Microsoft Word - RFP ADDENDUM 1
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Microsoft Word - RFP ADDENDUM 1 Microsoft Word - RFP ADDENDUM 1 Document Transcript

  • STATE OF CONNECTICUT RFP ADDENDUM RFP NO.: RFP-18 NEW 6/98 06PSX0356 DEPARTMENT OF ADMINISTRATIVE SERVICES Aimee Gagnon PROCUREMENT SERVICES Proposal Due Date: Buyer Name 165 Capitol Avenue, Room 5th Floor South 24 October 2006 (860)713-5250 PO Box 150414 Buyer Phone Number HARTFORD, CT 06115-0414 RFP ADDENDUM #1 DESCRIPTION: Accounting Services to State Agencies, Municipalities and Not for Profits, Addendum to address questions due in writing on October 12, 2006 by 12:00 noon. FOR: All using State Agencies, Municipalities and Not for Profits PROPOSERS NOTE: Please see questions and answers following this page. Please remember that this document needs to be signed and returned with your proposal. This Addendum must be Signed & Returned with your Proposal. Authorized Signature of Proposer Company Name APPROVED_________________________________ AIMEE GAGNON Contract Specialist (Original Signature on Document in Procurement Files) Date Issued: 18 October 2006
  • Questions received for RFP # 06PSX0356 Accounting Services to State Agencies, Municipalities and Not for Profits October 12, 2006 QUESTION#1: On Page 3, the first objective reads: It is the intention of the State to have available for all State Agencies and Political Subdivisions a contract available to use from Date of Award through October 31, 2006. Is the October 31, 2006 date correct? ANSWER#1: No, the year should have read 2009. QUESTION #2a: Few accounting firms have experience is government rate making / rate setting and government finance management. Is the state of Connecticut willing to accept proposals that focus on a portion of the requested services from firms with national government rate making/rate setting experience and extensive government financial management and reporting experience? ANSWER#2a: Yes, as long as the response demonstrates the ability to consistently achieve the objectives and criteria stated throughout the proposal QUESTION #2b: Essentially, is CT willing to split the award of the RFP to firms that are best qualified to address each deliverable? ANSWER#2b: Yes, the State reserves the right to award to multiple vendors. The expiring contract currently has three vendors on it.
  • STATE OF CONNECTICUT REQUEST FOR PROPOSAL RFP-11 Rev. 3/06 (Prev. Rev. 10/03) DEPARTMENT OF ADMINISTRATIVE SERVICES Aimee Gagnon PROCUREMENT SERVICES Contract Specialist 165 Capitol Avenue, 5th Floor South PO Box 150414 (860)713-5250 Telephone Number HARTFORD, CT 06115-0414 NOTICE TO VENDORS: www.das.state.ct.us/busopp.asp Logon to: DAS CT State Web Site http://www.das.state.ct.us/busopp.asp aimee.gagnon@ct.gov select the Bidder Notification System & Contract Specialist E-mail Address complete the form to automatically receive a synopsis (860) 622-2869 of new Bids & RFP’s via e-mail. Fax Number Addresses for undeliverable e-mail will be deleted. Request for Proposal (RFP) SPECIFICATIONS & PROPOSAL DOCUMENTS ATTACHED RFP Number: 06PSX0356 RFP Due Date & Time: 24 October 2006 at 2:00 pm Eastern Time DESCRIPTION: Accounting Services to State Agencies, Municipalities and Not for Profits Special Instructions: No Special Instructions NOTE: RFP’s are not opened in public on the due date. This contract replaces the following contract award(s) in part or in total: RFP023-A-08-0257-C and 02PSX0063 NOTE: Always use mailing label at left SEALED RFP NO.: 06PSX0356 on all packages when returning the RFP DUE DATE/TIME: 24 October 2006 ORIGINAL & ONE COPY of your bid 2:00 PM response. Bids must be time & date stamped by Return Proposal To: DAS Procurement & cannot be accepted after specified Bid Opening Time. Allow sufficient time if mailing your bid. PROCUREMENT SERVICES Hand-delivered bids must be brought to: DEPARTMENT OF ADMINISTRATIVE SERVICES DAS Customer Service, Room 110 STATE OF CONNECTICUT 165 Capitol Avenue, Hartford, CT 165 CAPITOL AVE 5th FLOOR SOUTH Vendors will not be admitted to state PO BOX 150414 buildings without a valid photo ID. HARTFORD CT 06115-0414 View slide
  • STATE OF CONNECTICUT PROPOSER’S CHECKLIST RFP Number: RFP-20 REV. 12/05 06PSX0356 PROPOSER’S CHECKLIST READ CAREFULLY THIS FORM IS NOT TO BE RETURNED WITH YOUR PROPOSAL. HOWEVER, IT IS SUGGESTED THAT YOU REVIEW AND CHECK OFF EACH ACTION AS YOU COMPLETE IT. ____ 1. The Proposal (RFP-26) must be signed by a duly authorized representative of the company. ____ 2. The proposal prices you have offered have been reviewed and verified. ____ 3. The payment terms are Net 45 Days. Net Terms for periods less than 45 days (Ex. Net 30) may result in proposal rejection. (You may offer cash discounts for prompt payment.) Exception: State of CT Small Business Set-Aside proposal payment terms shall be in accordance with CGS 4a-60j. ____ 4. Any technical or descriptive literature, drawing or proposal samples that are required have been included with the proposal. ____ 5. If required, the amount of proposal surety has been checked and the surety has been included. ____ 6. Any addenda to the proposal have been signed and included. ____ 7. The pre-addressed mailing label has been used on your return mailing envelope or the envelope has been: a. marked with the Proposal Number and RFP Due Date & b. addressed to: State of Connecticut Department of Administrative Services Procurement Services 165 Capitol Avenue, 5th Floor South PO Box 150414 Hartford, CT 06115-0414 ____ 8. The proposal number on the pre-addressed mailing label or on your hand marked return envelope exactly matches the RFP number inside the envelope. ____ 9. Mail or hand-deliver your proposal in-time to be received and date stamped by DAS Procurement no later than the designated RFP due date and time. Hand-delivered proposals must be delivered to the DAS Customer Service Desk, Room 110, 165 Capitol Avenue, Hartford, CT. Late proposals are not accepted under any circumstances. Allow ample time if mailing in your proposal. ____ 10. Form DAS-45 Employment Information Form must be completed entirely regardless of the number of employees, even if the company is family owned and/or operated and must be submitted with each proposal or proposal may be rejected. ____ 11. All affidavits must be completed, signed, notarized and returned with your proposal. View slide
  • STATE OF CONNECTICUT PROPOSAL THIS FORM AND RFP-26 Rev. 04/03 REQUIRED PROPOSAL (Prev. Rev. 11/02) DEPARTMENT OF ADMINISTRATIVE SERVICES SCHEDULE FORMS Aimee Gagnon PROCUREMENT SERVICES MUST BE RETURNED Contract Specialist 165 Capitol Avenue, 5th Floor South (860)713-5250 PO BOX 150414 Read & Complete Telephone Number HARTFORD, CT 06115-0414 Carefully Page 1 of 4 RFP NO: RFP DUE DATE: RFP DUE TIME: RFP SURETY: DATE ISSUED: 06PSX0356 24 October 2006 2:00 PM Eastern Time $0.00 4 October 2006 DESCRIPTION: Accounting Services to State Agencies, Municipalities and Not for Profits FOR: All using State Agencies, Municipalities and Not for Profits TERM OF CONTRACT / DELIVERY DATE REQ’D: November 1, 2006 - October 31, 2009 Agency Requisition Number(s): TBD REQUEST FOR PROPOSAL: Pursuant to the provisions of Section 4a-57 of the General Statutes of Connecticut as amended, sealed proposals will be received by Procurement Services for the State of Connecticut, at the address above for furnishing the commodities and/or services herein listed to state agencies. NOTE: Proposer means Individual/Sole Proprietor, Partnership or Corporation name. IMPORTANT: ALL pages of this form, Sections 1 through 4 must be completed, signed and returned by proposer as part of the proposal package. Failure to submit both pages constitutes grounds for rejection of your proposal. Section 1 of 4 - PROPOSER INFORMATION COMPLETE PROPOSER LEGAL BUSINESS NAME Taxpayer ID # (TIN): SSN FEIN WRITE/TYPE SSN/FEIN NUMBER ABOVE BUSINESS NAME , TRADE NAME, DOING BUSINESS AS (IF DIFFERENT FROM ABOVE) BUSINESS ENTITY: CORPORATION LLC CORPORATION LLC PARTNERSHIP LLC SINGLE MEMBER ENTITY NON-PROFIT PARTNERSHIP INDIVIDUAL/SOLE PROPRIETORSHIP NOTE: IF INDIVIDUAL/SOLE PROPRIETOR, INDIVIDUAL’S NAME (AS OWNER) MUST APPEAR IN THE LEGAL BUSINESS NAME BLOCK ABOVE. BUSINESS TYPE: A. SALE OF COMMODITIES B. MEDICAL SERVICES C. ATTORNEY FEES D. RENTAL OF PROPERTY (REAL ESTATE & EQUIPMENT) E. OTHER (DESCRIBE IN DETAIL) UNDER THIS TIN, WHAT IS THE PRIMARY TYPE OF BUSINESS YOU PROVIDE TO THE STATE? (ENTER LETTER FROM ABOVE) UNDER THIS TIN, WHAT OTHER TYPES OF BUSINESS MIGHT YOU PROVIDE TO THE STATE? (ENTER LETTER FROM ABOVE) NOTE: IF YOUR BUSINESS IS A PARTNERSHIP, YOU MUST ATTACH THE NAMES AND TITLES OF ALL PARTNERS TO YOUR BID SUBMISSION. NOTE: IF YOUR BUSINESS IS A CORPORATION, IN WHICH STATE ARE YOU INCORPORATED? WRITTEN SIGNATURE OF PERSON AUTHORIZED TO SIGN PROPOSALS ON BEHALF OF THE ABOVE NAMED PROPOSER DATE EXECUTED SIGN HERE TYPE OR PRINT NAME OF AUTHORIZED PERSON TITLE OF AUTHORIZED PERSON IS YOUR BUSINESS CURRENTLY A DAS CERTIFIED SMALL BUSINESS ENTERPRISE? YES (ATTACH COPY OF CERTIFICATE) NO IF YOU ARE A STATE EMPLOYEE, INDICATE YOUR POSITION, AGENCY & AGENCY ADDRESS.
  • STATE OF CONNECTICUT PROPOSAL THIS FORM AND RFP-26 Rev. 04/03 REQUIRED PROPOSAL (Prev. Rev. 11/02) DEPARTMENT OF ADMINISTRATIVE SERVICES SCHEDULE FORMS Aimee Gagnon PROCUREMENT SERVICES MUST BE RETURNED Contract Specialist 165 Capitol Avenue, 5th Floor South (860)713-5250 PO BOX 150414 Read & Complete Telephone Number HARTFORD, CT 06115-0414 Carefully Page 2 of 4 Section 1 of 4 - PROPOSER INFORMATION (CONTINUED) PROPOSER ADDRESS STREET CITY STATE ZIP CODE Add Additional Business Address & Contact information on back of this form. PROPOSER E-MAIL ADDRESS PROPOSER WEB SITE REMITTANCE INFORMATION: INDICATE BELOW THE REMITTANCE ADDRESS OF YOUR BUSINESS. SAME AS PROPOSER ADDRESS ABOVE. REMIT ADDRESS STREET CITY STATE ZIP CODE CONTACT INFORMATION: NAME (TYPE OR PRINT) 1ST BUSINESS PHONE: Ext. # HOME PHONE: ND 2 BUSINESS PHONE: Ext. # 1ST PAGER: CELLULAR: 2ND PAGER: 1ST FAX NUMBER: TOLL FREE PHONE: ND 2 FAX NUMBER: TELEX: WRITTEN SIGNATURE OF PERSON AUTHORIZED TO SIGN BIDS ON BEHALF OF THE ABOVE NAMED PROPOSER DATE EXECUTED SIGN HERE TYPE OR PRINT NAME OF AUTHORIZED PERSON TITLE OF AUTHORIZED PERSON IS YOUR BUSINESS CURRENTLY A DAS CERTIFIED SMALL BUSINESS ENTERPRISE? YES (ATTACH COPY OF CERTIFICATE) NO IF YOU ARE A STATE EMPLOYEE, INDICATE YOUR POSITION, AGENCY & AGENCY ADDRESS. FOR PURCHASE ORDER DISTRIBUTION: 1) CHECK ONLY ONE BOX BELOW 2) INPUT E-MAIL ADDRESS OR FAX # (IF CHECKED) E-MAIL FAX USPS MAIL EDI If EDI was selected, give us a person to contact in your company to set up EDI: NAME: E-MAIL ADDRESS: TELEPHONE NUMBER: FOR REQUEST FOR QUOTATION (RFQ) DISTRIBUTION: 1) CHECK ONLY ONE BOX BELOW 2) INPUT E-MAIL ADDRESS OR FAX # (IF CHECKED) E-MAIL FAX USPS MAIL ADD FURTHER BUSINESS ADDRESS, E-MAIL & CONTACT INFORMATION BELOW IF REQUIRED
  • STATE OF CONNECTICUT PROPOSAL THIS FORM AND RFP-26 Rev. 04/03 REQUIRED PROPOSAL (Prev. Rev. 11/02) DEPARTMENT OF ADMINISTRATIVE SERVICES SCHEDULE FORMS Aimee Gagnon PROCUREMENT SERVICES MUST BE RETURNED Contract Specialist 165 Capitol Avenue, 5th Floor South (860)713-5250 PO BOX 150414 Read & Complete Telephone Number HARTFORD, CT 06115-0414 Carefully Page 3 of 4 Section 2 of 4 - IMPORTANT INFORMATION FOR PROPOSERS AFFIRMATION OF PROPOSER: The abovesigned proposer affirms and declares: 1. That this proposal is executed and signed by said proposer with full knowledge and acceptance of the provisions of Form RFP-19 of current issue and in effect on the date of proposal issue. Form RFP-19, entitled Standard Proposal and Contract Terms and Conditions are made a part of the contract. 2. That this proposal is executed and signed by said bidder with full knowledge and acceptance of the provisions of all Special Proposal and Contract Terms and Conditions attached hereto. 3. That should any part of this proposal be accepted in writing by Procurement Manager within ninety (90) calendar days from the proposal due date unless an earlier date for acceptance is specified by proposer in proposal schedule, said proposer will furnish and deliver the commodities and/or services for which this proposal is made, in the quantities and at the prices proposed, and in compliance with the provisions of the STANDARD PROPOSAL AND CONTRACT TERMS AND CONDITIONS, COMMODITY SPECIFICATION, PROPOSAL SCHEDULE AND SPECIAL PROPOSAL AND CONTRACT TERMS AND CONDITIONS. Should award of any part of this proposal be delayed beyond the period of ninety (90) days or an earlier date specified by proposer in proposal schedule, such award shall be conditioned upon proposer’s acceptance. 4. Acceptance of the conditions set forth herein, agreement in strict accordance therewith, and will furnish and deliver the commodities and/or services to the state agency or agencies named in the PROPOSAL SCHEDULE at the prices proposed therein. 5. Should Procurement Services determine that proposer has not completed Section 1 - Proposer Debarment and/or Suspension included as part of this document, then such determination may be just cause for disqualification from the evaluation of this proposal. Section 3 of 4 - PROPOSER DEBARMENT AND/OR SUSPENSION The abovesigned proposer further affirms and declares that neither the proposer and/or any company official nor any subcontractor to the proposer and/or any company official has received any notices of debarment and/or suspension from contracting with the State of Connecticut or the Federal Government. YES NO The abovesigned proposer further affirms and declares that neither the proposer and/or any company official nor any subcontractor to the proposer and/or any company official has received any notices of debarment and/or suspension from contracting with other states within the United States. YES NO If the abovesigned proposer and/or any company official or any subcontractor to the proposer and/or any company official has received notices of debarment and/or suspension from contracting with the State of Connecticut, other states within the United States or Federal Government, said notices must be attached to this document when submitting this proposal. Number of notices attached Section 4 of 4 – OTHER NOTICES Notice regarding Package Handling at 165 Capitol Avenue As part of new security processes, all mail, packages and parcels, including RFP’s, delivered to the State Office Building at 165 Capitol Avenue will be opened and examined by trained mail handling staff. RFP’s will then be resealed and forwarded to Procurement Services. This procedure also applies to hand- carried packages. Proposers, note that additional time will be required to carry out these procedures. Allow extra time for processing of mail or personally delivered bids to Procurement Services. Remember, RFPs cannot be accepted after the RFP Due Date & Time specified on the RFP.
  • STATE OF CONNECTICUT PROPOSAL THIS FORM AND RFP-26 Rev. 04/03 REQUIRED PROPOSAL (Prev. Rev. 11/02) DEPARTMENT OF ADMINISTRATIVE SERVICES SCHEDULE FORMS Aimee Gagnon PROCUREMENT SERVICES MUST BE RETURNED Contract Specialist 165 Capitol Avenue, 5th Floor South (860)713-5250 PO BOX 150414 Read & Complete Telephone Number HARTFORD, CT 06115-0414 Carefully Page 4 of 4 NOTE: ALWAYS USE MAILING LABEL INCLUDED WITH EACH RFP ON ALL PACKAGES WHEN RETURNING THE ORIGINAL & ONE COPY OF YOUR RFP RESPONSE. SIGNATURE OF AUTHORIZED PERSON IN SECTION 2 CONSTITUTES AGREEMENT WITH ALL PROCEDURES INDICATED ABOVE.
  • STATE OF CONNECTICUT STANDARD RFP RFP NO.: TERMS AND CONDITIONS RFP-19 Rev. 08/06 06PSX0356 Prev. Rev. 02/06 DEPARTMENT OF ADMINISTRATIVE SERVICES Aimee Gagnon PROCUREMENT SERVICES Buyer Name 165 Capitol Avenue, 5th Floor South (860)713-5250 PO Box 150414 Buyer Phone Number HARTFORD, CT 06115-0414 Standard Request for Proposal (RFP) and Contract Terms and Conditions - Page 1 of 5 All Requests for Proposal issued by the Department of of excise, transportation and sales taxes imposed by the Federal Administrative Services, Procurement Services will bind Government and/or the State. Such taxes must not be included Proposers to the terms and conditions listed below, unless in proposal prices. specified otherwise in any individual Request for 8. In the event of a discrepancy between the unit price and Proposal. the extension, the unit price shall govern. Incorporated by reference into this contract are 9. By its submission the proposer represents that the applicable provisions of the Connecticut General Statutes proposal is not made in connection with any other proposer including but not limited to Sections 4a-50 through 4a-80 submitting a proposal for the same commodity or commodities and applicable provisions of the Regulations of and is in all respects fair and without collusion or fraud. Connecticut State Agencies including but not limited to Sections 4a-52-1 through 4a-52-22. 10. All proposals are subject to public inspection upon award. The contractor agrees to comply with the regulations Guaranty or Surety referred to in this section as they exist on the date of this 11. Proposal and or performance bonds may be required. proposal and as they may be adopted or amended from Bonds must meet the following requirements: Corporation - time to time during the term of this contract and any must be signed by an official of the corporation above their amendments thereto. official title and the corporate seal must be affixed over the signature; Firm or Partnership - must be signed by all the Submission of Proposals partners and indicate they are “doing business as”; Individual - 1. Proposals must be submitted on forms supplied by must be signed by the owner and indicated as “Owner”. The Procurement Services. Telephone or facsimile proposals will surety company executing the bond or countersigning must be not be accepted in response to a Request for Proposal. licensed in Connecticut and the bond must be signed by an 2. The time and date proposals are due is given in each RFP official of the surety company with the corporate seal affixed issued. Proposals received after the specified due date and over their signature. Signatures of two witnesses for both the time of RFP given in each RFP shall not be considered. RFP principal and the surety must appear on the bond. Power of envelopes must clearly indicate the RFP number as well as the attorney for the official signing the bond for the surety date and time that the RFP is due. The name and address of company must be submitted with the bond. the Proposer should appear in the upper left hand corner of Samples the envelope. 12. Accepted proposal samples do not supersede specifications 3. Incomplete RFP forms may result in the rejection of the for quality unless sample is superior in quality. All deliveries proposal. Amendments to proposals received by Procurement shall have at least the same quality as the accepted proposal Services after the due date and time specified, shall not be sample. considered. An original and one copy of the proposal 13. Samples are furnished free of charge. Proposer must schedule shall be returned to Procurement Services. Proposals indicate if their return is desired, provided they have not been shall be computer prepared, typewritten or handwritten in made useless by test. Samples may be held for comparison with ink. Proposals submitted in pencil shall be rejected. All deliveries. proposals shall be signed by a person duly authorized to sign Award proposals on behalf of the proposer. Unsigned proposals may 14. Award will be based on quality of the articles or services to be rejected. Errors, alterations or corrections on both the be supplied, their conformance with specifications, delivery original and copy of the proposal schedule to be returned terms, price, administrative costs, past performance, and must be initialed by the person signing the proposal or their financial responsibility. authorized designee. In the event an authorized designee initials the correction, there must be written authorization 15. Procurement Services may reject any proposer in default of from the person signing the proposal to the person initialing any prior contract or guilty of misrepresentation or any the erasure, alterations, or correction. Failure to do so shall proposer with a member of its firm in default or guilty of result in rejection of the proposal for those items erased, misrepresentation. altered or corrected and not initialed. 16. Procurement Services may correct inaccurate awards 4. Conditional proposals are subject to rejection in whole or resulting from clerical or administrative errors. in part. A conditional proposal is defined as one which limits, Contract modifies, expands or supplements any of the terms and 17. Section 51 of Public Act No. 05-287 (the “Act”) requires that conditions and/or specifications of the Request for Proposal. this solicitation include a notice of the consulting affidavit requirements described in the Act. Accordingly, pursuant to 5. Alternate proposals will not be considered. An alternate the Act, vendors are notified as follows: proposal is defined as one which is submitted in addition to (a) No state agency shall execute a contract for the purchase of the proposers primary response to the Request for Proposal. goods or services, which contract has a total value to the state 6. Prices should be extended in decimal, not fraction, to be of fifty thousand dollars or more in any calendar or fiscal year, net, and shall include transportation and delivery charges unless the state agency obtains the written affidavit described fully prepaid by the Contractor to the destination specified in in subsection (b) of this section. the proposal, and subject only to cash discount. (b) (1) The chief official of the vendor awarded a contract described in subsection (a) of this section or the individual 7. Pursuant to Section 12-412 of the Connecticut General awarded such contract who is authorized to execute such Statutes, the State of Connecticut is exempt from the payment contract, shall attest in an affidavit as to whether any
  • STATE OF CONNECTICUT STANDARD RFP RFP NO.: TERMS AND CONDITIONS RFP-19 Rev. 08/06 06PSX0356 Prev. Rev. 02/06 DEPARTMENT OF ADMINISTRATIVE SERVICES Aimee Gagnon PROCUREMENT SERVICES Buyer Name 165 Capitol Avenue, 5th Floor South (860)713-5250 PO Box 150414 Buyer Phone Number HARTFORD, CT 06115-0414 Standard Request for Proposal (RFP) and Contract Terms and Conditions - Page 2 of 5 consulting agreement has been entered into in connection open market. The Contractor agrees to promptly reimburse the with such contract. Such affidavit shall be required if any State for excess cost of these purchases. The purchases will be duties of the consultant included communications concerning deducted from the contracted quantities. business of such state agency, whether or not direct contact 23. Rejected commodities must be removed by the Contractor with a state agency, state or public official or state employee from State premises within 48 hours. Immediate removal may was expected or made. "Consulting agreement" means any be required when safety or health issues are present. written or oral agreement to retain the services, for a fee, of a consultant for the purposes of (A) providing counsel to a 24. Contractor agrees to: hold the State harmless from liability contractor, vendor, consultant or other entity seeking to of any kind for the use of any copyright or uncopyrighted conduct, or conducting, business with the State, (B) composition, secret process, patented or unpatented invention contacting, whether in writing or orally, any executive, furnished or used in the performance of the contract; guarantee judicial, or administrative office of the state, including any their products against defective material or workmanship; department, institution, bureau, board, commission, repair damages of any kind, for which they are responsible to authority, official or employee for the purpose of solicitation, the premises or equipment, to their own work or to the work of dispute resolution, introduction or requests for information or other contractors; obtain and pay for all licenses, permits, fees (C) any other similar activity related to such contract. etc. and to give all notices and comply with all requirements of “Consulting agreement” does not include any agreements city or town in which the service is to be provided and to the entered into with a consultant who is registered under the State of Connecticut; to carry proper insurance to protect the provisions of Chapter 10 of the Connecticut General Statutes State from loss. concerning the State’s Codes of Ethics, as of the date such 25. Notwithstanding any provision or language in this contract affidavit is submitted. (2) Such affidavit shall be sworn as true to the contrary, the Commissioner may terminate this contract to the best knowledge and belief of the person signing the whenever he/she determines in his/her sole discretion that certification on the affidavit and shall be subject to the such termination is in the best interests of the State. Any such penalties of false statement. (3) Such affidavit shall include termination shall be effected by delivery to the Contractor of a the name of the consultant, the consultant's firm, the basic written notice of termination. The notice of termination shall be terms of the consulting agreement, a brief description of the sent by registered mail to the Contractor address furnished to services provided, and an indication as to whether the the State for purposes of correspondence or by hand delivery. consultant is a former state employee or public official. If the Upon receipt of such notice, the Contractor shall both consultant is a former state employee or public official, such immediately discontinue all services affected (unless the notice affidavit shall indicate his or her former agency and the date directs otherwise) and deliver to the State all data, drawings, such employment terminated. (4) Such affidavit shall be specifications, reports, estimates, summaries, and such other amended whenever the vendor awarded the contract enters information and materials as may have been accumulated by into any new consulting agreement during the term of the the Contractor in performing his duties under this contract, contract. whether completed or in progress. All such documents, (c) If a vendor refuses to submit the affidavit required under information, and materials shall become the property of the subsection (b) of this section, then the state agency shall not State. In the event of such termination, the Contractor shall be award the Contract to such vendor and shall award the entitled to reasonable compensation as determined by the contract to the next highest ranked vendor or the next lowest Commissioner of the Department of Administrative Services, responsible qualified proposer or seek new bids or proposals. however, no compensation for lost profits shall be allowed. 18. Pursuant to the requirements of Section 37(c) of Public Delivery Act No. 05-287, the summary of State ethics laws developed 26. All products and equipment delivered must be new unless by the State Ethics Commission pursuant to section 1-81b of otherwise stated in the proposal specifications. the Connecticut General Statutes is incorporated by reference 27. Delivery will be onto the specified State loading docks by into and made a part of this Agreement as if the summary had the Contractor unless otherwise stated in the proposal been fully set forth in this Agreement. specifications. 19. The existence of the contract shall be determined in 28. Deliveries are subject to re-weighing on State sealed scales. accordance with the requirements set forth above. However, 29. Payment terms are net 45 days after receipt of goods or the award of the contract is not an order to ship. invoice, whichever is later, unless otherwise specified. 20. The Contractor shall not assign or otherwise dispose of 30. Charges against a Contractor shall be deducted from their contract or their right, title or interest, or their power to current obligations. Money paid to the State by the Contractor execute such contract to any other person, firm or corporation shall be payable to the Treasurer, State of Connecticut. without the prior written consent of Procurement Services. Tangible Personal Property 21. Proposers have ten days after notice of award to refuse 31. For the entire term of the Agreement and any and all of its acceptance of the award; after ten days the award will be extensions, the Contractor, on its own behalf and on behalf of binding on the Contractor. If the Contractor refuses to accept all of its Affiliates, shall comply fully with the provisions of the award within the ten day period, the award will be made Conn. Gen. Stat. §12-411b, including, but not limited to, the to the next lowest responsible qualified proposer. following: 22. Failure of a Contractor to deliver commodities or perform (a) The Contractor and its Affiliates shall collect and remit to services as specified will constitute authority for Procurement the State of Connecticut, Department of Revenue Services, on Services to purchase these commodities or services on the behalf of its customers any Connecticut use tax due under the
  • STATE OF CONNECTICUT STANDARD RFP RFP NO.: TERMS AND CONDITIONS RFP-19 Rev. 08/06 06PSX0356 Prev. Rev. 02/06 DEPARTMENT OF ADMINISTRATIVE SERVICES Aimee Gagnon PROCUREMENT SERVICES Buyer Name 165 Capitol Avenue, 5th Floor South (860)713-5250 PO Box 150414 Buyer Phone Number HARTFORD, CT 06115-0414 Standard Request for Proposal (RFP) and Contract Terms and Conditions - Page 3 of 5 provisions of Chapter 219 of the Connecticut General Statutes shall not copyright the printed matter produced under the for items of tangible personal property sold by the Contractor contract. or by any of its Affiliates in the same manner as if the 36. The Contractor assigns to the State all rights title and Contractor and such Affiliates were engaged in the business of interests in and to all causes of action it may have under selling tangible personal property for use in Connecticut and Section 4 of the Clayton Act, 15 USC 15, or under Chapter 624 had sufficient nexus under the provisions of Chapter 219 to of the general statutes. This assignment occurs when the be required to collect Connecticut use tax; Contractor is awarded the contract. (b) A customer’s payment of a use tax to the Contractor or its Affiliates relieves the customer of liability for the use tax; 37. Contractor agrees that it is in compliance with all (c) The Contractor and its Affiliates shall remit all use taxes applicable federal, state and local laws and regulations, they collect from customers no later than the last day of the including but not limited to Connecticut General Statutes month of the calendar quarter that follows the effective date of Sections 4a-60 and 4a-60a. The Contractor also agrees that it this Agreement or the last day of the tax collection period will hold the State harmless and indemnify the State from any during which the tax was collected, whichever is later. action which may arise out of any act by the contractor Notwithstanding the previous sentence, if the Agreement concerning lack of compliance with these laws and regulations. provides for an earlier date, then that earlier date shall All purchases will be in compliance with Section 22a-194 to control; Section 22a-194g of the Connecticut General Statutes related to (d) The Contractor and its Affiliates are not liable for use tax product packaging. billed by them but not paid to them by a customer; and Executive Orders (e) If the Contractor or its Affiliates fail to remit use taxes 38. This Agreement is subject to the provisions of Executive collected on behalf of their customers by the date required Order No. 7C of Governor M. Jodi Rell, promulgated July 13, above, then they shall be subject to the interest and penalties 2006, concerning contracting reforms, Executive Order No. provided for persons required to collect sales tax under Three of Governor Thomas J. Meskill, promulgated June 16, Chapter 219 of the Connecticut General Statutes. 1971, concerning labor employment practices, Executive Order For purposes of this section of the Agreement, the word No. Seventeen of Governor Thomas J. Meskill, promulgated “Affiliate” means any person, as defined in Conn. Gen. Stat. February 15, 1973, concerning the listing of employment §12-1, that controls, is controlled by, or is under common openings and Executive Order No. Sixteen of Governor John G. control with another person. A person controls another Rowland promulgated August 4, 1999, concerning violence in person if the person owns, directly or indirectly, more than the workplace, all of which are incorporated into and are made ten per cent of the voting securities of the other person. The a part of this agreement as if they had been fully set forth in it. word “voting security” means a security that confers upon the For complete text of said documents, please go to: holder the right to vote for the election of members of the http://www.das.state.ct.us/Purchase/Info/Executive_Orders.pdf board of directors or similar governing body of the business, or that is convertible into, or entitles the holder to receive, Records, Files, and Information upon its exercise, a security that confers such a right to vote. 39. The contract resulting from the RFP is subject to the “Voting security” includes a general partnership interest. provisions of §1-218 of the Connecticut General Statutes, as it may be modified from time to time. In accordance with this 32. The Contractor represents and warrants that each of its section, each contract in excess of two million five hundred Affiliates has vested in the Contractor plenary authority to so thousand dollars between a public agency and a person for the bind the Affiliates in any agreement with the State of performance of a governmental function shall (1) provide that Connecticut. The Contractor on its own behalf and on behalf the public agency is entitled to receive a copy of records and of its Affiliates shall also provide, no later than 30 days after files related to the performance of the governmental function, receiving a request by the State’s contracting authority, such and (2) indicate that such records and files are subject to the information as the State may require to ensure, in the State’s Freedom of Information Act and may be disclosed by the public sole determination, compliance with the provisions of Chapter agency pursuant to the Freedom of Information Act. No request 219 of the Connecticut General Statutes, including, but not to inspect or copy such records or files shall be valid unless the limited to, §12-411b. request is made to the public agency in accordance with the Saving Clause Freedom of Information Act. Any complaint by a person who is 33. The Contractor shall not be liable for losses or delays in denied the right to inspect or copy such records or files shall be the fulfillment of the terms of the contract due to wars, acts of brought to the Freedom of Information Commission in public enemies, strikes, fires, floods, acts of God or any other accordance with the provisions of sections 1-205 and 1-206 of acts not within the control of or reasonably prevented by the the Connecticut General Statutes. Contractor. The Contractor will give written notice of the cause and probable duration of any such delay. 40. Incorporated by reference into this contract is Section 4- 61dd(g)(1) and 4-61dd(3) and (f) of the Connecticut General Advertising Statutes which prohibits contractors from taking adverse action 34. Contractors may not reference sales to the State for against employees who disclosed information to the Auditors of advertising and promotional purposes without the prior Public Accounts or the Attorney General. approval of Procurement Services. Health Insurance Portability and Accountability Act (HIPAA) Rights 41. Under the Health Insurance Portability and Accountability 35. The State has sole and exclusive right and title to all Act (HIPAA) of 1996, Proposers are expected to adhere to the printed material produced for the State and the contractor same standards as the state agency/covered entity as to Protected Health Information (PHI), to maintain compliance with
  • STATE OF CONNECTICUT STANDARD RFP RFP NO.: TERMS AND CONDITIONS RFP-19 Rev. 08/06 06PSX0356 Prev. Rev. 02/06 DEPARTMENT OF ADMINISTRATIVE SERVICES Aimee Gagnon PROCUREMENT SERVICES Buyer Name 165 Capitol Avenue, 5th Floor South (860)713-5250 PO Box 150414 Buyer Phone Number HARTFORD, CT 06115-0414 Standard Request for Proposal (RFP) and Contract Terms and Conditions - Page 4 of 5 Title 45 CFR Part 164.504, Uses and Disclosures: consulting agreement has been entered into in connection with Organizational Requirements, Proposer Contracts. Protected such contract. Such affidavit shall be required if any duties of Health Information (PHI) includes information related to the consultant included communications concerning business claims, health services, federal and state tax information, of such state agency, whether or not direct contact with a state financials, criminal/court related information and other agency, state or public official or state employee was expected personally identifiable records. Proposer agrees that it shall or made. "Consulting agreement" means any written or oral be prohibited from using or disclosing the PHI provided or agreement to retain the services, for a fee, of a consultant for made available by the state agency/covered entity or viewed the purposes of (A) providing counsel to a contractor, vendor, while on the premises for any purpose other than as expressly consultant or other entity seeking to conduct, or conducting, permitted or required by this Contract. These uses and business with the State, (B) contacting, whether in writing or disclosures must be within the scope of the Proposer’s orally, any executive, judicial, or administrative office of the services provided to the state agency/covered entity. state, including any department, institution, bureau, board, Proposers shall establish and maintain reasonable safeguards commission, authority, official or employee for the purpose of to prevent any use or disclosure of the PHI, other than as solicitation, dispute resolution, introduction or requests for specified in this Contract or required by law. Proposer agrees information or (C) any other similar activity related to such that anytime PHI is provided or made available to any contract. “Consulting agreement” does not include any subcontractors or agents, Proposer must enter into a agreements entered into with a consultant who is registered subcontract, which contains the same terms, conditions and under the provisions of Chapter 10 of the Connecticut General restrictions on the use and disclosure of PHI as contained in Statutes concerning the State’s Codes of Ethics, as of the date this Contract. Proposer agrees to make available and provide such affidavit is submitted. (2) Such affidavit shall be sworn as a right of access to PHI by the individual for whom the true to the best knowledge and belief of the person signing the information was created and disclosed. Proposer agrees to certification on the affidavit and shall be subject to the penalties make information available as required to provide an of false statement. (3) Such affidavit shall include the name of accounting of disclosures. Proposer agrees to make its the consultant, the consultant's firm, the basic terms of the internal practices, books, and records relating to the use or consulting agreement, a brief description of the services disclosure of PHI received from, or created or received by provided, and an indication as to whether the consultant is a Proposer on behalf of the state agency/covered entity, former state employee or public official. If the consultant is a available to the Secretary of Health and Human Services former state employee or public official, such affidavit shall (HHS) for purposes of determining compliance with the HHS indicate his or her former agency and the date such Privacy Regulations. At termination of this Contract, Proposer employment terminated. (4) Such affidavit shall be amended agrees to return or destroy all PHI received from, or created by whenever the vendor awarded the contract enters into any new the state agency/covered entity. If not feasible, extend the consulting agreement during the term of the contract. protections of this agreement to the PHI and limit further uses (c) If a vendor refuses to submit the affidavit required under and disclosures. Proposer will have procedures in place for subsection (b) of this section, then the state agency shall not mitigating any harmful effects from the use or disclosure of award the Contract to such vendor and shall award the contract PHI in a manner contrary to this Contract or the HHS Privacy to the next highest ranked vendor or the next lowest responsible Regulations. Proposer must develop and implement a system qualified proposer or seek new bids or proposals. of sanctions for any employee, subcontractor or agent who violates this Contract or the HHS Privacy Regulations. The 43. Conn. Gen. Stat. § 4-252 (the “Statute”) requires that the PHI shall be and remain the resources of the state Request for Proposal, of which these Terms and Conditions are agency/covered entity. Proposer agrees that it acquires no a part, include a notice of the vendor certification requirements title or rights to the information, including any de-identified described in the Statute. Accordingly, pursuant to the Statute, information, as a result of this Contract. Proposer agrees that vendors are notified as follows: the state agency/covered entity has the right to immediately (a) The terms “gift,” “quasi-public agency,” “state agency,” “large terminate this Contract if the state agency/covered entity state contract,” “principals and key personnel” and “participated determines that Proposer has violated a material term of this substantially” as used in this section shall have the meanings HIPAA Compliance Agreement above. set forth in the Statute. (b) No state agency or quasi-public agency shall execute a large Other Requirements state contract unless the state agency or quasi-public agency 42. Conn. Gen. Stat. § 4a-81 (the “Act”) requires that the obtains the written certifications described in this section. Each Request for Proposal of which these Terms and Conditions are such certification shall be sworn as true to the best knowledge a part include a notice of the consulting affidavit requirements and belief of the person signing the certification, subject to the described in the Act. Accordingly, pursuant to the Act, penalties of false statement. vendors are notified as follows: (c) The official of the person, firm or corporation awarded the (a) No state agency shall execute a contract for the purchase contract, who is authorized to execute the contract, shall certify of goods or services, which contract has a total value to the on such forms as the State shall provide: state of fifty thousand dollars or more in any calendar or fiscal (1) That no gifts were made between the date that the state year, unless the state agency obtains the written affidavit agency or quasi-public agency began planning the project, described in subsection (b) of this section. services, procurement, lease or licensing arrangement covered (b) (1) The chief official of the vendor awarded a contract by the contract and the date of execution of the contract, by (A) described in subsection (a) of this section or the individual such person, firm, corporation, (B) any principals and key awarded such contract who is authorized to execute such personnel of the person, firm or corporation, who participated contract, shall attest in an affidavit as to whether any substantially in preparing the bid or proposal or the negotiation
  • STATE OF CONNECTICUT STANDARD RFP RFP NO.: TERMS AND CONDITIONS RFP-19 Rev. 08/06 06PSX0356 Prev. Rev. 02/06 DEPARTMENT OF ADMINISTRATIVE SERVICES Aimee Gagnon PROCUREMENT SERVICES Buyer Name 165 Capitol Avenue, 5th Floor South (860)713-5250 PO Box 150414 Buyer Phone Number HARTFORD, CT 06115-0414 Standard Request for Proposal (RFP) and Contract Terms and Conditions - Page 5 of 5 of the contract, or (C) any agent of such person, firm, key personnel, official, employee or agent of the person, firm or corporation or principals and key personnel, who participated corporation to provide a gift to any such public official or state substantially in preparing the bid or proposal or the employee; and negotiation of the contract, to (i) any public official or state (3) That the person, firm or corporation made the bid or employee of the state agency or quasi-public agency soliciting proposal without fraud or collusion with any person. bids or proposals for the contract, who participated (d) Any bidder or proposer that does not make the certifications substantially in the preparation of the bid solicitation or required under subsection (c) of this section shall be request for proposals for the contract or the negotiation or disqualified and the state agency or quasi-public agency shall award of the contract, or (ii) any public official or state award the contract to the next highest ranked proposer or the employee of any other state agency, who has supervisory or next lowest responsible qualified proposer or seek new bids or appointing authority over such state agency or quasi-public proposals. agency; (e) The date that the state agency or quasi-public agency began (2) That no such principals and key personnel of the person, planning the project, services, procurement, lease or licensing firm or corporation, or agent of such person, firm or arrangement to be covered by the contract is 25 September corporation or principals and key personnel, knows of any 2006. action by the person, firm or corporation to circumvent such prohibition on gifts by providing for any other principals and
  • STATE OF CONNECTICUT EMPLOYMENT RFP Number: INFORMATION FORM (DAS-45) 06PSX0356 COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES (CHRO) REV 2/98 WORKPLACE ANALYSIS AFFIRMATIVE ACTION REPORT EMPLOYMENT INFORMATION FORM Company Name Contact Person Phone Number Date Street Address City State Report all permanent full-time or part-time employees, including apprentice and on-the-job trainees. Enter the number on all lines and in all columns. JOB CATEGORY A B C D E F OVERALL TOTALS WHITE BLACK HISPANIC ASIAN / PACIFIC AMERICAN INDIAN OR (Sum of all columns, (NOT OF HISPANIC (NOT OF HISPANIC ISLANDER ALASKAN NATIVE A-F ORIGIN) ORIGIN) Male & Female Male Female Male Female Male Female Male Female Male Female Officials/Managers Professionals Technicians Sales Workers Office/Clerical Craft Workers (Skilled) Operatives(Semi-skilled) Laborers (Unskilled) Service Workers TOTALS ABOVE Do you use minority businesses as subcontractors or suppliers? Explain: Yes No Do you use an Affirmative Action Plan? Yes No Explain: Describe your recruitment, hiring, training and promotion anti-discrimination practices.
  • RECEIPT ACKNOWLEDGEMENT BID or PROPOSAL NO. OF STATE ETHICS LAW SUMMARY FORM 6A Rev. 1/06 STATE OF CONNECTICUT 06PSX0356 OFFICE OF POLICY AND MANAGEMENT Aimee Gagnon Policies and Guidelines Contract Specialist Page 1 of 4 860-713-5250 Telephone Number This form is MANDATORY and must be completed, signed, and returned before the Contractor’s bid can be considered by the State. NO STATE AGENCY SHALL ACCEPT A BID FOR A LARGE STATE CONSTRUCTION OR PROCUREMENT CONTRACT WITHOUT SUCH AFFIRMATION. ACKNOWLEDGMENT OF RECEIPT OF SUMMARY OF STATE ETHICS LAWS (Bid or Proposal) INSTRUCTION: Contractor must sign the acknowledgment below, and return this form to the awarding State agency. The undersigned duly authorized representative of the bidding Contractor acknowledges (1) receipt of the summary of State ethics laws (2) that key employees of such Contractor have read and understand the summary and (3) that Contractor agrees to comply with the provisions of State ethics laws. Signature Print Name Title Date On behalf of: Contractor Name Street Address City State Zip Federal Employee Identification Number (FEIN/SSN) This form is MANDATORY and must be completed, signed, and returned to the awarding State agency pursuant to Section 37 of Public Act. No. 05-287 Revised 1/6/06
  • RECEIPT ACKNOWLEDGEMENT BID or PROPOSAL NO. OF STATE ETHICS LAW SUMMARY FORM 6A Rev. 1/06 STATE OF CONNECTICUT 06PSX0356 OFFICE OF POLICY AND MANAGEMENT Aimee Gagnon Policies and Guidelines Contract Specialist Page 2 of 4 860-713-5250 Telephone Number Plain Language Summary of State Ethics Laws for Current and Potential State Contractors Note: The following is a summary of the major ethics laws and related provisions applicable to current and potential state contractors. For more detailed information or to discuss any questions you may have, contact the Office of State Ethics at (860) 566-4472. RESTRICTIONS ON THE BENEFITS YOU MAY GIVE TO STATE PERSONNEL GIFTS: In general, no one doing business with or seeking business from a state or quasi-public agency may give a gift to an official or employee of that agency. Connecticut’s gift ban is strict, but has some exceptions. For example, under the Ethics Code, you may give: (1) food and drink up to $50 per person per year, if the person paying, or his or her representative, is in attendance; and (2) tangible gifts up to $10 per item up to $50 per person per year. Also exempt are certain items such as informational materials, or plaques costing less than $100. For a complete list of the Code’s gift exceptions, consult Conn. Gen. Stat. § 1-79(e) or contact the Office of State Ethics. IMPORTANT RECENT CHANGE IN LAW: As of July 1, 2004, gifts for “major life events,” including a wedding or the birth of a child, which were previously exempt from the gift ban, are now subject to the strict gift limits outlined above if the gifts are provided by any individual or entity doing business with or seeking business from the state. NOTE: State agencies may have stricter gift rules than the provisions of the Ethics Code (for example, an agency policy may ban all food and drink). Be sure to obtain a copy of the agency’s ethics policy before you provide any benefit to an agency official/employee. NECESSARY EXPENSES: Under the Ethics Code, you may not pay a fee or an honorarium to a state official or employee for making a speech or appearing at your organization’s event. You may, however, under limited circumstances, pay the “necessary expenses” of such a state servant. These expenses are limited to: necessary travel, lodging for the nights before, or and after the speech, meals and conference fees. There may be reporting requirements attached to the giving and taking of necessary expenses, so contact the Office of State Ethics if you need more information. NOTE: Before providing necessary expenses, check with the state agency’s ethics officer to determine if the agency allows such payments. GIFTS TO THE STATE: The Ethics Code allows limited “gifts to the state” which facilitate state action or functions (for example, donating a piece of equipment to the agency). NOTE: Recent legislation was passed that may impact gifts to the state. Please contact the Office of State Ethics before giving a gift to the state to determine if such donations are acceptable. RULES ON HIRING STATE PERSONNEL Before you hire a current or former state employee, you should be aware of certain provisions of the Ethics Code. First, if you are considering hiring a current state employee, especially from a state agency with which you do business or by which you are regulated, you should know the following: A current state employee must not accept outside employment that impairs his independence of judgment regarding his state duties, or that encourages him to disclose confidential information learned in his state Revised 1/6/06
  • RECEIPT ACKNOWLEDGEMENT BID or PROPOSAL NO. OF STATE ETHICS LAW SUMMARY FORM 6A Rev. 1/06 STATE OF CONNECTICUT 06PSX0356 OFFICE OF POLICY AND MANAGEMENT Aimee Gagnon Policies and Guidelines Contract Specialist Page 3 of 4 860-713-5250 Telephone Number job. Also, a current state employee may not use his or her state position for financial gain, however inadvertent that use may be. Therefore, for example, a current state employee who exercises any contractual, supervisory or regulatory authority over you or your business may not be able to work for you. Second, if you are considering hiring a former state employee, you should be aware of the Ethics Code’s post-state employment, or revolving door, laws: If you hire or otherwise engage the services of a former state official or employee, he or she may not represent you before his of her former agency for one year after leaving state service. NOTE: The former State Ethics Commission established a limited exception to this provision which allows the former employee to return to his or her former agency within the one year period for the sole purpose of providing technical expertise (for example, to help implement a previously awarded contract). This is a fact-specific exception that applies in very limited circumstances: therefore, you should contact the Office of State Ethics for further assistance if you think this exception applies to you. If a state official or employee was substantially involved in, or supervised, the negotiation or award of a contract valued at $50,000 or more, and the contract was signed within his or her last year of state service, and you or your business was one of the parties to the contract, then you and/or your business are prohibited from hiring him or her for one year after he or she leaves state employment. A former state official or employee can never represent anyone other than the state regarding a particular matter in which he or she was personally and substantially involved while in state service and in which the state has a substantial interest. Third, there are approximately 75 state officials or employees who may not negotiate for, seek or accept employment with any business subject to regulation by their agency, and may not accept employment with such a business for one year after leaving state service. Under that section of the law, it is also illegal for a business in the industry to employ such an individual. CONFLICT OF INTEREST RULES THAT APPLY TO YOU AS A STATE CONTRACTOR Under Conn. Gen. Stat. §1-86e of the Ethics Code, no state contractor, including a consultant or other independent contractor, can use the authority provided under the contract, or confidential information acquired in the performance of the contract, to obtain financial gain for himself, his employee, or a member of his immediate family. Also, a state contractor cannot accept another state contract that would impair his independence of judgment in the performance of the first contract. Finally, a state contractor cannot accept anything of value based on an understanding that his actions on behalf of the state would be influenced. It is important to call the Office of State Ethics at (860) 566-4472 to discuss the application of this law, or any of the other ethics laws, to your specific situation. OTHER ETHICS PROVISIONS THAT MAY APPLY TO YOU Contractors seeking large state contracts are required to execute affidavits regarding gifts and/or campaign contributions made to certain state employees or public officials in the two-year period prior to the submission of a bid or proposal. You need to check the web sites of both the Department of Administrative Services, www.das.state.ct.us, and the Office of Policy and Management, www.opm.state.ct.us, for copies of these affidavits and for other updated information regarding state contractors. Also, because the particular Revised 1/6/06
  • RECEIPT ACKNOWLEDGEMENT BID or PROPOSAL NO. OF STATE ETHICS LAW SUMMARY FORM 6A Rev. 1/06 STATE OF CONNECTICUT 06PSX0356 OFFICE OF POLICY AND MANAGEMENT Aimee Gagnon Policies and Guidelines Contract Specialist Page 4 of 4 860-713-5250 Telephone Number agency with which you wish to contract may have specific rules that you must follow, you need to check with that agency as well. If you or your business provides “investment services” as defined in the Code of Ethics, and you make a political contribution in connection with the Office of the Treasurer, you may be prohibited from contracting with that office. See Conn. Gen. Stat. § 1-84(n). Finally, if you or your business spends or receives $2,000 or more in a calendar year for activities that constitute lobbying under the Ethics Code, whether to affect legislation or the actions of an administrative state agency, then you and/or your business may have to register as a lobbyist with the Office of State Ethics, and more ethics rules will apply to you. Contact the Office of State Ethics, or review the lobbyist registration information at www.ct.gov/ethics. Recent legislation (Public Act 05-287) prohibits anyone who is a party (or who is seeking to become a party) to a state construction, procurement, or consultant services contract over $500,000 from: (1) Soliciting information from a public official or state employee that is not available to other bidders for that contract, with the intent to obtain a competitive advantage over other bidders; (2) intentionally or recklessly charging a state agency for work not performed or goods or services not provided, or falsifying invoices or bills; or (3) intentionally violating or trying to circumvent the state competitive bidding and ethics laws. Recent legislation (Public Act 05-287) also requires any prospective state contractor to affirm in writing that he or she has been provided with a summary of the state’s ethics laws and that his key employees have read and understood the summary and agree to comply with the applicable provisions of the ethics law. Revised 1/6/06
  • GIFT AFFIDAVIT BID or PROPOSAL NO. FORM 1A Rev. 12/05 STATE OF CONNECTICUT 06PSX0356 Aimee Gagnon OFFICE OF POLICY AND MANAGEMENT Contract Specialist Policies and Guidelines 860-713-5250 Page 1 of 1 Telephone Number Gift Affidavit (Bid or Proposal) Gift affidavit to accompany bids or proposals for state procurements with a value of $50,000 or more in a calendar or fiscal year and licensing arrangements with a cost to the State greater than $500,000 in a calendar or fiscal year, pursuant Conn. Gen. Stat. §§ 4-250 and 251, and Governor M. Jodi Rell’s Executive Order No. 7B, para. 10. I, , , , Type/Print Name Title Name of Firm or Corporation hereby swear that during the two-year period preceding the submission of this bid or proposal that neither myself nor any principals or key personnel of the submitting firm or corporation who participated directly, extensively and substantially in the preparation of this bid or proposal nor any agent of the above gave a gift, as defined in Conn. Gen. Stat. § 1-79(e), including a life event gift as defined in Conn. Gen. Stat. § 1-79(e)(12), to (1) any public official or state employee of the state agency or quasi-public agency soliciting the bids or proposals who participated directly, extensively, and substantially in the preparation of the bid solicitation or preparation of request for proposal or (2) to any public official or state employee who has supervisory or appointing authority over the state agency or quasi-public agency soliciting the bid or proposal, except the gifts listed below: Name of Benefactor Name of recipient Gift Description Value Date of Gift Further, neither I nor any principals or key personnel of the submitting firm or corporation who participated directly, extensively and substantially in the preparation of this bid or proposal know of any action to circumvent this gift affidavit. Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement. Signature Date Sworn and subscribed before me on this day of , 200 Commissioner of the Superior Court Notary Public Revised 12/20/05
  • CAMPAIGN CONTRIBUTION BID or PROPOSAL NO. AFFIDAVIT FORM 2A Rev. 12/05 STATE OF CONNECTICUT 06PSX0356 OFFICE OF POLICY AND MANAGEMENT Aimee Gagnon Policies and Guidelines Contract Specialist Page 1 of 1 Telephone Number 860-713-5250 Campaign Contribution Affidavit (Bid or Proposal) Campaign contribution affidavit to accompany bids or proposals for Large State Contracts (having a total cost to the State of more than $500,000), pursuant to Governor M. Jodi Rell’s Executive Order No. 1, para 8. and Conn. Gen. Stat. § 4-250 I, , , , Type/Print Name Title Name of Firm or Corporation hereby swear that during the two-year period preceding the submission of this bid or proposal, neither I nor any principals or key personnel of the submitting firm or corporation who participated directly, extensively and substantially in the preparation of this bid or proposal nor any agent of the above gave a contribution to a candidate for statewide public office or the General Assembly, as defined in Conn. Gen. Stat. §9-333b, except as listed below: Contributor Recipient Amount/Value Date of Contribution Contribution Description Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement. Signature Date Sworn and subscribed before me on this day of , 200 Commissioner of the Superior Court Notary Public Revised 12/21/05
  • STATE OF CONNECTICUT PROPOSER RFP Number: QUALIFICATIONS RFP-14 NEW 6/98 06PSX0356 PROPOSER’S STATEMENT OF QUALIFICATIONS Page 1 of 2 THIS FORM WILL BE USED IN ASSESSING A PROPOSER’S QUALIFICATIONS AND TO DETERMINE IF THE PROPOSAL SUBMITTED IS FROM A RESPONSIBLE PROPOSER. STATE LAW DESIGNATES THAT CONTRACTS BE AWARDED TO THE LOWEST RESPONSIBLE QUALIFIED PROPOSER. FACTORS SUCH AS PAST PERFORMANCE, INTEGRITY OF THE PROPOSER, CONFORMITY TO THE SPECIFICATIONS, ETC. WILL BE USED IN EVALUATING PROPOSALS. ATTACH ADDITIONAL SHEETS IF NECESSARY COMPANY NAME: & ADDRESS: NUMBER OF YEARS COMPANY HAS BEEN ENGAGED IN BUSINESS UNDER THIS NAME: __________YEARS LIST ANY CONTRACT AWARDS TO YOUR COMPANY BY THE STATE OF CONNECTICUT WITHIN THE LAST THREE (3) YEARS, THAT YOU ACTUALLY PERFORMED SERVICE AGAINST. INDICATE WHICH STATE AGENCY, AND PROVIDE CONTRACT NAME AND NUMBER, AND THE NAME AND TELEPHONE NUMBER OF THE PURCHASING AGENT ADMINISTERING THE CONTRACT.. CONTRACT NO. CONTRACT NAME STATE AGENCY PURCHASING AGENT TEL. NO. ______________ ________________________ _____________________ ______________________ _______________ ______________ ________________________ _____________________ ______________________ _______________ ______________ ________________________ _____________________ ______________________ _______________ LIST ANY CONTRACT AWARDS TO YOUR COMPANY BY THE STATE OF CONNECTICUT WITHIN THE LAST THREE (3) YEARS. INDICATE WHICH STATE AGENCY, AND PROVIDE CONTRACT NAME AND NUMBER, AND THE NAME AND TELEPHONE NUMBER OF THE PURCHASING AGENT ADMINISTERING THE CONTRACT. CONTRACT NO. CONTRACT NAME STATE AGENCY PURCHASING AGENT TEL. NO. ______________ ________________________ _____________________ ______________________ _______________ ______________ ________________________ _____________________ ______________________ _______________ ______________ ________________________ _____________________ ______________________ _______________ ______________ ________________________ _____________________ ______________________ _______________ LIST OTHER NAMES YOUR COMPANY GOES BY: _____________________________________________________________________ LIST PREVIOUS COMPANY NAME (S)_______________________________________________________________________________ LIST AT LEAST THREE COMPLETED PROJECTS SIMILAR IN NATURE TO THIS REQUEST FOR PROPOSAL WHICH DEMONSTRATES YOUR COMPANY’S ABILITY TO PERFORM THE REQUIRED SERVICES. Company Name and Address Telephone No.: Dollar Value: 1. ______________________________________________________ _____________________ ______________________ ______________________________________________________ _____________________ ______________________ 2. ______________________________________________________ _____________________ ______________________ ______________________________________________________ _____________________ ______________________ 3. ______________________________________________________ _____________________ ______________________ ______________________________________________________ _____________________ ______________________
  • STATE OF CONNECTICUT PROPOSER RFP Number: QUALIFICATIONS RFP-14 NEW 6/98 06PSX0356 PROPOSER’S STATEMENT OF QUALIFICATIONS Page 2 of 2 COMPANY NAME: SIZE OF COMPANY OR CORPORATION: NUMBER OF EMPLOYEES: FULL TIME _______________________ PART TIME _______________________ COMPANY VALUE: EQUIPMENT ASSETS ________________ TOTAL ASSETS ___________________ IS YOUR COMPANY REGISTERED WITH THE OFFICE OF THE CONNECTICUT SECRETARY OF STATE? YES NO REGISTRATION DATE, IF AVAILABLE: ____________________________ IF REQUESTED, WOULD YOUR COMPANY PROVIDE A “GOOD STANDING” CERTIFICATE ISSUED BY THE CONNECTICUT SECRETARY OF STATE’S OFFICE? YES NO LIST OF EQUIPMENT TO BE USED FOR THIS SERVICE (INCLUDE MODEL, YEAR & MANUFACTURER): MODEL YEAR MANUFACTURER ___________________________ _____________ __________________________________________ ___________________________ _____________ __________________________________________ ___________________________ _____________ __________________________________________ ___________________________ _____________ __________________________________________ (Attach additional sheets if necessary) LIST ANY RELEVANT CERTIFICATIONS, LICENSES, REGISTRATIONS, ETC. WHICH QUALIFY YOUR COMPANY TO MEET THE REQUIREMENTS OF THIS RFP. (Attach additional sheets if necessary) LIST ANY ADMINISTRATIVE ACTIONS EITHER PENDING REVIEW BY THE STATE OR DETERMINATIONS THAT THE STATE HAS MADE REGARDING YOUR COMPANY OR CORPORATION. THIS WOULD INCLUDE COURT JUDGEMENTS AND SUITS PENDING BY A STATE OR FEDERAL COURT. INCLUDE A LISTING OF OSHA VIOLATIONS AND ANY ACTIONS OR ORDERS PENDING OR RESOLVED WITH ANY STATE AGENCY SUCH AS THE DEPARTMENT OF CONSUMER PROTECTION, THE DEPARTMENT OF ENVIRONMENTAL PROTECTION, ETC. DETAIL THIS INFORMATION ON A SEPARATE SHEET OF PAPER. SUCH INFORMATION SHOULD BE FOR THE LAST THREE (3) YEARS. I HEREBY CERTIFY THAT ALL THE INFORMATION SUPPLIED IS COMPLETE AND TRUE. ________________________________________________________ ___________________________ SIGNATURE DATE ________________________________________________________ TITLE
  • STATE OF CONNECTICUT Request for Proposals Accounting Services Issued by: Aimee M. Gagnon, Contract Analyst Procurement Services Department of Administrative Services Date Issued: October 4, 2006 PAGE 1
  • State of Connecticut Department of Administrative Services Announcement of Request for Proposals to provide Accounting Services to State agencies, Municipalities and Not for Profits Wednesday, October 4, 2006 RFP No. 06PSX0356 The State of Connecticut is committed to revolutionizing the way government does business; to run government more like a business and to ensure better accountability and service to the public. To that end, Connecticut is committed to building partnerships with the private sector. We welcome the opportunity to work with our customers and suppliers to provide Accounting Services to state agencies. We invite you to be part of this effort. Linda J. Yelmini, Commissioner Department of Administrative Services PAGE 2
  • TABLE OF CONTENTS OVERVIEW______________________________________________________________4 PROBLEM STATEMENT___________________________________________________5 OBJECTIVES TO BE ADDRESSED __________________________________________5 INSTRUCTIONS TO PROPOSERS ___________________________________________8 SELECTION CRITERIA ___________________________________________________10 SPECIAL TERMS AND CONDITIONS _______________________________________11 PAGE 3
  • Request for Proposals Accounting Services Overview The State of Connecticut, Department of Administrative Services (DAS) is seeking proposals to obtain accounting services for serving state agencies needs. Through this Request for Proposals (RFP) process, the State will enter into a partnership with an organization(s) whose expertise is in this service area. The purpose of this RFP is to solicit proposals that provide a reasonable basis for the awarding authority to determine the most advantageous proposal to the state of Connecticut. The proposals should contain creative and effective solutions designed to achieve Connecticut’s objectives as stated in this RFP. In order to select the best qualified proposer(s), Connecticut seeks detailed information about the proposing organization(s): proposed solutions to the objectives outlined by this RFP technical qualifications and capabilities historical experience financial strength value PAGE 4
  • Problem Statement Problems center on these themes: Various agencies require sporadic reviews of their accounting processes and skills. Accounting processes include both revolving fund (cost accounting) and general fund (expenses, ledgers, etc.) situations. Agencies may have inadequate process review functions. Agencies may have limited knowledge of available technology based accounting packages and tools. Agencies have limited experience in the area of ratemaking. Agencies may have inadequate financial and management reporting expertise. Objectives It is the intention of the State to have available for all State Agencies and Political Sub-Divisions a contract available for use from Date of Award through October 31, 2006. The Accounting Services proposals received should address the following objectives, speaking generally to the six major areas and specifically to any directives and questions following: 1. To enter into an agreement with a proposer(s) with the ability to develop recommendations to improve accounting control and to increase efficiency of processes. 1.1 Describe your organizations ability to recommend improvements to accounting controls and to increase efficiency or processes. 1.2 Describe your organization’s knowledge and approach to technology changes which have affected accounting services. 1.3 Describe your management reporting capabilities, including any electronic report submission capabilities. Identify two client agencies or companies that use these reports and provide the name and telephone number of knowledgeable contacts. 2. To enter into an agreement with a proposer(s) with the expertise to make recommendations that address the revision of general business practices, including but not limited to profit and loss reporting. 2.1 Describe your organizations expertise in the development of recommendations that address the revision of general business practices. PAGE 5
  • Objectives 3. To enter into an agreement with a proposer(s) with the expertise to establish procedures that enable Agencies to accurately set rates for services offered to other organizations. 3.1 Describe your organizations ratemaking experience. Identify two client agencies or companies that use the ratemaking processes your organization put in place and provide the name and telephone number of knowledgeable contacts. 3.2 Describe your organization’s revolving fund (cost accounting) and general fund experience with State or Federal government agencies. Identify two client agencies and provide the name and telephone number of knowledgeable contacts. 4. To enter into an agreement with a proposer(s) with the ability to provide Accounting expertise on a request basis to various state agencies. 4.1 Describe your organizations ability to service multiple agencies in a timely manner. 4.2 Identify all contracts your organization has had with any Connecticut Agency during the past ten (10) years. List contract numbers, dates of service, and provide the name and telephone number of knowledgeable contacts at both the Connecticut Agency and your organization. 5. To enter into an agreement with a proposer(s) with sound financial stability. 5.1 Provide a copy of your annual report with this proposal and/or financial reports if your organization does not produce an annual report. 5.2 List up to five major clients with whom you have a similar Accounting Services business arrangement or contract. • Name the account • Itemize the list of services • Give size of the account and volume of transactions • Name address and phone number of reference • Length of time the organization has been a client 5.3 Describe the quality process used by your company to measure the satisfaction of these clients and to improve the service that you provide. Provide samples of data and quality performance factors that you use in quality measurement Include a brief description of your post-implementation and ongoing review program? PAGE 6
  • Objectives 6. To enter into an agreement with a proposer(s) with the most advantageous cost structure. 6.1 Provide a detailed description of your organization’s cost structure or fee schedule. PAGE 7
  • Instructions to Proposers 1. Proposal Schedule Release of RFP: October 4, 2006 Receipt of Questions in Writing: October 12, 2006, 12:00 Noon in the State of Connecticut Answers Posted as An Addendum: October 18, 2002 Proposal Due Date October 24, 2006, 2:00 PM During the period from your organization’s receipt of this Request for Proposals, and until a contract is awarded, your organization shall not contact any employee of the State of Connecticut for additional information, except in writing, directed to the Department of Administrative Services, Attn.: Aimee Gagnon, Procurement Services, 165 Capitol Avenue, 5th Floor South, Hartford, CT 06106. Fax number (860) 622- 2869 Email: aimee.Gagnon@ct.gov 2. Questions Questions for the purpose of clarifying the RFP must be submitted in writing and must be received in Procurement Services no later than October 12, 2006, by 12:00 noon in the State of Connecticut. Questions must be delivered, emailed (aimee.Gagnon@ct.gov) or faxed to Aimee Gagnon, Department of Administrative Services, 165 Capitol Avenue, Room G8A, Hartford, CT 06106. Fax number (860) 622-2869. 3. Sealed Proposals Proposals must be submitted in a SEALED envelope or carton, clearly marked with RFP # 06PSX0356, the date, and the name and address of the proposer. Any material that is not so received may be opened as general mail, and result in invalidating the proposer’s submission. Facsimile or unsealed proposals will not be accepted under any circumstances. Instructions to Proposers 4. Number and Submission of Proposals Proposers should submit one (1) original and one (3) copies of the proposal. Any proposal which is incomplete or does not follow the prescribed format may not be considered. The proposal should be assembled with the documents in the following order: • A proposal cover letter, not to exceed two pages PAGE 8
  • Instructions to Proposers • The Proposers response to the Objectives found on pages 5 & 6 of this RFP. With regards to section 5, subsection 5.1 and 5.2 the following applies: Should proposers wish this information to be considered confidential, this information should be placed (in a sealed envelope marked “Confidential”, this information will not be made viewable to the public and will only be reviewed by the evaluation committee.) • Proposals may be mailed or delivered in person to the address below to arrive by October 24, 2006, at 2:00 PM. Proposals received after that time, due to whatever reason, will not be accepted and will be sent back unopened. Postmark dates will not be considered as the basis for meeting any submission deadline. Proposals will not be publicly read on the due date. State of Connecticut Department of Administrative Services/Procurement Services Attn.: Aimee M. Gagnon, RFP 06PSX0356 165 Capitol Avenue, Room 110 Hartford, CT 06106 Summary of RFP Review Process DATE EVENT October 4, 2006 Issuance of RFP Questions are due by 12:00 Noon in the State of Connecticut: Questions must be delivered, emailed (aimee.Gagnon@ct.gov) or faxed to Aimee October 12, 2006 Gagnon, Department of Administrative Services, 165 Capitol Avenue, Room 110, Hartford, CT 06106. Fax number (860) 622-2869. October 18, 2006 Answers to questions received will be posted to our website as an Addendum to th RFP. The Addendum must be signed and returned with your proposals October 24, 200, 2:00 PM Proposals are due by 2:00 PM at 165 Capitol Ave., Room 110, Hartford CT 06106 5. Authorized Signatures The proposal must be signed by an authorized official. Please refer to "Proposal Submission Form". The proposal must also provide the name, title address and telephone number of individuals with authority to bind the company, and for those who may be contacted to clarify the information provided. PAGE 9
  • Selection Criteria A selection committee will review all proposals which comply with submittal requirements according to the following criteria: 1. Demonstrated ability to consistently achieve the objectives Nos. 1 - 4, identified on page 5 and 6 of this RFP, with other organizations 2. Proposer’s financial stability 3. Value PAGE 10
  • Special Terms and Conditions Conformity and Completeness of Proposals To be considered acceptable, proposals must be complete and conform to all RFP instructions and conditions. DAS, at its discretion, may reject in whole or in part any proposal if in its judgment the best interests of the State will be served. Stability of Proposed Prices Any price offerings from proposers must be valid for a period of 180 days from the due date of the proposals. Amendment or Cancellation of the RFP DAS reserves the right to cancel, amend, modify or otherwise change this RFP at any time if it deems it to be in the best interest of the State to do so. Multiple Award DAS reserves the right to award to multiple vendors. Proposal Modifications No additions or changes to any proposal will be allowed after the proposal due date, unless such modification is specifically requested by DAS. DAS, at its option, may seek proposer retraction and/or clarification of any discrepancy or contradiction found during its review of proposals. Proposer Presentation of Supporting Evidence Proposers must be prepared to provide any evidence of experience, performance, ability, and/or financial surety that DAS deems to be necessary or appropriate to fully establish the performance capabilities represented in their proposals. Proposer Demonstration of Proposed Services and or Products At the discretion of DAS, proposers must be able to confirm their ability to provide all proposed services. Any required confirmation must be provided at a site approved by DAS and without cost to the State. Proposer Misrepresentation or Default DAS may reject the proposal and void any award resulting from this RFP to a proposer who makes any material misrepresentation in their proposal or other submittal in connection with this RFP. PAGE 11
  • Special Terms and Conditions Erroneous Awards DAS reserves the right to correct inaccurate awards. This may include, in extreme circumstances, revoking the awarding of a contract already made to a proposer and subsequently awarding the contract to another proposer. Such action on the part of DAS shall not constitute a breach of contract on the part of DAS since the contract with the initial proposer is deemed to be void and of no effect as if no contract ever existed between DAS and such proposer. Proposal Expenses Proposers are responsible for all costs and expenses incurred in the preparation of proposals and for any subsequent work on the proposal that is required by DAS. Ownership of Proposals All proposals shall become the sole property of the State and will not be returned. Ownership of Subsequent Products Any product, whether acceptable or unacceptable, developed under a contract awarded as a result of this RFP shall be the sole property of the State unless otherwise stated in the contract. Transfer of Data All data stored in the successful proposer’s files, electronic or hard copy, will be returned to DAS upon the expiration of the contract. State Fiscal and Product Performance Requirements Any product or services acquisition resulting from this RFP must be contingent upon contractual provisions for cancellation of such acquisition, without penalty, if the applicable funds are not available for required payment or if the product or services fail to meet minimum State criteria for acceptance and performance reliability. Validation of Proposals The proposals shall be binding commitments which DAS may include, by reference or otherwise, into any contract with a proposer. The proposals must provide the names, titles, addresses and telephone numbers of those individuals with authority to negotiate a contract with DAS and contractually bind the proposer. The proposal must also include evidence that it has been duly delivered on the part of the proposer, that the persons submitting the proposal have the requisite corporate power and authority to structure, compile, draft, submit and deliver the proposal and subsequently to enter into, execute and deliver and perform on behalf of the proposer any contract contemplated in this RFP. PAGE 12
  • Special Terms and Conditions Execution of Contract This RFP is not a contract and, alone, shall not be interpreted as such. Rather, this RFP only serves as the instrument through which proposals are solicited. Once the evaluation of the proposals is complete and a proposer(s) is selected, the selected proposal(s) and this RFP may then serve as the basis for a contract that will be negotiated and executed between DAS and the selected proposer(s). This RFP and the proposal will likely be attached to the contract as exhibits. If, for some reason, DAS and the initial proposer fail to reach consensus on the issues relative to the contract, then DAS may commence contract negotiations with other proposers. DAS may decide at any time to start the RFP process again. The contract shall include a liquidated damages clause. Oral Agreement or Arrangements Any alleged oral agreements or arrangements made by proposers with any State agency or employee will be disregarded in any State proposal evaluation or associated award. Independent Price Determinations In the proposals, proposers must warrant, represent, and certify that the following requirement have been met in connection with this RFP: The costs proposed have been arrived at independently, without consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to such process with any other organization or with any competitor; Unless otherwise required by law, the costs quoted have not been knowingly disclosed by the proposer on a prior basis directly or indirectly to any other organization or to any competitor; and No attempt has been made, or will be made, by the proposed to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition. Offer of Gratuities The proposer warrants, represents, and certifies that no elected or appointed official or employee of the State of Connecticut has, or will, benefit financially or materially from this procurement. Any contract and/or award arising from this RFP may be terminated by DAS if it is determined that gratuities of any kind were either offered to, or received by, any of the aforementioned officials or employees from the proposer, the proposer’s agent(s), representatives(s) or employees(s). PAGE 13
  • Special Terms and Conditions Subletting or Assigning of Contract The contract or any portion thereof, or the work provided for therein, or the right, title, or interest of the contractor therein or thereto may not be sublet, sold, transferred, assigned or otherwise disposed of to any person, firm, or corporation, or other entity without the prior written consent of DAS. No person, firm or corporation, or other entity, other than the proposer to whom the project was awarded is permitted to commence work on the project unless such consent has been granted. Subcontractors DAS must approve any and all subcontractors utilized by the successful proposer prior to any such subcontractor commencing any work. Proposers acknowledge by the act of submitting a proposal that any work provided under the contract is work conducted on behalf of the State and that the Commissioner of DAS or her designee may communicate directly with any subcontractor as the State deems to be necessary or appropriate. It is also understood that the successful proposer shall be responsible for all payment of fees charged by the subcontractor(s). A performance evaluation of any subcontractor shall be provided promptly by the successful proposer to DAS upon request. The successful proposer must provide the majority of services described in the specifications. Freedom of Information Due regard will be given for the protection of proprietary or confidential information contained in all proposals received. However, proposers should be aware that all materials associated with the procurement are subject to the terms of the Connecticut Freedom of Information Act (FOIA) and all rules, regulations and interpretations resulting therefrom. It will not be sufficient for proposers to merely state generally that the proposal is proprietary or confidential in nature and not, therefore, subject to release to third parties. Those particular sentences, paragraphs, pages or sections which a proposer believes to be exempt from disclosure under the FOIA must be specifically identified as such. Convincing explanation and rationale sufficient to justify each exemption consistent with Section 1-19(b) of the FOIA must accompany the proposal. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the proposer that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to the above cited statute. Conformance with Federal, State and Other Requirements By executing the contract, the proposer represents and warrants that, at all pertinent and relevant times to the contract, it has been, is and will continue to be in full compliance with all Federal, State, municipal or other governmental department, commission, board, bureau, agency, institution, office council, instrumentality, municipalities or not for profits codes, statutes, acts, ordinances, guidelines, resolutions, orders, judgments, decrees, injunctions, rules, regulations and the like. PAGE 14
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  • Special Terms and Conditions Discrimination and Labor Recruitment The contractor shall comply with Executive Orders No. Three and Seventeen, promulgated June 16, 1971 and February 15, 1973 and to the Guidelines and Rules of the State Labor Commissioner implementing Executive Order No. Three and further agree to submit reports of compliance staffing on Labor Department Form E.O. 3-1 when and as required. The contractor shall also comply with non-discrimination provisions as described in Connecticut General Statutes Nos. 4a-60 and 4a-60a and any other applicable statute or regulation and administrative procedure. Americans with Disabilities Act The contractor shall comply with the Americans with Disabilities Act in accordance with Public Law 101-336 and any other applicable federal laws and regulations. Affirmative Action and Contract Compliance Reporting Proposers are advised that in addition to evaluating their qualifications, experience, capabilities, competitiveness of cost, and conformance to the RFP specifications, weight may also be given to proposers who demonstrate a commitment to affirmative action by full compliance with the Commission on Human Rights and Opportunities regulations. The Employment Information Form, included in this RFP, should be completed by the proposer and included with proposal. State Access to Records, Record Keeping, and Record Transfer The successful proposer shall prepare, maintain and preserve all records with respect to the administration of this program. During the term of the contract the State shall have access during normal business hours to all such records, in whatever form they exist or are stored, which records shall be the property of the State, and upon termination of the contract, all such records, or exact copies thereof, shall be immediately turned over intact to the State. The successful proposer shall afford the officers, attorneys, accountants, auditors, and other authorized representatives of the State free and full access to the records to be maintained by the successful proposer as pertains to the contract. At the option of the State, periodic audits may, at reasonable times, be made of the successful proposers’ and all of its subcontractors’ books and records insofar as they pertain to the contract. Such audits shall be made at the States expense by the State or independent public accountants designated by the State. Said books and records shall be made available to the Auditors of Public Accounts of the State of Connecticut. Confidentiality and Care of Data The successful proposer agrees to protect the confidentiality of any files, data or other material pertaining to this contract and to restrict their use solely for the purpose of performing this contract. PAGE 16
  • The successful proposer shall take all steps necessary to safeguard data, files, reports or other information from loss, destruction or erasure. Any costs or expenses of replacing or damages Special Terms and Conditions Confidentiality and Care of Data resulting from the loss of such data shall be borne by the contractor when such loss or damage occurred through its negligence. Termination of Contract and Contractor Liability A contract awarded as a result of this RFP may be terminated as follows: By mutual agreement of the contracting parties specifying the terms of termination and the effective date, which shall be no less than 120 days after the date the non-terminating party receives notice By DAS if the successful proposer fails to fulfill in a timely and proper manner the obligations as set forth in the contract, or if the successful proposer violates any of the covenants, agreements, or stipulations as set forth in the contract. DAS shall thereupon have the right to terminate this contract by giving written notice to the successful proposer of such termination and specifying the effective date thereof, at least 30 days before the effective date of such termination. In such event, and if progress payments have been made to the successful proposer, all finished or unfinished documents, data, studies, and reports prepared by the successful proposer under this contract will become the property of DAS. By DAS, upon thirty (30) days prior written notice to the successful proposer in whole or in part, when it is in the best interest of the State of Connecticut or DAS to do so. In the event of such termination, the successful proposer will be reasonably compensated, in an amount as determined by DAS after receiving input from and negotiation with the successful proposer, for all work prior to such termination date and accepted by DAS. Notwithstanding the above, the successful proposer shall not be relieved of liability to the State for damages sustained by the State by virtue of any breach of the contract by the successful proposer, and DAS may withhold any payments to the successful proposer for the purpose of set- off until such time as the exact amount of damages due the State from the successful proposer is determined. Payments Against a Contract Award Under no circumstances shall the successful proposer begin to perform under the contract prior to the effective date of the contract. The State of Connecticut shall assume no liability for payment of services under the terms of the contract until the successful proposer is notified that the contract has been accepted by DAS and approved by the Office of the Attorney General of the State of Connecticut. In no case, shall a successful proposer bill the user agencies for amounts in excess of the amount(s) indicated in the final proposal agreed to and accepted by the DAS. Any authorized or agreed additional charges can only be approved for payment by means of an amendment to the contract. PAGE 17
  • STATE OF CONNECTICUT PROPOSAL SCHEDULE RFP NO.: RFP-16 NEW 6/98 06PSX0356 Aimee Gagnon PROCUREMENT SERVICES Contract Specialist PROPOSAL SCHEDULE DELIVERY: for RFP # RFP023-A-08-0257-C (860)713-5250 TER CASH DISCOUNT: Telephone Number * * * * * IMPORTANT! * * * * * MS: RETURN ORIGINAL AND ONE COPY % Days Payment terms are net 45 days. Any deviation may result in proposal rejection. PROPOSER NAME: Proposal prices shall include all transportation charges FOB state agency. SSN OR FEIN #: Page 1 OF 1 UNIT ITEM # DESCRIPTION OF COMMODITY AND/OR SERVICES QUANTITY OF UNIT PRICE MEASURE 1. Personnel when Performing Accounting Functions: (List Titles and units of measure for each title offered) EACH HOURLY EACH DAILY EACH WEEKLY 2 Personnel when Performing Consultant Functions: EACH HOURLY (List Titles and units of measure for each title offered) EACH DAILY EACH WEEKLY Page 1 of 1