PowerPoint and Presentation Skills. Using PowerPoint SAFE-ly.

  • 2,720 views
Uploaded on

The most important aspect of ANY presentation is the key point you're trying to make. How to tell a compelling story using PowerPoint, and different approaches for using the tool depending on the …

The most important aspect of ANY presentation is the key point you're trying to make. How to tell a compelling story using PowerPoint, and different approaches for using the tool depending on the purpose of you .PPT.

More in: Business , Technology
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
No Downloads

Views

Total Views
2,720
On Slideshare
0
From Embeds
0
Number of Embeds
2

Actions

Shares
Downloads
102
Comments
0
Likes
1

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. Using PowerPoint SAFE-lyYou will learn:• The most important aspect of ANY presentation• Creating a compelling story• Different PowerPoint approaches for different objectives Michon Williams Schulich School of Business August 2011
  • 2. What is PowerPoint? • What does it do? Presents data graphically Illustrates an idea or concept Providesvisual aid for presentations (and sometimes reports)August 2011 PowerPoint and Presentation Skills 2
  • 3. What is PowerPoint? • What is it for? – Classroom / Training – Results of a study – Making a recommendation – Selling a product – Selling an idea – And more!!!August 2011 PowerPoint and Presentation Skills 3
  • 4. What is PowerPoint??? • It’s about…. • So why do so many people get it wrong???August 2011 PowerPoint and Presentation Skills 4
  • 5. How do you avoid this?August 2011 PowerPoint and Presentation Skills 5
  • 6. Know You’re SAFE Story Audience Format EngagementAugust 2011 PowerPoint and Presentation Skills 6
  • 7. Story: The main message • What does your PowerPoint need to do? • Examples… – Classroom / Training – Summarizing the results of a study – Summarizing a recommendation – Selling a product – Selling an ideaAugust 2011 PowerPoint and Presentation Skills 7
  • 8. Story types • What does your PowerPoint need to do? • Examples… • Stories – Classroom / Training – Major learning objective – Summarizing the results of a study – Study conclusion – Summarizing a recommendation – Recommendation – Selling a product – How it meets MY needs – Selling an idea – What do you need from me?August 2011 PowerPoint and Presentation Skills 8
  • 9. Story example: High-school Essays • Introduction – Summary – Thesis – Paragraph 1 EVERYTHING • Point • Proof • Comment is about the thesis – Paragraph 2 • Point • Proof • Comment – Paragraph 3 • Point • Proof • Comment • Conclusion – Thesis – SummaryAugust 2011 PowerPoint and Presentation Skills 9
  • 10. Story example: Business recommendation • Recommendation: Sell the business • Reasons: EVERYTHING 1. Competition 2. Market consolidation is about the “reco” 3. Market position 4. Interested buyers • Preparing for sale: 1. Finance: getting your books in order 2. Human Resources: Dealing with staffing during transition • SummaryAugust 2011 PowerPoint and Presentation Skills 10
  • 11. Story steps… 1. Tell them what you’re going to tell them 2. Tell them… 3. Tell them what you told themAugust 2011 PowerPoint and Presentation Skills 11
  • 12. Story: What makes a good one? • Theme / Message – Tell me in one sentence • Relate-ability – Audience knows how it relates to them / what’s being asked of them • Credibility – Storyteller is perceived as credible • Illustration – Ideas are represented with words, pictures and diagramsAugust 2011 PowerPoint and Presentation Skills 12
  • 13. Audience: Know them! • Who are you presenting to? – Acknowledge them – Understand their interests – Speak with them….NOT at themAugust 2011 PowerPoint and Presentation Skills 13
  • 14. Audience: Know them! • What do you want them to know?? – We are recommending for you… – You will learn from this course… – These are insights you may find interesting.. – We think you’ll care because…August 2011 PowerPoint and Presentation Skills 14
  • 15. Format: To Present or To Read? • Two types of PowerPoints – To be presented – To be distributed and read by audience ….Two types of approaches ….Sometimes you need to compromise with a little of both (like this presentation)August 2011 PowerPoint and Presentation Skills 15
  • 16. Formatting presentation slides 1. One major idea per slide 2. Minimize text and bullets • 5 words per bullet, 5 bullets per page 3. Illustrate with slides (explain through speaking) • Use Images and chartsAugust 2011 PowerPoint and Presentation Skills 16
  • 17. Formatting presentation slides Good SLIDES are… Good SLIDES are NOT… • Short and clear • Detailed or complexAugust 2011 PowerPoint and Presentation Skills 17
  • 18. Formatting presentation slides Good SLIDES… Good SLIDES are NOT… • Summarize key points • All of the informationAugust 2011 PowerPoint and Presentation Skills 18
  • 19. Formatting presentation slides Good SLIDES… Good SLIDES are NOT… • Complement what you say • Detailed speaking notesAugust 2011 PowerPoint and Presentation Skills 19
  • 20. Formatting presentation slides Good SLIDES are… Good SLIDES are NOT… • Highlights of a story • A document or reportAugust 2011 PowerPoint and Presentation Skills 20
  • 21. Formatting if detail is needed 1. Use multiple slides 2. Appendices – Move detailed graphs and data to your appendices – Present them if needed during Q&A 3. Keep two versions of your presentation – One to SPEAK TO – One to distribute (which can be read)August 2011 PowerPoint and Presentation Skills 21
  • 22. Engage the Audience – Ask about the audience’s experience • How many of you have… • Have you ever… • Who here knows about… – Leave a few questions unanswered – Ask if there are questions – Ask for feedback…and integrate input into your next presentation!August 2011 PowerPoint and Presentation Skills 22
  • 23. Summary: SAFE Story: • What does your PowerPoint need to do? • What is your main message? Audience: • Who are you presenting to? • What do they know? • What do they need to know? Format: • How will your PowerPoint be used? Engagement: • Engage the Audience • Ask for questions!! • Get feedback on what’s workedAugust 2011 PowerPoint and Presentation Skills 23