Using PowerPoint SAFE-lyYou will learn:• The most important aspect of ANY presentation• Creating a compelling story• Diffe...
What is PowerPoint?  • What does it do?        Presents data   graphically        Illustrates an idea or concept        Pr...
What is PowerPoint?  • What is it for?        –     Classroom / Training        –     Results of a study        –     Maki...
What is PowerPoint???  • It’s about….  • So why do so many people get it wrong???August 2011           PowerPoint and Pres...
How do you avoid this?August 2011   PowerPoint and Presentation Skills   5
Know You’re SAFE        Story        Audience        Format        EngagementAugust 2011    PowerPoint and Presentation Sk...
Story: The main message  • What does your PowerPoint need to do?  • Examples…        –     Classroom / Training        –  ...
Story types  • What does your PowerPoint need to do?  • Examples…                                           • Stories     ...
Story example: High-school Essays  • Introduction        – Summary        – Thesis        – Paragraph 1              EVERY...
Story example: Business recommendation  •     Recommendation: Sell the business  •     Reasons:                           ...
Story steps…  1. Tell them what you’re going to tell them  2. Tell them…  3. Tell them what you told themAugust 2011      ...
Story: What makes a good one?  • Theme / Message        – Tell me in one sentence  • Relate-ability        – Audience know...
Audience: Know them!  • Who are you presenting to?        – Acknowledge them        – Understand their interests        – ...
Audience: Know them!  • What do you want them to know??        – We are recommending for you…        – You will learn from...
Format: To Present or To Read?  • Two types of PowerPoints        – To be presented        – To be distributed and read by...
Formatting presentation slides  1. One major idea per slide  2. Minimize text and bullets        •     5 words per bullet,...
Formatting presentation slides  Good SLIDES are…                       Good SLIDES are NOT…  • Short and clear            ...
Formatting presentation slides  Good SLIDES…                           Good SLIDES are NOT…  • Summarize key points       ...
Formatting presentation slides  Good SLIDES…                          Good SLIDES are NOT…  • Complement what you say     ...
Formatting presentation slides  Good SLIDES are…                             Good SLIDES are NOT…  • Highlights of a story...
Formatting if detail is needed  1. Use multiple slides  2. Appendices     – Move detailed graphs and data to your appendic...
Engage the Audience        – Ask about the audience’s experience              • How many of you have…              • Have ...
Summary: SAFE        Story:              • What does your PowerPoint need to do?              • What is your main message?...
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PowerPoint and Presentation Skills. Using PowerPoint SAFE-ly.

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The most important aspect of ANY presentation is the key point you're trying to make. How to tell a compelling story using PowerPoint, and different approaches for using the tool depending on the purpose of you .PPT.

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PowerPoint and Presentation Skills. Using PowerPoint SAFE-ly.

  1. 1. Using PowerPoint SAFE-lyYou will learn:• The most important aspect of ANY presentation• Creating a compelling story• Different PowerPoint approaches for different objectives Michon Williams Schulich School of Business August 2011
  2. 2. What is PowerPoint? • What does it do? Presents data graphically Illustrates an idea or concept Providesvisual aid for presentations (and sometimes reports)August 2011 PowerPoint and Presentation Skills 2
  3. 3. What is PowerPoint? • What is it for? – Classroom / Training – Results of a study – Making a recommendation – Selling a product – Selling an idea – And more!!!August 2011 PowerPoint and Presentation Skills 3
  4. 4. What is PowerPoint??? • It’s about…. • So why do so many people get it wrong???August 2011 PowerPoint and Presentation Skills 4
  5. 5. How do you avoid this?August 2011 PowerPoint and Presentation Skills 5
  6. 6. Know You’re SAFE Story Audience Format EngagementAugust 2011 PowerPoint and Presentation Skills 6
  7. 7. Story: The main message • What does your PowerPoint need to do? • Examples… – Classroom / Training – Summarizing the results of a study – Summarizing a recommendation – Selling a product – Selling an ideaAugust 2011 PowerPoint and Presentation Skills 7
  8. 8. Story types • What does your PowerPoint need to do? • Examples… • Stories – Classroom / Training – Major learning objective – Summarizing the results of a study – Study conclusion – Summarizing a recommendation – Recommendation – Selling a product – How it meets MY needs – Selling an idea – What do you need from me?August 2011 PowerPoint and Presentation Skills 8
  9. 9. Story example: High-school Essays • Introduction – Summary – Thesis – Paragraph 1 EVERYTHING • Point • Proof • Comment is about the thesis – Paragraph 2 • Point • Proof • Comment – Paragraph 3 • Point • Proof • Comment • Conclusion – Thesis – SummaryAugust 2011 PowerPoint and Presentation Skills 9
  10. 10. Story example: Business recommendation • Recommendation: Sell the business • Reasons: EVERYTHING 1. Competition 2. Market consolidation is about the “reco” 3. Market position 4. Interested buyers • Preparing for sale: 1. Finance: getting your books in order 2. Human Resources: Dealing with staffing during transition • SummaryAugust 2011 PowerPoint and Presentation Skills 10
  11. 11. Story steps… 1. Tell them what you’re going to tell them 2. Tell them… 3. Tell them what you told themAugust 2011 PowerPoint and Presentation Skills 11
  12. 12. Story: What makes a good one? • Theme / Message – Tell me in one sentence • Relate-ability – Audience knows how it relates to them / what’s being asked of them • Credibility – Storyteller is perceived as credible • Illustration – Ideas are represented with words, pictures and diagramsAugust 2011 PowerPoint and Presentation Skills 12
  13. 13. Audience: Know them! • Who are you presenting to? – Acknowledge them – Understand their interests – Speak with them….NOT at themAugust 2011 PowerPoint and Presentation Skills 13
  14. 14. Audience: Know them! • What do you want them to know?? – We are recommending for you… – You will learn from this course… – These are insights you may find interesting.. – We think you’ll care because…August 2011 PowerPoint and Presentation Skills 14
  15. 15. Format: To Present or To Read? • Two types of PowerPoints – To be presented – To be distributed and read by audience ….Two types of approaches ….Sometimes you need to compromise with a little of both (like this presentation)August 2011 PowerPoint and Presentation Skills 15
  16. 16. Formatting presentation slides 1. One major idea per slide 2. Minimize text and bullets • 5 words per bullet, 5 bullets per page 3. Illustrate with slides (explain through speaking) • Use Images and chartsAugust 2011 PowerPoint and Presentation Skills 16
  17. 17. Formatting presentation slides Good SLIDES are… Good SLIDES are NOT… • Short and clear • Detailed or complexAugust 2011 PowerPoint and Presentation Skills 17
  18. 18. Formatting presentation slides Good SLIDES… Good SLIDES are NOT… • Summarize key points • All of the informationAugust 2011 PowerPoint and Presentation Skills 18
  19. 19. Formatting presentation slides Good SLIDES… Good SLIDES are NOT… • Complement what you say • Detailed speaking notesAugust 2011 PowerPoint and Presentation Skills 19
  20. 20. Formatting presentation slides Good SLIDES are… Good SLIDES are NOT… • Highlights of a story • A document or reportAugust 2011 PowerPoint and Presentation Skills 20
  21. 21. Formatting if detail is needed 1. Use multiple slides 2. Appendices – Move detailed graphs and data to your appendices – Present them if needed during Q&A 3. Keep two versions of your presentation – One to SPEAK TO – One to distribute (which can be read)August 2011 PowerPoint and Presentation Skills 21
  22. 22. Engage the Audience – Ask about the audience’s experience • How many of you have… • Have you ever… • Who here knows about… – Leave a few questions unanswered – Ask if there are questions – Ask for feedback…and integrate input into your next presentation!August 2011 PowerPoint and Presentation Skills 22
  23. 23. Summary: SAFE Story: • What does your PowerPoint need to do? • What is your main message? Audience: • Who are you presenting to? • What do they know? • What do they need to know? Format: • How will your PowerPoint be used? Engagement: • Engage the Audience • Ask for questions!! • Get feedback on what’s workedAugust 2011 PowerPoint and Presentation Skills 23

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