Health Metrics Network (HMN) REQUEST FOR PROPOSALS (RFP)
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Health Metrics Network (HMN) REQUEST FOR PROPOSALS (RFP)

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Health Metrics Network (HMN) REQUEST FOR PROPOSALS (RFP) Health Metrics Network (HMN) REQUEST FOR PROPOSALS (RFP) Document Transcript

  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 Health Metrics Network (HMN) REQUEST FOR PROPOSALS (RFP) for HMN Interim Evaluation July 2008 The Health Metrics Network (HMN)
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 REQUEST FOR PROPOSALS (RFP) Issuance date: 23.07.08 Closing date: 23.08.08 Closing time: 17:00 CET Executive Summary This RFP is issued to select an institution (or prime recipient institution with designated subcontractors) to evaluate the Health Metrics Network late in 2008 covering the first three years of HMN activity since the launch in May 2005. The successful institution will be expected to demonstrate skills and extensive experience of health information systems in developing countries, in analysis of institutional arrangements, governance (including associated legal issues) and the working of alliances and partnerships, as well as in management and administration. Instructions to Bidder This RFP consists of the following: 1. Section A, Background and Context, Statement of Work 2. Section B, Deliverables and Duration 3. Section C, Proposal Assessment and Evaluation Criteria 4. Section D, Proposal Form 5. Section E, Standard Provisions 6. Section F, Countries receiving HMN financial support 2007-2008 Sealed proposals must be received at the address below no later than 17:00 hours (CET) on 23.08.08. Bidders must also submit emailed proposals electronically, with Sections, formatted in Microsoft Word and/or Excel to Jeremy Strauss at straussj@who.int. Your proposal should be submitted by registered mail or special courier in a sealed envelope and addressed as follows: World Health Organisation Health Metrics Network, attention Jeremy Strauss 20 Avenue Appia 1211 Geneva 27 Switzerland The envelope must be sealed and clearly marked: "HMN Evaluation" Each Bidder must submit 3 copies of a separate Technical Proposal addressing all of the technical issues contained within this RFP along with 3 copies of a separate Cost Proposal addressing all of cost and pricing factors contained within this RFP. Both Technical and Cost will be the determining factors in our selection therefore, each proposed work-plan and cost-
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 requirements should contain the Bidder's best terms. HMN/WHO reserves the right (but is not under obligation) to enter into discussions with one or more Bidders in order to obtain clarifications or additional detail on the specifications of the equipment, budget, or other aspects related to this RFP. Bidders are requested to hold their proposal valid for 60 days from the deadline for submission. HMN will make its best effort to select a firm/institution within this period. Offers should be submitted in English in a format that is adherent to the outline (see Section D). Each Bidder must submit the Technical Proposal and the Cost Proposal in separate binders (and as separate electronic documents). Prices or rates (in $USD) submitted as part of the Cost Proposal shall not appear in any other part of the proposal to ensure that the Technical and Cost Proposals can be evaluated independently. Proposals received in any other manner will be invalidated. Proposals will remain sealed until 25.08.08 at 11:00 hours (CET), when they will be publicly opened in room 3076 of the main building of WHO (20 Avenue Appia, 1211 Geneva 27, Switzerland). Bidders or their representatives wishing to observe the public opening of the proposals should notify Jeremy Strauss (tel.: +41 22 791 4919, fax: +41 22 791 1584, straussj@who.int) so that authorization to enter the WHO building can be recorded with the front desk. This letter and Sections shall not be construed as a contract or a commitment of any kind. This request for proposals in no way obligates WHO/HMN to fund or award a contract, nor does it commit WHO/HMN to pay any cost incurred in the preparation of the proposal. Travel costs for up to three key personnel will be assumed by HMN in the event that in-person interviews are deemed necessary to facilitate final selection. WHO/HMN may, at its discretion, extend the deadline for the RFP or revise the terms of reference by issuing a modification to this RFP. WHO/HMN may award one or more contracts on the basis of initial proposals received, without discussions or negotiations. Any questions concerning this RFP should be submitted in writing via email to Jeremy Strauss. NOTE: Please be advised that late proposals will not be accepted and information or clarifications will not be provided by telephone. Any clarifications provided in response to email questions will be posted on the HMN website (http://www.who.int/healthmetrics/) so that all bidders will have access to those clarifications. ____________________________________________________________ A. Background, Context and Statement of Work _____________________________________________________________ 1. BACKGROUND 1.1. HMN is a global collaboration that will deliver better health information at country and global levels. HMN has a single overarching goal – to increase the availability and use
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 of timely and accurate health information by catalysing the joint funding and development of country health information systems. To achieve this goal, HMN has created a dynamic, flexible and harmonised framework for health information system development. This serves to guide and align partner actions, promote and oversee the development and implementation of health information system strengthening in countries, and stimulate enhanced availability, dissemination and use of sound data for decision making at country and global levels. A HMN Framework sets out health information system components and standards and describes the processes required for strengthening and/or building HIS. To access the HMN Framework document, log onto www.healthmetricsnetwork.org 1.2. Strategic and policy direction to HMN is provided by its Board, comprising stakeholders in health information, statistical systems and development. HMN is hosted by the World Health Organisation (WHO) and follows WHO and United Nations regulations and procedures for procurement. 1.3. HMN has enjoyed significant positive attention since its launch in May 2005. At the global level, HMN’s partners are introducing HMN and laying the groundwork to mobilise greater political, technical, and financial support for HIS strengthening among the broader multilateral, bilateral, technical, global health partnership, foundation and donor communities. 1.4. The health sector and technical communities have also widely embraced HMN’s unprecedented mission and plan. Developing countries have recognised the promise of improved health information and more than 100 countries have requested HMN’s assistance as a result of HMN’s focused outreach and successful regional workshops. Many countries receiving small grants have requested that HMN provide exemplars and guidance on developing health information system-related policies. 1.5. Currently the Framework is being applied in more than 65 countries, the majority of which are low and lower middle income countries. A list of countries currently receiving HMN funding is provided in Section F . Work in these countries is largely focused on Phase 1 activity, including coordination, leadership and assessment of the current status of HIS (see Figure 1). The first set of tools in the HMN repository includes the assessment instrument and the methodology to apply it. It also includes guidance for the design of country workshops, coordination of stakeholders and leadership development for Phase 1. Work has begun on workshop design and methodology for Phase 2, planning and priority-setting. 1.6. Experience from countries through these initial phases of HIS strengthening has guided HMN to sharpen its strategic focus in two important ways. First, to accelerate the development of tools and increase their specifity. Second, to select and resource an in- depth engagement model with "Wave One" countries selected for in-depth assistance by HMN. This will involve working with a smaller number (5-7) of countries over the first 12 to 24 months that will progress with HMN assistance through phases 1 and 2 to phase 3, implementation of HIS strengthening activities. This phase will require the heaviest level of technical assistance. 1.7. Key documents include: Health Metrics Network Governance
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 Health Metrics Network Technical Advisory Group Memorandum of Understanding between the HMN and WHO Reports of HMN Board meetings Reports of HMN Executive Secretary HMN Monitoring and Evaluation Strategy Which can be found at www.healthmetricsnetwork.org 2. CONTEXT The HMN Framework will only have achieved its goal when it is widely applied in countries to shape health information systems. To this end, during 2005 and 2006, HMN offered small grants to low and middle income countries to stimulate a review of the current health information system and the development of plans for improvement aligned with the guidance in the HMN Framework. It is intended that by 2011, the HMN Framework will be the universally accepted standard for guiding the collection, reporting and use of health information by all developing countries and global agencies. HMN is the first global health partnership that focuses on two core requirements of health system strengthening in low and low-middle income countries. First, the need to enhance entire health information and statistical systems, rather than focus only upon specific diseases or individual data sources. Second, to concentrate efforts on strengthening country leadership for health information production and use. In order to meet these requirements and advance global health, there is an urgent need to coordinate and align partners around a harmonized plan to develop country health information systems. Partners collaborating with HMN include both producers of health information in the health, statistics and research communities, and users of information such as the media, donor and development agencies, funds and foundations. The major single donor to HMN is the Bill and Melinda Gates Foundation which has allocated a total of US$ 50 million over a seven year period from 2005 to 2011. HMN has additional funding support from the UK Department for International Development (DFID), the Danish International Development Agency (DANIDA), the Netherlands Ministry of Foreign Affairs, the United States Agency for International Development (USAID), the European Commission (EC) and the World Health Organization (WHO), which also serves as host to HMN. The HMN Board is the highest coordinating and decision-making body for the Network. In has broad representation of stakeholders including from developing countries. The HMN Technical Advisory Group (TAG) provides technical advice to support decision- making by the Board. Detailed descriptions of the functions, roles and membership of HMN governance structures are available at http://www.who.int/healthmetrics 3. SCOPE OF SERVICE Purpose and outcomes of the evaluation
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 The evaluation will take during the fourth quarter of 2008 and will cover the first three years of HMN activity from the launch in May 2005. The results of this interim evaluation are intended to shape strategies for implementation for the period 2009 - 2012 and for the planned Partner Forum (and Health Information Summit) during 2010. This evaluation should consist of a stimulating and frank assessment of HMN activities, successes, failures, and lessons learnt. The aim is to enable improvements to be made as HMN moves into the next phase of work. The evaluation will focus primarily on the appropriateness of the HMN overall design and the functioning of governance and management arrangements, though it will be expected to assess the extent to which HMN has achieved its stated goal and objectives. The outcomes should be: an evaluation of the Network and its components including the Board, the Secretariat, the Technical Advisory Group etc. including recommendations for changes in overall design and orientation; summary of experiences to date in working to support health information system strengthening in countries; suggestions in the form of a road map that the Network can use in increasing the value it provides to health information system strengthening at global, regional and national levels; advice to the network on optimal ways of making the transition between start-up and sustainable operations for the remainder of the current funding phase which ends in 2011. The evaluation report should be composed of the following sections: description of the HMN objectives, structure and activities; methodology used to develop the evaluation findings; responses to each of the core questions listed below; description of administrative set-up of the network as a whole and extent to which this has proved satisfactory in advancing the network's goal and objectives; description of technical partnership agreements and extent to which these have proved satisfactory; case studies describing HMN work in countries, with a particular focus on two countries, the identity of which will be determined during the inception phase of the evaluation; examples of success or otherwise in leveraging the HMN Network in support of health information system strengthening; summary of key findings; conclusions and lessons learned; recommendations including specific recommendations on governance and options for reform. Scope of the evaluation and core evaluation questions
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 The evaluation will be formulated around the status and quality of HMN work on each of its three core objectives. The report should be made in the form of recommendations based on a solid analysis of available evidence. The evaluation will review and assess HMN in terms of the following criteria: a. Relevance: Is the work of HMN consistent with the overall development strategy and policy priorities of is principal stakeholders and how can it be made more so? What is HMNs comparative advantage relative to other organizations covering similar issues? What is the relevance of HMN at country level and how can it be strengthened? What recommendations can be made to ensure that HMN adds value to global efforts to improved health statistics? What has been achieved and what can be done by HMN in fostering linkages between statistics sector and the health sector at country, regional and global level? Has HMN achieved the most appropriate balance between country and global level action and if not what should be done in order to strike a better balance? What is the degree of political commitment to HMN among key stakeholders and how can it be enhanced? b. Coherence: To what extent is the HMN design sound and appropriate to the attainment of its stated goals and objectives and how could it be improved?. Is the structure of each of and the combination of its different parts appropriate and how could they be modified to enhance the probability of success? Are resource flows adequate to sustain progress? c. Efficacy: To what extent has HMN achieved its stated goal and objectives, bearing in mind it is currently only three years into operations? What could be done to accelerate progress? d. Efficiency: Are the benefits flowing from HMN commensurate with inputs in terms of costs and time of implementation and how could they be increased? What implementation difficulties have been encountered and how could they be overcome? e. Impact: What recommendations can be made regarding HMN performance in relation to its time lines and milestones and targets? f. Ownership: Have developing countries adopted the HMN agenda and what could be done to ensure that this occurs? Has HMN facilitated the exercise of leadership by developing countries over their health information system policies and plans? g. Harmonization and alignment: Have global partners and donors started to base their support to country health information system strengthening around the HMN Framework? What needs to be done to ensure that they do so? h. Sustainability: What is the likelihood that HMN's benefits and results will be maintained over time and what needs to be done to ensure this sustainability? i. Institutional alignment: What is the relationship of HMN to other global partnerships, both within the health sector and more broadly and how could these relationships be strengthened? What is the relationship between HMN and regional and global governmental bodies, and how these relationships be strengthened? Do the members of the HMN Board represent the key stakeholder constituencies and if not how can HMN foster broader involvement? j. Governance: What are the structure, role and authority of the Board and its related governance bodies and what should they be? What is the relationship between the Board and the Technical Advisory Group; what are the challenges of communication
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 between them and how should they be addressed? How are emerging issues communicated to the Board and what improvements could be made in this area? What recommendations can be made to ensure that the Board is successful in bringing new stakeholders into the Network and in achieving greater coordination between constituencies? Are the position, function and governance of the HMN Board appropriate for its mission and what recommendations can be made to improve? What barriers to effective partnership have been encountered and how can they be addressed? What recommendations can be made on governance procedures in terms of transparency, clarity and objectivity? What is the quality and quantity of administrative support from WHO and how could it be improved? Evaluation team and methods The evaluation should be conducted by a small team. The consultants should have extensive experience of health information systems in developing countries, in analysis of institutional arrangements, governance (including associated legal issues) and the working of alliances and partnerships, as well as in management and administration. Overall, team members should bring together knowledge of and experience in aid effectiveness, analyses of development assistance, and knowledge of and training in evaluation methodology. The evaluation team should have an appropriate balance in terms of gender, region and discipline. The evaluation team should include technical expertise in health information and its application in developing countries including: health systems development, health statistics, information systems and evaluation; data generation using multiple approaches including routine data collection, population-based data sources, surveillance and administrative data; information presentation and dissemination; and, use of data for decision-making at community, managerial and/or policy levels. Evaluation team members should be independent and thus have no previous direct involvement with the HMN either with regard to its formulation, implementation or backstopping. They should have previous experience of evaluation. The evaluation team will be responsible for its own logistic arrangements. The evaluation should, to the maximum extent possible, include interviews with: Representative of HMN-supported countries; Representatives of donors to HMN; All members of the HMN Board (including former members); All members of other HMN governance bodies including the TAG; Secretariat staff; Other partnerships with responsibilities in health statistics, monitoring and evaluation and statistical capacity-building; Representatives of technical and academic institutions with mandates closely aligned to those of HMN; Representatives of other development partners working in the general area of health information and health statistics;
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 Representatives of the HMN hosting agency. To the maximum extent possible, interviews will be conducted through teleconferences and electronic media. In addition, two HMN-supported countries will be identified for more in-depth analysis, requiring country visits by evaluation team members. The choice of countries will be based on explicit criteria that will be developed by the evaluators during the inception phase of the evaluation. In addition to the interviews, the evaluators will review relevant documents, observe meetings and/or teleconferences, and track decision-making processes. ____________________________________________________________ B. Deliverables and Duration ____________________________________________________________ 1. DELIVERABLES The following are the suggested deliverables and timelines. Alternatives to shaping deliverables and the timeline from contractors are welcome. The evaluation team is fully responsible for its independent report. The report will be fully discussed with all concerned parties and wherever possible consensus achieved. The evaluation team leader bears responsibility for finalization of the report, which will be submitted to the HMN Board Chair within two weeks of evaluation completion. Deliverable 1: Inception Report describing how the team intends to organize the work, methodological approach, criteria for the identification of countries for in-depth analysis, and the identity of the countries. The inception report will be submitted within one month of the start of the evaluation; Deliverable 2: Final HMN Evaluation Report should be made in the form of recommendations based on a solid analysis of available evidence within 120 days of the adoption of the Inception Report. The final report of no more than 60 pages plus annexes, with an executive summary that does not exceed 5 pages. The outcome of the evaluation should include recommendations in the form of a roadmap that the Network can use in making the transition between the start-up phase and sustainable operations. These recommendations should include: 1) optimal working arrangements; 2) roles and responsibilities of HMN partners and collaborating institutions; 3) reporting lines and communication needed to facilitate successful attainment of HMN goal and objectives; 4) staffing and workloads; and 5) appropriate use of Board members' expertise and time. Update reports on the state of advancement of the assignment and the main outputs/deliverables achieved will be produced and submitted every two weeks after the adoption of the inception report.
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 2. DURATION The duration of this contract is up to 4 months upon signature of contract. ____________________________________________________________ C. Proposal Assessment and Evaluation Criteria ____________________________________________________________ 1. PROPOSAL ASSESSMENT 1.1. Each proposal will be assessed first on its technical merits and subsequently on its price. As a general rule, the lowest responsive bid is presumed to be in the best interest of WHO/HMN. However, other conditions or circumstances, relating in particular to quality, time or to the financial implications of the proposed arrangement for the WHO/HMN as a whole, could make it desirable to choose a bid other than the lowest. A responsive bid is one which confirms to the terms conditions and specifications set forth in the call for proposals. . 1.2. HMN has established a Proposal Review Committee to conduct a systematic assessment and scoring of the technical quality and cost of proposals. The Proposal Review Committee will first evaluate each response for compliance with the requirements of this RFP. Responses deemed not to meet all requirements will be considered non-compliant and rejected at this stage without further consideration. 1.3. Criteria for evaluating proposal (not necessarily listed in order of significance) include: • Responsive bid from a capable Bidder whose proposal provides the most advantageous offer, price and other factors considered. • Experience extensive experience of health information systems in developing countries, in analysis of institutional arrangements, governance (including associated legal issues) and the working of alliances and partnerships, as well as in management and administration. • Knowledge of and experience in aid effectiveness, analyses of development assistance, and knowledge of and training in evaluation methodology. • Completeness of bid, including whether the Bidder is responsive in sufficient detail for the evaluators to analyse the bid and make sound judgment. • Feasibility and timeline proposed. 1.4. To facilitate review of the proposals and selection of the contractor, HMN, its Proposal Review Committee and the WHO reserve the right to: • Contact any or all references supplied by the Bidder. • Request additional supporting or supplementary data from Bidders. • Arrange interviews with the proposed contractor or finalists. • Reject any or all proposals submitted. • Accept any proposal in whole or in part. • Negotiate price or technical content with Bidder(s). • Contract more than one company to complete the work.
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 1.5. The scores and recommendations of the Proposal Review Committee will be forwarded to the WHO Contract Review Committee for final review and action. 1.6. Information in the proposals will be treated as proprietary and shared only within the HMN Secretariat management team and the Proposal Review Committee, which is directly responsible for evaluation of the proposals. Members of the Proposal Review Committee will be required to return copies of the proposals after the review to HMN offices where they may be destroyed or kept in a secure location as a record of the procurement process. Proposals will not be returned to the Bidders.
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 ____________________________________________________________ D. PROPOSAL FORM ___________________________________________________________ THIS PROPOSAL FORM must be completed, signed and returned to WHO/HMN at the address on the preceding page not later than 23.08.08 with the proposals. Proposals must be responsive to the instructions contained in this Request for Proposals. All references to descriptive material and brochures should be included in the appropriate response paragraph, though the material/documents themselves may be provided as annexes to the proposal/response. The Bidder must also provide sufficient information in the proposal to address each area of the Request for Proposals in order to allow the evaluation team to make an accurate assessment of the capabilities of the company and the adequacy of the proposal. 1. CONTENT PROPOSAL Proposals should be no more than 20 pages in length, plus annexes. 1.1. Statement of Interest Describe why you have chosen to make this application and why you are interested in researching and developing policy tools as well as providing technical assistance for lower and middle income countries in the area of health information. How do you think that undertaking this work will add value to what your organisation does? What are possible approaches for developing policy tools for countries and which do you intended to pursue and why? What specific advantages would there be to working your organization? 1.2. Background This section of the proposal offers an opportunity for you to demonstrate a clear understanding of the HMN and the terms of reference for the activity. You should provide evidence of your knowledge of the current constraints to health information development availability and the use, or non-use, of information for evidence-based decision-making, both globally and in countries. These insights should clearly inform the Strategic Approach as detailed in the following section of the proposal. 1.3. Technical Capabilities Describe the nature of your organisation and its experience in the field. In particular, describe relevant technical work that you organisation has conducted that is relevant to this proposal. Describe the disciplinary skills available within the organisation and
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 collaborating partners. Articulate how the technical capacities described are relevant to the bid. Indicate how any collaborating partners who are part of this proposal complement the skills and expertise available within your organisation. 1.4. Strategic Approach In this section you should spell out in detail how you propose to deliver the desired products, including process, management, people and resources. You should provide illustrative detailed work plans and delivery models. 1.5. Organisational Proposal You should indicate how you would organise the work and the composition of the team, describing specific roles and responsibilities for different components of the overall proposal. If the proposal consists of a consortium, you should provide a description of how smooth communications and coordination will be assured. Describe how different elements of the work would be managed and who would be responsible for what. 1.6. Staffing Identify specific staff members for different positions in the team. Provide one page summary CVs (to be included in an annex) for all staff included in the proposals (including those who may collaborate from different sites). Include in the CVs the relevant skills and qualifications in specific components of health information as well as language skills. If there are specific competencies not currently available in your organisation or in collaborating organisations, identify them and describe how recruitment would be conducted or training provided to fill the gap. 2. COST PROPOSAL The Cost Proposal will be divided into two budget lines as follows: fixed costs-central management, coordination costs, overhead costs; recurrent costs-salary for technical consultants, travel and miscellaneous costs for countries. The currency of the proposal shall be in US Dollars. The Bidder will suggest a payment schedule for his contract. Invoice will be in US Dollars. Payment will be effected by bank transfer in the currency of billing. The personnel or agents of the contractors shall not be considered in any respect or for any purposes whatsoever as being the employees or agents of WHO or HMN, nor shall any personnel, representatives or other affiliates of WHO be considered, for any purposes, as being employees or agents of the contractor. WHO reserves itself the right to award/split the contract to one or more companies.
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 Please be reminded that we have a limited grant for this RFP and have access to limited resources, as WHO is a non-profit making organisation, which raises all its funds through voluntary contributions. We are looking for a cost-effective proposal. Your quotation will be considered a firm high ceiling limit for the project, and not subject to revision. All prices/rates quoted must be exclusive of all taxes as WHO is a tax-exempt organisation. The Cost Proposal submitted shall be in a separate binder from the rest of the RFP response. Please focus on providing an accurate budget for activities. Please consider the following when developing the Cost Proposal: • For personnel, indicate for each individual staff person proposed the position they would have, and the percentage of time they would devote to the project. The budget requested should reflect salary multiplied by the amount of time spent on the project. Justify personnel salaries in relation to institutional remuneration policies. • For services and supplies, include telephone, fax, internet hook up, subscription to electronic databases, photocopying, office supplies. Itemise the budget for each individual service or type of supplies. • For equipment, indicate needs for computers, printers etc. • For local travel, enter details for local air tickets, hotel costs, per diem within the country. • For international travel, enter details of international air tickets, hotel costs, per diems for international travel. • For other expenditures, include space rental, clerical and other administrative costs. 3. SIGNATURE The Undersigned, having read the Terms and Conditions of the Request for Proposals (Developing and testing the methodological guidelines for conducting health information systems subaccounts) as specified in the attached document, hereby offers to the Health Metrics Network the services specified in the schedule at the price or prices quoted, in accordance with the stated specifications and subject to the Terms and Conditions detailed in this document. Signature: ____________________________________ Date: ____________________________________ Name & Title: _____________________________________ Company: _____________________________________ Postal Address: _____________________________________ Tel. No.: _____________________________________ Fax. No.: _____________________________________
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 Validity of Offer: _____________________________________ Currency of Offer (US$ as basis): _____________________________________
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 ____________________________________________________________ E. Standard Provisions ____________________________________________________________ It is anticipated that an agreement will be reached with the successful candidate based on the following: 1. Responsibility The contractor will be responsible for ensuring that the services rendered under the contract are performed in accordance with the specifications and within the time prescribed. 2. Legal Status The contractor shall be considered as having the legal status of an independent contractor and as such there will be no employer/employee relationship between WHO on the one side and the contractor on the other. Thus the contractor shall be solely responsible for the manner in which the work is carried out. WHO1 shall not be responsible for any loss, accident, damage or injury, including, but not limited to, damage to property, suffered by the contractor or persons or entities claiming under the contractor, arising during or as a result of the implementation or execution of the Contract, including travel, whether sustained on WHO premises or not. The contractor shall obtain adequate insurance to cover such loss, accident, injury and damages, before commencing work on the Contract. The contractor shall be solely responsible in this regard and shall handle any claims for such loss, accident, damage or injury. Nothing in or relating to the agreement with the contractor shall be deemed a waiver of any of the privileges and immunities of WHO in conformity with the Convention on the Privileges and Immunities of the Specialized Agencies approved by the General Assembly of the United Nations on November 21, 1947 or otherwise under any national or international law, convention or agreement. 3. Relation between the Parties The Contract does not constitute a partnership between the Parties or to constitute either Party as the agent of the other. 4. Waiver of breach The waiver by an act, omission or knowledge of either Party, its agents or its employees of any provision or breach of the contract shall not prevent subsequent enforcement of such provision or excuse further breaches. 1 Please note that HMN is a global partnership hosted by WHO. For administrative and legal purposes, WHO and HMN are considered one in the same.
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 5. Liability The contractor hereby indemnifies and holds WHO harmless from and against the full amount of any and all claims and liabilities, including legal fees and costs, which are or may be made, filed or assessed against WHO at any time and based on, or arising out of, breach by the contractor of any of its representations or warranties under the Contract, regardless of whether such representations and warranties are explicitly incorporated here in or are referred to in any attached Appendices. 6. Subcontracting Any intention to subcontract aspects of this contract must be specified in detail in the tender submitted. Information concerning the subcontractor, including the qualifications of the staff proposed for use must be covered with the same thoroughness as the prime contractor. No subcontracting will be permitted under this contract unless it is proposed in the initial submission or formally agreed to by WHO at a later time. In any event, the total responsibility for the contract rests with the prime contractor. 7. Place of Performance The primary work will be carried out at the Contractor's place of business. Technical assistance will be primarily carried out in the Wave One countries noted previously. 8. Language The internals of the work performed for this project and management and contractual communications for this project will be executed in English. 9. Confidentiality Except as explicitly provided in the Contract, the contractor shall keep confidential all information marked "confidential" which comes to its knowledge during, or as a result of, the implementation and execution of the Contract. Accordingly, the contractor shall not use or disclose such information for any purpose other than the performance of its obligations under the Contract. The contractor shall ensure that each of its employees and/or other persons and entities having access to such information shall be made aware of, and be bound by, the obligations of the contractor under this paragraph. However, there shall be no obligation of confidentiality or restriction on use, where: (i) the information is publicly available, or becomes publicly available, otherwise than by any action or omission of the contractor, or (ii) the information was already known to the contractor (as evidenced by its written records) prior to becoming known to the contractor in the implementation and execution of this Contract; or (iii) the information was received by the contractor from a third party not in breach of an obligation of confidentiality. The contractor, its employees and any other persons and entities used by the contractor shall furthermore not copy and/or otherwise infringe on copyright of any document (whether machine-readable or not) to which the contractor, its employees and any other persons and entities used by the contractor have access in the
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 performance of this Contract. 10. Title Rights HMN shall be the owner of all intellectual property rights, including but not limited to patents, copyrights and trademarks, with regard to material which bears a direct relation to, or is made in consequence of, the services provided to the organisation by the contractor. WHO reserves the right to revise the work, to use the work in a different way from that originally envisaged or to not use the work at all. 11. Cancellation HMN shall have the right to cancel the Contract (in addition to other rights, such as the right to claim damages): a) At will with the provision of 30 days prior notice in writing; b) In the event the contractor fails to begin work on the date agreed, or to implement the work in accordance with the terms of the Contract. c) In the event the progress of work is such that it becomes obvious that the obligations undertaken by the contractor and, in particular, the time of fulfillment, will not be respected. In addition, WHO shall be entitled to terminate the Contract (or part thereof) in writing with immediate effect (in addition to other rights, such as the right to claim damages) if, other than as provided in the paragraph above, the contractor is: a) In breach of any of his material obligations under the Contract and fails to correct such breach within a period of thirty (30) days after having received a written notification to that effect from WHO. b) Adjudicated bankrupt or formally seeks relief of his financial obligations. 12. Force Majeure No party to the Contract shall be responsible for a delay caused by force majeure: that is, a delay caused by strike, lock-out, foreign or civil war, or any other event outside his/her control, it being agreed, however, that WHO shall be entitled to terminate the Contract (or any part of the Contract) forthwith if the implementation of the work is delayed or prevented by any such reason for an aggregate of 30 days. Such termination shall be subject to payment of an equitable part of the Contract sum and/or other reasonable charges. In the event of such termination, the contractor shall, in accordance with the ownership rights referred to in clause 11.7, deliver to WHO all work products and other materials so far produced. 13. Advertising Without WHO's prior written approval, the contractor shall not, in any statement of an advertising or promotional nature, refer to the Contract or his relationship with WHO. In no case shall the contractor use the name or the emblem of the World Health Organisation or the Health Metrics Network, or any abbreviation thereof, in relation to its business or otherwise.
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 14. Successors and Assignees The Contract shall be binding upon the successors and assignees of the contractor and the Contract shall be deemed to include the contractor’s successors and assignees, provided, however, that nothing in the Contract shall permit any assignment without the prior and written approval of WHO. 15. Settlement of disputes Any dispute relating to the interpretation or application of the contract shall, unless amicably resolved, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absences of agreement, with the rules of arbitration of the International Chamber of Commerce. The parties shall accept the arbitral award as final. 16. Payment Payment will be made against presentation of an invoice in US Dollars for each deliverable and subject to WHO's acceptance of each such deliverable. Any payments by WHO to the contractor shall reflect any tax exemptions to which WHO is entitled by reason of the immunity it enjoys. WHO is exempt from all direct taxes, customs duties and the like and the contractor shall consult with WHO so as to avoid the imposition of such charges. As regards to duties and other indirect taxes, the contractor shall list such charges on invoices as a separate item and, to the extent required, cooperate with WHO to enable reimbursement thereof. Payment will be made only upon certification by the WHO/HMN Secretariat that the work has been performed in accordance with the contractual milestones. The terms of payment provide that 25% of the total contract be paid in advance, 40% on submission of the draft report, and the balance (which will depend on actual expenses) on completion of a satisfactory report. Net 30 days, after receipt of invoice and acceptance of work, or earlier payment maybe considered if discount for early payment is offered. The Companies should have finalised their report in due time for the final payment including requested documents in the contract. In case of reporting delay that is not due to the conditions specified in WHO Terms and Conditions and not expressly reported, WHO reserves its rights to terminate the contract after a written notification to the company.
  • Health Metrics Network (HMN) Request for Proposals: HMN Interim Evaluation Revised: 22.07.08 ____________________________________________________________ F. Countries receiving HMN financial support 2007-2008 ___________________________________________________________ Round One Round Two Afghanistan Albania Bangladesh Armenia Benin Azerbaijan Bhutan Belize Cambodia Bolivia Cameroon Burkina Faso China Burundi Comoros Côte d'Ivorie Republic of the Congo Democratic Republic of the Congo Eritrea El Salvador Ethiopia Fiji Gambia Georgia Ghana Guatemala Indonesia Guinea Bissau Kenya Hungary Kyrgyzstan Iran Lao People's Democratic Republic Mali Lesotho Nicaragua Malawi Pakistan Moldova Sri Lanka Mongolia Tajikistan Myanmar Tonga Namibia Turkey Nigeria Zanzibar Oman Zimbabwe Panama Philippines Rwanda Senegal Sierra Leone Sudan Swaziland Syria United Republic of Tanzania Timor-Leste Tunisia Uganda Viet Nam Yemen Zambia