Supporting absent students with PowerPoint and OneNote
Access to high quality, regular education is essential for
young people and is one of UNICEF’s articles on
Children’s Rights. Sometimes students cannot attend
school. These students will fall behind if they cannot
take part in learning activities for a long period. It is
always possible to send text-based material, but with
technology it is possible that absent students can stay
more engaged in learning activities, including hearing
the voice of the teacher.
In this tutorial you will:
1) Learn to create a PowerPoint presentation including audio.
2) Learn to create digital audio feedback as a part of OneNote
3) Learn to share a document through SkyDrive.
Microsoft PowerPoint; Microsoft
ICT Skill Level Required:
Michael is a primary school teacher and one of his students is currently absent from school due to illness. Michael
doesn’t want his student to fall behind. The student is not a confident reader so Michael wants to use technology to
support the student whilst they are away from school but also address their particular learning preferences.
Michael decides to create and record Microsoft PowerPoint presentations which are accompanied by his voice and share
the presentation with the absent student through Microsoft SkyDrive or embed it in a shared Microsoft OneNote.
OneNote gives Michael the option to include notes and exercises with the PowerPoint presentation.
1. PowerPoint enables voice recording within a presentation. You will need to plug in a microphone if your
computer doesn’t have a built-in one. On the ribbon click Slide Show and you will find the button Record Slide
Show. You can then start recording your voice on individual slides or through the presentation as a whole. To
find out more look at the guide at this web link or watch the video at this web link.
2. The absent student needs to access the PowerPoint. A simple way is to upload it to SkyDrive. When you click
on Share you can send the link to the person you want. This way of sharing also allows you to add an
accompanying message for the receiver. See how to use SkyDrive at this web link.
3. If you use OneNote you can provide notes and exercises to accompany your PowerPoint. It is also possible to
give audio feedback on the student’s work.
In this example below the teacher has given audio feedback on the task carried out at home and also marked
the mistake with a red color. By clicking on the audio icon the student can listen to the complete audio feedback
from his teacher.
The student can also record his comments for the teacher on the task and add it to the shared OneNote. Find
out more about these features by looking at the guide at this web link.
Further Resources and Ideas
Try using Microsoft Office Web Apps to support absent students:
1. See how to use Web Apps at this link
If you have Microsoft Office 365 in your school you could use that to support absent students:
1. Watch this video to see how these teachers are using Office365
2. Find out more about using other features of Office 365 in educator projects.
UNESCO CfT – Technology Literacy (Pedagogy, Integrate Technology) and (ICT, Basic Tools) and (Organization
and Administration, Collaborative Groups)
ISTE – Facilitate and Inspire Student Learning and Creativity (1c, d), Design and Develop Digital-Age Learning
Experiences and Assessments (2b,c)