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Agency Kick-Off Meeting

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  • 1. Performance Budgeting Agency Kickoff Meeting October 15, 2009
  • 2. Performance Budgeting Introduction/Contact Information
    • Jo Jo Martin, PB Project Manager
      • [email_address]
      • (804) 786-6239
    • Mitch Rosenfeld, PB Functional Manager
      • [email_address]
      • (804) 786-1687
    • Almeater Alston, PB Deputy Project Manager
      • [email_address]
      • (804) 786-0511
    05/31/10
  • 3. Performance Budgeting Introduction – the Road to PB
    • December 2008 – RFP for Performance Budgeting software and implementation services was released
    • July 2009 – Commonwealth Information Technology Investment Board and CIO granted development approval for the Performance Budgeting project
    • July 2009 – Commonwealth CIO granted contract approval to Project Performance Corporation (PPC) for software and implementation services
    • August 3, 2009 – Official project start date
    • PPC is a management and information technology consulting firm based in Virginia
    • PPC will partner with Beacon Software Innovations to implement Beacon’s BIDS software to configure the new Performance Budgeting system
    • PPC will also partner with CapTech Ventures, a Richmond-based small business management and systems integration firm, and Sevatec, Inc., another Virginia-based firm
    05/31/10
  • 4. Performance Budgeting Scope
    • Major process re-engineering and software implementation
    • effort designed to:
    • Minimize risk of dependence on older technologies
    • Increase effectiveness and efficiency by replacing numerous disparate systems with a fully integrated enterprise performance budgeting system
    • Position the Commonwealth to exploit emerging technologies
    • Improve budget decision-making
    05/31/10
  • 5. Performance Budgeting Systems to be Replaced
    • PROBUD (WebBEARS)
    • ExpendWise
    • BudgetWise
    • FATS (Budget Execution)
    • Capital Planning Access Databases
    • Six-Year Nongeneral Fund Access Databases
    • Six-Year Financial Plan Spreadsheets and Word Documents
    • Strategic Planning, Management Scorecard, and Performance Measurement components of Virginia Performs
    05/31/10
  • 6. Performance Budgeting Systems Components
    • Functionality to input, modify, and store performance budgeting data
    • Tools for analysis, forecasting, and development of “what if” scenarios
    • Automated workflow
    • Word processing and publishing
    • Enhanced reporting and ad hoc reporting capability
    • Custom interfaces as required to Commonwealth legacy systems (CARS, for example)
    • Agency Spend Plan module as a VEAP shared service
    05/31/10
  • 7. Performance Budgeting Phased Approach
    • PB implementation will be executed in two phases:
      • Phase 1:
        • Operating Budget Development
        • Six-Year Financial Plan
        • Capital Budget Development
        • Budget Execution
      • Phase 2:
        • Strategic Planning
        • Agency Spending Plans – 2 Pilot Systems
    05/31/10
  • 8. Performance Budgeting Phase I Timeline
    • Aug - Sep 2009 – Planning and Requirements
    • Oct - Nov 2009 – Design
    • Nov 2009 - Mar 2010 – Development
    • Apr – Jun 2010 – Testing
    • Jul 2010 – Training
    • Aug 15, 2010 – Phase I Implementation
    05/31/10
  • 9. Performance Budgeting Implementation Service Provider Project Performance Corporation
    • Project Management Team Members
      • Faye Anson, PPC Project Manager
      • Scott Leake, PPC Deputy Project Manager (CapTech)
      • John McCormack, PPC Functional Lead
      • Fred Rey, PPC Technical Lead (Beacon IT)
      • Anthony Lewandowski, PPC Interface/Conversion Lead
      • Bernie Hill, PPC Organizational Change Management Lead
      • Ope Onibokun, PPC Business Process Re-engineering Lead
      • Lee Hodges, PPC Project Controls
    05/31/10
  • 10. Performance Budgeting About the BIDS Product
    • Software tool with built-in budgeting features and workflow
    • Allows the Commonwealth to determine and deploy best business processes
    • Employs Web-based user access
    • Rapid application design and development through tool configuration
    • System design is underway
    • Prototyping in November
    • Development in December through March
    05/31/10
  • 11. Performance Budgeting Solution Overview 05/31/10 BIDS Operating Budget Development Six-Year Financial Plan Capital Budget Development Strategic Planning Budget Executions Agency Spending Plans Database/Data Warehouse BIDS Compressed XML BIDS Reporting Tables Chart of Accounts Fact Tables Analysis Cubes Reporting Capabilities Standard Reporting Loginfo Ad-hoc ReporingLogiAdhoc Data Integration and Conversion Data Chart of Accounts Security

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