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CONTENTS

  1. 1. REQUEST FOR PROPOSAL (RFP) No.: DX296 FOR NATIONAL ONLINE VENDING AGENTS AND SUPPLIERS OF VENDING EQUIPMENT Deadline for proposal submission: 10H00 on 02 June 2005
  2. 2. Distribution Division Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 2
  3. 3. ACKNOWLEDGEMENT: Return to Eskom by 10:00 on 9th May 2005 TO: ESKOM Holding Limited FROM Representative Megawatt Park Maxwell Drive, Extension 3 SANDTON Tel No. Attention Lorraine van Kraayenburg Fax No. Fax No. (011) 800-4036 e-mail Lorraine.vkraayenburg@eskom.co.za e-mail REQUEST FOR PROPOSAL NO. DX296 National Online Vending Agents and Suppliers of Vending Equipment We are in receipt of Eskom Holding Limited’s RFP DX296. We confirm that the documentation received by us is: (delete / complete as applicable) Either: Correct as stated in the attached list of Contents, and that each document is complete. (tick box if documentation complete)  Or: Incorrect or incomplete for the following reasons: Please select either statement 1 or 2 below and delete the other: 1 We have noted the deadline for RFP submission (given in the RFP Data) and will be submitting our Proposal before then and as instructed. We propose to submit a Proposal in the name of the organisation stated above. (delete if the following is not applicable) The organisation stated above is a joint venture between: 2 We do not intend to submit a Proposal for this service, and return all of the attached documentation herewith. Our reason for not wishing to submit a Proposal is as follows: Distribution Division Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel3+27 11 800 8111 Fax +27meeting towww.eskom.co.za May 2005 at 10:00 in the Clarification 11 800 4036 be held on 13 Ian McRae Auditorium, Eskom Convention Centre, Dale Road, Midrand: Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 3
  4. 4. Delete that which is not applicable: I will attend / will not attend the clarification meeting. Number of people to attend: ___ (Please note only one representative per supplier/vendor) Yours faithfully for the tenderer Distribution Division Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 4
  5. 5. CONTENTS 1. REQUEST FOR PROPOSAL 1.1. Request for proposal data 1.2. Eskom's Standard Conditions of Tender (Available at www.eskom.co.za and all Procurement offices. 2. PROPOSAL RETURNABLES Points A - H 3. 3.1. 4. EMPLOYER’S SCOPE Set out in the RFP document. Distribution Division Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 5
  6. 6. 1. REQUEST FOR PROPOSAL DATA a) General Eskom's Representative is Name Mrs Lorraine van Kraayenburg Address Megawatt Park, Maxwell Drive, Sandton Tel No. (011) 800-4657 Fax No. (011) 800-4036 E mail lorraine.vkraayenburg@eskom.co.za A tenderer is a person, partnership, firm or company eligible to submit a proposal in response to this invitation only if it is b) Tenderer's obligations The proposal documents are listed in the Request for Proposal. The tendered shall attend the clarification meeting to be held on 13 May 2005 at 10:00 at Eskom Convention Centre, Ian McRae Auditorium, Dale Road, Midrand. The closing time for clarification of queries is 5 days before the deadline for proposal submission. The proposal must be for part or whole of the services. Proposal returnables are generally in the document called RFP Returnables, but may also be in other proposal documents where the tenderer is requested to return something as part of his/her proposal. The proposal shall be submitted as: 1 (one) original printed document, plus 2 (two) hard copies of original, plus 2 (two) electronic copies on CD Rom or DVD of original submission. The Request for proposal number is DX296 Distribution Division Distribution Business Support The proposal shall be addressed to Eskom as follows: Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Confidential: Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM and Suppliers of VendingMohanlal Rowjee AJ National Online Vending Agents Makwana JRD Modise V Equipment RFP DX296 Page 6
  7. 7. Proposal Number: DX296 Closing date: 02 June 2005 Time: 10H00 Distribution Division Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 7
  8. 8. The place for delivery of the proposal is The Tender Advise Centre (TAC), situated opposite the NEW main reception at the main entrance to Megawatt Park. The physical address is: Megawatt Park Maxwell Drive, Extension 3 Sunninghill JOHANNESBURG Fax Number : (011) 800-2090 (Hester Viljoen) or (011) 800-4754 (Shantell Collins). For emergencies, please contact: Hester Viljoen – (011) 800-4028 or Shantell Collins – (011) 800-3680. The deadline for proposal submission is 10h00 hours on 02 June 2005 The Tender Box will be open from 06H00 to 18H00 for depositing proposals. The office will be manned from 8:00 to 12:30 and thereafter from 13:30 to 16:15 Public Tender openings will be held in the Tender Office at 10:00. The validity period of the proposal is 12 months. c) Eskom's Undertakings Eskom's Representative will evaluate proposals in accordance with: - Eskom reserves the right not to evaluate and award proposals that does not comply strictly with this proposal document. - Eskom reserves the right to make a selection solely on the information received in the proposals or to enter into negotiations with any one or more Supplier(s). - Should Supplier(s) be selected for further negotiations, they will be chosen on the basis of the greatest benefit to Eskom and not necessarily on the basis of the lowest costs. The most economically advantageous proposal, involves various criteria such as Distributionfinancial Division viability, lifecycle costing, etc. Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 8
  9. 9. Eskom also reserves the right to: Cancel this proposal or any part thereof at any time. Accept any proposal in part or full at its own discretion. Not to provide any reasons whatsoever for the rejection of any or all proposals. Contact any supplier during the evaluation process, in order to clarify any information, without informing any other supplier. Reject a proposal based on the aesthetic appearance only. Award a contract to one or more Supplier(s). Audit the contract from time to time. Distribution Division Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 9
  10. 10. All information and statements called for in this proposal document must be submitted with your proposal and forms must be completed in full. In addition, Eskom’s Representative will determine the evaluated price (if any) by adjusting the total of the Prices as follows: Making the specified correction for arithmetical errors. Excluding contingencies in any Activity Schedule. Making an adjustment based on the application of the quantitative information entered by tenderers in the Contract Data provided by the Supplier to provisional amounts assessed by Eskom's Representative. Making an appropriate adjustment for any other acceptable variations, deviations, or alternative RFP submitted. Making a comparison of the Nett Present Value of each adjusted RFP based on the proposal programme (if provided) and prices, on the estimated effect of Price Adjustment Factors and rate of exchange fluctuations (if applicable) and on other evaluation parameters relating to uncertainty and risk. The number of copies of signed contract documents (if successful) to be supplied by Eskom is 1 per Supplier. d). Additional conditions of tender - All costs incurred in the preparation to the response to this proposal document will be for the account of the Supplier(s). All documentation and manuals submitted in response to this RFP will become Eskom’s property unless otherwise stated by the Supplier(s) at the time of submission. - Supplier(s) must submit a statement stating that none of its personnel have any involvement or interest in Eskom and likewise no Eskom personnel have any involvement or interest in the Supplier(s) business with the response to this document. - Supplier(s) are required to indicate their involvement, current or planned, if any, in the supply of environmentally friendly equipment. Supplier(s) must confirm their commitment to minimise any negative impact on the environment. Distribution Division Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 10
  11. 11. 2. PROPOSAL RETURNABLES: The Supplier must ensure the following information accompanies his/her proposal. Failure to do so may result in your proposal not being evaluated. A. Particulars of proposed costs (in South African Rands). B. C. D. The offered prices should be exclusive of VAT. E. Supplier(s) must specify their VAT registration numbers on their offers. F. The latest audited annual financial statements plus comparatives (Balance, Income and Cash flow statements) must be submitted with the proposal to do a financial analysis. Lack of financial information about your business may result in your offer not being evaluated. G. Declaration (by Supplier) of good standing regarding tax: H. Latest original Tax Clearance certificate (not older than 6 months). I. Complete list of Directors of the Company including each individual’s percentage shareholding in the company J. Please provide the following percentages for BEE representations in your company: - Shareholding : %________ - Management : % _______ - Directors : % _______ K. Black Economic Empowerment (BEE) company policy L. Distribution Division We reserve the right to correct discrepancies and errors as necessary with the consent of the tenderer. Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za on your invoices and which Any additional costs which will be levied are not mentioned in this RFP document, must be stated in detail. No subsequent costs will be accepted after Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde closing of this RFP. LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 11
  12. 12. Distribution Division Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 12
  13. 13. (BY TENDERER) OF GOOD STANDING REGARDING TAX IT IS A CONDITION OF TENDER THAT – 1. It is an absolute requirement that the taxes of the successful tenderer MUST be in order, or that suitable arrangements have been made with the Receiver of Revenue to satisfy them. 2. The tenderer must include with his tender documents a copy of a Tax Clearance Certificate (In respect of Tenders). 3. If the Certificate is not included or found to be not correct, Eskom may, in addition to any other remedy it may have – (a)Recover from the contractor all costs, losses or damages incurred or sustained by Eskom as a result of the award of the contract; and/or (b)Cancel the contract and claim any damages which Eskom may suffer by having to make less favourable arrangements after such cancellation. 4. Each party to a Consortium/Joint Venture/Sub-contractors must complete a separate declaration. The onus will be on the tenderers to obtain a “Tax Clearance Certificate (in respect of tenders)”, from the office of the South African Revenue Services (SARS) and submit the same with their tenders.” Distribution Division Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 13
  14. 14. VENDOR DETAILS RFP NO : DX296 DATE:………………………… 3. Registered name of company tendering: ____________________________________ 4. Are you a registered vendor in terms of the Value added Tax (VAT) Act Number 89 of 1991? 5. VAT registration number: ________________________________________________ 6. 4 Company registration number: _________________________________________ 7. List of names and nationality of company’s directors: Name Nationality Shareholding % 1. _______________________ _______________________ ____________ 2. _______________________ _______________________ ____________ 3. _______________________ ________________________ ____________ 4. _______________________ ________________________ ____________ 5. _______________________ ________________________ ____________ 6. _______________________ ________________________ ____________ 7. _______________________ ________________________ ____________ 8. _______________________ ________________________ ____________ 9. _______________________ ________________________ ____________ 10. _______________________ ________________________ ____________ 8. Principle Shareholders: _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 9. Name of Holding Distribution Division Company: Distribution Business Support _______________________________________________________________________ Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za _______________________________________________________________________ Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 14
  15. 15. Distribution Division Distribution Business Support Megawatt Park Maxwell Drive Sunninghill Sandton PO Box 1091 Johannesburg 2000 SA Tel +27 11 800 8111 Fax +27 11 800 4036 www.eskom.co.za Directors: RJ Khoza (Chairman) TS Gcabashe (Chief Executive) MF Baleni Dr BM Count (United Kingdom) SE Funde LG Josefsson (Sweden) WE Lucas-Bull PM Makwana JRD Modise V Mohanlal Rowjee AJ RFP DX296 Page 15
  16. 16. INVITATION TO TENDER PROFESSIONAL SERVICES CONTRACT • • • • • • 1. 2. 3. Return this cover sheet with tender
  17. 17. INVITATION TO TENDER PROFESSIONAL SERVICES CONTRACT 4. • • • • 1. • 2. 3. ESKOM COMMERCIAL PROCESS BEING FOLLOWED Scoring of Proposals Each company will be evaluated on an individual basis. The criteria that Eskom will use to evaluate your company’s proposal is per category as set out in the RFP for Online Vendors/Suppliers Version 1.0, available on the Eskom web site http://www.eskom.co.za/vending. Contact details Please supply the following contact details, to facilitate the different work-streams of the evaluation: Telephone Telephone Position Name e-mail address (work) (mobile) Overall Contact Person Instructions to the Tenderers Terms and Conditions RFP DX296 Page 17
  18. 18. INVITATION TO TENDER PROFESSIONAL SERVICES CONTRACT • Distribution invites you to respond to the Request for proposal (RFP) but does not promise to enter into a contract with you the Supplier. All the information submitted would be treated as confidential. • Suppliers should supply all information needed as described in this document and include information required in the annexures. • Eskom Contacts Any queries and requests for clarification about the RFP questions should be directed to the following Eskom representatives: Name e-mail address Telephone FAX Lorraine lorraine.vkraayenburg@eskom.co.za (011) 800-4657 (011) 800-4036 van Kraayenburg Additional Information Requirements Eskom reserves the right to advise Suppliers of additional requirements in writing (via e-mail) prior to the final submission date. Confidentiality The information contained in this document is of a confidential nature, and may only be used for purpose of responding to this RFP. This confidentiality clause extends to partners, whom you may decide to involve in preparing a response to this RFP. Your RFP and any supporting documents submitted as part of your response, will become the property of Eskom. Preparation Costs All costs incurred in the preparation, presentation/demonstration, and submission of your RFP response will be for your account. Should you decide to use the services of a partner in this process, the costs resulting from that are also for your account. Conflict of interest Supplier(s) must submit a statement stating that none of its personnel have any involvement or interest in Eskom and likewise no Eskom personnel have any involvement or interest in the Supplier(s) business with the response to this document. Furthermore, the Consultant must submit a statement stating that there will be no conflict of interest in relation to similar work being carried out, within and outside of Eskom should I be chosen as a successful firm for one or various projects. RFP DX296 Page 18
  19. 19. INVITATION TO TENDER PROFESSIONAL SERVICES CONTRACT ANNEXURE A: SUPPLIER INFORMATION Information on Company: Ownership, History and Size of the Company: 1 What is the full name of your company? 2 When was your company formed? o Outline the history of the company. 3 Describe the ownership of the company: o Is the company part of a larger group? o Type of organisation: is the company publicly or privately owned? o If publicly owned, what is the distribution of share holders? o Complete list of Directors of the Company including each individuals percentage shareholding in the company o Percentage BEE representation in the company in terms of shareholding, management, directors 4 Describe the different lines of business of the company. 5 Locations of Offices: Country, City of Head Office? Number of other offices globally, and locations? Regional office serving Southern Africa for product distribution, implementation and support? 6 Provide a list of your clients. 7 If you choose to utilise the resources of an external company, please submit a copy of the company’s Tax Clearance certificate and list of Directors within that Company. RFP DX296 Page 19
  20. 20. INVITATION TO TENDER PROFESSIONAL SERVICES CONTRACT RFP DX296 Page 20

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