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عرض اعداد كراسة المواصفات والشروط

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عرض اعداد كراسة المواصفات والشروط عرض اعداد كراسة المواصفات والشروط Presentation Transcript

  • eServices Enablement Framework Session 4 RFP Composition
  • Agenda
    • Steps in doing an e-Government project
    • Projects - according to the action plan
    • Compose the RFP
    • Agency activities - Compose the RFP
    • Compose main document
    • Compose functional requirements
    • Compose non- functional requirements
    • Compose appendices
    Copyright e-Government Program (Yesser)
  • Steps in doing an e-Government project Copyright e-Government Program (Yesser)
  • Analysis and RFP Development – RFP process Copyright e-Government Program (Yesser)
  • Projects - according to the action plan Copyright e-Government Program (Yesser) Analysis and RFP Development Project initialization Business Analysis Technology Analysis Compose the RFP RFP Evaluation
  • (3) Compose the RFP Copyright e-Government Program (Yesser) Initial state: - business and technical analysis finished Final state: - the e-Service RFP composed and ready for publishing Compose Main RFP document Compose non-functional requirements Compose functional requirements Plan the RFP development process Agency
    • Compose the RFP
      • Compose the main RFP document
        • Instructions for the bidder
        • Terms & conditions, ……
      • Compose the functional requirements
        • Using the e-Services Framework - the functional part
          • Business Process Mapping and Redesign (As-Is ->To-Be)
          • Use Case
          • Data/term-model
            • Reuse or contribute to YEFI standards
          • Service specification
      • Compose non-functional requirements
        • Using the e-Services Framework – the non-functional part
          • Infrastructure (GSB, Security, e-Forms, ……)
          • Performance, PM, QA, Education, ….)
          • …… .
    (3) Compose the RFP Copyright e-Government Program (Yesser)
  • Compose main document Copyright e-Government Program (Yesser) 1. Introduction 1.1. Issuing Office 1.2. Purpose 1.3. RFP Organization 1.4. Background 2. Current Situation 2.1. Current IT-system(s) 2.2. Current Processes and Modules 2.3. Project Objectives 2.4. Business Drivers 2.5. Business Value Proposition 3. Scope of work 3.1. Requirements Numbering Scheme 3.2. Functional Requirements 3.3. Non-Functional Requirements
  • Compose functional requirements
    • Processes
      • Process model
      • Process specification
    • Data model
      • Data model
      • Data specification
    • Use Cases
      • Use Case model
      • Use Case specification
    • Services
      • Service specification
      • Service-operations specification
    Copyright e-Government Program (Yesser)
  • Compose non- functional requirements
    • Web-Based Application Requirements
    • Data Migration & Transformation Requirements
    • GSB Integration Requirements
    • Technical Solution Architecture Requirements
    • Software Requirements
    • Hardware Requirements
    • Development, Test, & Staging Environment Requirements
    • Security Requirements
    • Monitoring & Management Requirements
    • Performance & Scalability Requirements
    • Implementation Requirements
    • Maintenance & Support Requirements
    • Change Enablement & Training Requirements
    • Operations Requirements
    • Quality Assurance & Acceptance Requirements
    • Proposal Format
    Copyright e-Government Program (Yesser)
  • Compose appendices
    • Appendix A - Instructions to Bidder and Proposal Submission and Evaluation
    • Appendix B - Standard Terms & Conditions
    • Appendix C - Requirements Compliance Matrix
    • Appendix D - Bill of Materials & Information Tables for Technical Proposal
    • Appendix E - Training Template
    • Appendix F - Bidders References Template
    • Appendix G - BOM for Financial Proposal
    Copyright e-Government Program (Yesser)
  • Estimation tool
    • An estimation tool is a part of the framework.
    • It can be used either under
      • the development of the RFP
    • or
      • stand alone in other contexts
    • The tool is covering these main subjects:
      • Development
        • Functionality
        • Non-Functional
        • Data conversion/migration
      • Technical
        • Hardware
        • Software Licenses
        • Network
      • Project related expenses
        • Test
        • Project Management
        • Documentation
      • Post Project
        • Maintenance and Support per year
        • Operations per year
    Copyright e-Government Program (Yesser)
  • Estimation tool Copyright e-Government Program (Yesser)
  • (4) RFP issuing and evaluation process Copyright e-Government Program (Yesser) Initial state: - the final e-Service RFP developed Final state: - e-Service vendor selected Release the RFP Select vendor Conduct Pre-Bid meeting Receive proposals Receive RFP Questions Evaluate proposals Submit Clarifications Answers Agency
  • Evaluation Approach & Suggested Timeline Copyright e-Government Program (Yesser) 1 st Round of Evaluation: Technical Proposals Review & Scoring of Proposals 2 nd Round of Evaluation: Top 6** Bidders Presentations 3 rd Round of Evaluation: Review of Bidders Responses Suggested 1 to 2 weeks Suggested 2 Weeks Suggested 6 to 8 Weeks
    • Final
    • Evaluation
    • Report.
    • Combined technical & Financial Scores & Ranking
    4 th Round of Evaluation: Bidders’ Technical Gap Analysis & Negotiation Suggested 2 weeks
    • Bidders ranking & Scores
    • Bidders Strength & Weaknesses
    • Invitation for top 6 Bidders
    • Bidders Response to Presentations Questions
    • Updated Bidders ranking & Scores
    • Bidders Strength & Weaknesses
    • Final Technical recommendation Report
    ** Number of invited Bidder can change as appropriate
  • Detailed Evaluation Plan Copyright e-Government Program (Yesser) Weeks Activity Deliverables Round 0: Preparation
    • Form evaluation committee representing agency business and IT, and agency finance
    • Form Technical evaluation team that includes two technical analysts / consultants and one experienced technical consultant with relevant experience to the RFP technical solution
    • Evaluation committee members
    • Technical evaluation team members
    Round 1: Week 1 through Week 8
    • Conduct initial survey of all proposals, use the Bidders Responses Survey.xls worksheet to determine bidders compliance with RFP submission requirements and identify knock-off candidates
    • Compliance matrices preparation – add calculation.
    • Review and Scoring of technical Proposals by the evaluation team(s).
    • Send invitation letter to top n ranked bidders
    • Knock-off Candidate
    • Ranked bidders list based on technical scores and criteria
    • Bidders scores and scoring sheets
    • Summary of Bidders Strengths & Weaknesses
    • Preparation of Invitation letter to top n ranked bidders
    • Schedule of presentation for top n bidders & obtain confirmation for scheduled presentations for invited bidders
  • Detailed Evaluation Plan (Contd.) Copyright e-Government Program (Yesser) Weeks Activity Deliverables Round 2: Week 9 through Week 10
    • Invited bidders to present their technical proposals
    • Evaluation committee and technical evaluation team should attend top n bidders’ presentations
    • Request from bidders to submit responses and clarifications to questions raised within one week.
    Round 3: Week 11 through Week 12
    • Bidders are to submit responses to questions raised during presentations
    • Review of received Bidders’ responses
    • Technical evaluation team should update scores and ranking as well as prepare for strengths and weaknesses evaluation for invited bidders
    • Revised bidders scores and scoring sheets
    • Revised ranked Bidders based on technical scores and criteria for invited bidders
    • Revised summaries of Bidders Strengths & Weaknesses for invited bidders
    • Ranked invited bidders based on technical and financial criteria
    Round 4: Week 13 through Week 14
    • Select one or two bidders to perform technical gap analysis and negotiation
    • Conduct meetings with selected bidder(s) for technical negotiation and technical gap analysis
    • Detailed technical gap analysis for selected 1 or 2 bidders
    • Final evaluation & recommendation report
  • Evaluation stage deliverables
    • Key Deliverables:
      • Bidders ranking based on Technical Proposal evaluation
      • Bidders Technical score sheets
      • Summary of Bidders strengths and weakness
      • Bidders ranking based on Technical Proposal Evaluation and Financial score
      • Final Evaluation Recommendation Report
    Copyright e-Government Program (Yesser)
  • Questions and answers Copyright e-Government Program (Yesser) ?
  • Break Copyright e-Government Program (Yesser) Break !