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Florida Department of Education Workshop   2009-2010  21st CCLC Request for Proposal (RFP) Presented by: University of Flo...
Introductions <ul><li>Florida Department of Education (FDOE) </li></ul><ul><li>www.fldoe.org/curriculum/21century/ </li></...
Presentation Objectives <ul><li>Attendees will become more familiar with Florida’s 21 st  Century Community Learning Cente...
Training Disclaimer <ul><li>Please be advised that the information presented during the RFP training may differ from what ...
Overview of Florida’s  21 st  CCLC Program <ul><li>There are currently 96 projects funded by the FDOE </li></ul><ul><ul><l...
 
Overview of Florida’s  21 st  CCLC Program <ul><li>Operate during Non-School Hours </li></ul><ul><ul><li>Before School </l...
Characteristics of Effective  21 st  CCLC Programs <ul><li>Strong management team and effective plan </li></ul><ul><li>Ope...
Funding Purpose/Priorities <ul><li>Provide academic enrichment to assist students attending low performing schools to meet...
Total Funding Amount/Approximate  Number of Awards <ul><li>Approximately $25,000,000 available </li></ul><ul><li>Anticipat...
Funding Request Guide <ul><li>Must use the guide  for each site   to calculate the total funding amount for the project </...
Funding Request Guide <ul><li>May not propose to serve more students than attend the targeted schools on the  Title I Scho...
Matching Requirement <ul><li>There is  NO  matching requirement, however: </li></ul><ul><ul><li>When grant funds decrease ...
Budget/Program  Performance Period <ul><li>July 1, 2009 - June 30, 2010 </li></ul><ul><li>The project effective date is th...
Target Population- Students <ul><li>At-risk (high academic, social or behavioral needs) </li></ul><ul><li>Pre-K through 12...
Target Population- Students <ul><li>Applicants  shall not  propose to  target student populations  that will be targeted b...
Target Population-  Families <ul><li>Only  family members of regularly participating 21 st  CCLC students may participate ...
Minimum Hours of Operation <ul><li>36 weeks of student services per project year (may include Summer if proposed) </li></u...
Minimum Hours of Operation <ul><li>2 impact hours per day for After School  </li></ul><ul><li>1 impact hour per day for Be...
Facilities <ul><li>May operate in a public school </li></ul><ul><li>If an alternative facility is selected: </li></ul><ul>...
Eligible Applicants <ul><li>Non-profit agencies </li></ul><ul><li>City or county government agencies </li></ul><ul><li>Fai...
Eligibility Criteria <ul><li>New Public Schools  and  Schools without “Title I School-wide Program” status  may: </li></ul...
Eligibility Criteria <ul><li>Private Schools may: </li></ul><ul><ul><li>Satisfy eligibility criteria described for Schools...
Eligibility Criteria <ul><li>Partnerships or consortium  are encouraged </li></ul><ul><li>Designate  one agency as applica...
Targeting Student Populations <ul><li>Applicants  shall not  propose to target students that will be targeted by another 2...
Contact Persons <ul><li>21 st  CCLC Program Contact </li></ul><ul><li>Lani Lingo </li></ul><ul><li>21 st  CCLC Program Dir...
Assurances   (Part 1) <ul><li>General Terms and Conditions for Participation in Federal and State Programs </li></ul><ul><...
Assurances <ul><li>School Districts, Community Colleges, Universities, and State Agencies </li></ul><ul><ul><li>Certificat...
Assurances <ul><li>Private Colleges, Community Based Organizations, and Other Agencies </li></ul><ul><ul><li>Certification...
Preparing your Proposal <ul><li>Establish 21 st  CCLC Management Team and responsibilities </li></ul><ul><li>Assess needs ...
Narrative Components <ul><li>Project Abstract or Summary </li></ul><ul><li>Project Need (A-D) </li></ul><ul><li>Operationa...
Narrative Components <ul><li>Project Abstract or Summary </li></ul>2009-2010 RFP
Project Abstract or Summary <ul><li>Provide a brief overview of the proposed project that must include: </li></ul><ul><ul>...
Narrative Components <ul><li>Project Need (A-D) </li></ul>2009-2010 RFP
Project Need <ul><li>A.  General Need of Community </li></ul><ul><ul><li>Evaluate community needs and available resources ...
Title I School Table <ul><li>Number of students identified on table should  match  the number of students in the  Project ...
Project Need <ul><li>C.  Specific Needs of Target Population </li></ul><ul><ul><li>Provide  objective needs assessment dat...
Project Need <ul><li>D.  Evidence of Experience </li></ul><ul><ul><li>Demonstrate the agency has experience, or evidence o...
Narrative Components <ul><li>Operational Design  </li></ul><ul><li>Requirements (A-F) </li></ul>2009-2010 RFP
Operational Design Requirements <ul><li>A. Students with Special Needs </li></ul><ul><ul><li>Identify special needs in the...
Operational Design Requirements <ul><li>A. Students with Special Needs  continued… </li></ul><ul><ul><li>No child may be e...
Operational Design Requirements <ul><li>B. Student Safety </li></ul><ul><ul><li>Describe how student safety will be mainta...
Operational Design Requirements <ul><li>B. Student Safety  continued… </li></ul><ul><ul><li>Describe how safe transportati...
Operational Design Requirements <ul><li>C. Collaboration with Schools </li></ul><ul><ul><li>Describe the plan of communica...
Operational Design Requirements <ul><li>D. Recruitment and Retention </li></ul><ul><ul><li>Describe and detail the criteri...
Operational Design Requirements <ul><li>E. Professional Development </li></ul><ul><ul><li>Identify the project’s plans for...
Operational Design Requirements <ul><li>E. Professional Development  continued… </li></ul><ul><ul><li>Florida 21 st  CCLC ...
Operational Design Requirements <ul><li>F. Supplemental Meals </li></ul><ul><ul><li>Describe how the project will meet the...
Operational Design Requirements <ul><li>F. Supplemental Meals  continued… </li></ul><ul><ul><li>No 21 st  CCLC student sha...
Narrative Components <ul><li>Project Design and Implementation: Academic Enrichment (A-C) </li></ul>2009-2010 RFP
Project Design and Implementation <ul><li>Academic Enrichment </li></ul><ul><ul><li>Each activity must be based on objecti...
Project Design and Implementation <ul><li>Academic Enrichment  continued… </li></ul><ul><ul><li>All academic services must...
Project Design and Implementation <ul><li>A. Remedial Education and Academic Enrichment - </li></ul><ul><li>Reading </li><...
Project Design and Implementation <ul><li>A. Remedial Education and Academic Enrichment - </li></ul><ul><li>Reading  conti...
Project Design and Implementation <ul><li>B. Remedial Education and Academic Enrichment - </li></ul><ul><li>Math and Scien...
Project Design and Implementation <ul><li>B. Remedial Education and Academic Enrichment - </li></ul><ul><li>Math and Scien...
Project Design and Implementation <ul><li>C. Tutoring Services and Mentoring Program </li></ul><ul><ul><li>Describe how th...
Narrative Components <ul><li>Project Design and Implementation: Personal Enrichment (A-D) </li></ul>2009-2010 RFP
Project Design and Implementation <ul><li>Personal Enrichment </li></ul><ul><ul><li>A broad array of additional activities...
Project Design and Implementation <ul><li>A. Physical Education and Recreational Activities </li></ul><ul><ul><li>Reflect ...
Project Design and Implementation <ul><li>B. Dropout Prevention and Character Education </li></ul><ul><ul><li>Describe and...
Project Design and Implementation <ul><li>C. Service Learning </li></ul><ul><ul><li>Describe the type of service learning ...
Project Design and Implementation <ul><li>D. Additional Personal Enrichment Activities </li></ul><ul><ul><li>In addition  ...
Project Design and Implementation <ul><li>D. Additional Personal Enrichment Activities  continued.. </li></ul><ul><ul><li>...
Narrative Components <ul><li>Project Design and Implementation: Adult Family Members  </li></ul>2009-2010 RFP
Project Design and Implementation <ul><li>Adult Family Members </li></ul><ul><ul><li>The project  must  propose services d...
Project Design and Implementation <ul><li>Adult Family Members  continued… </li></ul><ul><ul><li>Describe how recruitment ...
Narrative Components <ul><li>Goals, Measurable Objectives, Activities and Timeframe (A-C)  </li></ul>2009-2010 RFP
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table </li></ul><ul><ul><li>Complete the Goals, Measurab...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Goals </li></ul><ul>...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Measurable Objective...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Measurable Objective...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Measurable Objective...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Measurable Objective...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Measurable Objective...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Measurable Objective...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Measurable Objective...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Measurable Objective...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>Four Part Objective Example </li></ul><ul><li>Threshold- 80...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Activities and Timef...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table  continued… </li></ul><ul><li>Follow format requir...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>B. Need Based Goals </li></ul><ul><ul><li>Following the tab...
Goals, Measurable Objectives, Activities and Timeframe <ul><li>C. Weekly Schedule </li></ul><ul><ul><li>Describe program o...
Narrative Components <ul><li>8. Coordination of Services and Sustainability Plan (A-G)  </li></ul>2009-2010 RFP
Coordination of Services and Sustainability Plan <ul><li>Other Federal, State and local programs   </li></ul><ul><ul><li>I...
Coordination of Services and Sustainability Plan <ul><li>Partnership Summary  continued… </li></ul><ul><ul><li>Plan for do...
Coordination of Services and Sustainability Plan <ul><li>C. Summary of Partners and Contractors Table </li></ul><ul><ul><l...
Coordination of Services and Sustainability Plan <ul><li>D. Commitment Letters   (not included  in 30 page limit ) </li></...
Coordination of Services and Sustainability Plan <ul><li>E. Letters of Support  (not included  in 30 page limit ) </li></u...
Coordination of Services and Sustainability Plan <ul><li>F. Sustainability Narrative </li></ul><ul><ul><li>Applicants  are...
Coordination of Services and Sustainability Plan <ul><li>G. Five Year Budget </li></ul><ul><ul><li>Reflects additional sup...
Narrative Components <ul><li>9. Evaluation (A-G)  </li></ul>2009-2010 RFP
Evaluation <ul><li>Must  undergo periodic (formative) evaluations to assess progress </li></ul><ul><li>Must  submit a Summ...
Evaluation <ul><li>Evaluation Plan </li></ul><ul><ul><li>Assessment of progress toward each objective </li></ul></ul><ul><...
Evaluation <ul><li>Evaluation Plan  continued… </li></ul><ul><li>Describe how the results of the evaluation will be: </li>...
Evaluation <ul><li>Evaluation Plan  continued… </li></ul><ul><li>See  Reporting Outcomes  within the approved 2009-2010 RF...
Narrative Components <ul><li>10. Support for Strategic Imperatives </li></ul>2009-2010 RFP
Strategic  Imperatives <ul><li>Incorporate one or more of the Areas of Focus included in Florida’s Next Generation PreK-20...
Narrative Components <ul><li>11. Dissemination Plan </li></ul>2009-2010 RFP
Dissemination Plan <ul><li>Describe the methods/strategies to disseminate and share information about the proposed project...
Narrative Components <ul><li>12. Budget </li></ul>2009-2010 RFP
Budget <ul><li>Must use grant funds to supplement, not supplant </li></ul><ul><li>Costs  must be allowable, reasonable and...
Budget <ul><li>The budget has two parts: </li></ul><ul><ul><li>Description in grant narrative (Fiscal  </li></ul></ul><ul>...
Budget (Grant Narrative) <ul><li>Fiscal Management Plan </li></ul><ul><li>Describe the amount of funding required to effec...
Budget (Grant Narrative) <ul><li>Fiscal Management Plan  continued… </li></ul><ul><li>Explain the following:   </li></ul><...
Budget (Grant Narrative) <ul><li>Fiscal Management Plan  continued… </li></ul><ul><ul><li>How 21st CCLC funds will supplem...
Budget (Grant Narrative) <ul><li>Fiscal Management Plan  continued… </li></ul><ul><ul><li>Proof must be submitted  showing...
Budget (DOE 101) <ul><ul><li>Must provide a detailed budget narrative form that  </li></ul></ul><ul><ul><li>itemizes and d...
Fiscal Requirements <ul><ul><li>Please review and utilize the following topics   </li></ul></ul><ul><ul><li>in the approve...
Narrative Components <ul><li>Priority Points </li></ul>2009-2010 RFP
Priority Points <ul><li>Not included  in 30 page limit </li></ul><ul><li>May only receive priority points after the applic...
Other Requirements <ul><li>RFP Checklist  </li></ul><ul><li>21 st  CCLC Program Assurances </li></ul><ul><li>Equitable Ser...
Other Requirements <ul><li>Statement of Assurance for Evaluation Data </li></ul><ul><li>General Education Provisions Act <...
Other Requirements <ul><li>21 st  CCLC Advisory Board </li></ul><ul><ul><li>Must provide a narrative description  only if ...
Performance Accountability Forms <ul><li>Deliverables  - identify all deliverables to be developed by the project- review ...
Funding Contingencies <ul><li>If awarded, future funding will be contingent upon: </li></ul><ul><ul><li>Available funds fr...
Project Deliverables <ul><li>Not required with the application </li></ul><ul><li>Agencies receiving funds via “ Performanc...
Project Performance Accountability and Reporting Requirements <ul><li>Each 21 st  CCLC sub-grantee is required to meet or ...
Project Performance Accountability and Reporting Requirements <ul><li>Regardless of the originally approved funding amount...
Reporting Outcomes <ul><li>USED-   P.P.I.C.S.   www.ppics.learningpt.org </li></ul><ul><li>UF-  Academic and Behavioral Im...
Notice of Intent to Apply <ul><li>Please notify Lani Lingo, 21 st  CCLC Program Director,  via email or fax , of the agenc...
Frequently Asked Questions <ul><li>Questions concerning the RFP process or the 21st CCLC program  must be submitted  on FD...
Conditions for Acceptance / Substantially Approvable Form <ul><li>Be on time!  Make sure your  a pplication is received wi...
Conditions for Acceptance / Substantially Approvable Form <ul><li>Submission of the signed certification signifying compli...
Technical/Formatting and Other Application Submission Requirements <ul><li>Proposal DO’s </li></ul><ul><li>Narrative respo...
Technical/Formatting and Other Application Submission Requirements <ul><li>Proposal DO’s </li></ul><ul><li>Submit  one non...
Technical/Formatting and Other Application Submission Requirements <ul><li>Proposal DO’s </li></ul><ul><li>Mail your compl...
Technical/Formatting and Other Application Submission Requirements <ul><li>Proposal  DON’T </li></ul><ul><li>BE LATE! </li...
Technical/Formatting and Other Application Submission Requirements <ul><li>Review Contingencies </li></ul><ul><li>Proposal...
Resources <ul><li>FDOE 21 st  CCLC </li></ul><ul><li>www.fldoe.org/curriculum/21century </li></ul><ul><li>Florida’s 21 st ...
Resources <ul><li>Overview of Afterschool Programs </li></ul><ul><li>Concept to Classroom: </li></ul><ul><li>www.thirteen....
2009-2010 RFP Thank you for your participation and best wishes! 21 st  CCLC Leadership Team
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  1. 1. Florida Department of Education Workshop 2009-2010 21st CCLC Request for Proposal (RFP) Presented by: University of Florida 21 st CCLC Leadership Team February 17, 2009 - Northwest Florida State College, Niceville, FL February 23, 2009 - University of Florida, Gainesville, FL February 24, 2009 - Mounts Botanical Gardens, West Palm Beach, FL February 25, 2009 - Jim Miles Professional Development Center, Lakeland, FL March 5, 2009 - Florida Department of Education, Tallahassee, FL
  2. 2. Introductions <ul><li>Florida Department of Education (FDOE) </li></ul><ul><li>www.fldoe.org/curriculum/21century/ </li></ul><ul><li>Joe Davis </li></ul><ul><li>Family and Community Outreach Bureau Chief </li></ul><ul><li>Lani Lingo </li></ul><ul><li>21 st CCLC Program Director </li></ul>2009-2010 RFP
  3. 3. Presentation Objectives <ul><li>Attendees will become more familiar with Florida’s 21 st Century Community Learning Centers (CCLC) Program and requirements of the 2009-2010 RFP </li></ul><ul><li>Attendees will be provided relevant information to develop a proposal for the RFP </li></ul><ul><li>KEY - indicates a form/document </li></ul>2009-2010 RFP
  4. 4. Training Disclaimer <ul><li>Please be advised that the information presented during the RFP training may differ from what is stated in the </li></ul><ul><li>Approved FDOE 2009-2010 RFP </li></ul><ul><li>All potential applicants MUST follow the approved FDOE 2009-2010 RFP to be considered for funding </li></ul><ul><li>www.fldoe.org/curriculum/21century </li></ul>2009-2010 RFP
  5. 5. Overview of Florida’s 21 st CCLC Program <ul><li>There are currently 96 projects funded by the FDOE </li></ul><ul><ul><li>Of the 96 projects, there are 302 program sites </li></ul></ul><ul><li>By the end of the 2008-2009 project year, 34 projects will no longer be funded by 21 st CCLC </li></ul><ul><li>For the 2009-2010 project year, it is anticipated there will be 25-45 grant awards </li></ul>2009-2010 RFP
  6. 7. Overview of Florida’s 21 st CCLC Program <ul><li>Operate during Non-School Hours </li></ul><ul><ul><li>Before School </li></ul></ul><ul><ul><li>After School </li></ul></ul><ul><ul><li>Weekend </li></ul></ul><ul><ul><li>Summer </li></ul></ul><ul><ul><li>Holiday breaks </li></ul></ul>2009-2010 RFP
  7. 8. Characteristics of Effective 21 st CCLC Programs <ul><li>Strong management team and effective plan </li></ul><ul><li>Open communication with participating schools </li></ul><ul><li>Start the afterschool program on the first day of school and utilize strong marketing and promotion strategies </li></ul><ul><li>Recruit, train, and retain qualified teachers & staff </li></ul><ul><li>Active collaboration/partnerships </li></ul><ul><li>Parental and volunteer involvement </li></ul><ul><li>Strong academic focus through fun and engaging activities that reinforce learning </li></ul>2009-2010 RFP
  8. 9. Funding Purpose/Priorities <ul><li>Provide academic enrichment to assist students attending low performing schools to meet State and local standards in core subject areas </li></ul><ul><li>Offer a broad array of additional services, programs and activities that reinforce and complement the regular academic program of participating students </li></ul><ul><li>Offers families of students opportunities for literacy and related educational development </li></ul>2009-2010 RFP
  9. 10. Total Funding Amount/Approximate Number of Awards <ul><li>Approximately $25,000,000 available </li></ul><ul><li>Anticipate 25-45 grants to be awarded </li></ul><ul><li>May receive 21 st CCLC funding for a maximum of five years: </li></ul><ul><ul><li>100% funding in years 1 and 2 </li></ul></ul><ul><ul><li>maximum of 80% funding in years 3, 4 and 5 </li></ul></ul>2009-2010 RFP
  10. 11. Funding Request Guide <ul><li>Must use the guide for each site to calculate the total funding amount for the project </li></ul><ul><li>Applicants may apply for an annual grant award of: </li></ul><ul><ul><li>A minimum of $62,500 </li></ul></ul><ul><ul><li>A maximum of $700,000 </li></ul></ul>2009-2010 RFP
  11. 12. Funding Request Guide <ul><li>May not propose to serve more students than attend the targeted schools on the Title I School table </li></ul><ul><ul><li>Should not propose to serve more than 35% of the targeted school’s population </li></ul></ul><ul><li>Programs must meet the proposed daily student attendance (the highest number will be used) as indicated on the: </li></ul><ul><ul><li>Funding Request Guide </li></ul></ul><ul><ul><li>Title I School Table </li></ul></ul><ul><ul><li>Site Budget Worksheet- Site Profile </li></ul></ul><ul><ul><li>Grant Narrative </li></ul></ul>2009-2010 RFP
  12. 13. Matching Requirement <ul><li>There is NO matching requirement, however: </li></ul><ul><ul><li>When grant funds decrease beginning in year 3 , sub-grantees are expected to maintain both the size and scope of the program </li></ul></ul><ul><ul><li>Must identify, and include in the sustainability plan, other funding sources that will be available in each year, particularly in years 3, 4 and 5 </li></ul></ul>2009-2010 RFP
  13. 14. Budget/Program Performance Period <ul><li>July 1, 2009 - June 30, 2010 </li></ul><ul><li>The project effective date is the date the application is received by FDOE that meets Conditions for Acceptance, or the date of the Federal Award Notification, whichever is later </li></ul>2009-2010 RFP
  14. 15. Target Population- Students <ul><li>At-risk (high academic, social or behavioral needs) </li></ul><ul><li>Pre-K through 12 th grade </li></ul><ul><li>Must attend schools eligible for Title I School-wide Programs, or living within district defined service areas of such schools where at least 40% receive free and reduced priced lunch (FRPL) </li></ul><ul><li>May use the “ Weighted Feeder Pattern ” Concept to document the average number of students receiving FRPL at all schools directly feeding into the proposed target school to determine eligibility </li></ul>2009-2010 RFP
  15. 16. Target Population- Students <ul><li>Applicants shall not propose to target student populations that will be targeted by another 21 st CCLC program for the 09-10 project year </li></ul><ul><ul><li>Example : If Program A targets students in grades K-3 from Pond Elementary, Program B may target students in grades 4-5, but not K-3 </li></ul></ul><ul><li>Every participating student must be afforded 12 impact hours of after school programming each week </li></ul><ul><ul><li>Do not serve one group of students on Monday, Wednesday and Friday; and another group on Tuesday and Thursday </li></ul></ul><ul><ul><li>Do not serve one group of students one week and another group the next week </li></ul></ul>2009-2010 RFP
  16. 17. Target Population- Families <ul><li>Only family members of regularly participating 21 st CCLC students may participate </li></ul><ul><li>Must offer one or more of the following: </li></ul><ul><ul><li>Parent involvement in child’s education </li></ul></ul><ul><ul><li>Family literacy to support child’s learning </li></ul></ul><ul><ul><li>Related educational development to support child’s learning </li></ul></ul><ul><li>Services to family members cannot extend beyond the dates of student services </li></ul>2009-2010 RFP
  17. 18. Minimum Hours of Operation <ul><li>36 weeks of student services per project year (may include Summer if proposed) </li></ul><ul><li>4 after school and/or summer days per week </li></ul><ul><li>12 afterschool, impact hours per week </li></ul><ul><ul><li>Does not include Before School, Weekend, Holiday, and Adult Family Member services </li></ul></ul><ul><ul><li>Every student must be afforded 12 impact hours of after school programming each week </li></ul></ul>2009-2010 RFP
  18. 19. Minimum Hours of Operation <ul><li>2 impact hours per day for After School </li></ul><ul><li>1 impact hour per day for Before School, if proposed </li></ul><ul><li>4 impact hours per day for Weekend, Holiday and Summer services, if proposed </li></ul><ul><li>Services to Pre-K and Adult Family Members may occur during regular school hours (documentation will be required) </li></ul>2009-2010 RFP
  19. 20. Facilities <ul><li>May operate in a public school </li></ul><ul><li>If an alternative facility is selected: </li></ul><ul><ul><li>Must be as available and accessible (comparable) to the student’s local school </li></ul></ul><ul><ul><li>Must have sufficient resources to provide all proposed and required activities </li></ul></ul><ul><ul><li>Must have appropriate equipment, security resources , and a clear strategy for safe student transportation </li></ul></ul>2009-2010 RFP
  20. 21. Eligible Applicants <ul><li>Non-profit agencies </li></ul><ul><li>City or county government agencies </li></ul><ul><li>Faith-based organizations </li></ul><ul><li>Community-based organizations </li></ul><ul><li>Local Education Agencies </li></ul><ul><li>Institutes of higher education </li></ul><ul><li>For-profit corporations </li></ul><ul><li>Individual public schools may not submit an application, but may apply through an LEA or other eligible entity </li></ul>2009-2010 RFP
  21. 22. Eligibility Criteria <ul><li>New Public Schools and Schools without “Title I School-wide Program” status may: </li></ul><ul><ul><li>Document 40% of students qualify for FRPL meals through the USDA </li></ul></ul><ul><ul><li>Use the “ Weighted Feeder Pattern ” concept </li></ul></ul><ul><ul><li>Use the most recent data from the US Census to document 40% of students are considered “low-income” </li></ul></ul><ul><ul><li>http://aspe.hhs.gov/POVERTY/figures-fed-reg.shtml </li></ul></ul>2009-2010 RFP
  22. 23. Eligibility Criteria <ul><li>Private Schools may: </li></ul><ul><ul><li>Satisfy eligibility criteria described for Schools without “Title I School-wide Program” status </li></ul></ul><ul><ul><li>Provide services to eligible private and/or public school students and families </li></ul></ul>2009-2010 RFP
  23. 24. Eligibility Criteria <ul><li>Partnerships or consortium are encouraged </li></ul><ul><li>Designate one agency as applicant and fiscal agent who must: </li></ul><ul><ul><ul><li>Be an eligible grant recipient </li></ul></ul></ul><ul><ul><ul><li>Receive, administer and report on grant funds </li></ul></ul></ul><ul><ul><ul><li>Have signed agreements with each partner or consortium member outlining services to be provided </li></ul></ul></ul><ul><ul><ul><li>Be an active member of the consortium </li></ul></ul></ul><ul><ul><ul><li>Not act as a “flow-through” for grant funds and sub-grant funds to other recipients </li></ul></ul></ul><ul><ul><ul><li>Responsible for the performance of partners/consortium members and how each plans to participate </li></ul></ul></ul>2009-2010 RFP
  24. 25. Targeting Student Populations <ul><li>Applicants shall not propose to target students that will be targeted by another 21 st CCLC program </li></ul><ul><li>Applications proposing to target a student population identified in a continuation 21 st CCLC grant and/or a newly proposed 21 st CCLC grant may not be reviewed </li></ul>2009-2010 RFP
  25. 26. Contact Persons <ul><li>21 st CCLC Program Contact </li></ul><ul><li>Lani Lingo </li></ul><ul><li>21 st CCLC Program Director </li></ul><ul><li>(850) 245-0852 </li></ul><ul><li>[email_address] </li></ul><ul><li>Grants Management Contact </li></ul><ul><li>Gloria Smith </li></ul><ul><li>Grants Management Office </li></ul><ul><li>(850) 245-0718 </li></ul><ul><li>[email_address] </li></ul>2009-2010 RFP
  26. 27. Assurances (Part 1) <ul><li>General Terms and Conditions for Participation in Federal and State Programs </li></ul><ul><ul><li>Applicants must have signed statement by the agency head, on file at FDOE, certifying adherence </li></ul></ul><ul><li>www.fldoe.org/comptroller/doc/gbsectiond.doc </li></ul>2009-2010 RFP
  27. 28. Assurances <ul><li>School Districts, Community Colleges, Universities, and State Agencies </li></ul><ul><ul><li>Certification on file at FDOE will remain in effect unless: </li></ul></ul><ul><ul><ul><li>A change occurs in Federal or State law </li></ul></ul></ul><ul><ul><ul><li>Other changes in circumstances affecting a term, assurance or condition </li></ul></ul></ul>2009-2010 RFP
  28. 29. Assurances <ul><li>Private Colleges, Community Based Organizations, and Other Agencies </li></ul><ul><ul><li>Certification of adherence must be submitted to FDOE each year of the 5 year grant award </li></ul></ul><ul><ul><li>Must also submit : </li></ul></ul><ul><ul><ul><li>Agency’s current budget </li></ul></ul></ul><ul><ul><ul><li>List of current Board of Directors </li></ul></ul></ul><ul><ul><ul><li>Agency’s most recent audit report </li></ul></ul></ul><ul><ul><ul><li>Agency’s Chart of Accounts </li></ul></ul></ul><ul><ul><ul><li>Proof of Eligibility to operate a business in Florida </li></ul></ul></ul><ul><ul><ul><li>Articles of Incorporation </li></ul></ul></ul>2009-2010 RFP
  29. 30. Preparing your Proposal <ul><li>Establish 21 st CCLC Management Team and responsibilities </li></ul><ul><li>Assess needs in the community and target population </li></ul><ul><li>Determine if the targeted schools: </li></ul><ul><ul><li>Meet eligibility requirements and are not currently receiving 21 st CCLC funding or being served by another 21 st CCLC program </li></ul></ul><ul><li>Communicate with potential partners to: </li></ul><ul><ul><li>Seek buy-in to the 21 st CCLC project </li></ul></ul><ul><ul><li>Identify support and/or services to be provided </li></ul></ul><ul><ul><li>Provide documentation of partnership </li></ul></ul><ul><li>Design activities and services to meet needs of the target population </li></ul>2009-2010 RFP
  30. 31. Narrative Components <ul><li>Project Abstract or Summary </li></ul><ul><li>Project Need (A-D) </li></ul><ul><li>Operational Design Requirements (A-F) </li></ul><ul><li>Project Design and Implementation: Academic Enrichment (A-C) </li></ul><ul><li>Project Design and Implementation: Personal Enrichment (A-D) </li></ul><ul><li>Project Design and Implementation: Adult Family Members </li></ul><ul><li>Goals, Measurable Objectives, Activities and Timeframe (A-C) </li></ul><ul><li>Coordination of Services and Sustainability Plan (A-G) </li></ul><ul><li>Evaluation (A-G) </li></ul><ul><li>Support For Strategic Imperatives </li></ul><ul><li>Dissemination Plan </li></ul><ul><li>Budget </li></ul>2009-2010 RFP
  31. 32. Narrative Components <ul><li>Project Abstract or Summary </li></ul>2009-2010 RFP
  32. 33. Project Abstract or Summary <ul><li>Provide a brief overview of the proposed project that must include: </li></ul><ul><ul><li>Who will the project directly impact </li></ul></ul><ul><ul><li>What need(s) the project will address </li></ul></ul><ul><ul><li>What the project will strive to ultimately accomplish </li></ul></ul><ul><ul><li>Who will do what by when </li></ul></ul><ul><ul><li>How the project will be carried out </li></ul></ul><ul><li>Abstract or Summary shall not exceed two pages </li></ul>2009-2010 RFP
  33. 34. Narrative Components <ul><li>Project Need (A-D) </li></ul>2009-2010 RFP
  34. 35. Project Need <ul><li>A. General Need of Community </li></ul><ul><ul><li>Evaluate community needs and available resources </li></ul></ul><ul><ul><li>Describe how the program will address these needs </li></ul></ul><ul><ul><li>Include full citations for all data used </li></ul></ul><ul><li>B. Target Population Identification </li></ul><ul><ul><li>Detail specific characteristics of student population </li></ul></ul><ul><ul><li>Identify schools attended by targeted students </li></ul></ul><ul><ul><li>Describe the Criteria for Student Selection </li></ul></ul>2009-2010 RFP
  35. 36. Title I School Table <ul><li>Number of students identified on table should match the number of students in the Project Need section, Funding Request Guide and Site Budget Worksheet- Site Profile </li></ul><ul><li>Include documentation and justification after the table if proposing to serve New Public Schools, Schools without “Title I School-wide Program” status, or Private Schools </li></ul><ul><li>Not included in 30 page limit </li></ul><ul><li>http://schoolgrades.fldoe.org/default.asp </li></ul>2009-2010 RFP
  36. 37. Project Need <ul><li>C. Specific Needs of Target Population </li></ul><ul><ul><li>Provide objective needs assessment data for targeted students and their family members </li></ul></ul><ul><ul><ul><li>Data must clearly establish need for targeted population </li></ul></ul></ul><ul><ul><ul><li>Must explore academic, social, emotional, cultural and physical needs of target population </li></ul></ul></ul><ul><ul><ul><li>Forms the basis of all proposed goals, objectives and activities </li></ul></ul></ul><ul><ul><li>Data information may be obtained through survey assessments and reliable databases </li></ul></ul>2009-2010 RFP
  37. 38. Project Need <ul><li>D. Evidence of Experience </li></ul><ul><ul><li>Demonstrate the agency has experience, or evidence of success, providing educational and related activities </li></ul></ul><ul><ul><li>No previous experience- must describe the likelihood of successful implementation and capability to provide activities and services outlined in the proposal </li></ul></ul>2009-2010 RFP
  38. 39. Narrative Components <ul><li>Operational Design </li></ul><ul><li>Requirements (A-F) </li></ul>2009-2010 RFP
  39. 40. Operational Design Requirements <ul><li>A. Students with Special Needs </li></ul><ul><ul><li>Identify special needs in the target population </li></ul></ul><ul><ul><ul><li>Includes students who may be identified as Limited English Proficient, Homeless, Migrant, or those with physical, developmental, psychological, and sensory or learning disability </li></ul></ul></ul><ul><ul><li>Describe how students with special needs will be identified </li></ul></ul><ul><ul><li>Describe how students will be appropriately and equitably served </li></ul></ul>2009-2010 RFP
  40. 41. Operational Design Requirements <ul><li>A. Students with Special Needs continued… </li></ul><ul><ul><li>No child may be excluded from participating provided that they can be safely accommodated </li></ul></ul><ul><li>Council for Exceptional Children: </li></ul><ul><li>www.cec.sped.org </li></ul><ul><li>Bureau of Exceptional Education and Student Services: </li></ul><ul><li>www.fldoe.org/ese </li></ul>2009-2010 RFP
  41. 42. Operational Design Requirements <ul><li>B. Student Safety </li></ul><ul><ul><li>Describe how student safety will be maintained on site </li></ul></ul><ul><ul><li>Describe how safety will be maintained during off-site activities and field trips (if applicable) </li></ul></ul><ul><ul><li>Describe how personnel hired will meet requirements of the agency and personnel will have all required and current certifications, where applicable </li></ul></ul><ul><ul><li>Indicate the distance between the participating students’ schools and the 21 st CCLC center </li></ul></ul>2009-2010 RFP
  42. 43. Operational Design Requirements <ul><li>B. Student Safety continued… </li></ul><ul><ul><li>Describe how safe transportation will be addressed and how participating students will travel safely to and from the center </li></ul></ul><ul><ul><li>Successful applicants must submit a </li></ul></ul><ul><ul><li>Detailed Safety Plan </li></ul></ul><ul><ul><li>upon request </li></ul></ul>2009-2010 RFP
  43. 44. Operational Design Requirements <ul><li>C. Collaboration with Schools </li></ul><ul><ul><li>Describe the plan of communication between the 21 st CCLC program, the schools students regularly attend, and the regular day teachers to address: </li></ul></ul><ul><ul><ul><li>Accessing student records </li></ul></ul></ul><ul><ul><ul><li>Sharing of information on student progress with regular day teachers and families </li></ul></ul></ul>2009-2010 RFP
  44. 45. Operational Design Requirements <ul><li>D. Recruitment and Retention </li></ul><ul><ul><li>Describe and detail the criteria for selecting 21 st CCLC students </li></ul></ul><ul><ul><li>Describe the process for recruiting targeted students to be enrolled </li></ul></ul><ul><ul><li>Identify specific techniques and practices to ensure consistent and long term participation </li></ul></ul>2009-2010 RFP
  45. 46. Operational Design Requirements <ul><li>E. Professional Development </li></ul><ul><ul><li>Identify the project’s plans for professional development to include all conferences/trainings </li></ul></ul><ul><ul><li>All conferences/trainings must be pre-approved, in writing, by FDOE </li></ul></ul><ul><ul><li>If funded, programs must send at least three people to the following required conference/training: </li></ul></ul><ul><ul><ul><li>Florida 21 st CCLC State Conference </li></ul></ul></ul><ul><ul><ul><ul><li>All Project Directors must attend the State Conference </li></ul></ul></ul></ul>2009-2010 RFP
  46. 47. Operational Design Requirements <ul><li>E. Professional Development continued… </li></ul><ul><ul><li>Florida 21 st CCLC State Conference (Orlando) </li></ul></ul><ul><ul><ul><li>Registration- approx. $300/person x 3 people </li></ul></ul></ul><ul><ul><ul><li>Hotel- approx. $145/night x 3 nights x 3 people </li></ul></ul></ul><ul><ul><ul><li>Other related costs (i.e., transportation, per diem) </li></ul></ul></ul><ul><ul><li>If funded, participate in the FDOE Grant Fiscal Management Training </li></ul></ul><ul><ul><ul><li>No registration fee or anticipated costs </li></ul></ul></ul>2009-2010 RFP
  47. 48. Operational Design Requirements <ul><li>F. Supplemental Meals </li></ul><ul><ul><li>Describe how the project will meet the nutritional needs of students based on when the program is open: </li></ul></ul><ul><ul><ul><li>Only afterschool (daily snack) </li></ul></ul></ul><ul><ul><ul><li>Both before and after school (daily breakfast and snack) </li></ul></ul></ul><ul><ul><ul><li>Non-School days (daily breakfast, lunch and/or snack- depending on operational hours) </li></ul></ul></ul><ul><ul><li>Describe the snacks/meals to be provided that meet USDA guidelines </li></ul></ul>2009-2010 RFP
  48. 49. Operational Design Requirements <ul><li>F. Supplemental Meals continued… </li></ul><ul><ul><li>No 21 st CCLC student shall be charged for costs associated with supplemental meals </li></ul></ul><ul><ul><li>Funding for supplemental meals CANNOT be drawn from 21 st CCLC funds (state in grant narrative) </li></ul></ul><ul><ul><li>http://frac.org/afterschool/snacks.html </li></ul></ul><ul><ul><li>www.flimpact.org/ </li></ul></ul><ul><ul><li>Note: The Administrative Fee charged by Florida Impact (in partnership with Food Research and Action Center) may be charged to the 21 st CCLC grant- LEAs are not eligible for this . This fee is NOT considered an administrative cost </li></ul></ul>2009-2010 RFP
  49. 50. Narrative Components <ul><li>Project Design and Implementation: Academic Enrichment (A-C) </li></ul>2009-2010 RFP
  50. 51. Project Design and Implementation <ul><li>Academic Enrichment </li></ul><ul><ul><li>Each activity must be based on objective assessment data indicating the need of the activity and be based upon an established set of performance measures </li></ul></ul><ul><ul><li>If appropriate, be based on scientifically based research </li></ul></ul><ul><ul><li>Must propose academic enrichment activities to assist students in meeting Florida’s Next Generation Sunshine State Standards </li></ul></ul><ul><ul><li>http://www.floridastandards.org/index.aspx </li></ul></ul>2009-2010 RFP
  51. 52. Project Design and Implementation <ul><li>Academic Enrichment continued… </li></ul><ul><ul><li>All academic services must be aligned with the curriculum in core subject areas </li></ul></ul><ul><ul><li>All activities and services must: </li></ul></ul><ul><ul><ul><li>Align to specific objectives in the Goals, Measurable Objectives, Activities, and Timeframe table </li></ul></ul></ul><ul><ul><ul><li>Address the needs of the target population </li></ul></ul></ul><ul><ul><ul><li>Be continuously evaluated using performance measures </li></ul></ul></ul>2009-2010 RFP
  52. 53. Project Design and Implementation <ul><li>A. Remedial Education and Academic Enrichment - </li></ul><ul><li>Reading </li></ul><ul><ul><li>Describe the manner in which reading will be included and an integral part of the program </li></ul></ul><ul><ul><li>Describe how the project will address Just Read Florida! </li></ul></ul><ul><ul><ul><li>http://www.justreadflorida.com </li></ul></ul></ul><ul><ul><li>Describe how the activities will complement the student’s regular academic program </li></ul></ul>2009-2010 RFP
  53. 54. Project Design and Implementation <ul><li>A. Remedial Education and Academic Enrichment - </li></ul><ul><li>Reading continued… </li></ul><ul><ul><li>Include the student to staff ratio </li></ul></ul><ul><ul><li>State in grant narrative that services will be provided by certified teachers holding a valid FDOE teaching certificate </li></ul></ul><ul><li>Should be creative, fun, designed to foster a love of reading and outlined in lesson plans </li></ul><ul><li>Should NOT mirror the regular day school </li></ul>2009-2010 RFP
  54. 55. Project Design and Implementation <ul><li>B. Remedial Education and Academic Enrichment - </li></ul><ul><li>Math and Science </li></ul><ul><ul><li>Describe how the proposed project will address the math and science needs of the target population </li></ul></ul><ul><ul><li>Describe how the project will ensure math and science activities are creative, fun and engaging </li></ul></ul><ul><ul><li>Describe how math and science activities will complement the students’ regular academic program </li></ul></ul>2009-2010 RFP
  55. 56. Project Design and Implementation <ul><li>B. Remedial Education and Academic Enrichment - </li></ul><ul><li>Math and Science continued… </li></ul><ul><ul><li>Include the student to staff ratio </li></ul></ul><ul><ul><li>State in grant narrative that services will be provided by certified teachers holding a valid FDOE teaching certificate </li></ul></ul><ul><li>Should be creative, fun, engaging and outlined in lesson plans </li></ul><ul><li>Should NOT mirror the regular day school </li></ul><ul><li>www.fldoestem.org/center13.aspx </li></ul>2009-2010 RFP
  56. 57. Project Design and Implementation <ul><li>C. Tutoring Services and Mentoring Program </li></ul><ul><ul><li>Describe how the program will provide tutoring and homework assistance to complement the student’s regular academic program </li></ul></ul><ul><ul><li>Describe how mentoring will be provided to improve student performance </li></ul></ul><ul><ul><li>Describe how the program will recruit and utilize qualified volunteers for tutoring </li></ul></ul><ul><ul><li>When possible, tutoring should be delivered by certified teachers or paraprofessionals </li></ul></ul>2009-2010 RFP
  57. 58. Narrative Components <ul><li>Project Design and Implementation: Personal Enrichment (A-D) </li></ul>2009-2010 RFP
  58. 59. Project Design and Implementation <ul><li>Personal Enrichment </li></ul><ul><ul><li>A broad array of additional activities to reinforce and complement the student’s regular academic program must be offered </li></ul></ul><ul><ul><li>All activities and services must: </li></ul></ul><ul><ul><ul><li>Align to objectives in the Goals, Measurable Objectives, Activities, and Timeframe section </li></ul></ul></ul><ul><ul><ul><li>Address needs of the target population </li></ul></ul></ul><ul><ul><ul><li>Be continuously evaluated using performance measures </li></ul></ul></ul>2009-2010 RFP
  59. 60. Project Design and Implementation <ul><li>A. Physical Education and Recreational Activities </li></ul><ul><ul><li>Reflect a variety of structured activities </li></ul></ul><ul><ul><li>Encourage active student participation regardless of skill level </li></ul></ul><ul><ul><li>Explain how the program will provide fun, age-appropriate physical education and/or recreational activities </li></ul></ul><ul><ul><li>Describe alternative activities for inclement weather </li></ul></ul><ul><ul><li>Include student to staff ratio </li></ul></ul>2009-2010 RFP
  60. 61. Project Design and Implementation <ul><li>B. Dropout Prevention and Character Education </li></ul><ul><ul><li>Describe and identify at least one activity from the National Dropout Prevention Center/Network that focuses on reducing dropout rates for targeted students </li></ul></ul><ul><ul><li>www.dropoutprevention.org/effstrat/default.htm </li></ul></ul><ul><ul><li>Describe how character education will be infused in the program </li></ul></ul><ul><ul><li>www.fldoe.org/bii/curriculum/social_studies/ce.asp </li></ul></ul>2009-2010 RFP
  61. 62. Project Design and Implementation <ul><li>C. Service Learning </li></ul><ul><ul><li>Describe the type of service learning project(s) to be implemented and how the service learning project(s) will meet a recognized need in the local or global community </li></ul></ul><ul><ul><li>Describe the plan to implement the project(s) </li></ul></ul><ul><ul><ul><li>Must describe how teachers, students, and community organizations will be working collaboratively to carefully plan, implement, and assess the service learning project(s) </li></ul></ul></ul><ul><li>www.fsu.edu/~flserve/sl/sl.html </li></ul><ul><li>www.servicelearning.org/ </li></ul>2009-2010 RFP
  62. 63. Project Design and Implementation <ul><li>D. Additional Personal Enrichment Activities </li></ul><ul><ul><li>In addition to the three required personal enrichment activities, applicants must propose at least one additional activity within the following categories: </li></ul></ul><ul><ul><ul><li>Arts and Music Education </li></ul></ul></ul><ul><ul><ul><li>Entrepreneurial education </li></ul></ul></ul><ul><ul><ul><li>Programs for LEP students </li></ul></ul></ul><ul><ul><ul><li>Telecommunications and technology education </li></ul></ul></ul><ul><ul><ul><li>Expanded library service hours </li></ul></ul></ul><ul><ul><ul><li>Drug and violence prevention and/or counseling activities </li></ul></ul></ul>2009-2010 RFP
  63. 64. Project Design and Implementation <ul><li>D. Additional Personal Enrichment Activities continued.. </li></ul><ul><ul><li>For each additional activity proposed: </li></ul></ul><ul><ul><ul><li>Describe the specific activities that will be included </li></ul></ul></ul><ul><ul><ul><li>Must have a comprehensive curricula </li></ul></ul></ul><ul><ul><ul><li>Must be designed to help improve student academic performance and success in life </li></ul></ul></ul><ul><ul><ul><li>Align to the Goals, Measurable Objectives, Activities and Timeframe table </li></ul></ul></ul>2009-2010 RFP
  64. 65. Narrative Components <ul><li>Project Design and Implementation: Adult Family Members </li></ul>2009-2010 RFP
  65. 66. Project Design and Implementation <ul><li>Adult Family Members </li></ul><ul><ul><li>The project must propose services designed to increase the involvement of adult family members to support their child’s learning </li></ul></ul><ul><ul><li>Applicants must provide at least one of the following: </li></ul></ul><ul><ul><ul><li>Parent involvement in child’s education </li></ul></ul></ul><ul><ul><ul><li>Family literacy to support child’s learning </li></ul></ul></ul><ul><ul><ul><li>Related educational development activities to support child’s learning </li></ul></ul></ul>2009-2010 RFP
  66. 67. Project Design and Implementation <ul><li>Adult Family Members continued… </li></ul><ul><ul><li>Describe how recruitment of adult family members will occur, including how dissemination of information about activities to adult family members will occur </li></ul></ul><ul><ul><li>State in grant narrative that only adult family members of actively participating students will be served </li></ul></ul><ul><ul><li>www.famlit.org </li></ul></ul>2009-2010 RFP
  67. 68. Narrative Components <ul><li>Goals, Measurable Objectives, Activities and Timeframe (A-C) </li></ul>2009-2010 RFP
  68. 69. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table </li></ul><ul><ul><li>Complete the Goals, Measurable Objectives, Activities, and Timelines Table </li></ul></ul><ul><ul><ul><li>Each activity detailed in each of the three Project Design and Implementation sections (i.e., Academic Enrichment, Personal Enrichment and Adult Family Members ) must be incorporated in the table and align to at least one proposed objective </li></ul></ul></ul><ul><ul><li>Included as a part of the required narrative </li></ul></ul>2009-2010 RFP
  69. 70. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Goals </li></ul><ul><ul><li>Must have at least four broad, realistic goals </li></ul></ul><ul><ul><li>“ Planned outcomes” derived from the needs assessment data </li></ul></ul><ul><ul><li>Must be participant focused and encompass the entire population </li></ul></ul><ul><ul><li>Must be the numbered (i.e., “1”, “2”, “3”, “4”) </li></ul></ul><ul><li>Example Goal: </li></ul><ul><li>1) Improve academic achievement </li></ul>2009-2010 RFP
  70. 71. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Measurable Objectives </li></ul><ul><ul><li>Must have at least two specific, annual objectives for EACH GOAL </li></ul></ul><ul><ul><ul><li>Objectives are measurable, quantitative, challenging, and can be assessed throughout the project year </li></ul></ul></ul><ul><ul><li>Within each objective , identify anticipated measurements that will be used to assess project performance </li></ul></ul>2009-2010 RFP
  71. 72. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Measurable Objectives continued… </li></ul><ul><ul><li>Student-based objectives must be assessed with non-participatory measurements </li></ul></ul><ul><ul><li>Adult Family Member objectives may be assessed with performance and/or participatory measurements </li></ul></ul><ul><ul><li>Objectives must be numbered (i.e., “1.1”, “1.2”, “2.1”, “2.2”) </li></ul></ul>2009-2010 RFP
  72. 73. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Measurable Objectives continued… </li></ul><ul><ul><li>Within the first objective ONLY , identify the standard to which “regularly participating students” is defined: </li></ul></ul><ul><ul><ul><li>Attending the program 30 days or more </li></ul></ul></ul><ul><ul><ul><li>Attending the program for 40% of total operational days </li></ul></ul></ul>2009-2010 RFP
  73. 74. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Measurable Objectives continued… </li></ul><ul><ul><li>Programs should use the 30 day criterion unless the objective focuses on activities that will not occur for more than 30 days </li></ul></ul><ul><ul><li>For specific summer only objectives, must identify the 40% criterion </li></ul></ul>2009-2010 RFP
  74. 75. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Measurable Objectives continued… </li></ul><ul><ul><li>Four parts to each objective: </li></ul></ul><ul><ul><ul><li>1. Threshold - single number at the beginning of the objective that states the threshold for demonstrating attainment and/or progress toward achieving the objective </li></ul></ul></ul><ul><ul><ul><ul><li>Must reflect an understanding of the target population and their needs </li></ul></ul></ul></ul><ul><ul><ul><ul><li>80% is the common threshold </li></ul></ul></ul></ul>2009-2010 RFP
  75. 76. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Measurable Objectives continued… </li></ul><ul><ul><li>2. Objective Population - specific population for </li></ul></ul><ul><ul><li>the objective (e.g., all students, regularly </li></ul></ul><ul><ul><li>participating students, students with a history </li></ul></ul><ul><ul><li>of behavioral problems, etc…) </li></ul></ul><ul><ul><ul><ul><li>Must reflect an understanding of the target population and their needs </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Each goal must encompass the entire population. If not, additional objectives may be needed </li></ul></ul></ul></ul>2009-2010 RFP
  76. 77. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Measurable Objectives continued… </li></ul><ul><ul><li>3. Anticipated Change- identifies the direction </li></ul></ul><ul><ul><li>(e.g., “will increase”, “will decrease,” “will </li></ul></ul><ul><ul><li>maintain”) </li></ul></ul><ul><ul><ul><li>Impact on the target population </li></ul></ul></ul><ul><ul><ul><li>Must not be too specific (unattainable) or too general (immeasurable) </li></ul></ul></ul><ul><ul><ul><li>Must align with proposed activities and vice versa </li></ul></ul></ul><ul><ul><ul><li>Focus is guided by the goal and will guide the selection of assessments </li></ul></ul></ul>2009-2010 RFP
  77. 78. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Measurable Objectives continued… </li></ul><ul><ul><li>4. Assessment- identifies the type of assessments </li></ul></ul><ul><ul><li>planned to demonstrate achievement and/or </li></ul></ul><ul><ul><li>progress of the objective </li></ul></ul><ul><ul><ul><li>Will always begin, “..as demonstrated by such measures as..” and end with a list of anticipated measurements </li></ul></ul></ul>2009-2010 RFP
  78. 79. Goals, Measurable Objectives, Activities and Timeframe <ul><li>Four Part Objective Example </li></ul><ul><li>Threshold- 80% </li></ul><ul><li>Objective Population- of regularly participating students with a history of behavioral problems </li></ul><ul><li>Anticipate Change- will show improvement in pro-social behaviors </li></ul><ul><li>Assessment- as demonstrated by such measures as weekly staff assessments, teacher surveys, parent surveys and school discipline records </li></ul>2009-2010 RFP
  79. 80. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Activities and Timeframe </li></ul><ul><ul><li>Identify only those specific activities from the three </li></ul></ul><ul><ul><li>Project Design and Implementation sections (i.e., </li></ul></ul><ul><ul><li>Academic Enrichment, Personal Enrichment and Adult </li></ul></ul><ul><ul><li>Family Members ) </li></ul></ul><ul><ul><li>Following each activity, indicate the timeframe in which </li></ul></ul><ul><ul><li>each activity will occur (e.g., “daily throughout the </li></ul></ul><ul><ul><li>project year”, “monthly throughout the school year”, </li></ul></ul><ul><ul><li>“ daily during summer session”) </li></ul></ul><ul><ul><li>Activities and Timeframe must be identified using a </li></ul></ul><ul><ul><li>letter system (i.e., “a”, “b”, “c”) </li></ul></ul>2009-2010 RFP
  80. 81. Goals, Measurable Objectives, Activities and Timeframe <ul><li>A. Table continued… </li></ul><ul><li>Follow format requirements for the table: </li></ul><ul><ul><li>11 point Arial font </li></ul></ul><ul><ul><li>Landscape view </li></ul></ul><ul><li>Leave a blank line after each objective and activity </li></ul><ul><li>Align each timeframe with the corresponding activity </li></ul><ul><li>Included as a part of the 30 page limit </li></ul>2009-2010 RFP
  81. 82. Goals, Measurable Objectives, Activities and Timeframe <ul><li>B. Need Based Goals </li></ul><ul><ul><li>Following the table, describe how each of the </li></ul></ul><ul><ul><li>identified goals is clearly linked to the needs </li></ul></ul><ul><li>Sample Format: </li></ul>2009-2010 RFP As identified in the Project Need section As stated in the Goals, Measurable Objectives, Activities and Timeframe Table Need Goal
  82. 83. Goals, Measurable Objectives, Activities and Timeframe <ul><li>C. Weekly Schedule </li></ul><ul><ul><li>Describe program operational hours (e.g., services, days, hours) </li></ul></ul><ul><ul><li>Tentative Weekly Schedules must be provided for each component proposed (i.e., after school, before school, weekend, summer, and holiday breaks) </li></ul></ul><ul><ul><li>Activities identified on the Weekly Schedules must align to the three Project Design and Implementation sections (i.e., Academic Enrichment, Personal Enrichment, Adult Family Members ) and those identified in the Goals, Measurable Objectives, Activities and Timeframe table </li></ul></ul><ul><ul><li>Place Weekly Schedules in Appendices for each site </li></ul></ul>2009-2010 RFP
  83. 84. Narrative Components <ul><li>8. Coordination of Services and Sustainability Plan (A-G) </li></ul>2009-2010 RFP
  84. 85. Coordination of Services and Sustainability Plan <ul><li>Other Federal, State and local programs </li></ul><ul><ul><li>Identify programs that will be coordinated with </li></ul></ul><ul><ul><li>the proposed program </li></ul></ul><ul><li>Partnership Summary </li></ul><ul><ul><li>Identifies current public/private partnerships </li></ul></ul><ul><ul><li>and provides a description of the </li></ul></ul><ul><ul><li>services/contributions from the partnerships </li></ul></ul>2009-2010 RFP
  85. 86. Coordination of Services and Sustainability Plan <ul><li>Partnership Summary continued… </li></ul><ul><ul><li>Plan for documenting the value of in-kind </li></ul></ul><ul><ul><li>contributions of goods and/or services provided </li></ul></ul><ul><ul><li>Plan to maintain partnerships </li></ul></ul><ul><ul><ul><li>A community partner will actively contribute to the 21 st CCLC project </li></ul></ul></ul><ul><ul><ul><li>Partners are NOT sub-contractors </li></ul></ul></ul><ul><ul><ul><li>Sub-contractors are NOT to be included in the grant narrative description of Partnership Summary </li></ul></ul></ul>2009-2010 RFP
  86. 87. Coordination of Services and Sustainability Plan <ul><li>C. Summary of Partners and Contractors Table </li></ul><ul><ul><li>Must complete Summary of Partners and </li></ul></ul><ul><ul><li>Contractors Table and place in Appendices </li></ul></ul><ul><ul><li>For sub-contractors, identify all that are </li></ul></ul><ul><ul><li>related to the 21 st CCLC program, whether </li></ul></ul><ul><ul><li>they are paid or NOT paid by 21 st CCLC funds </li></ul></ul><ul><ul><li>Not included in the 30 page limit </li></ul></ul>2009-2010 RFP
  87. 88. Coordination of Services and Sustainability Plan <ul><li>D. Commitment Letters (not included in 30 page limit ) </li></ul><ul><ul><li>Include dated letters from EACH partner in </li></ul></ul><ul><ul><li>the Summary of Partners and Contractors Table </li></ul></ul><ul><ul><ul><li>On the partners agency’s letterhead </li></ul></ul></ul><ul><ul><ul><li>Identify services or contribution will be provided for the 2009-2010 project year </li></ul></ul></ul><ul><ul><ul><li>Identify specific services/contributions to be made by partner </li></ul></ul></ul><ul><ul><ul><li>Identify the approximate value of the services/contributions </li></ul></ul></ul><ul><ul><ul><li>Signed by the authorized agent of the partnering agency </li></ul></ul></ul>2009-2010 RFP
  88. 89. Coordination of Services and Sustainability Plan <ul><li>E. Letters of Support (not included in 30 page limit ) </li></ul><ul><ul><li>Letter of Support is required when the site </li></ul></ul><ul><ul><li>location and/or targeted schools are not included </li></ul></ul><ul><ul><li>as partners in the 21 st CCLC program and, </li></ul></ul><ul><ul><li>therefore, did not provide a Commitment Letter </li></ul></ul><ul><ul><li>Letter of Support must indicate the proposed </li></ul></ul><ul><ul><li>program was developed and will be carried out in </li></ul></ul><ul><ul><li>active collaboration with the school (s) students </li></ul></ul><ul><ul><li>attend during the 2009-2010 project year </li></ul></ul><ul><ul><li>Submit a dated letter on the site’s/school’s </li></ul></ul><ul><ul><li>letterhead indicating their support that is signed by an </li></ul></ul><ul><ul><li>authorized agent from the site/school </li></ul></ul>2009-2010 RFP
  89. 90. Coordination of Services and Sustainability Plan <ul><li>F. Sustainability Narrative </li></ul><ul><ul><li>Applicants are not permitted to charge any fees </li></ul></ul><ul><ul><li>associated with 21 st CCLC programming </li></ul></ul><ul><ul><li>without prior authorization from FDOE </li></ul></ul><ul><ul><li>Describe: </li></ul></ul><ul><ul><ul><li>the plan to identify and develop new public/private partnerships </li></ul></ul></ul><ul><ul><ul><li>How the program will evidence sustainability in years 3-5 and beyond to maintain the size and scope of the project </li></ul></ul></ul>2009-2010 RFP
  90. 91. Coordination of Services and Sustainability Plan <ul><li>G. Five Year Budget </li></ul><ul><ul><li>Reflects additional support in years 1 and 2 </li></ul></ul><ul><ul><li>Reflects necessary support to offset the 20% </li></ul></ul><ul><ul><li>funding decrease in years 3-5 </li></ul></ul><ul><ul><li>Place in Appendices ( not included in 30 </li></ul></ul><ul><ul><li>page limit) </li></ul></ul>2009-2010 RFP
  91. 92. Narrative Components <ul><li>9. Evaluation (A-G) </li></ul>2009-2010 RFP
  92. 93. Evaluation <ul><li>Must undergo periodic (formative) evaluations to assess progress </li></ul><ul><li>Must submit a Summative Evaluation Report and Data Collection Worksheets by June 30, 2010 </li></ul><ul><li>Must demonstrate adequate progress (continuous progress) towards achieving stated program objectives </li></ul>2009-2010 RFP
  93. 94. Evaluation <ul><li>Evaluation Plan </li></ul><ul><ul><li>Assessment of progress toward each objective </li></ul></ul><ul><ul><li>Anticipated methods for data collection (e.g., who, </li></ul></ul><ul><ul><li>how, etc) </li></ul></ul><ul><ul><li>Identify specific measures and data sources to </li></ul></ul><ul><ul><li>measure progress towards each objective </li></ul></ul><ul><ul><li>Timeline for data collection </li></ul></ul><ul><ul><li>Benchmarks to monitor progress </li></ul></ul><ul><ul><li>Methods for continuous and overall data analysis </li></ul></ul><ul><ul><li>Written formative evaluation reports are required </li></ul></ul><ul><ul><li>How information will be used to monitor progress </li></ul></ul><ul><ul><li>and shared with stakeholders </li></ul></ul>2009-2010 RFP
  94. 95. Evaluation <ul><li>Evaluation Plan continued… </li></ul><ul><li>Describe how the results of the evaluation will be: </li></ul><ul><ul><li>Used to refine, improve and strengthen the program </li></ul></ul><ul><ul><li>Made available to public upon request (process) </li></ul></ul><ul><li>Must provide all data being collected to FDOE upon request and/or during site visits by the UF 21 st CCLC Leadership Team </li></ul><ul><li>Programs must generate, maintain and provide written periodic (formative) evaluation reports to FDOE and/or UF upon request </li></ul>2009-2010 RFP
  95. 96. Evaluation <ul><li>Evaluation Plan continued… </li></ul><ul><li>See Reporting Outcomes within the approved 2009-2010 RFP for more information </li></ul>2009-2010 RFP
  96. 97. Narrative Components <ul><li>10. Support for Strategic Imperatives </li></ul>2009-2010 RFP
  97. 98. Strategic Imperatives <ul><li>Incorporate one or more of the Areas of Focus included in Florida’s Next Generation PreK-20 Education Strategic Plan </li></ul><ul><li>www.fldoe.org/Strategic_Plan/pdfs/StrategicPlanApproved.pdf </li></ul>2009-2010 RFP
  98. 99. Narrative Components <ul><li>11. Dissemination Plan </li></ul>2009-2010 RFP
  99. 100. Dissemination Plan <ul><li>Describe the methods/strategies to disseminate and share information about the proposed project to appropriate/targeted populations to inform them of the availability of 21 st CCLC services </li></ul>2009-2010 RFP
  100. 101. Narrative Components <ul><li>12. Budget </li></ul>2009-2010 RFP
  101. 102. Budget <ul><li>Must use grant funds to supplement, not supplant </li></ul><ul><li>Costs must be allowable, reasonable and necessary to carry out the program’s purpose and objectives </li></ul><ul><li>Budget and narrative must align </li></ul><ul><li>Not permitted to propose a budget in excess of that allowed by the Funding Request Guide </li></ul><ul><li>Successful applicants may use grant funds for allowable costs only during the grant award period </li></ul>2009-2010 RFP
  102. 103. Budget <ul><li>The budget has two parts: </li></ul><ul><ul><li>Description in grant narrative (Fiscal </li></ul></ul><ul><ul><li>Management Plan) </li></ul></ul><ul><ul><li>Budget Narrative Form (DOE 101) </li></ul></ul><ul><ul><ul><li>Not included in 30 page limit </li></ul></ul></ul>2009-2010 RFP
  103. 104. Budget (Grant Narrative) <ul><li>Fiscal Management Plan </li></ul><ul><li>Describe the amount of funding required to effectively achieve the proposed performance target </li></ul><ul><li>Clearly defined responsibilities, timelines and milestones for accomplishing project tasks </li></ul><ul><li>Describe how the items within the budget support the goals of the project </li></ul><ul><li>Describe the members of the project management team and indicate their responsibilities and credentials </li></ul><ul><ul><li>Describe background training, experience and </li></ul></ul><ul><ul><li>qualifications for the Project Director </li></ul></ul>2009-2010 RFP
  104. 105. Budget (Grant Narrative) <ul><li>Fiscal Management Plan continued… </li></ul><ul><li>Explain the following: </li></ul><ul><ul><li>How total costs on the DOE101 are reasonable and </li></ul></ul><ul><ul><li>necessary to the number of persons to be served, the </li></ul></ul><ul><ul><li>scope of the project, and its anticipated benefits </li></ul></ul><ul><ul><li>How the requested funds were allocated for </li></ul></ul><ul><ul><li>accomplishing tasks and activities described in the </li></ul></ul><ul><ul><li>application </li></ul></ul>2009-2010 RFP
  105. 106. Budget (Grant Narrative) <ul><li>Fiscal Management Plan continued… </li></ul><ul><ul><li>How 21st CCLC funds will supplement and not </li></ul></ul><ul><ul><li>supplant the after-school program </li></ul></ul><ul><ul><li>How no more than 5% of budget will be spent on </li></ul></ul><ul><ul><li>activities related to the administration of the grant </li></ul></ul><ul><ul><li>(see Fiscal Requirements in the approved 2009- </li></ul></ul><ul><ul><li>2010 RFP for more information) </li></ul></ul>2009-2010 RFP
  106. 107. Budget (Grant Narrative) <ul><li>Fiscal Management Plan continued… </li></ul><ul><ul><li>Proof must be submitted showing that salaries </li></ul></ul><ul><ul><li>and hourly wages for all program staff are </li></ul></ul><ul><ul><li>consistent with the demographic area of the </li></ul></ul><ul><ul><li>proposed project ( not included in 30 page limit) </li></ul></ul><ul><ul><li>www.bls.gov/oes/current/oessrcma.htm#F </li></ul></ul><ul><ul><li>www.bls.gov/bls/blswage.htm </li></ul></ul>2009-2010 RFP
  107. 108. Budget (DOE 101) <ul><ul><li>Must provide a detailed budget narrative form that </li></ul></ul><ul><ul><li>itemizes and details: </li></ul></ul><ul><ul><ul><li>how all grant funds will be used, </li></ul></ul></ul><ul><ul><ul><li>how funds from other sources will be used </li></ul></ul></ul><ul><ul><li>Must provide a funding equation to describe how the </li></ul></ul><ul><ul><li>budget line item amounts were derived </li></ul></ul><ul><ul><li>If key personnel or items, needed to achieve the goals </li></ul></ul><ul><ul><li>and objectives of the project, are paid 100% from other </li></ul></ul><ul><ul><li>funding sources , an account title and description must </li></ul></ul><ul><ul><li>be provided with a zero amount listed </li></ul></ul><ul><ul><li>Budget must include funds for at least three active staff </li></ul></ul><ul><ul><li>members, with one being the Project Director, to attend </li></ul></ul><ul><ul><li>the 21 st CCLC Statewide Conference </li></ul></ul>2009-2010 RFP
  108. 109. Fiscal Requirements <ul><ul><li>Please review and utilize the following topics </li></ul></ul><ul><ul><li>in the approved 2009-2010 RFP when developing the </li></ul></ul><ul><ul><li>DOE 101 and Budget Narrative : </li></ul></ul><ul><ul><ul><li>Allowable Expenses (i.e., staffing, supplies, transportation) </li></ul></ul></ul><ul><ul><ul><li>Unallowable Expenses (i.e., food, entertainment, furniture) </li></ul></ul></ul><ul><ul><ul><li>Administrative Costs (including Indirect Costs)- 5% cap of total award amount </li></ul></ul></ul><ul><ul><ul><li>Evaluation Costs- 5% cap of total award amount </li></ul></ul></ul><ul><ul><ul><li>Procurement Services (i.e., contracts) </li></ul></ul></ul>2009-2010 RFP
  109. 110. Narrative Components <ul><li>Priority Points </li></ul>2009-2010 RFP
  110. 111. Priority Points <ul><li>Not included in 30 page limit </li></ul><ul><li>May only receive priority points after the application has received a score of 70 points or more </li></ul><ul><li>Priority 1: Joint Application </li></ul><ul><li>Priority 2: Operation in rural county </li></ul><ul><li>www.florida-arts.org/grants/RuralEconomicDevelopmentInitiative.htm </li></ul>2009-2010 RFP
  111. 112. Other Requirements <ul><li>RFP Checklist </li></ul><ul><li>21 st CCLC Program Assurances </li></ul><ul><li>Equitable Services for Private School Participation </li></ul><ul><li>www.ed.gov/policy/elsec/leg/esea02/pg111.html </li></ul><ul><ul><li>Must submit the Private School Participation Form signed by the Agency Head </li></ul></ul><ul><ul><li>Must submit a detailed plan of action for providing consultation for equitable services to private school students and teachers </li></ul></ul>2009-2010 RFP
  112. 113. Other Requirements <ul><li>Statement of Assurance for Evaluation Data </li></ul><ul><li>General Education Provisions Act </li></ul><ul><li>www.ed.gov/fund/grant/apply/appforms/gepa427.pdf </li></ul><ul><ul><li>Provide a signed, one page summary description of the proposed plan to ensure equitable access to, and participation of students, teachers, and other beneficiaries with special needs </li></ul></ul>2009-2010 RFP
  113. 114. Other Requirements <ul><li>21 st CCLC Advisory Board </li></ul><ul><ul><li>Must provide a narrative description only if funded. </li></ul></ul><ul><ul><li>Will be required to have a board composed of students, teachers, parents, community agencies and the private sector. </li></ul></ul><ul><li>Funding Request Guide </li></ul><ul><li>Agency Profile </li></ul><ul><li>Site Budget Worksheets </li></ul><ul><ul><li>Site Profile </li></ul></ul><ul><ul><li>Site Expenditures </li></ul></ul>2009-2010 RFP
  114. 115. Performance Accountability Forms <ul><li>Deliverables - identify all deliverables to be developed by the project- review your narrative to see what you may have identified </li></ul><ul><li>Training, Technical Assistance and Dissemination - identify all training and technical assistance, as well as other delivery strategies- see narrative sections for Professional Development, Recruitment & Retention and Dissemination Plan </li></ul><ul><li>Student Performance - align with the Goals, Measurable Objectives, Activities and Timeframe table </li></ul><ul><li>Service Delivery - aligns to Project Design and Implementation- Academic and Personal Enrichment, and Adult Family Members </li></ul><ul><li>3 rd Party Evaluator - aligns to Evaluation , if applicable </li></ul>2009-2010 RFP
  115. 116. Funding Contingencies <ul><li>If awarded, future funding will be contingent upon: </li></ul><ul><ul><li>Available funds from US Department of Education (USED) </li></ul></ul><ul><ul><li>Satisfactory performance as evaluated by the 21 st CCLC program office at FDOE </li></ul></ul><ul><ul><li>Submission of next year’s RFA (continuation) </li></ul></ul><ul><ul><li>Compliance with all grant requirements within the 21 st CCLC RFP/RFA (i.e., programmatic, fiscal, reporting) </li></ul></ul>2009-2010 RFP
  116. 117. Project Deliverables <ul><li>Not required with the application </li></ul><ul><li>Agencies receiving funds via “ Performance based Reimbursement ” are required to submit the Project Deliverables and Invoice Form </li></ul><ul><li>ALL agencies must complete the Monthly Report Form </li></ul><ul><li>Review forms to understand program timeline for deliverables and documentation </li></ul>2009-2010 RFP
  117. 118. Project Performance Accountability and Reporting Requirements <ul><li>Each 21 st CCLC sub-grantee is required to meet or exceed the following: </li></ul><ul><ul><li>Provide services to the proposed number of 21 st CCLC students on a daily basis </li></ul></ul><ul><ul><li>Operate official 21st CCLC program for the hours, days, and weeks in the approved application </li></ul></ul><ul><ul><li>Provide all activities and services in the approved application and any approved amendments </li></ul></ul>2009-2010 RFP
  118. 119. Project Performance Accountability and Reporting Requirements <ul><li>Regardless of the originally approved funding amount, the FDOE is authorized to equitably reduce the amount of funding for any sub-grantee failing to meet daily attendance numbers, amount of operation, or activities </li></ul>2009-2010 RFP
  119. 120. Reporting Outcomes <ul><li>USED- P.P.I.C.S. www.ppics.learningpt.org </li></ul><ul><li>UF- Academic and Behavioral Impacts, Teacher Surveys, and Student and Parent Satisfaction Measures </li></ul><ul><li>www.afterschoolflorida.hhp.ufl.edu/data_collection_information.html </li></ul><ul><li>FDOE- Monthly Attendance Reports, Mid-Year Data Collection (1/30/10), End-of-Year Data Collection (6/30/10), and Summative Evaluation Report (6/30/10) </li></ul>2009-2010 RFP
  120. 121. Notice of Intent to Apply <ul><li>Please notify Lani Lingo, 21 st CCLC Program Director, via email or fax , of the agency’s intent to apply by the date identified in the 2009-2010 RFP </li></ul>2009-2010 RFP
  121. 122. Frequently Asked Questions <ul><li>Questions concerning the RFP process or the 21st CCLC program must be submitted on FDOE’s 21st CCLC website located at: </li></ul><ul><li>http://data.fldoe.org/21Century/questions/ </li></ul>2009-2010 RFP
  122. 123. Conditions for Acceptance / Substantially Approvable Form <ul><li>Be on time! Make sure your a pplication is received within FDOE no later than the close of business on the due date </li></ul><ul><li>Application includes all required forms, including: </li></ul><ul><ul><li>DOE 100A Application Form bearing the original signature of the Superintendent for the school district or the agency head for other agencies. </li></ul></ul><ul><ul><li>NOTE: Applications signed by officials other than the appropriate agency head must have a letter signed by the agency head or documentation for authorization </li></ul></ul><ul><ul><li>DOE 101 - Budget Narrative Form </li></ul></ul>2009-2010 RFP
  123. 124. Conditions for Acceptance / Substantially Approvable Form <ul><li>Submission of the signed certification signifying compliance with the “General Assurances for Participation in Federal and State Programs,” (if not already on file with FDOE) </li></ul><ul><li>Private Colleges, Community Organizations, and Other Agencies must submit : </li></ul><ul><ul><ul><li>A list of the current board of directors and Articles of Incorporation; </li></ul></ul></ul><ul><ul><ul><li>A copy of the organization’s current budget; </li></ul></ul></ul><ul><ul><ul><li>A copy of the organization’s Chart of Accounts; </li></ul></ul></ul><ul><ul><ul><li>A copy of the institution’s or agency’s most recent annual audit report (if available); and </li></ul></ul></ul><ul><ul><ul><li>Proof of eligibility to operate a business in Florida. </li></ul></ul></ul>2009-2010 RFP
  124. 125. Technical/Formatting and Other Application Submission Requirements <ul><li>Proposal DO’s </li></ul><ul><li>Narrative responses MUST be: </li></ul><ul><ul><ul><li>In the order of the RFP Checklist </li></ul></ul></ul><ul><ul><ul><li>Double-spaced, Single-sided </li></ul></ul></ul><ul><ul><ul><li>Page numbered </li></ul></ul></ul><ul><ul><ul><li>Portrait setting (tables may be landscaped- see RFP instructions) </li></ul></ul></ul><ul><ul><ul><li>12-point Arial font (font sizes in tables may be different- see RFP instructions) </li></ul></ul></ul><ul><ul><ul><li>Margins- 1” top, bottom, left and right </li></ul></ul></ul><ul><ul><ul><li>Limited to 30 pages </li></ul></ul></ul>2009-2010 RFP
  125. 126. Technical/Formatting and Other Application Submission Requirements <ul><li>Proposal DO’s </li></ul><ul><li>Submit one non-bound, non-stapled proposal with original signatures </li></ul><ul><li>Submit SIX (6) STAPLED , COMPLETE COPIES of the proposal </li></ul><ul><li>OR </li></ul><ul><li>Submit one non-bound, non-stapled proposal with original signatures </li></ul><ul><li>Submit ONE (1) COMPLETE COPY of the proposal </li></ul><ul><li>Submit a complete proposal on a Compact Disc (CD) in a single, PDF document </li></ul>2009-2010 RFP
  126. 127. Technical/Formatting and Other Application Submission Requirements <ul><li>Proposal DO’s </li></ul><ul><li>Mail your complete proposal to: </li></ul><ul><li>Office of Grants Management </li></ul><ul><li>Florida Department of Education </li></ul><ul><li>325 West Gaines Street </li></ul><ul><li>Room 325 </li></ul><ul><li>Tallahassee, FL 32399-0400 </li></ul><ul><li>Submit your proposal on or before the due date </li></ul>2009-2010 RFP
  127. 128. Technical/Formatting and Other Application Submission Requirements <ul><li>Proposal DON’T </li></ul><ul><li>BE LATE! </li></ul><ul><li>Fax or hand-deliver your application </li></ul><ul><li>Submit CDs, DVDs, newspaper clippings, other supplementary materials, and/or agency manuals </li></ul><ul><li>Include tabs, covers, or other items </li></ul><ul><li>Bind, staple, or spiral the original application </li></ul><ul><li>Incomplete applications or those exceeding the page limit may not be reviewed </li></ul>2009-2010 RFP
  128. 129. Technical/Formatting and Other Application Submission Requirements <ul><li>Review Contingencies </li></ul><ul><li>Proposals submitted without the required copy(ies) may not be reviewed. </li></ul><ul><li>Proposals submitted on CD that do not also submit the signed original and single hardcopy  may not be reviewed. </li></ul><ul><li>Proposals submitted with additional information in original, copies, and/or PDF file may not be reviewed. </li></ul><ul><li>The FDOE will not reproduce and/or add missing information to submitted copies and/or PDF electronic submissions </li></ul>2009-2010 RFP
  129. 130. Resources <ul><li>FDOE 21 st CCLC </li></ul><ul><li>www.fldoe.org/curriculum/21century </li></ul><ul><li>Florida’s 21 st CCLC </li></ul><ul><li>www.afterschoolflorida.hhp.ufl.edu/rfp </li></ul><ul><li>21 st CCLC Program Listing </li></ul><ul><li>www.afterschoolflorida.hhp.ufl.edu/program_listing.html </li></ul><ul><li>21 st CCLC Program Highlights </li></ul><ul><li>www.afterschoolflorida.hhp.ufl.edu/program_highlights.html </li></ul>2009-2010 RFP
  130. 131. Resources <ul><li>Overview of Afterschool Programs </li></ul><ul><li>Concept to Classroom: </li></ul><ul><li>www.thirteen.org/edonline/concept2class/afterschool/index.html </li></ul><ul><li>After School Program Toolkit: </li></ul><ul><li>www.cisnet.org/working_together/after-school.asp </li></ul><ul><li>High-Quality Complementary Learning Activities and Programs: </li></ul><ul><li>www.learningpt.org/afterschool/hqactivities/ </li></ul>2009-2010 RFP
  131. 132. 2009-2010 RFP Thank you for your participation and best wishes! 21 st CCLC Leadership Team
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