What is APEX? The Accepted Practices Exchange ( APEX ) is an initiative of the Convention Industry Council that has brought together all stakeholders to develop and implement industry-wide accepted practices to create and enhance efficiencies throughout the meetings, conventions and exhibitions industry.
What is APEX?
Implementing industry-wide accepted practices will lead to:
Time and cost savings
Better communication between business partners
Streamlined systems and processes
Less duplication of effort
Increased operational efficiencies
Enhanced customer service
Who formed APEX? The Convention Industry Council formed APEX. What is the Convention Industry Council ? A 34-member organization representing more than 103,00 individuals in more than 19,000 companies involved in the meetings, conventions and exhibitions industry. ESCA is one of the 34-member organizations of the Convention Industry Council .
Teri Tonioli, representing Registration Contractors
Phil Cavanaugh, representing Corporate Customers
Why is APEX important?
Industry developed standards provide many of today’s conveniences:
Ability to plug your computer into any electrical outlet
Ability to get cash from any ATM when you needed it
Ability to pump gas into your car from any gas station
Other industry developed standards:
GSM for mobile phone users
HTML for viewing information on the Internet
What has APEX accomplished?
Established Business Norms
Housing and Registration Guidelines
Event Specification Guide
Meeting and Site Profile Reports
Post Event Report
Green Meetings & Event Practices
Defining Data Exchange Standards
Where is APEX headed? Defining Data Exchange standards focused on: 1) Defining the standard format for the interchange of Exhibitor data between show management and the various service contractors that need access to this data 2) the interchange of Attendee data between various vendors/systems (i.e. registration companies) and show management. .
Current (As-Is) Situation Planner Supplier Enter Data Run Rooming List Prepare Event Resume Enter Data Send to Hotel Enter Data Create BEOs Run Hotel List Enter Corrections Double-check accuracy Back to Hotel Create BEOs
Where is APEX headed? When data standards are built into software, will allow systems (applications) to “talk” to systems (applications) Internet
Where to stay up to date? www.apexsolution.org
What is the next step?
Speak with the person in charge of your data
Send me their contact information or have them send me an email ( [email_address] )
Include your current exhibitor data specifications