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  • 1. Office of Enterprise Technology Information Technology Acquisition Government IT Symposium Briefing December 15, 2005 Minnesota Drive to Excellence
  • 2. OET Organizational Directive Derived From: MN State Statute, Minnesota’s Drive to Excellence initiative, and Governor Pawlenty’s Executive Order Coordinate, review, approve and monitor procurement of all technology hardware, software and people purchases by Minnesota public sector.
  • 3. Major Focus Areas
    • End-to-end Process Reengineering
    • Professional Technical Services and Staff Augmentation
    • IT Acquisition Process Improvement
    • Vendor Relationship Management
    • Investment Tracking and Reporting
  • 4. IT Acquisition Work Teams
    • End-to-end Process Engineering Team
    • Automated Tools Team
    • Commodity Specification Team
    • Product Provider Approach and Negotiation Strategy Team
    • RFP Writing Team
    • IT Professional/Technical Contracts Team
    • CIO Advisory Team
    • DTE Sourcing IT Commodities Team
    • Vendor Relationship Management and Communications
    • Cell Phone Negotiation and RFP Team
    • 11) Enterprise Software Licensing Team
  • 5. IT Professional/Technical Contracted Services
    • Goal: Improve the efficiency and effectiveness of the State’s IT
    • work efforts through the reform of the IT Professional/Technical
    • Acquisitions process.
    • Redesign the IT P/T acquisition workflow process to:
      • Decrease Agency resource time & effort required for IT P/T acquisitions
      • Decrease contract costs through improved/standardized negotiations
      • Increase success of projects by developing staff skills at the enterprise level for RFP development and evaluation processes
      • Improve opportunities for long-term reuse/sharing of IT P/T services
    • Identify OET services and infrastructure required for serving the Agencies with the redesigned workflow processes
  • 6. IT Acquisition Process Agency Need Enterprise IT Acquisition Database
    • Procurement Approval
    • Standard (pro forma)
    • Non-standard OET
    • approval number
    • required
    Analytical Tool Internal Accounting Systems Electronic feeds will include PO numbers, PO descriptions and OET approval coding.
    • VENDORS
    • While technical
    • products are shipped directly, vendors are
    • required to electronically
    • transfer purchase
    • information to the OET
    • procurement database,
    • including State PO
    • numbers, and OET
    • approval numbers. Data
    • formats will be provided.
    Technical Procurement
  • 7. IT Commodities Phase I Scope
    • Participating Entities
    • All State Agencies
    • MnSCU
    • Education K-12
    • Cities
    • Counties
    • Hardware Resellers
    • Compar
    • Insight
    • En Pointe
    • Phase One Standards
    • Desktop computers
    • Notebook computers
    • Tablet PCs
    • Monitors
    • IT Commodity Manufacturers
    • Lenovo
    • Hewlett Packard
    • Dell
    • Gateway
    • Apple
    • Howard Computers
    • MPC-G, LLC
  • 8. Specification and Pricing Response Compliance
      • All standard computers are enterprise-class, managed PCs, designed for enterprise customers and offering consistency of components to provide model stability and availability over extended periods of time.
      • All pricing includes shipment to the requested destination.
      • All manufacturers and other product providers assure that the products offered meet or exceed the minimum requirements provided by the specifications.
      • All computers are managed computers with a minimum procurement life cycle of 10 months.
      • Options may only be added at the time of purchase and the price will reflect this requirement. If an option is purchased separately, a different price may be charged.
  • 9. Newly Negotiated Prices
    • Commodity Type Percent Savings
    • Standard desktop 16% - 34%
    • High-end desktop 15% - 38%
    • Standard notebook 15% - 34%
    • High-end notebook 14% - 44%
    • Tablet 6% - 28%
    • 17” Monitor 6% - 28%
    • 19” Monitor 7% - 32%
  • 10. Total of All Computers by Group Survey results: 100,928 computers* from 81 responding enterprise organizations *Computers reported includes standard and high-end workstations, laptops, and tablet PC’s
  • 11. Computers Older Than 4 Years 0% 25% 27% 19% 20% 24% Laptop 0% 30% 8% 7% 2% 3% High-End Workstation 0% 50% 44% 14% 17% 14% Standard Desktop Other Higher Education K12 School District City County State Agency
  • 12. Total Computers by Category 99,803* workstations and laptops reported in survey *Does not include Tablet PCs
  • 13. Computer Specifications – Hard Drive Size Standard Desktop High-end Workstation Laptop Chassis Hard Drive Size Hard Drive Type Optical Drives Processor Type Processor Speed RAM Sound Card Video Card Type Video Memory Warranty SKIP
  • 14. Computer Specifications – Processor Speed Standard Desktop High-end Workstation Laptop Chassis Hard Drive Size Hard Drive Type Optical Drives Processor Type Processor Speed RAM Sound Card Video Card Type Video Memory Warranty SKIP
  • 15. Computer Specifications - RAM Standard Desktop High-end Workstation Laptop Chassis Hard Drive Size Hard Drive Type Optical Drives Processor Type Processor Speed RAM Sound Card Video Card Type Video Memory Warranty SKIP
  • 16. Questions ?
  • 17. IT Commodities Phase II Scope (Proposed)
    • Participating Entities
    • All State Agencies
    • MnSCU
    • Education K-12
    • Cities
    • Counties
    • Hardware/Software Resellers
    • Compar
    • Insight
    • En Pointe
    • SHI
    • Phase Two Standards
    • Servers
    • Printers
    • Cellphones
    • Telecom
    • Software
    • IT Commodity Manufacturers
    • Lenovo
    • Hewlett Packard
    • Dell
    • Gateway
    • Apple
    • Howard Computers
    • MPC-G, LLC
    • Microsoft
  • 18. Focus areas for future IT standard setting
    • Software
    • Servers
    • Printers
    • Multi-Functional Network Devices
    • Routers
    • Switches
    • Telecommunications
    • Mobile Technology
    • Presentation Technology
    • Storage Devices
  • 19. Contact Information
    • Linda Finley
      • [email_address]
      • 651-215-1997
    • Greg Peterson
      • [email_address]
      • 651-556-8016