2009-2010 CDBG Request for Proposal.doc

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  • 1. May 12, 2009 To Local Non-Profit Community Service Provider: This year the City of Inglewood’s Community Development Block Grant (CDBG) Division requires organizations interested in applying for CDBG funding to submit a Letter of Intent in order to receive the Request for Proposal (RFP) document. Enclosed is the Letter of Intent for the RFP. Please complete the form and submit it by mail, fax, or email to the address below: Mr. Damian Pipkins, Grants Coordinator City of Inglewood; CDBG Division, 7th Floor, Suite 750 One Manchester Blvd.; Inglewood, CA 90301 dpipkins@cityofinglewood.org Fax: (310) 330-5756 The City of Inglewood anticipates receiving $3.6 million in U.S. Department of Housing and Urban Development entitlement funds and of that amount $1.38 million will be available through the RFP for the Home Investment Partnerships Program (HOME); the Community Development Block Grant (CDBG); and the Emergency Shelter Grant (ESG). HOME FUNDS $ 950,211 CDBG FUNDS $ 337,332 ESG FUNDS $ 98,450 TOTAL FUNDS AVAILABLE THROUGH THE RFP $ 1,385,993 All agency’s interested in submitting a RFP must attend one (1) of the two (2) mandatory technical assistance workshops listed below: DATE MAY 27, 2009 Inglewood City Hall LOCATION Community Room, 1st Floor One Manchester Blvd.; Inglewood, CA 90301 1st WORKSHOP 10:00 A.M. 2nd WORKSHOP 2:00 P.M. To RSVP for one of the workshops please send an email to dpipkins@cityofinglewood.org or call (310) 412-8844. For more information regarding the City of Inglewood’s Consolidated Plan Grant Funds RFP process, please contact the CDBG Division at (310) 412-8844. Sincerely, Pamela R. Thigpen Grants Manager
  • 2. 2009 – 2010 Letter of Intent All applicants intending to receive a RFP for Consolidated Plan Grant Funds must submit a Letter of Intent by mail, email, or fax to the following contact person: Mr. Damian Pipkins, Grants Coordinator City of Inglewood; CDBG Division, 7th Floor, Suite 750 One Manchester Blvd.; Inglewood, CA 90301 dpipkins@cityofinglewood.org Fax: (310) 330-5756 This Letter of Intent is due by 5:30 p.m., May 27, 2009. PLEASE NOTE: This Letter of Intent does not obligate an applicant to submit a proposal. 1. Organization Name: 2. Organization Address: 3. Does your organization currently have Yes OR No 501(c)(3) status? 4. Federal Tax ID Number: 5. Is your organization in good standing with Yes OR No the State of California? 6. Project Name: 7. Project Address: 8. Organization Executive Director: 9. Organization Contact Person: 10. Phone Number: 11. Fax Number: 12. Email Address: 13. Web Site Address: Under which grant program funding source is your organization applying? Community Development Block Grant HOME Investment Partnerships Program Emergency Shelter Grant Indicate the target population that your organization will serve: Children (Birth-12) Youth (13-18) Young Adults (19-29) Seniors Individuals Families Homeless Person with disabilities/special needs Other (explain):
  • 3. REQUEST FOR PROPOSALS COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAM AND EMERGENCY SHELTER GRANT (ESG) PROGRAM City of Inglewood Community Development Block Grant Division One Manchester Blvd., 7th Floor, Suite 750 Inglewood, CA 90301 (310) 412-8844 DEADLINE FOR SUBMISSION: Thursday, June 4, 2009 BY 5:30PM
  • 4. Request for Proposals For Consolidated Plan Grant Funds Table of Contents SECTION I Community Development Block Grant (CDBG)..........................................................1 – 3 SECTION II Home Investment Partnership Act (HOME) Program..................................................1 – 4 SECTION III Emergency Shelter Grant (ESG) Program..................................................................1 – 4 SECTION IV Proposal Submittal ......................................................................................................1 – 8 SECTION V Proposal Forms..........................................................................................................1 – 16 SECTION VI Attachment A: Housing Income Limits/Guidelines Attachment B: Map – CDBG-Eligible Census Tracts Attachment C: Affirmative Fair Housing Marketing Plan Attachment D: Sample Insurance Documents NOTE: Use the enclosed proposal format for all funding request(s). Indicate if you are applying for CDBG, ESG or HOME funds. Use Section IV (proposal submittal) and section V (proposal forms) as your guidelines and proposal format. NOTE: All agency’s interested in submitting a proposal requesting funding must attend one (1) of the two (2) following mandatory technical assistance workshops: DATE MAY 27, 2009 Inglewood City Hall LOCATION Community Room, 1st Floor One Manchester Blvd. ;Inglewood, CA 90301 1st WORKSHOP 10:00 A.M. 2nd WORKSHOP 2:00 P.M. Please call (310) 412-8844 to schedule an appointment. If there are any questions regarding this RFP, please submit the question(s) in writing by fax to (310) 330-5756 or by email to dpipkins@cityofinglewood.org
  • 5. Section I COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
  • 6. Community Development Block Grant (CDBG) Program Table of Contents Introduction........................................................................................................................1 A. Background.........................................................................................................1 B. Funding...............................................................................................................2 CDBG...........................................................................................................2 C. Public Participation.............................................................................................2 2009-2010 Public Service Priorities...................................................................................3 A. Priorities..............................................................................................................3 B. Requirements.....................................................................................................3
  • 7. Community Development Block Grant (CDBG) Program INTRODUCTION The City of Inglewood, California invites local, non-profit community services agencies to submit proposals for federal grant funding under the Community Development Block Grant (CDBG) Program. To be considered for grant funding, all agencies must adhere to the following minimum requirements: 1. Submit proposals showing how identified community development and housing priority needs will be met; 2. Provide proof of current 501(c)(3) non-profit tax status from the United States Internal Revenue Services; 3. Be in good standing with the State of California; 4. Have demonstrated ability to deliver proposed services; and 5. Provide services or activities that benefit very-low, low- and moderate-income residents of Inglewood or serve an eligible neighborhood as indicated on the attached map (See Section VI – Attachment A & B). If you are applying for more than one type of funding, please enclose separate proposals for each funding source (CDBG, ESG and HOME). The RFP is located on the City’s website, http://www.cityofinglewood.org/, a copy of the Microsoft version of the Request for Proposals (RFP) is available by email request. For assistance, please email Damian Pipkins, Grants Coordinator, dpipkins@cityofinglewood.org or call (310) 412-8844. Proposals will be evaluated based on content, serving priority needs, adherence to the minimum requirements, and must meet one of the national objectives established by the United States Department of Housing and Urban Development (HUD). City staff will review all proposals and make recommendations to the Mayor and Inglewood City Council, which will make the final determination in the award of funding in July 2009. A. Background The CDBG program is authorized under Title I of the Housing and Community Development Act of 1974, as amended, and funded and regulated at the federal level by HUD. Locally, the CDBG Program is administered by the City of Inglewood in accordance with Title 24 Code of Federal Regulations (CFR) Part 570. The City’s objectives in accordance with HUD’s national objectives include the following: 1. Benefit to very low-, low-, and moderate- income (LMI) persons; 2. Aid in the prevention or elimination of slums or blight; and 3. Meet a need having a particular urgency (referred to as urgent need) Page 1 of 3
  • 8. B. Funding Funding for the CDBG Program’s RFP is contingent upon the availability of HUD funding for Consolidated Plan Grant Programs for fiscal year 2009-2010 (October 1, 2009-September 30, 2010). The City anticipates receiving an annual federal allocation of $2,248,881 in CDBG funds from HUD for fiscal year 2009-2010. In accordance with 24 CFR 570.201(e)(1) funding for public service activities must not exceed 15% of the allocation. Thus, $337,332 is anticipated to be available to meet fiscal year 2009-2010 public service priorities. CDBG The purpose of CDBG is to fund activities that ensure decent affordable housing, provide services, and create jobs through the expansion and retention of businesses. Eligible activities may include but are not limited to the following: Acquisition & Disposition of Real Property Loss of rental income Public facilities and improvements Housing services Clearance and remediation activities Privately owned utilities Public services Construction of housing Interim assistance Homeownership assistance Payment of non-Federal share Persons developing microenterprises Urban renewal completion Technical assistance Relocation Assistance to institutions of higher education Agencies applying for funding should not apply for the maximum amount available, as the City plans to fund several programs. Additionally, proposals must identify required agency matching funds (in-kind, cash, or volunteer services) equal to 100% of the grant-funding request. C. Public Participation As required by Federal regulations, the City of Inglewood has developed a Citizen Participation Plan governing the public participation process for Annual Action Plan grant funds. The Plan encourages public participation by community members in the development of the Annual Action Plan, particularly very-low, low-, and moderate-income persons living in CDBG-eligible neighborhoods where grant funds will be utilized. The City encourages participation of all residents through public hearings, public meetings, and public advertising. The Mayor and City Council Members rely on public input in determining the City’s priority community development and housing needs. Project funding recommendations are based upon identified priority needs. Page 2 of 3
  • 9. 2009-2010 PUBLIC SERVICE PRIORITIES A. Priorities The following categories have been identified recently as priority services and/or activities: 1. After-school Recreational/Educational Activities Proposed services and/or activities should focus on crime prevention by providing children and youth, up to age 18, with after-school recreational and educational activities. Agencies must demonstrate the capacity to provide such services by submitting a program outline. 2. Community-Based Crime Prevention Proposed services and/or activities should be designed to address and reduce crime through social development, job training opportunities, drug abuse counseling, dispute/conflict resolution techniques, risk/threat assessment, anger management counseling, juvenile diversion programs, or other activities that have been proven to deter crime. 3. Health and Dental Care Proposed services/activities should focus on health and dental care by providing corrective or preventative care for children and youth, up to 18 years of age. 4. HUD’s National Objectives Proposed services and/or activities meeting any of HUD’s National Objectives as described on page 1 of this section. B. Requirements 1. Eligibility a. The submitted proposal must show how identified community development and housing priority needs will be met. b. All proposed projects must serve very-low, low-, and moderate-income persons or persons within the CDBG-Eligible Areas (See Section VI - Attachment A & B). 2. CDBG-Eligible Areas These are areas where at least 51% of the population is very-low, low-, or moderate-income persons. Proposed projects must either provide proof of very low- to moderate-income for persons assisted or serve clientele in a CDBG-eligible area. 3. Target Population Target populations are very-low to moderate-income City of Inglewood residents. 4. Funding Agencies applying for funding should not apply for the maximum amount available, as the City plans to fund several programs. Page 3 of 3
  • 10. Additionally, proposals must identify required matching funds of 100%. Page 4 of 3
  • 11. Section II HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAM
  • 12. HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAM Table of Contents Introduction........................................................................................................................1 A. Background.........................................................................................................1 B. Funding...............................................................................................................2 HOME...........................................................................................................2 C. Public Participation.............................................................................................3 2009-2010 Priorities...........................................................................................................3 A. Priorities..............................................................................................................3 B. Requirements.....................................................................................................4
  • 13. HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAM INTRODUCTION The City of Inglewood, California invites local, non-profit community services agencies to submit proposals for federal grant funding under the HOME Investment Partnership Act (HOME) Program. To be considered for grant funding, all agencies must adhere to the following requirements: 1. Submit proposals showing how identified community development and housing priority needs will be met; 2. Provide proof of current 501(c)(3) non-profit tax status from the United States Internal Revenue Services; 3. Be in good standing with the State of California; 4. Have demonstrated ability to deliver proposed services; and 5. Provide services or activities that benefit very-low, low- and moderate-income residents of Inglewood or serve an eligible neighborhood as indicated on the attached map (See Section VI – Attachment A & B). If you are applying for more than one type of funding, please enclose separate proposals for each funding source (CDBG, ESG and HOME). The RFP is located on the City’s website, http://www.cityofinglewood.org/, a copy of the Microsoft version of the Request for Proposals (RFP) is available by email request. For assistance, please email Damian Pipkins, Grants Coordinator, dpipkins@cityofinglewood.org or call (310) 412-8844. Proposals will be assessed and evaluated based on content, serving priority needs, adherence to the minimum requirements, and must meet one of the national objectives established by the United States Department of Housing and Urban Development (HUD). City staff will review all proposals and make recommendations to the Mayor and Inglewood City Council, which will make the final determination in the award of funding in July 2009. A. Background Authorized under the Title II (the HOME Investment Partnership Act) of the National Affordable Housing Act of 1990, the HOME Program is funded and regulated at the federal level by HUD. Locally, this program is administered by the City of Inglewood in accordance with HOME regulations at 24 CFR, Part 92, as amended. The City’s objectives in accordance with HUD’s national objectives include the following: 1. Ensure decent, safe and sanitary housing for low to moderate-income persons 2. Secure a suitable living environment B. Funding This RFP is a one-year funding request and HOME funds are contingent upon the availability of HUD funding for Consolidated Grant Programs for Fiscal Year 2009-2010 Page 1 of 3
  • 14. HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAM (October 1, 2009 - September 30, 2010). The City anticipates receiving $1,266,948 in HOME funds. In accordance with 24 CFR 92.207 and 92.300(a)(1) HOME funds totaling $950,211 are available for eligible activities. HOME The purpose of HOME funds is to provide incentives to develop and support affordable rental housing and homeownership affordability. Eligible activities may include but are not limited to the following: acquisition of non-luxury housing demolition new construction of non-luxury housing financing costs reconstruction of non-luxury housing relocation expenses rehabilitation of non-luxury housing tenant-based rental assistance real property acquisition payment of reasonable administrative costs site improvements payment of reasonable planning costs conversion payment of operating expenses of CHDOs C. Public Participation As required by Federal regulations, the City of Inglewood has developed a Citizen Participation Plan governing the public participation process for Consolidated Grant program funds. The Plan encourages public participation by community members in the development of the Annual Action Plan, particularly very-low, low-, and moderate- income persons living in CDBG-eligible neighborhoods where grant funds will be utilized. Through public hearings, public meetings, and public advertising, the City encourages participation of all residents. The Mayor and City Council Members rely on public input in determining the City’s priority community development and housing needs. Project funding recommendations are based upon identified priority needs. FY 2009-2010 PRIORITIES A. Priorities The following categories were recently identified, as priority needs: 1. Housing rehabilitation, including homeowner training to prevent foreclosure, loan underwriting, and construction management. 2. Tenant-based rental assistance 3. Lead-based paint hazard control and abatement Page 2 of 3
  • 15. HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAM B. Requirements Eligibility 1. The proposal must meet identified priority needs. 2. All proposed projects must serve very-low, low-, and moderate-income persons or persons within the CDBG-Eligible Areas (See Section VI – Attachment A & B). CDBG-Eligible Areas Areas where 51% of the population are very-low, low- and moderate-income persons are considered CDBG eligible areas. Proposed projects must serve an individual based on proof of very-low to moderate-income or serve clientele in a CDBG-Eligible area. (See Section VI – Attachment A & B) Target Population Target populations are very low- to moderate-income homeowners, seniors, single parent households, homeless families/individuals, and persons with disabilities/special needs. Page 3 of 3
  • 16. Section III EMERGENCY SHELTER GRANT (ESG) PROGRAM
  • 17. EMERGENCY SHELTER GRANT (ESG) PROGRAM Table of Contents Introduction........................................................................................................................1 A. Background.........................................................................................................1 B. Funding...............................................................................................................2 ESG..............................................................................................................2 C. Public Participation.............................................................................................3 2009-2010 Priorities...........................................................................................................4 A. Priorities..............................................................................................................4 B. Requirements.....................................................................................................4
  • 18. EMERGENCY SHELTER GRANT (ESG) PROGRAM INTRODUCTION The City of Inglewood, California invites local, non-profit community services agencies to submit proposals for federal grant funding under the Emergency Shelter Grant (ESG) Program. To be considered for grant funding, all agencies must adhere to the following requirements: 1. Submit proposals showing how identified community development and housing priority needs will be met; 2. Provide proof of current 501(c)(3) non-profit tax status from the United States Internal Revenue Services; 3. Be in good standing with the State of California; 4. Have demonstrated ability to deliver proposed services; and 5. Provide services or activities that benefit very-low, low- and moderate-income residents of Inglewood or serve an eligible neighborhood as indicated on the attached map (See Section VI – Attachment A & B). If you are applying for more than one type of funding, please enclose separate proposals for each funding source (CDBG, ESG and HOME). The RFP is located on the City’s website, http://www.cityofinglewood.org/, a copy of the Microsoft version of the Request for Proposals (RFP) is available by email request. For assistance, please email Damian Pipkins, Grants Coordinator, dpipkins@cityofinglewood.org or call (310) 412-8844. Proposals will be assessed and evaluated based on content, serving priority needs, adherence to the minimum requirements, and must meet one of the national objectives established by the United States Department of Housing and Urban Development (HUD). City staff will review all proposals and make recommendations to the Mayor and Inglewood City Council, which will make the final determination in the award of funding in July 2009. B. Background Authorized under the Stewart B. McKinney Homeless Assistance Act of 1988, the ESG Program is funded and regulated at the federal level by HUD. Locally, this program is administered by the City of Inglewood in accordance with 24 Code of Federal Regulation (CFR) Part 576, as amended and 42 United States Code (USC) 11374. The City’s objectives in accordance with HUD’s national objectives include the following: 1. Ensure decent, safe and sanitary housing for low to moderate-income persons 2. Secure a suitable living environment Page 1 of 4
  • 19. EMERGENCY SHELTER GRANT (ESG) PROGRAM B. Funding This RFP is a one-year funding request and ESG funds are contingent upon the availability of HUD funding for Consolidated Grant Programs for Fiscal Year 2009-2010 (October 1, 2009 - September 30, 2010). The City anticipates receiving $98,450 in ESG funds for emergency shelter, homeless prevention, and essential services. All activities will be conducted in accordance with 24 CFR 576.21 and 42 USC 11374. ESG ESG funds are designed to help improve the quality of existing emergency shelters for the homeless, to help make available additional emergency shelters, to help meet the cost of operating of emergency shelters and to provide essential social services to the homeless. In accordance with 24 CFR Part 576.21, eligible activities include: Renovation, major rehabilitation, or conversion of buildings for use as emergency shelters for the homeless; • Operation Cost: o Payment for shelter maintenance, o operation, o rent, o repairs, o security, o fuel, o equipment, o insurance, o utilities, o food, o furnishings, and o Up to 10 percent of the grant amount for the cost of staff. • Essential Services (a maximum of 30% of the ESG grant): o Assistance in obtaining permanent housing. o Medical and psychological counseling and supervision. o Employment counseling. o Nutritional counseling. o Substance abuse treatment and counseling. o Assistance in obtaining other Federal, State, and local assistance including mental health benefits; employment counseling; medical assistance; Veteran's benefits; and income support assistance such as Supplemental Security Income benefits, Aid to Families with Dependent Children, General Assistance, and Food Stamps; o Other services such as child care, transportation, job placement and job training; and Page 2 of 4
  • 20. EMERGENCY SHELTER GRANT (ESG) PROGRAM o Staff salaries necessary to provide the above services. • Homeless prevention (a maximum of 30% of the ESG grant) These activities or programs are designed to prevent the incidence of homelessness, including (but not limited to): o Short-term subsidies to defray rent and utility arrearages for families that have received eviction or utility termination notices; o Security deposits or first month's rent to permit a homeless family to move into its own apartment; o Mediation programs for landlord-tenant disputes; o Legal services programs for the representation of indigent tenants in eviction proceedings; o Other innovative programs and activities designed to prevent the incidence of homelessness. Funding Agencies applying for funding should not apply for the maximum amount available, as the City plans to fund several programs. Additionally, proposals must identify required matching funds of 100%. C. Public Participation As required by Federal regulations, the City of Inglewood has developed a Citizen Participation Plan governing the public participation process for Consolidated Grant program funds. The Plan encourages public participation by community members in the development of the Annual Action Plan, particularly very-low, low-, and moderate- income persons living in CDBG-eligible neighborhoods where grant funds will be utilized. Through public hearings, public meetings, and public advertising, the City encourages participation of all residents. The Mayor and City Council Members rely on public input in determining the City’s priority community development and housing needs. Project funding recommendations are based upon identified priority needs. Page 3 of 4
  • 21. EMERGENCY SHELTER GRANT (ESG) PROGRAM FY 2009-2010 PRIORITIES C. Priorities The following categories were recently identified, as priority needs: 1. Emergency Shelter 2. Essential Services 3. Homeless Prevention D. Requirements Eligibility 1. The proposal must meet identified priority needs. 2. All proposed projects must serve very-low, low-, and moderate-income persons or persons within the CDBG-Eligible Areas (See Section VI – Attachment A & B). CDBG-Eligible Areas Areas where 51% of the population is considered very-low, low-, and moderate- income households are CDBG eligible areas. Proposed projects must serve an individual based on proof of very-low to moderate-income or serve clientele in a CDBG-Eligible area. (See Section VI – Attachment B) Target Population Target populations are children, youth, young adults, adults, seniors, single parent households, homeless families/individuals, and persons with disabilities/special needs. Page 4 of 4
  • 22. Section IV PROPOSAL SUBMITTAL
  • 23. Proposal Submittal Table of Contents Proposal Submittal.............................................................................................................1 Technical Assistance.........................................................................................................1 Required Proposal Contents..............................................................................................2 A. Cover Sheet........................................................................................................2 B. Proposal Submission Requirements..................................................................2 C. Executive Summary Objectives and Guidelines................................................2 D. Section I: Eligibility Profile (20 Points)................................................................2 E. Section II: Project Proposal (55 Points Total)....................................................3 F. Section III: Applicant Organization/Agency (25points).......................................4 G. Required Attachments........................................................................................4 Evaluation Criteria/Selection Process...............................................................................5 Project Performance Assessment.....................................................................................5 Contract Terms and Requirements....................................................................................6 A. Sub-Recipient Agreement..................................................................................6 B. Insurance Requirements and Documentation....................................................6 Commercial General Liability Insurance......................................................6 Worker’s Compensation Insurance..............................................................7 Automobile Insurance..................................................................................7 Project Status/Performance Reports...........................................................8 General Provisions and Conditions...................................................................................8 A. Pre-Contractual Expenses.................................................................................8 B. No Commitment to Award..................................................................................8 C. Affirmative Action and Equal Opportunity Contracting Policy............................8
  • 24. Proposal Submittal One (1) original and two (2) copies of the proposal must be received in the City’s CDBG Division (Suite 750) by 5:30 P.M. on Thursday, June 4, 2009. All proposals must be typed. Handwritten proposals will not be accepted. Proposals must comply with requirements detailed in this document. Proposals that are incomplete or that do not comply with proposal requirements will be rejected. Facsimile transmissions (Faxed copies) will not be accepted. The RFP is located on the City’s website, http://www.cityofinglewood.org/, a copy of the Microsoft version of the Request for Proposals (RFP) is available by email request. For assistance, please email Damian Pipkins, Grants Coordinator, dpipkins@cityofinglewood.org or call (310) 412-8844. TECHNICAL ASSISTANCE NOTICE: ALL AGENCY’S INTERESTED IN SUBMITTING A PROPOSAL REQUESTING FUNDING MUST ATTEND ONE OF THE FOLLOWING MANDATORY TECHNICAL ASSISTANCE WORKSHOPS: DATE MAY 27, 2009 Inglewood City Hall Community Room, 1st Floor LOCATION One Manchester Blvd. Inglewood, CA 90301 1st WORKSHOP 10:00 A.M. 2nd WORKSHOP 2:00 P.M. To RSVP please, e-mail dpipkins@cityofinglewood.org or call (310) 412-8844. Page 1 of 8
  • 25. Proposal Submittal REQUIRED PROPOSAL CONTENTS The proposal forms can be found in SECTION V of this RFP and must be submitted for each proposal: A. Cover Sheet The authorized submission of the proposal. B. Proposal Submission Requirements A checklist of proposal submission requirements. C. Executive Summary Objectives and Guidelines In this section, include a brief summary of the proposed project. D. Section I: Eligibility Profile (20 points) Status/Duration of Project In this section, select the status type and state the duration of the project. Project Service Area In this section, select the geographic area to be served by the project activities. Service Population and Selection Process In this section select the client population, selection processes and target population who will primarily benefit from your proposed project. The estimated numbers of persons who will directly benefit from the proposed project and the units of service provided should be identified. (i.e. hours of counseling per client, number of persons housed, etc.) National Objectives National objectives established by the U. S. Department of Housing and Urban Development (HUD) require that programs and projects target very-low, low-, or moderate-income clients or areas. An activity is considered to benefit very low-, low-, or moderate-income clientele when a household meets HUD income guidelines. An activity is considered to benefit a very-low, low-, or moderate-income area when at least 51% of the area’s residents meet HUD’s income guidelines. In this section select the national objective(s) that will be achieved. There must be a description on how household size and income data will be documented to verify that at least 70% of the service provider’s clients meet the very low-, low-, or moderate-income limits. (See Section VI - Attachment A). PLEASE NOTE: Preference will be given to agencies providing documented proof of serving very-low, and low-income clientele. Page 2 of 8
  • 26. Proposal Submittal E. Section II: Project Proposal (55 points total) Project Description (35 points) Program Purpose: In this section, identify the overall purpose of the project and how it addresses one or more program priorities. Proposed Need: In this section, identify the need or problem addressed by the proposed project. In addition, include methods used to identify the need. Include specifics as to documentation used and/or meetings held to assess the needs. Goals and Objectives: In this section, identify goals and objectives. Identify at least one (1) objective for each identified need/problem. Identify the activities to be conducted to achieve the stated goals and objectives. Identify how the expected outcomes would be measured. Lastly, identify any collaboration activities with other agencies to address the identified need. Statistics: In this section, identify the number and type of clients to be served and units of service to be provided. For example, hours of counseling, days of shelter, number of people housed, number of classes held, hours of training, etc. Affirmative Marketing and Recruitment Activities: In this section include the outreach and recruitment activities your organization will conduct to advertise the availability of services to the community and your target client population. Project Staffing: In this section identify the program staffing for the proposed project, current employees and/or new hires, and identify volunteers (if any) to be utilized in any capacity of the project from each of the collaborating agencies. Project Implementation Schedule (20 points) The project implementation schedule identifies what your organization plans to achieve, and what it will cost per quarter. Include all major activities. Proposed Project Budget Summary In Exhibit A (CDBG), Exhibit B (HOME), or Exhibit C (ESG) in Section V (Proposal Forms) of the RFP, complete the table outlining the total expenses for the proposed project, including source and amount of matching funds (in-kind donations or service costs). Proposals must identify required matching funds of 100% of the grant amount. Resource Leveraging Resource leveraging represents the resources brought to the project. The proposal must also identify monetary resources and/or in-kind services. Please include monetary resources in the budget summary. Page 3 of 8
  • 27. Proposal Submittal F. Section III: Applicant Organization/Agency (25 points) Legal Status: Provide evidence of the legal standing, qualifications and financial responsibility of the proposing agency to fulfill the proposed project service obligation. The Federal IRS 501(c)(3) designation must be verified by providing documentation including the date of incorporation, corporate IRS number, and date of submission of the latest annual report to the California Secretary of State. Type of Organization Identify the type of business affiliation that applies to your organization/agency. Board of Directors List the names and titles for all current Board members. Experience and Qualifications This section is a description of the experience and ability of the proposing agency in carrying out projects similar to the project proposed for funding. Include agency purpose, goals, program and activities. (Maximum 3 pages) Affirmative Action This section identifies representation of race, sex, gender, age, and ethnicity of those persons involved in the proposal. G. Required Attachments 1. Copy of 501(c)(3) designation 2. Copy of Articles of Incorporation 3. Copy of By-Laws Page 4 of 8
  • 28. Proposal Submittal EVALUATION CRITERIA/SELECTION PROCESS The evaluation criterion is based on proposal content (eligibility profile –20 points, project proposal – 55 points, organization information – 25 points) and adherence to national objectives. A review committee comprised of, but not limited to, City staff will evaluate and rate each proposal that has met all requirements and is complete (including submission of required number of copies). Evaluation and rating is based on proposal content and adherence to national objectives (as mentioned earlier in this RFP). Subsequent to the committee review, proposals will be forwarded to the Mayor and Council Members for review and funding determinations. PROJECT PERFORMANCE ASSESSMENT Proposing agencies are responsible for the achievement of stated goals and objectives to meet the City of Inglewood priorities. Therefore, assessment is vital in determining whether or not the project has met stated goals and objectives. The following is a description of items to be assessed: 1. Goals: Project assessment will determine whether the intent or purpose of the project was achieved. 2. Objectives: The project will be assessed to determine if stated objectives were clearly defined, measurable, and if they were met. 3. Units of Service: The units of service provided (i.e. the number of hours of counseling, children/families served, houses rehabilitated, etc). The performance assessment will verify documented evidence and on-site operation of stated units of service. 4. Performance Measures: Performance measures are quantitative and qualitative indicators that determine whether a project has achieved stated goals and objectives. The project assessment will include reviewing such performance measures. 5. Performance Schedule: This schedule identifies the major milestones for implementing the project. It provides the anticipated dates when major activities and events will take place during the program year. The performance assessment will focus on the timely implementation of the major project related activities. 6. Expected Outcomes: Results and benefits of the project will be assessed to determine if it met expected results. Page 5 of 8
  • 29. Proposal Submittal CONTRACT TERMS AND REQUIREMENTS A. Subrecipient Agreement If your proposal is selected and awarded funding, the agency will be required to enter into an agreement with the City of Inglewood outlining the terms and conditions of funding. The agreement is legally binding and those failing to adhere to the terms of the agreement are subject to funding termination. Termination of the agreement may require repayment of the grant award to the City. B. INSURANCE REQUIREMENTS AND DOCUMENTATION If the proposal is selected and awarded funding, all agencies must provide the City with a copy of the required insurances listed below, naming the City, its officers and employees as additional insured. INSURANCE REQUIREMENTS The contractor shall obtain and maintain at its expense, until completion of performance and acceptance by City, the following insurance placed with an insurer admitted to write insurance in California or a nonadmitted insurer on California’s List of Eligible Surplus Lines Insurers (LESLI) and having a rating of or equivalent to A:VIII by A.M. Best Company: a) Commercial General Liability Commercial General Liability (equivalent in coverage scope to Insurance Services Office, Inc. (ISO) form CG 00 01 11 85 or 11 88) in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate. Such insurance shall include products and completed operations liability, independent contractor’s liability, broad form contractual liability, and cross liability protection. The "City of Inglewood, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. (ISO) forms CG 20 10 11 85 of CG 20 26 11 85. b) Automobile Liability Automobile Liability (equivalent in coverage scope to ISO form CA 00 01 06 92) in an amount not less than $1,000,000 combined single limit per accident for bodily injury and property damage covering Auto Symbol 1 (Any Auto). If an automobile is not used in connection with the services provided by the contractor, the contractor should provide you with a written request for a waiver of this requirement. c) Professional Liability or Errors and Omissions Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the contractor to provide professional liability or errors and omissions liability insurance in an amount not less than $1,000,000 per claim. Page 6 of 8
  • 30. Proposal Submittal d) Workers' Compensation and Employer's Liability Workers' Compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident. REQUIRED INSURANCE DOCUMENTATION (See Section VI – Attachment D) a) Certificate of Insurance – The contractor must provide you with a Certificate of Insurance evidencing the required insurance set forth above. The Certificate Holder must be the "City of Inglewood," and the Certificate Holder's address must be the address of your Department. b) Endorsements – In addition to the Certificate of Insurance, the contractor must provide the following endorsements: 1. Additional insured endorsements to the general liability and auto liability insurance policies. The "City of Inglewood, its officials, employees and agents" must be endorsed to the contractor’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85. 2. Cancellation notice endorsements. Each policy must be endorsed to provide that the policy shall not be cancelled or nonrenewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable). 3. Primary and noncontributory coverage endorsements. The general liability and (if required) professional liability policies must be endorsed to provide that each policy shall apply on a primary and noncontributing basis in relation to any insurance or self insurance, primary or excess, maintained by or available to the City or its officials, employees and agents. ADDITIONAL INSURANCE REQUIREMENTS FOR SPECIAL RISKS Additional insurance requirements may be imposed on certain contractors. Refer to City Attorney’s Office for individual review of the following types of services or products: a) Construction, excavation, drilling, trenching or shoring services. b) Demolition or operations involving explosives or pyrotechnics. c) Environmental consulting, remediation, engineering or related services or operations. d) Medical-related services. e) Daycare or child care services. f) Services involving custom manufactured products. g) Products or services involving firearms, tobacco, alcohol, or controlled substances. h) Products or services involving hazardous or toxic substances. i) Testing services or operations. j) Aircraft-related products or services. Page 7 of 8
  • 31. Proposal Submittal k) Any unusual or high-risk activities, operations or products. WAIVER OR MODIFICATION OF THE INSURANCE REQUIREMENTS Any waiver or modification of the insurance requirements can only be made by the City Attorney’s Office. All waiver or modification requests are reviewed on a case-by-case basis. Project Status/Performance Reports The lead agency is responsible for submitting documentation on project status/performance, including information on clients served and program accomplishments after executing the contract/agreement. GENERAL PROVISIONS AND CONDITIONS A. Pre-Contractual Expenses The City shall not, under any circumstances, be liable for any pre-contractual expenses incurred by the proposing agency and any such expenses shall not be included as part of the proposal. Pre-contractual expenses are those expenses incurred by the proposing agency for the following: 1. Preparing the proposal and response to this RFP 2. Submitting the proposal to the City of Inglewood 3. Negotiating with the City regarding the proposal 4. Engaging in any activity prior to the effective date of award B. No Commitment to Award The City of Inglewood is under no obligation to award funding based on soliciting Request for Proposals. The City reserves the right to accept or reject any or all proposals, postpone proposals, to negotiate with more than one proposing agency concurrently, or to cancel all or part of this RFP. C. Affirmative Action and Equal Opportunity Contracting Policy The City of Inglewood is an equal opportunity contracting agency. Qualified non-profit firms including small businesses and businesses owned by women, minorities and disabled persons are encouraged to submit bids or proposals. Contractors expressly agree to comply with the federal regulations and City ordinances regarding Affirmative Action and Equal Opportunity, as may be mandated by the regulations governing the source of the funds supporting this contract. Those agencies awarded funding must submit documentation of compliance with federal Affirmative Action regulations. Page 8 of 8
  • 32. SECTION V PROPOSAL FORMS
  • 33. PROPOSAL FORM 2009-2010 CONSOLIDATED PLAN GRANT FUNDING Community Development Block Grant (CDBG) Home Investment Partnership Act (HOME) Program Emergency Shelter Grant (ESG) Program Proposal Cover Sheet Organization Name: Organization Address: Project Name: Project Address: Organization Executive Director: Organization Contact Person: Phone Number: Fax Number: Email Address: Funding Request: Please indicate the amount of funding you are requesting. If you are submitting a request for more than one service type or funding please submit a separate proposal for each request. Amount $ Authorized Signature: Title: Type Name of Authorized Signatory: Page 1 of 16
  • 34. PROPOSAL FORM PROPOSAL SUBMISSION REQUIREMENTS CHECKLIST All proposals must include the following: Check List A. Cover Sheet B. Proposal Submission Requirements Checklist C. Executive Summary D. Section I: Eligibility Profile (20 points) E. Section II: Project Proposal (55 points total) F. Section III: Applicant Organization/Agency (25 points) G. Required Attachments (a) Copy of 501(c) designation (b) Copy of Articles of Incorporation (c) Copy of By-Laws H. Proposal original plus two (2) copies I. The original is paper clipped (not bound or stapled) J. The two (2) copies are stapled (not bound or paper clipped) K. Double-sided pages are acceptable L. Proposal signed by authorized signee Please note the following: • City staff is not responsible for making copies for any agency submitting a proposal. • Facsimiles (faxes) of proposals will not be accepted. • Do not submit brochures or publications • Only the proposal will be reviewed. PROPOSAL SUBMISSION DEADLINE: One (1) original and two (2) copies must be received no later than Thursday, June 4, 2009 by 5:30 p.m. at the following address: City of Inglewood Community Development Block Grant Division One W. Manchester Blvd, 7th Floor, Suite 750 Inglewood, CA 90301 Page 2 of 16
  • 35. PROPOSAL FORM PROPOSAL EXECUTIVE SUMMARY Project Name: Agency: Please indicate the status of this funding request: New Project Existing Project/Additional Funding (If an existing project indicate the year(s) and amount of awarded funds) Fiscal Year: Amount Awarded $ Directions: In the following space provided, summarize your grant request. This includes a brief description of the project and its mission, the need or problem to address, the program goals and objectives for meeting those needs, and the amount requested for the project. Page 3 of 16
  • 36. SECTION I Eligibility Profile A. Status/Duration of Project 1. Status of Project New Expansion of an Existing Project 2. Duration of Project One Year (October 1, 2009 – September 30, 2010) Other (Please Specify): B. Service Area of Project 1. Geographic area to be served by the project activities Citywide CDBG-Eligible Area Census Tracts – List specific census tracts Other (please indicate area): C. Service Population and Selection Process 1. Indicate the target population this project will serve. Also, describe why you chose that population. Children (Birth-12) Youth (13-18) Young Adults (19-29) Seniors Individuals Families Homeless Person with disabilities/special needs Other (explain): D. National Objective(s) Met Very Low-, Low- and Moderate-Income Clientele Elimination of Slum and Blight – Redevelopment Project Area Page 4 of 16
  • 37. Very-Low, Low and Moderate-Income Clientele All services or activities must benefit very low- to moderate-income persons, or serve those in a CDBG-eligible area. An activity is considered to benefit a low- and moderate-income clientele when at least 70% served are very low-, low-, or moderate-income. An activity is considered to benefit a very low-, low-, or moderate-income area when at least 51% of that areas residents are very low-, low-, or moderate-income. (See Section VI – Attachment A & B) For all clientele to be served by the project, describe below how information on family size and income needed to meet this national objective will be documented for verification purposes. SECTION II Project Proposals A. Project Description Please provide a description of the proposed project for Consolidated Plan funding for fiscal year 2009-2010. (Maximum 3 pages) 1. Program Priority Indicate the priority of the proposed project or its purpose. CDBG applicants (only) Public/Social Services Crime Prevention Educational and Recreational Activities National Objective _________________ ESG applicants (only) Homeless Essential Services Homeless Prevention Assistance HOME applicants (only) Housing Rehabilitation Tenant-Based Rental Assistance Lead-based Paint Hazard Control and Abatement New Housing Construction Property Acquisition Foreclosure Prevention Page 5 of 16
  • 38. 2. Indicate goals, objectives and activities that will be implemented to accomplish the goals during the fiscal year. 3. Describe the unmet need the project will address. Describe the methods used to identify the need for the proposed services (i.e. community input, survey, input from other agencies). Be specific as to documentation used and/or meetings held to assess the needs. Does the proposed project duplicate services available to the population to be served? 4. Indicate the number and type of clients to be served and units of service to be provided (i.e., hours of counseling, days of shelter, number of people to be satisfactorily housed, number of classes, hours of training, etc.) 5. Identify affirmative marketing activities to be utilized in conducting the program, publicizing it, and making it accessible. 6. Identify project staff and staff costs (i.e. existing staff, new hires, volunteers, etc.). Page 6 of 16
  • 39. 7. To determine in-kind volunteer contributions, use the estimated amount of what a paid worker would earn doing the same type of work (verification documentation may be requested). Project Funded Salaries Employee Name & Grant Other Total Salary Job Title Funds Funds Amount $ $ $ $ $ $ $ $ $ $ $ $ Page 7 of 16
  • 40. PROPOSAL FORM B. Project Implementation Schedule Detail your project implementation schedule, what you plan to achieve, and what it will cost per quarter. List major activities. First Quarter (October 2009 – December 2009) $ Second Quarter (January 2010 – March 2010) $ Third Quarter (April 2010 – June 2010) $ Fourth Quarter (July 2009 – September 2010) $ Total Funding Request $ Page 8 of 16
  • 41. C. Project Budget Summary Please indicate itemized costs in the Exhibit that corresponds to the type of funds requested. (See exhibits on pages to follow) Exhibit A – Community Development Block Grant (CDBG) Budget (only) Exhibit B – Home Investment Partnership Act (HOME) Budget (only) Exhibit C – Emergency Shelter Grant (ESG) Budget (only) Staff and overhead expenses must be directly related to carrying out the proposed project/activity. Agencies applying for funding should not apply for the maximum amount available, as the City plans to fund several programs. Additionally, proposals must identify required agency matching funds equal to 100% of the grant funding request. In the budget summary, required matching funds (other non-CDBG, non-Home or non-ESG agency resources) must be immediately accessible and firmly committed to the project. Please indicate amounts of matching funds and the source of funding. Matching funds can include a blend of cash, loans or in-kind resources available to finance the project costs. Additionally, proposals must identify required agency matching funds (in-kind, cash, or volunteer services) equal to 100% of the grant-funding request. In-kind contributions must have a specific dollar value established in accordance with generally accepted accounting principles. The basis of determining the value for personal services and donated materials and supplies must be identified. Volunteer services may be counted if the service is an integral and necessary part of the project. To determine in-kind volunteer contributions, use the estimated amount of what a paid worker would earn doing the same type of work (verification documentation may be requested). Invoices submitted to the City must correspond to categories and amounts indicated in the budget. Page 9 of 16
  • 42. EXHIBIT A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) BUDGET SUMMARY Proposed Program Proposal Amount of Source of Total Administration Expenses Request Non-CDBG Matching Cost Matching Funds Funds 1. Salaries/Wages $ $ $ 2. Fringe Benefits $ $ $ 3. Supplies/Materials $ $ $ 4. Printing $ $ $ 5. Advertising & Postage $ $ $ 6. Utilities $ $ $ 7. Insurance & Bonding $ $ $ 8. Equipment Rental $ $ $ 9. Equipment Purchase $ $ $ 10. Office Space Rental $ $ $ 11. Contract Services $ $ $ 12. Volunteer/(In-kind) $ $ $ 13. Accounting Services $ $ $ 14. Audit Services $ $ $ TOTAL Administration $ $ $ Expenses OTHER ELIGIBLE $ $ $ CDBG PROJECT COSTS 1. Property Acquisition Costs $ $ $ 2. Property $ $ $ Rehabilitation(Please itemize costs for labor, materials, and lead-based paint hazard evaluation & reduction) 3. Public Facilities & $ $ $ Improvements (acquisition/rehabilitation/ construction 4. Public Services $ $ $ 5. Other $ $ $ TOTAL Other Eligible Costs $ $ $ Page 10 of 16
  • 43. EXHIBIT B HOME INVESTMENT PARTNERSHIP ACT (HOME) BUDGET SUMMARY Proposed Program Proposal Amount of Source of Total Cost Administration Expenses Request Non-HOME Matching Matching Funds Funds 1. Salaries/Wages $ $ $ 2. Fringe Benefits $ $ $ 3. Supplies/Materials $ $ $ 4. Printing $ $ $ 5. Advertising & Postage $ $ $ 6. Utilities $ $ $ 7. Insurance & Bonding $ $ $ 8. Equipment Rental $ $ $ 9. Equipment Purchase $ $ $ 10. Office Space Rental $ $ $ 11. Contract Services $ $ $ 12. Volunteer/(In-kind) $ $ $ 13. Accounting Services $ $ $ 14. Audit Services $ $ $ TOTAL Administration $ $ $ Expenses Other Eligible HOME $ $ $ Project Costs 1. Property Acquisition $ $ $ Costs 2. Property Rehabilitation (Please itemize costs for labor, materials, and lead- $ $ $ based paint hazard evaluation & reduction) 3. New Construction $ $ $ (Housing) 4. Tenant-based Rental $ $ $ Assistance 5. First-time Homebuyer $ $ $ Assistance TOTAL Other Eligible $ $ $ Costs Page 11 of 16
  • 44. EXHIBIT C EMERGENCY SHELTER GRANT (ESG) BUDGET SUMMARY NOTE: ESG funds require a 100% match Non-ESG Source of Proposal Total Eligible Activities/Expenses Matching Matching Request Cost Funds Funds 1. Emergency Shelter Facility Rehabilitation $ $ $ 2. Operational Costs (10% cap only on staff salaries, $ $ $ including fringe benefits) 3. Essential Services $ $ $ (30% cap) 4. Homeless Prevention Activities (30% cap) $ $ $ 5. Administration Costs (5% cap) – For local $ $ $ governments only TOTAL COST $ $ $ Eligible ESG Costs include: 1. Financial assistance to families who have received eviction notices or notices of termination of utility services if: a. the inability of the family to make the required payment is due to a sudden reduction in income; b. the assistance is necessary to avoid the eviction or termination of services; c. there is a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and d. the assistance will not supplant funding for pre-existing homelessness prevention activities from other sources. Eligible Operational Costs (costs incurred by a recipient operating a facility) include: 1. Maintenance of facility 2. Operation of facility 3. Shelter Rent/Lease (no purchase) 4. Utilities 5. Furnishing for housing 6. Equipment for housing Page 12 of 16
  • 45. Eligible Essential Services Costs include: 1. Employment Services 2. Health Services (medical & psychological counseling) 3. Drug Abuse Services 4. Educational Services 5. Housing Assistance to the homeless 6. Childcare Services 7. Transportation Services (associated with service delivery) 8. Job Placement & Training 9. Case Management Services (directly related to service delivery) 10. Staff salaries necessary to provide the above services Page 13 of 16
  • 46. SECTION III Applicant Organization A. Legal Status 1. Date of Incorporation (or filing) 2. Corporate IRS Number 3. Date of Submission of Latest Annual Report to Secretary of State 4. Name of Parent Organization (if applicable) 5. Is your agency in good standing with the State of California? B. Type of Proposing Agency/Organization Private Non-profit Neighborhood-Based Joint Venture Local Development Sole Proprietorship Partnership Corporation Small Business Investor Other: C. Qualifications Describe the qualifying experience of the agency in providing activities or projects similar to the project proposed for funding. Include agencies purpose, goals, program, and activities. Attach a maximum of three (3) pages to this sheet. Page 14 of 16
  • 47. Agency Board of Directors Resolution Authorizing Submission of Application. Name of Organization: Address of Organization: Telephone: Be it resolved that the Board of Directors of Approves at its meeting on to authorize (Put the name of your organization here) , to submit an application to the City of Inglewood for grant funding in the name of the corporation. The amount requested in $ The Board authorizes as Executive Director to execute any documents necessary for subject funding. I hereby certify that the foregoing resolution was approved by our Board. President of Board Date (Corporate Seal) Page 15 of 16
  • 48. Affirmative Action Please indicate the following: Board Members 1. Total number of Board Members: 2. Total who represent a minority: 3. Total who are women: Employees 1. Total Employees: 2. Total Employees who represent a minority: 3. Total Employees who are women: If your agency uses volunteers in lieu of paid employees, volunteer information should be indicated below. Volunteers 1. Total number of Volunteers: 2. Total who represent a minority: 3. Total who are women: Board Members Please list the names and titles for all current Board members. Page 16 of 16
  • 49. SECTION VI ATTACHMENT A ATTACHMENT B ATTACHMENT C ATTACHMENT D
  • 50. Attachment A Housing Income Limits/Guidelines U.S. Department Of Housing & Urban Development (HUD) Income Limits for the Los Angeles-Long Beach: Metropolitan Statistical Area (MSA)* Extremely Low-Income Limit 30% of Median Family Income Very Low-Income Limit 50% of Median Family Income Home Funds Income Limit 60% of Median Family Income** Low-Income Limit 80% of Median Family Income FY 2009-2010 Income Limits Effective Date: March 19, 2009 Household Extremely Low Very Low HOME Funds** Low Size (30%) (50%) (60%) (80%) 1 Person $16,650 $27,750 $33,300 $44,400 2 Person $19,050 $31,700 $38,040 $50,750 3 Person $21,400 $35,700 $42,840 $57,100 4 Person $23,800 $39,650 $47,580 $63,450 5 Person $25,700 $42,800 $51,360 $68,550 6 Person $27,600 $46,000 $55,200 $73,600 7 Person $29,500 $49,150 $58,980 $78,700 8 Person $31,400 $52,350 $62,820 $83,750 Source: HUD revises the income limits on an annual basis for Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Shelter Grants (ESG) funded projects. The income limits above are to be used for FY 2009-2010. * FY 2009 Median Family Income (MFI) for Los Angeles-Long Beach MSA: $62,100 ** HOME limits are for agencies utilizing HOME Investment Partnership Act Funds (HOME) Page 1 of 2
  • 51. Attachment A 2009-2010 HOME PROGRAM RENT LIMITS Effective Date: April 27, 2009 Bedroom LOW HOME HIGH HOME Size RENT LIMIT RENT LIMIT Efficiency $693 $883 1 Bedroom $743 $947 2 Bedrooms $892 $1,138 3 Bedrooms $1,030 $1,306 4 Bedrooms $1,150 $1,438 5 Bedrooms $1,268 $1,567 6 Bedrooms $1,387 $1,698 The Fair Market Rents (FMR) for unit sizes larger than four bedrooms are calculated by adding 15 percent to the four bedroom FMR, for each extra bedroom. For example, the FMR for a five bedroom unit is 1.15 times the four bedroom FMR, and the FMR for a six bedroom unit is 1.30 times the four bedroom FMR. For single-room occupancy units, FMRs are 0.75 times the zero bedroom (efficiency) FMR. 2009-2010 HOME PROGRAM RENTS For Information Only: Bedroom Fair Market 50% RENT 65% RENT Size Rent LIMIT LIMIT Efficiency $904 $693 $883 1 Bedroom $1090 $743 $947 2 Bedrooms $1361 $892 $1,138 3 Bedrooms $1828 $1,030 $1,306 4 Bedrooms $2199 $1,150 $1,438 5 Bedrooms $2529 $1,268 $1,567 6 Bedrooms $2859 $1,387 $1,698 Source: HUD revises the rent limits on an annual basis for Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Shelter Grants (ESG) funded projects. The rent limits above are to be used for FY 2009-2010. Page 2 of 2
  • 52. Attachment B Page 1 of 7 -1-
  • 53. Attachment C City of Inglewood AFFIRMATIVE FAIR HOUSING MARKETING PLAN STATEMENT OF POLICY The City of Inglewood is committed to the goals of non-discrimination and equal access and increasing the housing opportunities of low-income residents and under- represented ethnic and racial groups. In furtherance of the City’s commitment to non- discrimination and equal opportunity in housing and in accordance with the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) (24 CFR 570.601) and HOME Investment Partnership Act (HOME) (24 CFR 92.351) Program regulations, the City has established the following procedures to affirmatively market housing units acquired, constructed, rehabilitated or otherwise assisted under the HOME and/or CDBG programs. As the responsible HUD participating jurisdiction, the City must implement this Affirmative Fair Housing Marketing Plan and all owners, developers, Community Housing Development Organizations and other nonprofits shall comply with this plan for all CDBG and/or HOME funded housing developments within the City of Inglewood. CDBG and/or HOME housing developments are held to the terms of the plan by reference of this plan in the agreement with the City for receipt of CDBG and/or HOME funds. It is the Affirmative Fair Housing Marketing Plan of the City of Inglewood to assure that individuals who might not normally apply for available housing units because they are socially or economically disadvantaged: 1. Be informed of available units 2. Be encouraged to apply 3. Have equal opportunity to own/rent their own units. Affirmative marketing steps consist of actions to provide information and otherwise attract eligible persons in the housing market to the available housing without regard to: race, color, national origin, sex, religion, familial status, disability, ethnicity or sexual preference. The City of Inglewood’s affirmative fair housing marketing procedures are as follows: Page 1 of 7
  • 54. Attachment C 1. METHODS FOR INFORMING THE PUBLIC, OWNERS AND POTENTIAL TENANTS ABOUT FAIR HOUSING LAWS AND THE CITY’S AFFIRMATIVE MARKETING PLAN A. The City of Inglewood, Community Development Block Grant Division shall be responsible for implementing the City’s Affirmative Fair Housing Marketing Plan. B. Recipients of CDBG and/or HOME funds shall be informed of the City’s Affirmative Fair Housing Marketing Plan by having this policy referenced in the agreement with the City for the receipt of funds and making compliance with this plan a requirement for the duration of the agreement. C. The City shall continue to fund outside agencies to provide fair housing information/referral and case investigation services and tenant/landlord information/referral and mediation services. D. The City shall work with its fair housing agency to develop an outreach plan each year, which will include advertisements in local newspapers, public service announcements, distribution of fair housing brochures at relevant events, community presentations, and other outreach activities to inform the community about fair housing rights and responsibilities. E. The City shall carry out an annual review to ensure that owners of CDBG and/ or HOME funded housing are aware of and complying with the City’s Affirmative Fair Housing Marketing Plan. F. The City shall periodically post flyers, which describe fair housing laws and services, at the City hall information desk, which is open to the public. G. Any changes to the City’s Affirmative Fair Housing Marketing Plan shall be advertised in a newspaper of general circulation for a minimum of 14 days prior to the effective date of the changes. 2. DESCRIPTION OF WHAT NONPROFIT ORGANIZATIONS AND THE CITY WILL DO TO AFFIRMATIVELY MARKET HOUSING ASSISTED WITH CDBG AND/OR HOME FUNDS It is the City of Inglewood’s policy to require that each nonprofit agency administering a program funded with CDBG and/or HOME funds: A. Use the “Equal Housing Opportunity” logotype or slogan on all correspondence and advertising. Page 2 of 7
  • 55. Attachment C B. Place a public notice in the California Crusader, El Sol de California, La Opinión, Inglewood Today, The Daily Breeze or any other local newspapers, and dissemination of Fair Housing brochures. C. Provide written information about the Fair Housing Laws to sponsors of housing projects. D. Circulate flyers to City hall information desk, senior center, parks and recreation centers, local nonprofit agencies and libraries to advertise housing opportunities at least six weeks prior to the opening of any waiting lists. The City of Inglewood shall carry out the following: A. Post flyers of upcoming housing opportunities at the City hall information desk, senior center, parks and recreation centers, local nonprofit agencies and libraries. B. Maintain and make available to interested parties a listing of the affordable housing stock, funded through the CDBG and/or HOME Programs, which includes information about who to contact regarding the availability of housing and the estimated month and year (if known) when applications will be accepted from prospective new tenants. 3. RENTAL HOUSING, HOMEBUYER AND HOMEOWNER PROGRAMS: The City will require nonprofit organizations (or subrecipients) of housing projects with five (5) or more HOME rental assisted units, or single-family homebuyer units, to use affirmative fair housing marketing practices in soliciting renters or buyers, in determining their eligibility, and concluding all transactions. Subrecipients must comply with the following procedures for the duration of the applicable contract compliance period: A. Advertising: Advertising media may include: California Crusader News, La Opinión, El Sol De California, Inglewood Today, The Daily Breeze (or any other local newspaper); radio and/or television stations (English and Spanish); and other types of media including publications of limited circulation such as neighborhood-oriented newspapers, religious publications, and publications of local real estate industry groups. B. Relationship Building – Churches: In addition to advertising, the organization must also develop strategic relationships with the local churches. The relationship building shall consist of (but not be limited to): • Developing a close relationship with local churches that show an interest in developing homeownership opportunities. Page 3 of 7
  • 56. Attachment C • Developing a quarterly newsletter to distribute to churches (in English and Spanish) • Conducting presentations at churches (in English and Spanish) C. Relationship Building – Community Based Organizations/Referral Agencies: The organization must also develop strategic relationships with community based organizations and referral agencies to provide fair housing opportunities. The relationship building shall consist of: • Developing close relationships with local and regional agencies. • Attending local community events, fairs and/or meetings. • Making client referrals as appropriate. D. Relationship Building- Realtors: Realtors are an excellent source of customers for the organization, especially among the Latino market. Realtors have already established a relationship with their client thereby making information that they provide more trusted by the client. As a result, relationship building with realtors shall consist of: • Constructing a web site that agents can use to obtain information on the latest Home Ownership Center products and services and on the availability of funds for each service. • Developing a “Special Financing Available” sign to post with their homes for sale (in English and Spanish). • Developing a Realtor Newsletter containing the latest financing information and services available to low- and moderate-income residents and distribute the newsletter in a format of their choosing, to all realtors in the target area on a monthly basis, including inclusion in publications listed above. • Conducting realtor presentations and hosting realtor meetings on at least a quarterly basis and maintain records of such meetings. E. Fair Housing Poster: Owners must HUD’s fair housing poster in rental offices or other appropriate locations. F. Special Outreach/Special Populations: Owners must solicit applications for vacant units from persons in the housing market who are least likely to apply for HOME-assisted housing without the benefit of special outreach efforts. The City has established the following methods subrecipients may use in order to reach this objective: • Positioning of Informational Flyers: Targeting specific populations (seniors, disabled persons, homeless, etc) for the distribution of informational flyers may provide an acceptable level of information dissemination. Page 4 of 7
  • 57. Attachment C • Use of Language-Specific Media: HOME-assisted housing opportunities should be advertised in Spanish-language publications such as Inglewood Today, La Opinión or El Sol de California. G. Outreach to Section 8/Assisted Housing Clients: The City of Inglewood will provide targeted outreach to Section 8 participants whom are eligible to qualify for the Section 8 Homeownership Conversion Program. 4. MAINTENANCE OF RECORDS The City shall request that nonprofit organizations assisted under the CDBG and/or HOME Programs maintain the following records: • Written description of how vacancies were filled • Copies of newspaper advertisements and flyers or other printed material used • Copies of mailing lists to organizations that were sent flyers and other material • Dates and locations where flyers were delivered or posted • Racial/ethnic and gender characteristics of tenants and applicants The City shall, on an annual basis as part of its annual performance report to HUD, review compliance with the City’s Affirmative Fair Housing Marketing Plan and consult with the property owners about any required improvements to fair housing marketing programs. The City will examine whether or not persons from a variety of racial and ethnic groups in the City applied for or became tenants of units that were affirmatively marketed. If the City finds that a variety of ethnic groups are represented, the City will assume that the affirmative marketing procedures were effective. If one or more groups are not represented consistent with their representation in the City or there is an overrepresentation of particular groups, the City will review its procedures to determine what changes, if any, might be made to make the affirmative marketing efforts more effective. 5. TENANT SELECTION PROCESS A. Nonprofit agencies are required to have a written tenant selection policy; this document must be on file with the City. B. Documentation of Inglewood residency shall be made by providing at least two pieces of acceptable evidence, including but not limited to the following items and other appropriate evidence subject to City approval: • Lease agreement verifying residency for a minimum of six months. • Copies of utility bills (electric, water, or gas) for the past six months. Page 5 of 7
  • 58. Attachment C • Federal tax return from the most recent year completed. • Driver’s license dated at least one year prior. C. Verification and documentation of employment status can be made by providing the following: • A letter on company letterhead from the personnel director (or equivalent position) stating the starting date of employment, the position title and whether the position is full-time, part-time, temporary, contract or other, and the number of hours of employment. • Copies of check stubs for the past year. • If employment is a contract position, a copy of the employment contract. D. Documentation of income shall be made by providing the following: • Social Security Income Check Stub • TANF (Temporary Assistance for Needy Families) Check Receipt • Food Stamp Receipt • Proof of Child Support/Alimony • Disability Check Stub • Veteran’s Assistance Check Stub 6. ASSESSMENT OF AFFIRMATIVE MARKETING EFFORTS: Annually, City CDBG staff will assess the housing provider’s affirmative marketing efforts and determine if the Plan is being implemented, what outreach efforts have been made and identify any corrective action that may be necessary. A. Timing of Assessment Activities: The City shall complete a written assessment of Affirmative Fair Marketing efforts no later than November 15th of every year and report results in the annual performance report to HUD. The assessment will cover marketing relative to when the units first made available for occupancy during the program year. The assessment will be made for projects/contracts with five (5) or more CDBG and/or HOME assisted units B. Basis of Assessment: The City of Inglewood will assess the affirmative marketing efforts of the subrecipient by comparing predetermined occupancy goals (based upon the area from which potential tenants will come) with actual occupancy data that the subrecipient is required to maintain. Outreach efforts on the part of the subrecipient will also be evaluated by reviewing marketing efforts. Corrective action will be required of project sponsors if affirmative marketing requirements are not followed. Failure to adhere to Affirmative Marketing requirements will result in a subrecipient being prohibited from further funding and participation in the HOME Program. Page 6 of 7
  • 59. Attachment C 7. CORRECTIVE ACTIONS THAT WILL BE TAKEN WHEN AFFIRMATIVE MARKETING REQUIREMENTS ARE NOT MET The City of Inglewood will take corrective action if it is determined that an agency has failed to carry out affirmative marketing efforts as required by the City’s agreement. The City, prior to taking any corrective action, will discuss with the agency ways to improve affirmative marketing efforts. Initially, the City will put the agency on notice and provide a reasonable time period to establish written procedures for future use. If an agency, after receiving fair warning and an opportunity to correct identified deficiencies, continues to neglect the responsibilities made incumbent by the terms of the participation agreement, the City will consider the following action: Declaring the nonprofit agency non-responsive and disqualified from any further assistance made available under the HOME/CDBG Programs. For questions regarding the City of Inglewood’s Affirmative Fair Housing Marketing Plan, please contact:  City of Inglewood Community Development Block Grant Division One W. Manchester Blvd, 7th Floor, Suite 750 Inglewood, CA 90301 (310) 412-8844 For further guidance, please contact the U.S. Department of Housing & Urban Development at the following numbers:  U.S. Department of Housing & Urban Development Fair Housing and Equal Opportunity Division 611 West Sixth Street Los Angeles, CA 90017 (213) 894-8000  U.S. Department of Housing & Urban Development Office of Fair Housing and Equal Opportunity Room 5204 451 7th Street, SW Washington, DC 20410 (202) 619-8046 Page 7 of 7
  • 60. Attachment D Page 1 of 6
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  • 64. Attachment D Page 5 of 6