Doc agent relyco paperless tax webinar 3 6-13


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Webinar on 5 Tips on Paperless W2s, 1099 and Paystubs

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  • Opt-In (for Paperless W-2s and Pay Stubs) Self-Service View – Print – Email
  • Less Time to Produce, Handle, and Distribute Greater Security Reduce Support Calls
  • Instituting Best Practices for Going Paperless in Payroll ( R E A C H ) R ecommend Direct Deposit E liminate Production & Distribution Costs A llow Secure Web / Workstation Access (Employee PCs, Kiosks, Break Rooms) C onform Easily to IRS W-2 Regulations H ost Documents in a Secure SaaS Environment
  • Doc agent relyco paperless tax webinar 3 6-13

    1. 1. 5 Time and Money Savings Tips forDistributing W2s, 1099s and Paystubs Michael Johnson – VP ePayments Relyco Kevin Smith - Sales Director Digital Designs, Inc. March 7, 2013
    2. 2. The “Paper” ProblemPaper is inefficient, costs time and moneyNeed Evidence?The Federal Government is phasing out paper checksfor all benefit programs - 73 million payments a monthMore than 76% of individual tax refunds weredelivered via direct deposit in 2011More than 68% of Corporation are writing lesschecksUK Phasing out checks – US Next?Consumer moving rapidly to paperless paymentsand statements – Where is your checkbook?We live in a self-service world
    3. 3. Why Is The Paperless Movement So Strong? Time Green Initiatives Costs
    4. 4. Do you know what the average cost perdocument is to produce and distribute paychecks or direct deposit advices? $1.90 (Source: NACHA – The Electronic Payments Association)
    5. 5. Do you know the average number oftimes a paper check or stub is touchedbefore reaching the employee? 9 (Source: NACHA – The Electronic Payments Association)
    6. 6. Do You Know the average cost to reprinta lost tax document? $10-25 (Source: NACHA – The Electronic Payments Association)
    7. 7. Do you know the average amountof documents lost or misplaced inan organization? 7.5% (Source: PriceWaterhouseCoopers)
    8. 8. Calculate Your Savings!
    9. 9. Benefits for Employees Opt-In for Paperless W2s & Paystubs Self-Service View – Print – Email Secure Password Protected
    10. 10. Benefits for Employers Less Time Less Money Reduce Support Calls Employee Convenience
    11. 11. Employees: 32,000Locations: 439Documents: >600,000 pay stubs, 70,000 W-2s per yearThe SolutionDocAgent Pay Stubs and W-2s Online•FrequencyWeekly/Semi-Monthly/Monthly Payrolls + Annual W-2s•The Benefits•Competitive Win-Back from ADP - $4,500 / Month Savings!•Self-Service – 100% Turnover•Bi-Lingual Support (Spanish)•Infinium Integration 11
    12. 12. Demonstration
    13. 13. DocAgent in the Cloud
    14. 14. Example ofOnline Pay Stub
    15. 15. Example of OnlineIRS-Legal Copy W-2
    16. 16. DocAgent.NET – Mobile Access
    17. 17. DocAgent.NET – Mobile Access
    18. 18. Best Practices = REACH The 5 StepsRecommend Direct Deposit & Online W-2s toEmployeesEliminate Print Production and Distribution CostsAllow Secure Web / Workstation AccessConform Easily to IRS W-2 RegulationsHost Documents in a Secure Cloud Environment
    19. 19. What We CoveredThe ProblemThe BenefitsCase StudyDemonstrationQ&A Where Do We Go From Here?