Managing assessment data with Web Apps
Regular assessment is critical in developing students’
skills and helping them to manage their own learning.
End of topic or term assessments are still valuable but
more consistent formative assessment has been proven
to benefit students’ acquisition of skills and knowledge.
Managing more assessment data can be time
consuming. However, grading software enables you to
manage grades more efficiently and to keep track of
students’ progress and achievement.
In this tutorial you will:
1) Understand how Microsoft Excel can be used to keep track of
students’ grades, assignments and exams.
2) Create a cloud-based Excel spreadsheet as an e-Gradebook.
Microsoft Office Web Apps;
ICT Skill Level Required:
Ken is a Geography teacher who wants a grade book that will help him manage student assessment simply and
efficiently. In his grade book, the final grades will not only be automatically generated, but also weighted according to
the value of the grades for a particular assignment. He wants to quickly compare different elements of students’
performance so that he can track their progress throughout the school year and quickly identify any troubling trends.
Providing instant and regular feedback to students.
Building a grade book in Microsoft Excel will enable Ken to allocate different values to different assignments, to filter and
extract data in order to compare achievement, percentages and scores and to monitor student learning throughout the
school year. Saving it in the cloud via Microsoft Office Web Apps means he can access it wherever and whenever he
1. By using Excel templates, you will be able to quickly and easily create your own e-Gradebook that suits your
teaching needs best. Explore the different types of grade books available by opening Excel and clicking on File,
2. Now create your own Excel e-Gradebook. Go through this step-by-step guide to using this Excel template and
watch the video to help you do the following things:
a) Change the placeholder data with your own data.
b) Add new assignments, tests and other elements.
c) Change the grading criteria.
d) Print out an example student progress report.
e) Add a weighted grade column.
f) Create a Pivot Table to summarize, analyze and explore the data in your e-Gradebook.
3. Once you’ve edited the template and personalized it for your students save it to the cloud on Microsoft
SkyDrive. Follow the guide at this web link to see how it’s done.
4. Now edit the document through the Excel Web App. Follow the guide at this web link to help you.
Further Resources and Ideas
This teacher has created templates for grade books for elementary, middle and high school and you can
download them for free at this web link.
Watch this video on How to use Excel for grades.
Watch this video to learn how to use Pivot Tables.
Check out how this teacher uses drop down lists to give feedback: Excel as a diagnostic tool.
UNESCO CfT – Technology Literacy (Pedagogy, Integrate Technology) and (ICT, Basic Tools) and (Organization
and Administration, Collaborative Groups)
ISTE –Design and Develop Digital-Age Learning Experiences and Assessments (2b,c)