February 6, 2009




The Johnson County Empowerment Board announces the availability of funds for
programs that provide su...
Johnson County
                                  Empowerment Area


                              Request for Proposals Pa...
JOHNSON COUNTY EMPOWERMENT AREA
                            FUNDS FOR EARLY CHILDHOOD ACTIVITIES




INTRODUCTION/OVERVIEW...
SERVICE OBJECTIVES

School Ready Grant Objectives:
Ensure that young children are properly nurtured and stimulated in safe...
COMMUNITY PLAN PRIORITIES and LOCAL INDICATORS

Our goals and community wide measures of our progress toward achieving tho...
PRIORITY SERVICE AREAS

Priority will be given to programs that address one or more of the Community Plan Priorities
and L...
FUNDING
•  Funding for programs is from the School Ready and Early Childhood grants of the Johnson
  County Empowerment Bo...
REQUIREMENTS FOR PROPOSALS AND APPLICATIONS

A Bidder’s Conference will be held on FEBRUARY 27, 2009 to answer any questio...
Funding Proposal Format
Proposals must follow the following format.
Use font Times New Roman 12 (include page numbers). At...
Proposal Narrative:
    I.    Need for the program (1 (one) page maximum per program)
          ♦ Describe the local need ...
Evaluation Resources:
                  CEA Achieving Results Resource Guide
              http://www.empowerment.state.ia...
BUDGET FORM
Proposed Budget: The budget is to be on the attached forms. Budgets will be based on a program
period of July ...
Provide detail of salary costs in chart below (you may add additional lines):

   Detail Chart A: Salary Costs
Job Title  ...
SELECTION CRITERIA:
•  Each proposal will be evaluated based on how well it meets the identified service objectives,
   ad...
Questions about this Request for Proposals should be directed to Laurie Nash at 339-6179
    or Empower@JCEmpowerment.com ...
Attachments/Appendices



Appendix 1 – Tool G(A) Early Childhood Funding Parameters and Limitations
Appendix 2 – Tool G(B)...
Frequently Asked Questions and Examples

Applying and the Application

Q: Am I required to attend the Bidder’s Conference ...
A. No. When making the funding application, try to plan for and include possible increases in
   funding due to increased ...
Home Visitation Services

Q: Are home visitation programs required to report specific results to Empowerment?
A: Yes. See ...
Tool G (A)



                                        Early Childhood Funding Parameters and Limitations
                 ...
Tool G (B)




                                 School Ready Funding Parameters and Limitations
                          ...
Other Important Information
•    A completed agreement with all required signatures must be on file at the Department of E...
Tool CC(A)

                     Community Empowerment
                       School Ready funds
      Preschool Programmi...
Priorities for      Community Empowerment Area Boards (CEA) designate funding based on
Funding             priorities of t...
In a developmentally appropriate curriculum learning is integrated across
    domains and should include the following are...
Collaboration     Community Empowerment is built upon a foundation of collaboration in
                  order to make a d...
Tool CC(B)




                        Community Empowerment
                          School Ready Funds
         Prescho...
Part B – Preschool Other
Report the cost and performance measures for these items in Preschool Programming
Support for Low...
Professional Development
                                                                   Required performance measures....
State Required Performance Measures
Described below are the state-required performance measures for Preschool
Programming ...
o Total number of Statewide Voluntary Preschool Program for Four-Year-Old
      Children school districts that receive fun...
Part B: Preschool Other Reporting
On Part B of the Preschool Support for Low-Income Families, data is collected for all
st...
Child Care Nurse Consultant
   o Total number of funded programs utilizing a Child Care Nurse Consultant
Dental Services
 ...
Tool CC(Matrix)
Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008           ...
Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008   2
programs by category  ...
Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008                           ...
Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008                           ...
Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008   5
o   Shared Visions    ...
Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008                           ...
Ages & Stages Questionnaires
                                                       In A Nutshell


WHO
Children ranging i...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
February 6, 2009 The Johnson County Empowerment Board ...
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February 6, 2009 The Johnson County Empowerment Board ...

  1. 1. February 6, 2009 The Johnson County Empowerment Board announces the availability of funds for programs that provide support to families with children age 0 through five years and pregnant women. The purpose of the funds is to support programs that will have a positive impact on measures of: • early education, • children’s health, and/or • parent education and family support services. The purpose of the funding is to ensure that young children are properly nurtured and stimulated in safe and healthy environments so that they are ready to learn and succeed when they enter school and to increase the availability of quality child care to support parents in obtaining or retaining employment. A Bidder’s Conference will be held on Friday February 27 at 3:00 p.m. at 855 S. Dubuque Street, Suite 203, Iowa City, Iowa. Any Johnson County service provider is eligible to apply. Funds are available for programs to run July 1, 2009 through June 30, 2010. Questions about the RFP may be submitted in advance of the Bidders Conference to Alicia Lepic at the address below. Additional information and applications for funding may be obtained from Alicia Lepic, Johnson County Empowerment, 855 S. Dubuque Street, Suite 202B, Iowa City IA 52240; 319-339-7206 or assist@jcempowerment.com. Applications are also available online at www.jcempowerment.com/Funding_Opportunities/funding_opportunities.html. Proposals must be received by 4:30 pm on Friday, March 27, 2009.
  2. 2. Johnson County Empowerment Area Request for Proposals Packet FY2010 Funding Issued: February 6, 2009 Contact: Sara Baird Chair, Johnson County Empowerment 855 S. Dubuque Street, Suite 202B Iowa City, IA 52240 (319) 339-6179 (319) 339-7206 empower@jcempowerment.com assist@jcempowerment.com RFP/RFP08/General RFP Format 09 04/23/07
  3. 3. JOHNSON COUNTY EMPOWERMENT AREA FUNDS FOR EARLY CHILDHOOD ACTIVITIES INTRODUCTION/OVERVIEW This Request for Proposals (RFP) represents an effort by the Johnson County Empowerment Board to provide funding for specific programs, services, and projects which will address the health, education, and development of Johnson County children age 0 through 5 years and pregnant women. Through this RFP, Johnson County Empowerment expects to award approximately $833,000 to fund FY2010 Empowerment programs. This includes approximately $174,000 for Quality Preschool Tuition & Supports, $86,000 for Family Support Home Visitation, $193,000 for Parent Education & Family Support, $51,000 for Professional Development, and $130,000 for Other from School Ready Grant Funds and $199,000 for Early Childhood Grant Funds. ELIGIBLE PROPOSAL APPLICANTS Applicants must be service providers serving Johnson County families. Applicants must serve families with children age 0 through 5 years and/or pregnant women. Applicants must be willing to serve families at or below 185% of federal poverty level. GENERAL EXPECTATIONS • Programs will target Johnson County families. • Families served must have a child age 0 through 5 years or a pregnant woman. • Services must target families with incomes at or below 185% of federal poverty level. • Contractor must be willing to work in a collaborative relationship with the Early Childhood Specialist, the Johnson County Empowerment Board, other Empowerment providers, and other Johnson County service providers to achieve the Service Objectives identified on page 4 and the Community Wide Goals and Local Indicators identified on page 5. • Providers must be aware of and comply with federal and state laws regarding confidentiality and non-discrimination. RFP/RFP2010/General RFP Format 2010 Page 3 of 19 02/02/09
  4. 4. SERVICE OBJECTIVES School Ready Grant Objectives: Ensure that young children are properly nurtured and stimulated in safe, healthy, and stimulating environments so that they are ready to learn and succeed when they enter school. Most of the funding is targeted for categorical purposes with specific parameters (see Tool G(B)): • Family Support Prenatal through Three – implement evidence-based family support and parent education practices. All programs must have a home visitation component. See Tool FF and Tool FF(A). • Family Support Parental through Five – implement evidence-based family support and parent education practices. See Tool FF and Tool FF(A). • Preschool Programming Support for Low Income Families – assist low-income parents with tuition for preschool and other supportive services for children ages three, four, and five who are not attending kindergarten and assist with preschool program expenses not covered under chapter 256C (Statewide Voluntary Preschool Program for Four-Year-Old Children). See Tool CC(A), Tool CC(B), and Tool CC(Matrix). • Quality Improvement Funds – improve the quality of early care, health and education projects and programs that support quality improvement efforts; are evidence-based, quality practices and services that have been proven to positively affect outcomes for children, align with the community plan and identified CEA priorities. See Tool II. • Other Funds – do not have categorical requirements but must be used to support early care, health and education for children and families prenatal through age five and must demonstrate effectiveness through documented and reported performance measures. • children's health and safety services, and • professional development for early care, health, and education practitioners. Early Childhood Grant Objectives: Enhance the capacity and quality of child care services to help parents obtain or retain employment through (see Tool G(A)): nd rd • Increasing access to infant, 2 and 3 shift, and inclusive child care through provider recruitment and support; • Increasing children’s access to Head Start, Early Head Start, and other evidence-based child development and child care programs, through provider support; • In partnership with Child Care Resource and Referral, providing information to help parents select quality child care environments (comprehensive consumer education); • Recruitment of and assistance to home- and center-based child care providers in meeting registration, licensure, and quality rating system or accreditation standards; • Providing training and professional development opportunities for home- and center- based child care and preschool providers with community partners such as Child Care Resource and Referral, community colleges, and ISU Extension; • Partner with T.E.A.C.H. Iowa to provide tuition assistance to home- and center-based child care and preschool providers to enroll in early childhood education coursework at community colleges. • Funds cannot be used to supplant state child care assistance (subsidy) to eligible recipients. • When funding child care scholarships, the family’s income must be between 146-185% of the poverty guidelines, although funding child care scholarships with Early Childhood dollars is not encouraged due to potential federal reporting requirements. RFP/RFP2010/General RFP Format 2010 Page 4 of 19 02/02/09
  5. 5. COMMUNITY PLAN PRIORITIES and LOCAL INDICATORS Our goals and community wide measures of our progress toward achieving those goals. A. Children’s Health Goals: Health promotion, including healthy nutrition Increase accessibility of health insurance for children Increase access to quality pediatric health and dental care Early identification and treatment of health, development, and behavior concerns Local Indicators: Number of children enrolled in state health insurance programs B. Early Education Goals: Increase the availability of quality early education Increase the accessibility and affordability of quality early education Improve quality in early education Local Indicators: Number and percent of early education environments meeting quality standards (i.e. NAEYC, NAFCC, QRS) Number of regulated child care programs (DHS licensed centers, DHS registered homes, 4Cs listed homes) Number of regulated child care slots (licensed, registered, and listed) C. Parent Education & Family Support Goals: Supporting families to: Strengthen supportive parenting skills Enhance parent/child relationships Provide safe, stable, nurturing home environments Increase healthy informal networks of support Utilize appropriate community resources Address parental issues of health, mental health, disability, and substance abuse needs Local Indicators: Number of confirmed child abuse reports D. Community Wellness Goals: Build culturally competent systems of care to address the impact of: Multiple languages Multiple cultures Rural issues Address family issues such as: Poverty Community safety Transportation RFP/RFP2010/General RFP Format 2010 Page 5 of 19 02/02/09
  6. 6. PRIORITY SERVICE AREAS Priority will be given to programs that address one or more of the Community Plan Priorities and Local Indicators (see page 5) and: • Multi-agency collaboration or programs which work across disciplines. • Programs addressing recognized gaps in services, as identified by community needs assessment or other data sources. • Programs that are built upon research based practices. • Proposals that utilize multiple sources of funding and/or leverage other sources of funding. • Proposals that address program access issues, such as transportation and child care. • Programs that are creative and customer focused in their approach. • Continuation of successful Empowerment funded programs. For additional information and definitions, see the Iowa Empowerment website at www.empowerment.state.ia.us/tool_kit_tools.asp for information regarding: Preschool Programming - see Tool CC(A) Preschool Programming Support for Low-Income Families, Tool CC(B) Preschool Programming Support Performance Measure Data, and Tool CC(Matrix) Annual Report Matrix for Preschool Programming Support. Family Support and Parent Education - see Tool FF Family Support & Parent Education Iowa Administrative Code and Tool FF(A) Family Support Performance Measures. Quality Improvement – see Tool II Improve the Quality of Early Care, Health & Education Programs. Tool J Common Results Language Framework RFP/RFP2010/General RFP Format 2010 Page 6 of 19 02/02/09
  7. 7. FUNDING • Funding for programs is from the School Ready and Early Childhood grants of the Johnson County Empowerment Board. • Funding is available for programs July 1, 2009 through June 30, 2010. • All funding is contingent on Johnson County Empowerment receiving funding from state and local government. • General funding is available for a one-year funding cycle. • This funding may not be used to supplant existing funding. • Wraparound funds for Shared Visions and/or Head Start will be awarded only if a program has applied for and been denied a DHS Child Care Block (wraparound) Grant or if a program is ineligible for a DHS Child Care Block (wraparound) Grant. • Programs applying for Preschool funding are expected to be actively working with their local school districts to apply for the Statewide Voluntary Preschool Program for Four- Year-Olds. This funding is intended to supplement that funding, rather than replace it. • If funding is to be used as a match for other grant funds, Empowerment must first be notified of this intent. • Successful programs (not agencies) which have received funding from Johnson County Empowerment during the previous three (3) fiscal years may apply for a three-year renewable contract. Those applications must include budgets for each of the three years. Funding amounts will not be increased from the original 3-year budgets without Board approval. Continued program funding is dependent upon continued legislative appropriation for Community Empowerment grants. Eligible programs are 4Cs Child Development Home Provider Services, 4Cs QRS Assistance Program, 4Cs Home Ties Emergency Child Care, The Arc Manantial, Busy Bees Childcare and Preschool Scholarships, Grant Wood AEA CART-JC, Grant Wood AEA Every Child Reads, Grant Wood AEA IQPPS Support, HACAP Extended Day Head Start, HACAP Parent Education Programs, ICCSD Hills Family Book Club, ICCSD Mann Preschool Scholarships, ICCSD Shared Visions Support, ICCSD Shared Visions Wraparound, Lone Tree Preschool Scholarships, MECCA Partners In Parenting, NCJC Childcare Wraparound, NCJC PREP, NCJC Latino Parent Education & Family Support, UAY Teen Parent Program, UAY Rural Parent Education, UAY PNP Home Visitation, UIHC Dept. of Psychiatry Early Childhood Mental Health Consultation, VNA Children’s Health Insurance Outreach Coordination. RFP/RFP2010/General RFP Format 2010 Page 7 of 19 02/02/09
  8. 8. REQUIREMENTS FOR PROPOSALS AND APPLICATIONS A Bidder’s Conference will be held on FEBRUARY 27, 2009 to answer any questions pertaining to this Request for Proposals. The meeting will be held at 3:00 p.m. at 855 S. Dubuque Street, Suite 203, Iowa City. Applicants may submit only one proposal for Empowerment funding. Proposals may contain more than one program or activity. Provide distinct program descriptions, evaluation plans, and one- year budgets for each program/activity. Agencies may choose to list programs in priority order. The Board will base funding decisions on how well each program meets identified service objectives, addresses the Community Plan priorities, and can impact Local Indicators. Agency prioritization will be used strictly as a guideline for making decisions in the case of equal considerations with limited financial resources. PROPOSALS MUST BE RECEIVED BY 4:30 pm on MARCH 27, 2009. Proposals received after the deadline will be considered solely at the discretion of the Empowerment Board. Incomplete applications or applications which do not meet these requirements will be disqualified. Faxed applications will not be accepted. One original, five (5) paper copies, and one electronic copy (PC Word compatible, disk or e-mail) of the application will be submitted to: Laurie Nash, Early Childhood Specialist Johnson County Empowerment 855 S. Dubuque Street, Suite 202B Iowa City, IA 52240 Empower@JCEmpowerment.com RFP/RFP2010/General RFP Format 2010 Page 8 of 19 02/02/09
  9. 9. Funding Proposal Format Proposals must follow the following format. Use font Times New Roman 12 (include page numbers). Attachments should be at the end of the proposal, after the budget pages. Cover Page (one cover page per proposal) Date of application: Provider name: Provider Address: Names of Contact Persons (preferably two) Phone and Fax e-mail addresses Program name Amount of funding requested If listing in priority order (see p. 8), please number each program, Each program can have up to one half-page for the outcome statement and summary table. Outcome Statements, e.g. “The purpose of the ( program ) is to provide/produce (service/activityproduct) to/for (customer) so they can/in order to (outcome/planned benefit) . Summary Table Program Target Goals of Scope of Services Performance Measures and Name and Audience; Program (specific activities to Specific Measurements to Funding expected # to be be performed) be reported requested served RFP/RFP2010/General RFP Format 2010 Page 9 of 19 02/02/09
  10. 10. Proposal Narrative: I. Need for the program (1 (one) page maximum per program) ♦ Describe the local need for this program ♦ Describe how this program is uniquely suited to meet that need II. Program Description (2 (two) page maximum per program) ♦ Describe services/activities to be provided, including collaboration with other providers. ♦ Provide a general description of your target audience and/or eligibility criteria; include geographic, socio-economic, age and other demographic descriptions. Include numbers of families/children to be served. ♦ Specify how services/activities will address Community Plan priorities and/or Local Indicators (see p. 5). It is not necessary to address all Community Plan priorities or Local Indicators in each proposal. While programs are expected to directly address one of the Community Plan Priorities, programs are not expected to directly impact community wide Local Indicators. Programs are, however, expected to indirectly impact one of those Indicators and must describe the relationship between their program's purposes and outcomes and the Indicator. ♦ Identify food, incentives, transportation and other expenses that will be part of the program. ♦ Identify materials/equipment to be purchased and how the purchase relates to the proposed services/activities. III. Evaluation (1 (one) page maximum per program) Bottom line questions: 1. What differences have services made in the lives of the people we serve? 2. What can the people we serve do now that they couldn't do before? 3. How have the behaviors, knowledge, skills or attitudes of the people we serve changed? 4. Have the lives of the people we serve become better than before receiving our services? Discuss how the program will be evaluated, including ♦ Outcomes to be achieved. Outcomes should relate to grant & program objectives. ♦ Indicators used to measure outcomes. ♦ Where appropriate, include as an attachment any evaluation tools, surveys, or forms. ♦ As part of their evaluation, and where appropriate, preschool programs will be required to utilize a children’s developmental screening tool to assess children’s development. See Appendices 3, 4, 5, and 6 this RFP. ♦ As part of their evaluation, and where appropriate, parent education and support programs will be required to utilize either the Life Skills Progression or the Protective Factors Survey. See Appendices 7 and 8 this RFP. ♦ As part of their evaluation, and where appropriate, parent education and support programs will be required to utilize the Empowerment Education and Support Participant Evaluation. See Appendix 9 this RFP. ♦ As part of their evaluation, and where appropriate, programs addressing continuing education and quality improvement for early educators may be required to utilize the Empowerment Early Educator Continuing Education Participant Evaluation. See Appendices 10 and 11 in this RFP. ♦ If this is an existing Empowerment funded program, please identify current progress towards the identified goals. RFP/RFP2010/General RFP Format 2010 Page 10 of 19 02/02/09
  11. 11. Evaluation Resources: CEA Achieving Results Resource Guide http://www.empowerment.state.ia.us/EmpowermentTools/achievingresults_resource_gui de.pdf Iowa Accountable Government Act Guidebooks http://www.dom.state.ia.us/planning_performance/index.html Results Accountability (Mark Friedman) http://www.resultsaccountability.com Common Results Language Framework http://www.empowerment.state.ia.us/EmpowermentTools/kit_tools/ToolJ.pdf IV. Provider Qualifications: Discuss the ability of the provider to perform the work and manage the budget for this program. Include brief job descriptions and qualifications for key staff. Full job descriptions may be included as attachments. (1 (one) page maximum per proposal. RFP/RFP2010/General RFP Format 2010 Page 11 of 19 02/02/09
  12. 12. BUDGET FORM Proposed Budget: The budget is to be on the attached forms. Budgets will be based on a program period of July 1, 2009 to June 30, 2010. Include an explanation of the budget and describe how the Empowerment funding will fit within your other sources of funding (tuition, grants, etc). Identify any involvement you may have with the Empowerment Board or its programs. Reasonable administrative or indirect costs may be included. Reasonable administrative costs are generally defined as up to 8% of total direct expenditure request. Provide details for each line item. For multiple programs, identify each program. For example, "Salaries & Personnel" might include "Program 1 salaries" and "Program 2 salaries". Specific salary details should be in Chart A. Other Revenue details should be in Chart B. For other line items, include details in the budget form. For example, “Program Costs” might include materials and promotion or “Participant Supports” might include child care, incentives, meals, and transportation. You may add additional detail lines where necessary. Total Program Cost should equal Empowerment Request plus Other Revenue. This form is available in electronic form as an Excel document (recommended). Contact Alicia Lepic at assist@jcempowerment.com. Total Program Empowerment Other Revenue (detail chart B) Cost Request Salaries & personnel detail chart A 1. Salaries subtotal Program Costs provide detail 2. Program Costs subtotal Participant Supports provide detail 3. Participant Supports subtotal Equipment provide detail 4. Equipment subtotal Other provide detail 5. Other subtotal 6. TOTAL DIRECT (total lines 1+2+3+4+5) Administration Other Indirect 7. TOTAL INDIRECT 8. TOTAL EXPENDITURES (total lines 6+7) RFP/RFP2010/General RFP Format 2010 Page 12 of 19 02/02/09
  13. 13. Provide detail of salary costs in chart below (you may add additional lines): Detail Chart A: Salary Costs Job Title % of FTE Total Cost Empowerment Other Revenue for project Request 1. 2. 3. Totals The above Totals should be the same as budget line 1; if these two numbers aren't the same, check the arithmetic. Provide detail of source of other revenue in chart below (you may add additional lines): Detail Chart B: Other Revenue Source of Other Revenue Total amount of other revenue from source 1. 2. 3. Totals The above Total should be the same as budget line 8 far right column; if these two numbers aren't the same, check the arithmetic. RFP/RFP2010/General RFP Format 2010 Page 13 of 19 02/02/09
  14. 14. SELECTION CRITERIA: • Each proposal will be evaluated based on how well it meets the identified service objectives, addresses Community Plan priorities, and can impact Local Indicators. All successful proposals will incorporate identified service parameters, requirements, and expectations. • Proposals will be reviewed by a committee designated by the Johnson County Empowerment Board. Review Committees may include the Empowerment Early Childhood Specialist, Empowerment Board members, Empowerment Work Group members, and other community members. • The Johnson County Empowerment Board reserves the right to select the provider(s) that will best meet the service objectives, not necessarily the highest scoring. • The Johnson County Empowerment Board reserves the right to negotiate program details with applicants. CONTRACT ADMINISTRATION: • Preliminary funding decisions are expected to be made by the Empowerment Board by June 12, 2009. Applicants may be asked to make a short presentation to the Board. • All applicants will be notified in writing of the funding decisions. • Applicants who are denied funding may appeal to the Johnson County Empowerment Board. Appeals must be made in writing and be received by the Early Childhood Specialist within five (5) working days of receipt of the selection decision letter. Appeals must be based on a contention that the process violated state or federal law, that policies or rules did not provide adequate public notice, or involved a conflict of interest by staff or review team members. The Empowerment Board, or a committee designated by the Board, will review the appeal and mail a notice of its decision to the appellant within five (5) working days of the review. • All contractors will be required to submit quarterly progress reports and one final report at the end of the funding period. • Funding recipients will be responsible for submitting quarterly progress and expenditure reports to the Early Childhood Specialist of the Johnson County Empowerment Area, in accordance with state requirements and on a format which will be provided. • Reports will include: Number and ages of persons served, Length of service provided for each client, Results of evaluation tools utilized, Quarterly and year-to-date expenditures, and Other information which will help the Empowerment Board identify and meet the needs of the target population, such as: -barriers identified by families, -need for service, and -other recommendations. • Reports may include, as appropriate: Participating children’s progress as measured on the ASQ, Devereux Early Childhood Assessment (DECA), Creative Curriculum Developmental Checklist or other developmental screening tool (i.e. Appendix 6), Participating early educators’ progress as measured on the Family Day Care Rating Scale (FDCRS), Infant-Toddler Environmental Rating Scale (ITERS), Early Childhood Environmental Rating Scale (ECERS), Quality Preschool Program Standards (QPPS), Quality Rating Scale (QRS), or Early Educator Continuing Education Participant Evaluation (Appendix 11) Participating families' growth as measured on the Education & Support Participant Evaluation (Appendix 9) and the Life Skills Progression or Protective Factors Survey. Progress towards program outcomes. All state required outcome measures. RFP/RFP2010/General RFP Format 2010 Page 14 of 19 02/02/09
  15. 15. Questions about this Request for Proposals should be directed to Laurie Nash at 339-6179 or Empower@JCEmpowerment.com or Alicia Lepic at 339-7206 or Assist@JCEmpowerment.com. Timeline February 6, 2009 RFP Issued to public February 27, 2009 3:00 pm Bidders Conference, 855 S. Dubuque Street, Iowa City March 27, 2009 4:30 pm Proposals due in the Empowerment office June 12, 2009 Preliminary funding decisions by Empowerment Board July 1, 2009 Contract period begins RFP/RFP2010/General RFP Format 2010 Page 15 of 19 02/02/09
  16. 16. Attachments/Appendices Appendix 1 – Tool G(A) Early Childhood Funding Parameters and Limitations Appendix 2 – Tool G(B) School Ready Funding Parameters and Limitations Appendix 3 – Tool CC(A) Preschool Programming Support for Low-Income Families Appendix 4 – Tool CC(B) Preschool Programming Support Performance Measure Data Appendix 5 – Tool CC(Matrix) Annual Report Matrix for Preschool Programming Support Appendix 6 – ASQ, ASQ:SE, and DECA Info Appendix 7 – Tool FF Family Support and Parent Education Iowa Administrative Code Appendix 8 – Tool FF(A) Family Support Performance Measures Appendix 9 – Education & Support Participant Evaluation Appendix 10 - Tool II Improve the Quality of Early Care, Health & Education Programs Appendix 11 – Early Educator Continuing Education Participant Evaluation RFP/RFP2010/General RFP Format 2010 Page 16 of 19 02/02/09
  17. 17. Frequently Asked Questions and Examples Applying and the Application Q: Am I required to attend the Bidder’s Conference if I plan to submit a Request for Funds? A: No, the Bidder’s Conference is not required, though it is strongly encouraged. Q: Do I have to submit both a paper copy and an electronic copy of the application for funds? A: Yes. Q: I am applying for funding for more than one program. Do I submit separate applications for funds for each program? A: No. Agencies should submit only one application for funds per agency and include all programs. Q: Is there a specific application format I must use? A: Yes. See pages 9-13 of this RFP. Q: Do I have to include the Summary Table on page 9? A: Yes. Budget Q: What is the difference between direct costs and indirect costs? A: Direct Costs are funds utilized to pay for the cost of the direct programming to children and families. Indirect costs are funds utilized to pay for the administrative costs of being able to offer the program. Examples of Direct Costs: program staff salaries and benefits curricular materials for program implementation room rental for the program itself, such as a meeting room materials provided to families supports for families to participate, including child care, food, and transportation for families to attend events Examples of Indirect Costs: staff to supervise program staff staff to write reports and generate bills facilities costs, such as telephone and rent for staff office space Q: What is the difference between Administration and Indirect Costs? A: Administration is a percentage of the total Direct Costs. Indirect Costs are the line item expenses identified above. Q: Can I include both Administration and Indirect Costs in my application? A: No. Programs may request either Administration or Indirect Costs. Q: Do I have to use Detail Chart A of the budget? A: Yes, if you are requesting Empowerment funds for salaries. Q: Do I have to use Detail Chart B of the budget? A: Yes. Q: Can I ask for more funding next year if I receive a renewable contract? RFP/RFP2010/General RFP Format 2010 Page 17 of 19 02/02/09
  18. 18. A. No. When making the funding application, try to plan for and include possible increases in funding due to increased costs for subsequent years. You should include the increased funding in each of the budgets provided with this year’s application. Eligibility Q: Does the program have to serve families at or below 185% of poverty? A: Programs that deliver services to individuals and/or are family-specific must be for families at or below 185% of poverty. For group-based programs, the program must be available and accessible to families at or below 185% of poverty, but not exclusive to those families. Q: Can parents of school age children participate? A: Programs that deliver services to individuals and/or are family-specific must be for families with a child age 0 to school-age and/or pregnant women. For group-based programs, the program must target families with a child 0-5 (including pregnant women), but could include other families. Q: Can parents who reside outside of Johnson County participate? A: Programs that deliver services to individuals and/or are family-specific must be for families who reside in Johnson County. For group-based programs, the program must target families residing in Johnson County, but can include families who reside out of county. Q. Can an individual apply for funds, or is it open only to agencies? A. An individual can apply. All income received will be included on a 1099 for tax purposes. Community Plan Q: Does the program have to address all of the Community Plan Priorities? A: No. It is recommended to choose one or two Community Plan Priorities for a program to address. Q: Does the program have to address all of the Local Indicators? A: No. It is recommended to choose one or two Local Indicators for a program to address. Preschool Programming Q: Are preschool programs required to report specific results to Empowerment? A: Yes. All programs utilizing the Preschool Support Funds through Empowerment are required to report all of the applicable items from Tool CC(B) and Tool CC(Matrix). Q: Are preschool programs required to assess individual children’s development? A. Yes. See page 10 Item III. Evaluation. Q: We plan to apply for wraparound funds from DHS, but will not know the status of that application until after the Empowerment Request for Funds is due. Can we apply for Empowerment funds? A: Yes, you can apply. You must apply for DHS wraparound funds for any eligible program. You must notify Empowerment of the status of that grant application. If DHS funds are awarded, then you may not receive Empowerment funds for those same services. RFP/RFP2010/General RFP Format 2010 Page 18 of 19 02/02/09
  19. 19. Home Visitation Services Q: Are home visitation programs required to report specific results to Empowerment? A: Yes. See Tool FF and Tool FF(A). Parent Education/Family Support Services Q: Are parent education and family support programs such as parenting groups required to report specific results to Empowerment? A: Yes. All Parent Education and Family Support programs are required to report the “Performance Measure To Be Reported” from page A-114 of Tool FF and identified in Tool FF(A). Quality Improvement Q: Are there examples of what activities could be funded with the Quality Improvement Funds? A: Yes. See Tool II (Appendix 10) RFP/RFP2010/General RFP Format 2010 Page 19 of 19 02/02/09
  20. 20. Tool G (A) Early Childhood Funding Parameters and Limitations Via Iowa Empowerment Board Annually, the Department of Human Services transfers federal dollars from the Temporary Assistance to Needy Families (TANF) Program to the Child Care Development Fund (CCDF). The Department distributes these funds to community empowerment areas to enhance the capacity and quality of child care services to help parents obtain or retain employment. Examples of Allowable Activities Capacity Building • Increase access to infant, 2nd and 3rd shift, and inclusive child care through provider recruitment and support. • Increase children’s access to Head Start, Early Head Start, and other evidence-based child development and child care programs, through provider support. • In partnership with Child Care Resource and Referral, provide information to help parents select quality child care environments (comprehensive consumer education). Quality Improvement • Recruitment of and assistance to home- and center-based child care providers in meeting registration, licensure, and quality rating system or accreditation standards. Examples include, but are not limited to: o Home- and center-based child care consultants o Child care nurse consultants o The completion of self-assessments and program improvement plans o Limited equipment purchases and minor facility remodeling to meet health and safety standards required by licensing or registration, e.g., purchase of cribs for infants, installing a sink in an infant room, installing egress windows. • Provide training and professional development opportunities for home- and center-based child care and preschool providers with community partners such as Child Care Resource and Referral, community colleges, and ISU Extension. Examples include, but are not limited to: o Health and safety training o Use of developmentally appropriate practices, discipline and curriculums o Integrating inclusive and culturally competent practices o Program for Infant and Toddler Caregivers (PITC) • Partner with T.E.A.C.H. Iowa to provide tuition assistance to home- and center-based child care and preschool providers to enroll in early childhood education coursework at community colleges. Other Important Information • The Department of Human Services distributes Early Childhood funds to a Community Empowerment Area (CEA) based on the Area’s redesignation status. • The following two actions must happen before a CEA receives the 1st quarterly payment: o The CEA must submit an annual budget to the Office of Empowerment and the Department of Human Services must approve the budget. o A grant agreement or contract with all required signatures is on file at the Department of Human Services. • The CEA cannot use these funds to supplant state child care assistance (subsidy) to eligible recipients. • When funding child care scholarships, the family’s income must be between 146-185% of the Health and Human Services Poverty Guidelines, although this is not encouraged due to potential federal reporting requirements. • The CEA’s 2nd quarter funds and any future funds may not be paid until the CEA submits a complete annual report. • Best practice is to not enter into contracts with contractors or providers until the Department of Human Services approves the CEA’s Early Childhood budget. Performance Measure Reporting Requirements In the Annual Report Community Empowerment Areas must document program or service performance measures through input, output, quality/efficiency and outcome data. Administrative Expenses Administrative expenses cannot exceed 5% of the yearly Early Childhood funds the CEA receives. Funds are Administered The Department of Human Services administers Early Childhood funds. Funds are Distributed The amount of Early Childhood funds a CEA receives is based on a percentage of the average number of monthly statewide Family Investment Program (FIP) cases for families with children 0-5 in the preceding state fiscal year. Time Limitations The CEA must expend Early Childhood funds within two state fiscal years. Sources: Iowa Code Chapter 28 Iowa Administrative Code 441-169 Section 658E of the Child Care & Development Block Grant of 1990, as amended 45 CFR §98.10 - 98.18 10/7/08
  21. 21. Tool G (B) School Ready Funding Parameters and Limitations Via Iowa Empowerment Board The School Ready Funds, through a State appropriation, are utilized to support a comprehensive school ready children plan designed by the local empowerment boards. Most of the funding is targeted for categorical purposes with specific parameters. These funding categories include Administration, Preschool Programming Support for Low Income Families, Family Support Prenatal through Three, Family Support Prenatal through Five. Quality Improvement Efforts and Other Services have less restrictive parameters. Local empowerment area boards must adhere to requirements specific to each funding category. Examples of Allowable Activities Family Support Prenatal through Three – Community Empowerment Boards are strongly encouraged to support programs implementing evidence-based family support and parent education practices. All programs funded through Family Support Prenatal through Three must have a home visitation component. See Tool FF http://www.empowerment.state.ia.us/common/pdf/kit_tools/tool_ff.pdf and Tool FF(A) http://www.empowerment.state.ia.us/common/pdf/kit_tools/tool_ff_A.pdf Required Performance Measures are necessary for each activity and must be itemized on the Annual Report. Family Support Prenatal through Five – Community Empowerment Boards are strongly encouraged to support programs implementing evidence-based family support and parent education practices. See Tool FF http://www.empowerment.state.ia.us/common/pdf/kit_tools/tool_ff.pdf and Tool FF(A) http://www.empowerment.state.ia.us/common/pdf/kit_tools/tool_ff_A.pdf Required Performance Measures are necessary for each activity and must be itemized on the Annual Report. Preschool Programming Support for Low Income Families – This categorical funding was legislated to assist low-income parents with tuition for preschool and other supportive services for children ages three, four, and five who are not attending kindergarten in order to increase the basic family income eligibility requirement to not more than 200 percent of the federal poverty level; and for preschool program expenses not covered under chapter 256C (Statewide Voluntary Preschool Program for Four-Year- Old Children). In addition, if sufficient funding is available after addressing the needs of those who meet the basic income eligibility requirement, a community empowerment area board may provide for eligibility for those with a family income in excess of the basic income eligibility requirement through use of a sliding scale or other copayment provision. See Tool CC(A) http://www.empowerment.state.ia.us/common/pdf/kit_tools/toolcc_A.pdf and Tool CC(B) http://www.empowerment.state.ia.us/common/pdf/kit_tools/toolcc_B.pdf and Tool CC(Matrix) http://www.empowerment.state.ia.us/common/pdf/kit_tools/toolcc_matrix.pdf Required Performance Measures are necessary for each activity and must be itemized on the Annual Report. Quality Improvement Funds – These funds are used to improve the quality of early care, health and education projects and programs that: o Support quality improvement efforts. o Are evidence-based, quality practices and services, that have been proven to positively affect outcomes for children o Produce and document expected performance outcomes o Align with the community plan and identified CEA priorities. See Tool II http://www.empowerment.state.ia.us/common/pdf/kit_tools/tool_ii.pdf Other Funds – These funds do not have categorical requirements, however, they must: o Be used to support early care, health and education for children and families prenatal through age five. o Demonstrate effectiveness through documented and reported performance measures. o Not be used for administrative costs (legal fees, fiscal agent fees, insurance, or the role of coordinator when doing board administrative functions, etc.) 12/11/2008 A-11
  22. 22. Other Important Information • A completed agreement with all required signatures must be on file at the Department of Education before grant funding will be released. • School Ready funds are awarded to Community Empowerment boards on an annual basis (pending funding availability and Designation). Receipt of funding is subject to submission of the required Annual Report (due September 15th) documenting progress toward the results identified in the community plan. • Proposed annual budgets are to be submitted through the Office of Empowerment and must be approved by the Department of Education prior to release of the funds to a CEA. • As per the Iowa Empowerment Board, October 9, 1999, meeting “Local Empowerment Boards shall not use Empowerment funds to purchase real property that would be subject to taxes.” • Best practice is to not enter into contracts with contractors or providers until the Department of Education approves the CEA’s School Ready budget. • Areas must be mindful not to supplant other state and federal funds. Performance Measure Reporting Requirements In the Annual Report, Community Empowerment Areas must document program or service performance measures through input, output, quality/efficiency and outcome data. Administrative Expenses Administrative expenses are limited to 3% of the annual School Ready funds received by the CEA. Funds are Administered The Department of Education administers School Ready funds. Funds are Distributed Through a formula approved by the Iowa Empowerment Board which allocates the annual School Ready appropriation as follows: o 45% is allocated based on the percent of the population that is age 0-5 and at or below 185% of the poverty level or less. o 35% is allocated based on the percent of the population that is age 0-5. o 20% is distributed equally among all 99 counties. Time Limitations For fiscal years beginning July 1, 2008, empowerment areas reporting a carryover balance of school ready funds in excess of 20% of the current year’s allocation will receive a reduction equal to the excess amount above the 20% in their next year’s school ready allocation, based on accrual reporting. Sources: IA Code Chapter 28; IAC 349 12/11/2008 A-12
  23. 23. Tool CC(A) Community Empowerment School Ready funds Preschool Programming Support for Low-Income Families Legislative HF 2679 states that the Preschool Programming Support for Low-Income Language Families …shall be used to assist low-income parents with preschool tuition; for other supportive services for children ages, three, four and five who are not attending kindergarten, in order to increase the basic family income eligibility requirement to not more than 200% of the federal poverty level; and for preschool program expenses not covered under chapter 256C (Statewide Voluntary Preschool Program for Four-Year-Old Children). In addition, if sufficient funding is available after addressing the needs of those who meet the basic income eligibility requirement, a community empowerment area board may provide for eligibility for those with a family income in excess of the basic income eligibility requirement through use of a sliding fee scale or other copayment provision. For the most current HHS Poverty Guidelines visit, http://www.empowerment.state.ia.us/common/pdf/fed_poverty_guidelines.pdf Use of Funds The funds allocated for preschool programming support for low-income families may include (but not limited to): o Tuition, not covered by other state or federal funding, for preschool services for children ages three, four and five who are not yet in kindergarten and whose families meet the eligibility guidelines; o Support for transporting children to and from preschool services; o Health services (dental screenings, mental health); o Parent involvement activities; o Family support and parent education; (For further information, See Tool FF(A); o Initiatives to demonstrate quality preschool levels/standards (QRS, QPPS, PBS, etc.); o Program enhancements to increase quality levels/standards (curriculum, materials, etc.); o Professional development targeted toward quality initiatives and standards (curriculum, assessment, program standards, etc.); o Personnel to foster the development of quality initiatives and preschool programming; and o Tuition, not covered by other state or federal funding, for preschool services for children ages three, four and five whose families do NOT meet the eligibility guidelines may be allocated o After the needs of children whose families meet the income eligibility guidelines and on a sliding fee scale or other copayment provision. (For further information, see Tool CC (B) Examples of Specific Use of Funds and Program Measures.) 1 Adopted by the Iowa Empowerment Board 7/11/2008
  24. 24. Priorities for Community Empowerment Area Boards (CEA) designate funding based on Funding priorities of the legislature and local community planning needs for young children and their families. Recommendations School Ready funds shall be used to support preschool services; however, for Preschool Community Empowerment Boards must not supplant state and federal funds. Programs Eligible Examples of state or federal funds that need to be considered include: to Receive Funds o State-administered child care assistance for eligible families; Supporting Low- o State-funded preschool programs (Shared Visions and Statewide Income Parents Voluntary Preschool Program for Four-Year-Old Children); and o Head Start for eligible children. Initiatives The Iowa Empowerment Board strongly recommends Community Supporting Empowerment Areas support the implementation of evidence-based, quality Quality Preschool practices and services with proven positive outcomes for children. Programming Community Empowerment Boards are also strongly encouraged to use these funds to help families to access quality preschool services and to support preschool programs achieve high quality program standards. These include programs that: o Are accredited by the National Association for the Education of Young Children (NAEYC). o Meet the Head Start Program Performance Standards. o Are accredited by the National Association for Family Child Care (NAFCC). o Are verified or have submitted paperwork for Self-Verification status to the Iowa Department of Education for Iowa’s Quality Preschool Program Standards (QPPS). Additional measures of program quality are evidenced by having: o Achieved an average score of 5 (with no subscale scores under 2) on the Early Childhood Environmental Rating Scale – Revised (ECERS- R) or Family Child Care Rating Scale (FCCRS) completed by an outside evaluator with an established 85% inter-rater reliability within six months of the observation. o Achieved a Level 3, 4 or 5 on Iowa’s Quality Rating System (QRS). Curriculum and One essential component of preschool program standards includes a Assessment are comprehensive research-based curriculum and systematic child assessment Indicative of a addressing all areas of child development. Appropriate preschool curriculum Quality Preschool is extremely important to the success of the children participating in the program. Curriculum used in preschools that receive funds through Community Empowerment should be research-based or evidence-based and developmentally appropriate; including age appropriate, individually appropriate and culturally appropriate. Using quality curriculum, the teacher provides learning environments and experiences that allow children to be actively engaged in their own learning through play. In order to meet the needs of the diverse population of children, families and communities; the curriculum should be culturally sensitive. 2 Adopted by the Iowa Empowerment Board 7/11/2008
  25. 25. In a developmentally appropriate curriculum learning is integrated across domains and should include the following areas: • social-emotional development; • physical development; • language development; • early literacy; • early mathematics; • science; • technology; • creative expression; • health and safety; and • social studies. Examples of possible curriculum choices are: • The Creative Curriculum for Preschool is a blueprint for planning and implementing a developmentally appropriate program. More information can be found at: http://www.teachingstrategies.com/. • High Scope Curriculum where the adult’s role is to support and guide young children through their active learning adventures and experiences. More information can be found at: http://www.highscope.org/index.asp. In order to determine if children are at age-appropriate levels, a required performance measure, they should be assessed using a research and evidenced- based measurement. Assessment should be ongoing and systemic, including formal and informal approaches to gain information on child learning and development. The assessments must occur within the context of ongoing communication with families and demonstrate cultural sensitivity. Many quality curricula include an on-going assessment component to determine child progress in order to communicate with parents and guide curriculum decisions. Examples of possible ongoing assessment choices are: • The Creative Curriculum for Preschool - More information can be found at: http://www.teachingstrategies.com/. • High Scope Curriculum - More information can be found at: http://www.highscope.org/index.asp. Note: Performance Measures reported in the Preschool Programming Support for Low-Income Families section of the CEA Annual Report require programs to report the number/percent of children at age-appropriate levels. This determination must be accomplished through the use of a reliable, published tool. CEAs may require programs to report on a specific tool to provide the CEA Board with clear and consistent reporting. Examples of possible tools include (but are not limited to): Brigance Screens Ages & Stages Creative Curriculum High Scope 3 Adopted by the Iowa Empowerment Board 7/11/2008
  26. 26. Collaboration Community Empowerment is built upon a foundation of collaboration in order to make a difference in the lives of young children and their families. With this foundation in mind, local CEAs may collaborate with local child care centers, preschool programs, child development homes, Head Start agencies, Shared Vision grantees, School Districts (tuition, Statewide Voluntary Preschool Program for Four-Year-Old Children and/or Early Childhood Special Education programs), Child Care Resource and Referral Agencies, Iowa State University Extension, Area Education Agencies, local public health agencies, local maternal and child health agencies, community mental health centers, primary care providers, dentists, local transit authority and family support providers. Accountability School Ready Budget Form: System CEA must document projected expenditures for the current fiscal year and estimated carry-forward amounts (if applicable) for Preschool Programming Support for Low Income Families. CEA Annual Report – Performance Measures: CEA must document on the Annual Report (Due September 15th) the performance measures through input, output quality/efficiency and outcome data for all expenditures in the fiscal year for Preschool Programming Support for Low Income Families. Funds used in this category may have state required performance measures. Please refer to Tool CC (B) and the Annual Report shell for specifics. Contractual CEA Board will determine the contractual agreements with providers at a Agreements with local level. Programs Technical Contact: Shanell Wagler, Facilitator Assistance Office of Empowerment Iowa Department of Management 515-281-4321 Shanell.Wagler@iowa.gov 4 Adopted by the Iowa Empowerment Board 7/11/2008
  27. 27. Tool CC(B) Community Empowerment School Ready Funds Preschool Programming Support for Low-Income Families Performance Measure Data To help local Community Empowerment Boards and the Iowa Empowerment Board determine the impact of Community Empowerment funding on young children and their families, the State requires performance measures for all expenditures. Community Empowerment Areas (CEAs) may use funding from Preschool Programming Support for Low-Income Families for a variety of projects. Below are examples of possible activities and the type of performance measures to be collected. Preschool Programming Support for Low-Income Families Use of Funds: Examples include, but are not limited to: Part A – Transportation and Tuition Report the cost and performance measures for these items in Preschool Programming Support for Low-Income Families, Part A (Tuition and Transportation) on the annual report. Empowerment Areas must collect and report state-required data. Funded Activity Performance Measures o Preschool tuition for low income children whose families o Required performance measures. are at or below 200% poverty level o Locally-generated data. o Preschool tuition for children whose families are above 200% poverty level. May be on a sliding fee scale or other copayment option. o Transportation to and from preschool o Extend the preschool day o Field Trips o Summer kindergarten preparation program 1 Adopted by the Iowa Empowerment Board 7/11/08
  28. 28. Part B – Preschool Other Report the cost and performance measures for these items in Preschool Programming Support for Low Income Families, Part B (Preschool Other) on the annual report. Empowerment Areas must collect and report state-required data. Funded Activity Performance Measures Family support and parent education May include: o Required performance o Evidence-based parent education measures when a family support and parent education Note: When a family support and parent education activity or service activity or service includes includes at least one family visit or parent activity, you must refer to at least one family visit or Tool FF for performance measures and guidelines, parent activity. Refer to http://www.empowerment.state.ia.us/common/pdf/kit_tools/tool_ff.pdf. Tool FF o Locally-generated data. Child Care Nurse Consultant. Support implementation of Healthy Child Care Iowa Quality o Required performance Assessment Tools (Business Partnership Agreement, Owner/Director measures. Survey, Injury Prevention Checklist, Child Record Review, Health and o Locally-generated data. Safety Assessment) Preschool Coordinator Responsibilities may include: o Required performance o Scholarship processing measures. o Quality support including but not limited to: QPPS, PBS, o Locally-generated data. curriculum, etc. Health Services Dental services. May include: o Required performance o Dental screenings measures. o Fluoride treatment o Locally-generated data. o Treatment Mental health services. May include: o Consultation with PBS facilitator o Required performance o Counseling measures. o Classroom social skills/behavior intervention o Locally-generated data. Lead Services o Screening o Locally-generated data. o Service coordination for 3-5 year old children Nutrition Education and Physical Activity Center Costs May include: Locally-generated data. o Non-educational supplies Empowerment Areas may tie o Technology expenditure to quality program o Emergency costs (repairs, etc.) standards, ECERS-R or QRS. o Business planning for centers Note: Empowerment Areas cannot use funding for Bricks and Mortar. Refer to Tool H for information. 2 Adopted by the Iowa Empowerment Board 7/11/08
  29. 29. Professional Development Required performance measures. May include, but not limited to, collaboration with partners (AEA, CCR&R, others) to provide training in various quality Locally-generated data. Empowerment initiatives, curriculum, PBS, assessment, etc. Areas may tie expenditures to quality Note: The Department of Human Services must approve all program standards, ECERS-R or QRS. training/professional development for child care providers when training is toward requirements for license renewal. Quality Programming May include: Locally-generated data. Empowerment o Support for quality preschool programs to achieve Areas may tie expenditures to quality high standards of quality. program standards, ECERS-R or QRS. o NAEYC and NAFCC Accredited Programs o Head Start Performance Standards Options for playground/outdoor o Quality Preschool Program Standards equipment: o ECERS-R, FCCRS o % improvement in health/safety o QRS criteria points/rating on QRS. o Materials for preschool such as curriculum, classroom o % of programs/centers manipulatives, etc. collaborating with CCNC to o NAEYC or NAFCC Accreditation cost purchase playground equipment o Technology for classroom and resurfacing materials. o Curriculum/Assessment o Number of programs/centers with o Other costs associated with program quality an approved ground cover. o Playground and outdoor equipment and surfacing o Number programs/centers that meet CPSC National Playground Note: All outdoor equipment and surfacing must follow CPSC Safety guidelines. safety guidelines and DHS licensure requirements. Personnel May include: Locally-generated data. Empowerment o Staff for inclusive settings (disability, English Areas may tie expenditures to quality Language Learners) program standards, ECERS-R, FCCR-S o Personnel to perform screenings (developmental, or QRS. vision, lead, etc.) o QRS implementer/mentor o Costs associated with education (not paid by T.E.A.C.H.) o Salaries o QPPS facilitator o PBS facilitator 3 Adopted by the Iowa Empowerment Board 7/11/08
  30. 30. State Required Performance Measures Described below are the state-required performance measures for Preschool Programming Support for Low-Income Families. Part A is used to report Tuition and Transportation expenditures; Part B is used for all other activities funded. CEAs must collect data from providers and report the data in the CEA’s annual report and through an on-line data collection tool. Besides the state-required performance measures, CEAs may identify locally-generated performance measures to gather more data to determine the effectiveness of an activity or service. State required data: Collect and report data for the following areas funded through Preschool Program Support for Low-Income Families. Part A: Tuition and Transportation Reporting For tuition and transportation, report data for all state-required and optional locally- generated performance measures. When completing this section, add the data together for all programs funded. Preschool Information for Programs Funded Through Part A: o Total number of programs that receive preschool tuition and/or transportation support. o Total number of programs receiving tuition and/or transportation funds that meet one or more of the following quality standards: Accreditation by the National Association for the Education of Young Children (NAEYC); Head Start Performance Standards; Accreditation by the National Association for Family Child Care (NAFCC); or Verified or will be ready for verification by the Iowa Department of Education on Iowa’s Quality Preschool Program Standards (QPPS) within the next year. o Total number of programs evidencing quality through: An average score of 5 (with no subscale scores under 2) on the Early Childhood Environmental Rating Scale – Revised (ECERS-R) or Family Child Care Rating Scale (FCCRS) completed by an outside evaluator with an established 85% inter-rater reliability within six months of the observation, and A Level 3, 4 or 5 on Iowa’s Quality Rating System (QRS). o Total number of funded programs by category: School district-operated programs Private, for-profit programs Not-for-profit programs Shared Visions programs Head Start programs Faith-based programs 4 Adopted by the Iowa Empowerment Board 7/11/08
  31. 31. o Total number of Statewide Voluntary Preschool Program for Four-Year-Old Children school districts that receive funding in this category. School district partners (private preschools, Head Start, etc.) are included in the school district count. o Total number of lead teacher(s) categorized by highest level of education. GED High School Diploma Child Development Associate (CDA) Associates Degree in early childhood or child development Associates Degree in a related field Bachelors Degree in early childhood or child development Bachelors Degree in a related field Post Graduate Degree o Total number of lead teacher(s) who hold a valid teaching license issued by the Board of Educational Examiners (BOEE) and hold an endorsement from the BOEE that includes preschool or kindergarten. o Identify the curriculum(s) used in each program. o Identify the assessment tool(s) used in each program to determine the number and percent of children at age-appropriate levels. Child Information (for children supported with these funds; unduplicated numbers for the items below): o Total number of children who received scholarships. o Number of children assisted by age: Number of 3 year olds Number of 4 year olds Number of 5 year olds o Number of children by race/ethnicity Native American or Alaskan Native African American Hispanic or Latino White Native Hawaiian/ Pacific Islander Multi-racial Asian Other o Number and percent of children demonstrating age-appropriate skills. o Number and percent of children whose families are at or below 200% poverty level. o Number and percent of children referred to an Area Education Agency (AEA). o Total number of children who received transportation. 5 Adopted by the Iowa Empowerment Board 7/11/08
  32. 32. Part B: Preschool Other Reporting On Part B of the Preschool Support for Low-Income Families, data is collected for all state-required and locally-generated performance measures for activities and services that support preschools, other than tuition and transportation. Based on activities funded, the same program may be reported in the first column in both Part A and Part B. For example, a preschool may receive tuition reimbursement and participate in a dental services program. Program information would be included in Part A and Part B. Preschool Information for Programs/Activities Funded Through Part B: o Total number of programs receiving these funds (not including tuition and/or transportation) that meet each of the following quality standards: Accreditation by the National Association for the Education of Young Children (NAEYC); Accreditation by the National Association for Family Child Care (NAFCC); Head Start Performance Standards; and Verified or will be ready for verification by the Iowa Department of Education on Iowa’s Quality Preschool Program Standards (QPPS) within the next year. o Total number of programs evidencing quality through: An average score of 5 (with no subscale scores under 2) on the Early Childhood Environmental Rating Scale – Revised (ECERS-R) or Family Child Care Rating Scale (FCCRS) completed by an outside evaluator with an established 85% inter-rater reliability within six months of the observation, and A Level 3, 4 or 5 on Iowa’s Quality Rating System (QRS). o Total number of funded programs by category: School district-operated programs Private, for-profit programs Not-for-profit programs Shared Visions programs Head Start programs Faith-based programs o Total number of Statewide Voluntary Preschool Program for Four-Year-Old Children school districts that receive funding in this category. School district partners (private preschools, Head Start, etc.) are included in the school district count. Activity or Service: Note: Do not report data for any activity or service in this section that you did not fund with Preschool Programming Support for Low-Income Families. Family support and parent education o When a family support and parent education activity or service includes at least one family visit or parent activity refer to Tool FF for performance measures and guidelines, http://www.empowerment.state.ia.us/common/pdf/kit_tools/tool_ff.pdf. 6 Adopted by the Iowa Empowerment Board 7/11/08
  33. 33. Child Care Nurse Consultant o Total number of funded programs utilizing a Child Care Nurse Consultant Dental Services o Number of children screened o Number of children screened who were referred for treatment. o Number of parents reporting this as the child’s first dental screening. o Number of programs/centers participating in dental screenings (optional). Mental Health Services o Number of centers participating in mental health services. o Number of children observed. o Number of children identified for mental health services. o Number of children who received services and will enter kindergarten on a behavior plan (optional). o Number of children who received treatment that were expelled. Preschool Coordination o Number of family applications processed. o Number of preschools that the coordinator assisted in increasing quality standards. (Collect this data when coordination includes working with providers on quality.) Professional Development o List of professional development offered through these funds. o Total number of participants in professional development. o Number and percent of participants by category: Administrators/Directors Teachers/early childhood providers Assistant teachers o Percent of those reporting that they will incorporate learning into practices and policy. o Percent of those reporting that information was valuable to their profession. Other Projects/Activities For other projects and activities funded, local CEAs must identify, collect, and report locally-generated performance measures. The performance measures help the CEA determine the effect of the project or activity on young children, families, and those that work with them. 7 Adopted by the Iowa Empowerment Board 7/11/08
  34. 34. Tool CC(Matrix) Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008 1 PRESCHOOL PROGRAMMING SUPPORT FOR LOW INCOME FAMILIES There are two separate parts for reporting money spent for Preschool Programming Support for Low Income Families. In Part A, report performance measures for tuition and transportation. In Part B, report performance measures for other projects/activities that support preschool. Part A: Tuition and Transportation (also include field trips, extended day, summer kindergarten preparation – Refer to Tool CC(B) In Part A, Tuition and Transportation, report data for all state-required and locally-determined performance measures for tuition and transportation. When completing this section, add the data together for all programs funded. Programs Link to Which How Much Was How Much Was How Well Did We What Was the Change In Funded Comm. Plan Invested? Done or Produced? Do It? Conditions for Those We Priority or (Input Measures) (Output Measures) (Quality/ Served? Priorities Note: Fiscal Efficiency Measures) (Outcome Measures) (as noted in investments must Section III) coincide with financial statement Preschool Support line item 1. Total number of 1. Amount of funds For Children Supported For Children Supported For Children Supported with preschool programs/ expended on tuition.: with Part A funds: with Part A funds: transportation and tuition funds: centers receiving preschool tuition or 2. Amount of funds 1. Total Number of 1. Number and percent of children transportation support: expended on children who received 1. Number and percent demonstrating age appropriate transportation: scholarships of children whose skills: 2. Number of funded (Unduplicated): families are at or below Programs meeting the 3. Amount of funds 200% poverty level: 2. The assessment tool(s) used to following standards: expended on other 2. Number of children by determine the children’s o NAEYC (Refer to Tool CC(B): age (Unduplicated): 2. Number and percent development: Accreditation: o 3 Year Olds: of children referred to o NAFCC 4. Highest Educational o 4 Year Olds: AEA for possible special 3. Report any other applicable Accreditation: Level of Lead o 5 Year Olds: education outcomes: o Head Start Teacher(s) (Total determination:: Preschool Program number of each): 3. Number of children by Standards: o GED: Race/ Ethnicity 3. Other locally- o QPPS Verification o High School (Unduplicated) generated data, as Process: Diploma: o Native American or applicable: o CDA: Alaskan Native: 3. Number of funded o AA Degree in EC or o African American: programs evidencing child development: o Hispanic or Latino: quality through: o AA Degree in o White: o ECERS or FCCRS related field: o Native Hawaiian/ average score of 5 o BA/BS in EC or Pacific Islander: (with no subscale child development: o Multi-racial: score under 2): o BA/BS in related o Asian: o QRS rating of 3, 4, field: o Other: or 5: o Post Graduate Degree: 4. Number of children 4. Number of funded who received
  35. 35. Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008 2 programs by category 5. Total number of lead transportation: (mark all that apply): teacher(s) who hold a o School district- valid practitioner’s operated programs: license issued by the o Private, for-profit Board of Educational programs: Examiners (BOEE) and o Not-for-profit hold an endorsement programs: from the BOEE that o Shared Visions includes preschool or programs: kindergarten: o Head Start programs: o Faith-based 6. Curriculum (curricula) programs: used by funded programs 5. Total number of Statewide Voluntary Preschool Programs for Four-Year-Old Children school districts that receive funding from this category. School district partners (private preschools, Head Start, etc.) are included in the school district count:
  36. 36. Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008 3 Part B: Preschool Other In Part B, Preschool Other, report data for all state-required and locally-determined performance measures for activities and services that support preschool. Some activities and services with state-required performance measures include: child care nurse consultant; dental services; mental health services; preschool coordination; and professional development. In the first column, Programs Funded, add the data together for all activities and services funded to support preschool environments (do not include any data from Tuition and Transportation). For the remaining columns, report performance measures based on the activity or service funded. Do not report data for any activity or service in this section that you do not fund. Note: You may report the same program twice in the first column in both Part A and Part B. For example, a preschool may receive tuition reimbursement and participate in a dental services program.
  37. 37. Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008 4 Programs Link to Which How Much Was How Much Was How Well Did We What Was the Change In Funded Comm. Plan Invested? Done or Produced? Do It? Conditions for Those We Priority or (Input Measures) (Output Measures) (Quality/ Served? Priorities Note: Fiscal Efficiency Measures) (Outcome Measures) (as noted in investments must Section III) coincide with financial statement Preschool Support line item For each preschool Family Support and Number of children Number and percent of Percent of participating families program reported to Parent Education – (ages 0 – 5) children, prenatal –5 that improve or maintain healthy receive funding in this Follows Tool FF participating in family years old, screened for family functioning, problem area (Part B only, not Expended amount: support/parent developmental delays solving and communication including transportation education program and tuition), provide the Description: (unduplicated) Number of those children Percent of participating families following: screened that were that increase or maintain social Number of families referred to AEA or Early supports 1. Number of funded participating in family ACCESS. Programs meeting the support/parent Percent of participating families following standards: education program Number and percent of that are connected to o NAEYC (unduplicated) direct service staff with additional concrete supports Accreditation: Bachelor’s level o NAFCC Number of face-to-face education or higher Percent of participating families Accreditation: visits completed (health, human services, that Increase knowledge about o Head Start or education related child development and Preschool Program Number of group parent field) parenting Standards: education meetings o QPPS Verification offered Number and percent of Percent of participating families Process: programs that have a that improve nurturing and Ethnicity of head of national or state attachment between parent(s) 2. Number of funded household credential or have been and child(ren) programs evidencing accepted into the quality through: Household size process o ECERS or FCCRS average score of 5 Annual family income (with no subscale score under 2): Marital status o QRS rating of 3, 4, or 5: Educational level of head of household 3. Number of funded programs by category: Child Care Nurse Number of funded o School district- Consultant (CCNC) programs utilizing a operated programs: expended amount: Child Care Nurse o Private, for-profit Consultant: programs: Description: o Not-for-profit programs:
  38. 38. Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008 5 o Shared Visions Dental Services Number of children programs: expended amount: screened: o Head Start programs: Number of children o Faith-based Description: screened who were programs: given treatment referrals: 4. Report the total number of classrooms Number of parents that are Statewide reporting this was child’s Voluntary Preschool first screening: Program for Four-Year- Old Children (include all Number of centers locations i.e. child care participating in dental center, private screening (optional): preschool, school district etc.) that received Other locally-generated Community data, as applicable Empowerment funding Mental Health Services Number of children who in this category: expended amount: received treatment that were expelled: Description: Number of children observed: Number of children identified for mental health services: Number of children who received services and enter kindergarten on a behavior plan (optional): Number of centers participating in mental health services (optional): Other locally-generated data, as applicable:
  39. 39. Annual Report Matrix for Preschool Programming Support for Low-Income Families – August 7, 2008 6 Preschool Coordinator Number of family expended amount (may applications processed: include making progress on any of the quality Number of preschools standards/levels): that the coordinator assisted in increasing Description: quality standards: If quality support is not Other locally-generated included (i.e. QPPS data, as applicable: facilitation, curriculum support, etc.), mark N/A: Professional Total number of Of the total number of Percent of those reporting they Development expended participants: participants: will incorporate learning into amount: policy or practice: Number and percent of List professional Administrators/Directors: Percent of those reporting that development provided information was valuable to their (names of trainings): Number and percent of profession: Teachers/Early Childhood Providers: Other locally-generated data, as applicable: Number and percent of Assistant Teachers: Other Projects/Activities expended amount: Description: Other Projects/Activities expended amount: Description: Other Projects/Activities expended amount: Description:
  40. 40. Ages & Stages Questionnaires In A Nutshell WHO Children ranging in age from 4 to 60 months. WHAT Parent completed screening tool that identifies infants and young children whose development requires further evaluation to determine if referral for intervention services is necessary. Addresses areas of communication, gross motor, fine motor, problem solving, and personal-social development. WHY Early detection of developmental problems is essential to timely and effective intervention. Provides developmental information to parents and assists them in observing their child's development WHEN Questionnaires can be given as young as 4 months of age. Questionnaires are available every two months from 4 through 24 months of age. They are then available every three months from 27 through 36 months of age and every six months from 42 through 60 months of age. Early Education programs may choose to utilize the Questionnaires periodically or on a one-time basis. HOW 1. Introduce the Questionnaires and explain their purpose to parents. Obtain parental consent. 2. You may choose to also ask parents to complete Questionnaires. Children often behave differently at home than in other environments. Any differences between care provider and parents' answers should be explored and discussed with parents. 3. Utilize a play and explore environment to encourage children to complete each of the items. For some items, it may be inappropriate to try the item, but as a general rule you should attempt to elicit the behavior in each item. Questions inappropriate for the family may be omitted. 4. Families must complete the Overall section of the Questionnaire. 5. Score the questionnaire and share results with parents. It is very important to note that score does not diagnose a delay, simply indicates whether further testing is recommended in a particular area. 6. Consider score, parent concerns, setting/time, development, health, and family/culture when deciding whether to recommend a referral for further testing. 7. If a referral is indicated and parents agree, parents should call Grant Wood AEA (351-2510) to request an evaluation. With a release of information signed by the parents, send a copy of the fully completed score sheet at the end of the Questionnaire to Grant Wood AEA. 8. Share with families Intervention Activities Sheets. Johnson County is a safe and healthy community in which to learn, work, and live. Johnson County Empowerment • 1150 5th Street, Suite 261 • Coralville, IA 52241 • Telephone 319.339.6179 • Facsimile 319.339.7337 www.jcempowerment.org • Empower@JCEmpowerment.org

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