, Administration of Work Orders (cont’d)
      • Individual Job Order (IJO)
        • Limited to $25,000 per project
        • Projects estimated to cost more than $25,000 will be competitively contracted
        • SP shall prepare an IJO project package as indicated in C-5.2.2.3(D) for approval by the KO
        • Provide status, or the completed package at the weekly meeting
        • If SP proposal is approved, task order will be issued
        • Performance on the IJO shall begin within 15 days
  • 35. C-5.2, (cont’d) Management and Administration
    • C-5.2.2, Administration of Work Orders (cont’d)
      • Individual Job Order (IJO) (con’t)
        • If Gov’t non-concurs with the SP proposal, the project package normally will be returned for revision of the estimate, or withdrawn
        • C-5.2.2.3(G): Differing Site Conditions, Stop Work Orders, Termination for Convenience
        • SP shall not perform work requiring a change order until the change order has been approved in writing by the KO
        • SP shall submit acceptance document to KO or designee within 10 days of project completion
  • 36. C-5.2, (cont’d) Management and Administration
    • C-5.2.2, Administration of Work Orders (cont’d)
      • Equipment Work Order (EWO)
        • All EWOs are given a number in EMACS
        • For repair actions under $500 in cost identified during routine PM, SP shall proceed with repairs
        • Repairs in excess of $500 require submission of an estimate for KO approval prior to repair actions
        • SP shall input EWO information into EMACS such as work progress, cost tracking, equipment, material, and closeout information
        • SP shall notify KO when repair work reaches 75% of the not-to-exceed amount in Section B
  • 37. C-5.2, (cont’d) Management and Administration
    • C-5.2.2, Administration of Work Orders (cont’d)
      • After Core Hours Work Order Reception
        • After hour service calls are automatically forwarded to the Public Safety Office
        • SP shall provide a Call Out Roster of personnel
        • SP shall arrive on-site within 60 minutes for Emergency SOs and 3 hours for urgent SOs
    • C-5.2.3, Weekly Meeting: held between KO or designee and SP to discuss workload, job status, project planning, and any issues with scheduled maintenance activities
      • Review: SOs approaching $2,500, IJO requests, open EWOs, and projected 10-day work schedule
  • 38. C-5.2, (cont’d) Management and Administration
    • C-5.2.4, Customer Coordination
      • SP shall establish customer support procedures and provide to the KO within 30 days of operation
      • SP shall provide to all customers in writing
      • Procedures shall address scheduling of work, notice of utility disruptions, notifying customers of inspection of completed work, work status, etc.
    • C-5.2.5, Quality Control/Customer Satisfaction Plan (QC/CSP)
      • Submitted IAW L14
      • Continue to update and maintain
      • Monthly reports addressing APLs
  • 39. C-5.2, (cont’d) Management and Administration
    • C-5.2.6, Property Accountability
      • SP shall maintain the custody and care of all GFP
      • SP shall be held financially liable for loss or damage caused by negligence, willful misconduct or unauthorized use
    • C-5.2.7, Indemnification and Limitation of Liability
      • SP shall indemnify the Gov’t and hold it harmless against claims for injury to persons or damage to property resulting from use of GFP
    • C-5.2.8, Automated Work Order Management Systems
      • Equipment Management and Control System (EMACS)
      • Integrated Facility System (IFS)
      • PM Database
      • Supply 2000 (S2K)
      • Energy Monitoring and Control System (EMCS)
  • 40. C-5.2, (cont’d) Management and Administration
    • C-5.2.9, Disruption of Services
      • SP shall position GFE portable generators and provide temporary water supply as directed
      • Planned Disruptions: coordinated 15 days in advanced
      • Unplanned Disruptions: SP shall provide a verbal report ASAP to the KO or designee, but NLT 1 hour
      • Coordinate with local utility company during power outages
    • C-5.2.10, Warranties – Facilities and Equipment
      • SP shall use warranties whenever possible for maintenance and repair
  • 41. C-5.2, (cont’d) Management and Administration
    • C-5.2.12, Permits/Clearances
      • Hot Work Permit
      • Confined Space Entry Permit
      • Energized Electrical Work Permit
      • Salvage Bird Permit
    • C-5.2.13, Excavation Authorization
      • SP shall coordinate with the KO prior to performing any excavations on the installation
    • C-5.2.14, Lock Out/Tag
      • Applicable when performing maintenance of electrical systems
  • 42. C-5.3, Facilities Maintenance and Repair
    • C-5.3.1, Scheduled Requirements
      • SP shall perform preventative inspection/maintenance on a recurring basis on buildings, structures, and associated property and equipment encompassing a variety of trades
        • Heating, Ventilation, Air Conditioning (HVAC)
        • Mechanical Systems
        • Swimming Pool
        • Interior Electrical Systems
        • Alternate Power Supply
        • Bulk Fuels
        • Alarm Systems
        • Fire Protection Systems Maintenance
        • Public Address and Mass Communication Systems
        • Miscellaneous Facility Maintenance
        • Winterization and De-winterization of Facilities
  • 43. C-5.3, Facilities Maintenance and Repair, (cont’d)
    • C-5.3.2, Unscheduled Requirements – Service Orders (SO)
      • SP shall perform SO work as explained in C-5.2.2.2 and could be a combination of the following trades:
    Pneumatic Document Transfer System Doors Alarm Systems Lead-Based Paint, Mold, Asbestos Abatement FH/Occupancy Fuel Distribution Systems Locksmith Services Sign Work Appliances Pressure Washing Storm Support HVAC Chlorine Systems Fire Hydrants Plumbing/Pipefitting Elevator Generators Electronic Systems Electrical Systems Welding Sheet Metal Painting Masonry Roofing Carpentry
  • 44. C-5.3, Facilities Maintenance and Repair, (cont’d)
    • C-5.3.3, Family Housing
      • This includes all work, both scheduled and unscheduled, for the family housing area covered under C-5.3.1 and C-5.3.2
    • C-5.3.4, Unscheduled Requirements – Individual Job Orders (IJO)
      • Work that exceeds the $2,500 threshold for SOs
      • SP to provide estimate and perform IAW IJO process described in C-5.2.2.3
      • The SP shall receive all VIP visits and special event requirements as an IJO
  • 45. C-5.4, Utilities Systems Operation, Maintenance and Repair
    • C-5.4, Utilities Systems Operation, Maintenance and Repair
      • SP shall perform preventative inspection/maintenance and operation of the following systems:
        • Waste Water Treatment
        • Storm Water
        • Water Distribution
        • Exterior Electrical Distribution
        • Central Steam Plant
      • SP is encouraged to propose upgrades that will increase efficiency of the utility systems
      • SP shall perform unscheduled tasks initiated through either a SO or approved IJO for all utility systems
  • 46. C-5.5, Grounds Maintenance and Repair
    • C-5.5.1, Scheduled Requirements: SP shall provide roads and grounds maintenance
      • C-5.5.1.1, Roads, Parking Areas, and Drives
        • Road/Paved area maintenance ensures that paved areas are clean and provide a safe driving surface
        • SP shall provide street sweeping services every two weeks year round weather permitting
        • SP shall run the magnet tractor once a month on the main roads and parking lots and as needed in high traffic areas
  • 47. C-5.5, Grounds Maintenance and Repair (cont’d)
    • C-5.5.1.2, Grounds
      • SP shall maintain grounds such as lawns, bedding areas, grass, trees, shrubs, plant beds and plants as specified for the following designation areas:
        • Improved
        • Unimproved
    • C-5.5.1.3, Compost and Mulch
      • SP shall maintain compost piles
      • SP shall provide labor and equipment to process through Trommel Screen
      • SP shall load compost for employees, housing resident and local municipalities
  • 48. C-5.5, Grounds Maintenance and Repair (cont’d)
    • C-5.5.1.4*, Snow and Ice Control Services
      • SP shall provide 24 hours per day/7 days per week operations to maintain installation operational capability at all times.
      • SP shall provide regular and complete updates during a snow event to assist in decisions for delayed start times.
      • Warehouse docks, ramps and transporter lines will be cleared upon receipt of a Service Order (SO).
  • 49. C-5.5, Grounds Maintenance and Repair (cont’d)
    • C-5.5.1.5, Pest Management Services
      • Objective is to protect public health and installation property by controlling insects, rodents and other pests, vermin or organisms while minimizing the use of pesticides
      • SP shall only use pesticides from the list of authorized chemicals and pesticides in TE 5.39
      • SP pest control technicians shall be certified
      • SP shall maintain pesticide application records for 2 years
      • SP shall perform monthly inspections and treatments in facilities
  • 50. C-5.5, Grounds Maintenance and Repair (cont’d)
    • C-5.5.2, C-5.5.4 Unscheduled Requirements – SOs/IJOs
      • SP shall perform work as a result of SOs and IJOs generated as described in the PWS for the following areas:
        • Roads, Parking Areas (e.g. patching potholes)
        • Improved Grounds (e.g. landscaping work)
        • Playground and Recreational Areas (e.g. assemble playground equipment)
        • Tree removal and Replacement
        • Litter and Debris Removal
        • Miscellaneous Grounds Support (e.g. heavy equipment)
        • Pest Control Service Call (e.g. wild animal control)
    • C-5.5.3, Family Housing
      • This includes all work, both scheduled and unscheduled, for the family housing area covered under C-5.5.1 and C-5.5.2
  • 51. C-5.6, Equipment Maintenance and Repair
    • C-5.6, Equipment Maintenance and Repair
      • Maintenance includes both preventative and corrective
      • DDSP has approximately 2,000 pieces of equipment
      • SP shall update EMACS maintenance data after each maintenance action
    • C-5.6.2, Scheduled Requirements
      • SP shall use EMACS to generate PM work orders
      • SP shall coordinate scheduling of equipment due for PM at least 1 week in advance of the maintenance date
      • If the SP identifies repair work during PM that is less than $500 in cost, SP shall proceed with the repairs*
  • 52. C-5.6, Equipment Maintenance and Repair (cont’d )
    • C-5.6.3, Uns cheduled Requirements – Misc. Repairs
      • Trouble Calls
        • SP shall respond to breakdowns within 30 minutes
        • SP shall make repairs on site or make diagnosis within 1 hour
        • SP shall deadline the equipment if repairs cannot be made on site
      • Small Engine Repair
      • New Equipment
      • Equipment Disposal
  • 53. C-5.6, Equipment Maintenance and Repair (cont’d )
    • C-5.6.4, Equipment Work Orders (EWO)
      • SP performs repairs if less than $500 without authorization
      • If repairs exceed $500, SP shall provide an estimate for approval prior to performing repairs
    • C-5.6.5, GSA Vehicle
      • SP must be certified by GSA to maintain and repair GSA vehicles
      • SP shall perform repairs up to $100 without approval
      • Repairs in excess of $100 require GSA approval of a written estimate prior to repair
      • SP shall perform new vehicle inspections
  • 54. C-5.6, Equipment Maintenance and Repair (cont’d )
    • C-5.6.5, GSA Vehicle (cont’d)
      • GSA vehicles are normally warranted for 3 years or 36,000 miles
      • SP shall maintain GSA TDY fleet management
    • C-5.6.6, Family Housing
      • This includes all work, both scheduled and unscheduled, for the family housing area covered under C-5.6.2, C-5.6.3 and C-5.6.5
  • 55. C-5.7, Mail Services
    • C-5.7.1, Mail Services
      • SP shall operate the DDSP Mail Center to receive, process, dispatch, and deliver incoming and outgoing mail, correspondence, and parcels
      • SP shall monitor postage meter and expenditures
      • Military Mail Processing
      • SP shall provide small parcel packaging services for customers upon request
      • Notify KO when additional funds are required for the postage meter head
  • 56. C-5.8, Refuse/Recycling/Hazardous Material/Waste Services
    • C-5.8.1, Refuse Services
      • SP shall collect and dispose of all refuse from dumpsters, roll-offs, compactor units, and collection containers.
      • SP shall weigh full vehicles transporting recyclable and receive a printed IN and OUT weight ticket.
      • Refuse/roll off containers will be maintained.
        • Type I Container (4, 6, and 8 CY) for refuse
        • Type II Container (20 and 30 CY) roll offs
        • Type III Container (30-40 GL) refuse collection
  • 57. C-5.8, Refuse/Recycling/Hazardous Material/Waste Services
    • C-5.8.2, Recycling Services
      • DDSP has an aggressive recycling program and utilizes various containers:
        • Type I (4, 6, and 8 CY) designed for cardboard
        • Type II (20 & 30 CY) lined roll offs
        • Type IV (80 GL Tote Paper) some with locks
        • Type V (35 GL Bottles & Cans) plastic, glass & cans
        • Type VI (Recycling Igloo-6 hole) for plastic, glass & cans
  • 58. C-5.8, Refuse/Recycling/Hazardous Material/Waste Services
    • C-5.8.2, Recycling Services
      • Administrative and Housing Area
        • Weekly pickup of totes
        • Housing
          • Pickup every Thursday
          • Cardboard boxes upon request
      • Industrial Recycling
        • Maintain and Replace containers for tires, cardboard, banding, scrap metal and wood
        • Maintain Scrap Yard
  • 59. C-5.8, Refuse/Recycling/Hazardous Material/Waste Services
    • C-5.8.3, Hazardous Material/Waste Services
      • Control accumulation and provide containers and spill response kits for satellite accumulation areas.
      • Open and receive waste for disposal at Bldg. 149.
      • Pick up and transport waste from Auto Hobby Shop and Army Petroleum Center.
      • Operate the RCRA 90 day storage facility with trained operators/two man rule.
      • Prepare for turn-in for disposal.
      • Repackage as required for turn-in
      • Maintain a conex container for small misc. items
  • 60. C-6, Applicable Directives, Publications, Instructions, Forms & Reports
    • C-6.1, General Information
      • SP must comply with cited regulations
      • Precedence for when references conflict
    • C-6.2, Deviation from Guidance
    • C-6.3, Publication Changes
      • Publications cited in this PWS are current as of the date the PWS was prepared.
      • SP shall immediately implement changes resulting in a decrease or no change in cost of performance
      • Any resulting price changes will be negotiated with the KO under the “Changes” clause
  • 61. C-6, Applicable Directives, Publications, Instructions, Forms & Reports
    • C-6.4, Directives/Publications
    • C-6.5, Forms
    • C-6.6, Mandatory Reports/Plans
      • Monthly, Quarterly, Annual and As Required Reports
    • C-6.7, Technical Library
  • 62. C-7, Technical Exhibits
    • Technical Exhibits listed by reference are with the same force and effect as if they were in full text
    • Full text can be accessed at: www.supply.dla.mil/A76
    • Numbering of TEs
      • First digit represents the Section which the TE is first referenced
      • Second digit is simply a numerical count of the total number of TEs in that section.
        • Example: TE 3.1, GFF, is first referenced in Section C-3 of the PWS
  • 63. Section B
    • Supplies or Services and Price/Costs
    • Base Period consists of the first and second performance periods (total of 16 months)
    • Option Periods (total of 4)
      • Three 12-month option periods – Performance Periods 3-5
      • One 8-month option period – Performance Period 6
    • Total possible performance period: 5 years
  • 64. Section B
    • Line Item 0001: Phase-In Period (C-1.8)
      • Total phase-in to be complete NLT 120 days after Notice To Proceed
      • SP to propose when they will assume responsibility of various functions
      • Firm Fixed Price
    • Line Item 0002 through 0008: Various Services
      • Firm Fixed Price Monthly Unit Price
      • Includes everything except: Emergency SOs, EWOs and IJOs
      • Family Housing - Funding
  • 65. Section B
    • Line Item 0009: Emergency Service Orders
      • Outside Core Hours
      • Time and Material
      • Labor reimbursed based on labor rates in Table B-1
      • Material Costs reimbursed
      • NTE amounts
    • Line Item 0010: Equipment Work Orders (EWOs)
      • Labor costs reimbursed based on rates in Table B-1
      • Material Costs reimbursed
      • NTE amounts
  • 66. Section B
    • Line Item 0011: Individual Job Orders (IJOs)
      • Labor costs reimbursed based on rates in Table B-1
      • Material Costs reimbursed
      • NTE amounts
    • Line Item 0012: Travel
      • No unit price or total price
      • Reimbursement IAW allowable costs
    • Line Item 0013: Contract Reports, C-6.6
  • 67. Section B
    • Table B-1 provides both normal and overtime rates under Service Contract Act and Davis Bacon Act
      • Rates should be loaded to include fringe benefits
      • Include a markup percentage to cover G&A, O/H, profit
      • Wage rates will be adjusted IAW Far 52.222-41 and FAR 52.222-6
    • CLINs 200X through 400X address option year pricing
    • B01: Calculation of Price
    • B02: Remittance Address