What are the roles and responsibilities of the various officers in a Toastmasters Club? What are anxious of what you need to do as a new officer appointed or elected in a club affiliated Toastmasters International? There's a set of brief slides that gives you an overall view of the various roles in a club. If you need more details, you can also read Toastmasters International Club Leadership Handbook - A Guide to Effective Club Leadership. To contact me, please email: MikeLum@HardKnocksCollege.com

1. Club Officers
Roles and Responsibilities
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2. Michael Lum
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Toastmasters Club
Officers
Roles and
Responsibilities

3. Sergeant-at-Arms
• Organize room and equipment
• Arrange for food
• Greet members and guests as they arrive
• Greet visiting officers
• Ensure meetings start on time
• Collect ballots and tally votes
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4. Treasurer
• Prepare budget
• Prepare and send dues statement
• Collect dues
• Receive application dues
• Submit dues to TI online
• Pay bills as due
• Present verbal and written reports
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5. Secretary
• Maintain membership roster
• Submit officer list to TI online
• Handle correspondence
• Keep club files
• Record and read minutes
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6. Vice-President Public Relations
• Be aware of area and district events
• Promote the benefits of membership
• Announce upcoming events and programs
• In charge of website, newsletter and fb page
• Provide visitors with “take-home” value
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7. Vice-President Membership
• Explain benefits to guests
• Convert guests to members
• Add at least one new member per month.
• Have a minimum of 20 members at year-end.
• Report on current membership
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8. Vice President - Education
• Create a variety of fun programs
• Assign meeting roles
• Prepare agendas
• Orientate members in materials and procedures.
• Match new members with mentors
• Organise induction ceremony with VPM
• Promote participation in Communication and Leadership tracks
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9. President
• Create a successful vision for your Club
• Feature quality programming
• Expect effective evaluations
• Encourage active participation
• Keep membership at charter strength
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10. Make Your Vision A Reality
• Communicate your vision
• Use executive committee meetings to set and
achieve goals
• Set membership and educational goals
• Conduct committee meetings
• Verify all officers are fulfilling responsibilities
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11. Promote a Quality Club Climate
• Make every meeting outstanding
• Provide harassment-free environment
• Make your club a quality club
• Use DCP to motivate performance / track progress
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12. All The Best!
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