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DASHBOARDS:
How to Identify, Track and
Display Key Performance
Indicators
Michael Cook, Ph.D., CFM
Director of Regional Building Operations
and Property Management,
Kaiser Permanente – Southern California
MANAGING CEUs AND CFM® MAINTENANCE
POINTS
You are eligible to receive Continuing Education Units (CEUs) and Certified
Facility Manager® (CFM) maintenance points for attending sessions at Facility
Fusion.
To receive CEU points you must pay the $12 processing fee, log onto
ceu.experient-inc.com/FFN121 and pass a five-question assessment developed
by the speaker. CEUs can only be earned upon successful completion of the
assessment.
To receive 20 CFM maintenance points you must place your registration
confirmation notice into your maintenance records. No assessment is needed if
you only want to earn CFM maintenance points.
An official IFMA transcript will be emailed for successful completion of courses
at Facility Fusion. Individuals seeking continuing education credit from other
organizations must contact those organizations for instructions on self-
reporting their credit hours.
CEU codes are no longer needed
to receive CEU points.
Simply pay the $12 CEU processing fee at
registration, visit the registration kiosks or
log on to
ceu.experient-inc.com/FFN121
and take the five-question test
assessments.
Facility Fusion Evaluations are online!
Evaluate sessions at the registration kiosks
or online at
ceu.experient-inc.com/FFN121
Your feedback is vital to our conference
planning.
Meet Our Presenter:
Michael Cook, Ph.D., CFM
Director of Facilities Services, Kaiser Permanente - Southern California Region
Michael is currently responsible for facilities and property management for an 11M
SF portfolio of leased and owned properties consisting of medical office buildings,
administrative buildings, pharmacies, labs and warehouses. He has more than 16
years of experience in facilities management in various industries, including:
Healthcare, Hospitality and Fitness, Entertainment and Government. Michael holds
a Doctorate in Public Administration and an MBA. He has achieved the CFM
certification, and is a Certified Six Sigma Black Belt. In addition to his work in
facilities management, Michael also serves as an adjunct professor teaching
Operations Management, and Quantitative Methods at the MBA level. He has been
an active member in IFMA for more than 10 years and has given presentations on
operations management and quality assessment.
Kaiser Permanente is an Integrated Health System
Kaiser
Foundation
Health Plan
Permanente
Medical
Groups
Kaiser
Foundation
Hospitals
Page 6
Pag
Kaiser Permanente’s Reach
Recognized as one of America’s leading health care
providers and not-for-profit health plans
8.9M
members
37 hospitals
611 medical
offices
9 states
and the
District of
Columbia
15,853 physicians
167,178 employees
$47.9B
operating
revenue
DASHBOARDS:
How to Identify, Track, and Display Key
Performance Indicators
This May Not Be For You If:
Not For You If:
No Excel Experience
Fear of Raw Data
Charts Make You
Dizzy
You’re Bored If:
You’re Bored If:
You’re an Excel Power User
You Program in Visual Basic
You’ve Produced 100’s of Dashboards
Just Right If:
Just Right If:
Moderate Excel Experience
Need to Understand Your Data Better
Focused on Making Decisions
Success Defined As:
Success Defined As:
Increased Knowledge of Key
Performance Indicators
Can Apply Techniques Today
Willing to Continue to Learn
IDENTIFYING KEY
PERFORMANCE INDICATORS
(KPIs)
KPIs:
Measures, Metrics, and Targets
“Winston Churchill observed ‘First we shape
our buildings; thereafter they shape us,’ and
the same is even more true of performance
metrics” (Meyer & Kirby, Harvard Business Review, Jan.-Feb.
2012, page 70.)
KPIs:
Measures, Metrics, and Targets
Message:
* Behavior will be shaped by the metrics you select
You should:
* Select the “Critical Few” manageable metrics
And,
* Change your metrics if they are not useful
KPIs:
Measures, Metrics, and Targets
What are Measures, Metrics, and Targets?
“Measures” = a key variable (temperature)
“Metrics” = a quantitative value in a unit of the
measure (700F).
“Target” = a specific goal for the metric
(maintain 70-74 temps 80 percent of the time)
KPIs:
Measures, Metrics, and Targets
The Two Main Reasons for Measures and Metrics
are:
Drive Change in Behavior
Drive Change in Processes
Critical To
Quality KPIs:
Identifying the
“Critical Few”
Identify and Interview Decision
Makers
Research Trade Associations
Research Government Publications
Validate You have the Correct
Indicators
Critical To Quality KPIs:
Identifying the “Critical Few”
Identify and
Interview
Decision
Makers
Research Trade
Associations
Research Government
Publications
Validate You have the
Correct Indicators
Critical To Quality KPIs:
Identifying the “Critical Few”
Identify and
Interview Decision
Makers
Research Trade Associations
Research Government
Publications
Validate You have the Correct
Indicators
 Who is Responsible for
Process Results?
 Who Controls/Monitors
the Process?
 What Business Decisions
are Most Critical?
 What Behavior or Action
do You Want to Impact?
Critical To Quality KPIs:
Identifying the “Critical Few”
Identify and
Interview Decision
Makers
Research Trade Associations
Research Government
Publications
Validate You have the Correct
Indicators
 What Data is Used to
Make Each Decision?
 What Triggers the
Decision?
 Who Has the Data?
 How do You Know the
Decision was Correct?
Critical To Quality KPIs:
Identifying the “Critical Few”
Identify and Interview
Decision Makers
Research
Trade
Associations
Research Government
Publications
Validate You have the
Correct Indicators
Critical To Quality KPIs:
Identifying the “Critical Few”
Identify and Interview Decision
Makers
Research Trade
Associations
Research Government Publications
Validate You have the Correct
Indicators
 International Facility
Management Association
(IFMA)
 Building Owners and
Managers Association
(BOMA)
 American Society for
Healthcare Engineering
(ASHE)
 American Institute of
Architects (AIA)
Critical To Quality KPIs:
Identifying the “Critical Few”
Identify and Interview
Decision Makers
Research Trade
Associations
Research
Government
Publications
Validate You have the
Correct Indicators
(Released June 2009)
These survey data are from the 2008 Occupational Employment Statistics (OES) survey. The wages have all been updated to the first quarter of 2009 by applying the
US Department of Labor's Employment Cost Index to the 2008 wages. Occupations are classified using the Standard Occupational Classification (SOC) codes. For details of the methodology,
see the Overview of the OES Survey at http://www.labormarketinfo.edd.ca.gov.
Geography: Los Angeles-Long Beach-Glendale Metropolitan Division
Counties: Los Angeles
2009 - 1st Quarter Wages
MSA
Code Geographic Area Name
SOC
Code Occupational Title
May 2008
Employment
Estimates
Mean
Hourly
Wage
Mean
Annual
Wage
Mean
Relative
Standard
Error (1)
25th
Percentile
Hourly
Wage
50th
Percentile
(Median)
Hourly
Wage
75th
Percentile
Hourly
Wage
Occupational Employment (May 2008) & Wage (2009 - 1st Quarter) Data
Occupational Employment Statistics (OES) Survey Results
(Sorted by MSA code)
031084 Los Angeles-Long Beach-Glendale MD, CA 17-0000
Architecture and Engineering
Occupations 76,530 $40.85 $84,963 1.77 $29.33 $39.25 $51.04
031084 Los Angeles-Long Beach-Glendale MD, CA 17-1011 Architects, Except Landscape and Naval 3,010 $46.70 $97,134 4.86 $32.16 $40.67 $54.25
031084 Los Angeles-Long Beach-Glendale MD, CA 17-1012 Landscape Architects (3) $26.40 $54,904 5.43 $22.00 $23.99 $28.09
031084 Los Angeles-Long Beach-Glendale MD, CA 17-1021 Cartographers and Photogrammetrists 100 $30.05 $62,492 3.2 $24.63 $29.69 $34.35
031084 Los Angeles-Long Beach-Glendale MD, CA 17-1022 Surveyors 1,050 $38.29 $79,643 4.4 $33.16 $37.80 $42.99
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2011 Aerospace Engineers 6,190 $53.34 $110,959 2.54 $43.60 $52.28 $63.31
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2031 Biomedical Engineers 120 $46.42 $96,571 4.29 $37.09 $45.79 $53.99
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2041 Chemical Engineers 240 $47.59 $98,983 8.73 $35.95 $44.15 $51.94
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2051 Civil Engineers 7,900 $41.69 $86,716 1.58 $33.46 $41.04 $49.90
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2061 Computer Hardware Engineers 1,350 $51.64 $107,410 3.9 $37.09 $49.62 $67.74
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2071 Electrical Engineers 4,460 $43.45 $90,379 2.45 $33.04 $43.52 $53.06
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2072 Electronics Engineers, Except Computer 6,010 $47.45 $98,705 1.79 $36.44 $46.43 $58.80
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2081 Environmental Engineers 930 $40.81 $84,870 3.8 $32.20 $40.72 $48.58
031084 Los Angeles-Long Beach-Glendale MD, CA 37-0000
Building and Grounds Cleaning and
Maintenance Occupations 104,250 $12.81 $26,653 1.47 $9.43 $11.38 $14.85
031084 Los Angeles-Long Beach-Glendale MD, CA 37-1011
First-Line Supervisors/Managers of
Housekeeping and Janitorial Workers 3,840 $18.87 $39,267 1.54 $13.93 $17.48 $22.39
031084 Los Angeles-Long Beach-Glendale MD, CA 37-1012
First-Line Supervisors/Managers of
Landscaping, Lawn Service, and
Groundskeeping Workers 1,940 $23.13 $48,106 3.8 $16.15 $21.74 $28.95
031084 Los Angeles-Long Beach-Glendale MD, CA 37-2011
Janitors and Cleaners, Except Maids and
Housekeeping Cleaners 54,000 $12.11 $25,194 1.72 $9.19 $10.77 $13.80
031084 Los Angeles-Long Beach-Glendale MD, CA 37-2012 Maids and Housekeeping Cleaners 21,400 $11.09 $23,068 1.3 $9.08 $10.32 $12.73
031084 Los Angeles-Long Beach-Glendale MD, CA 37-2019 Building Cleaning Workers, All Other (3) $13.22 $27,500 7.56 $10.78 $13.79 $15.44
031084 Los Angeles-Long Beach-Glendale MD, CA 37-2021 Pest Control Workers 2,300 $15.63 $32,506 5.87 $12.01 $15.31 $18.31
031084 Los Angeles-Long Beach-Glendale MD, CA 37-3011
Landscaping and Groundskeeping
Workers 18,890 $13.79 $28,680 2.12 $10.25 $12.13 $16.42
031084 Los Angeles-Long Beach-Glendale MD, CA 17-0000
Architecture and Engineering
Occupations 76,530 $40.85 $84,963 1.77 $29.33 $39.25 $51.04
031084 Los Angeles-Long Beach-Glendale MD, CA 17-1011 Architects, Except Landscape and Naval 3,010 $46.70 $97,134 4.86 $32.16 $40.67 $54.25
031084 Los Angeles-Long Beach-Glendale MD, CA 17-1012 Landscape Architects (3) $26.40 $54,904 5.43 $22.00 $23.99 $28.09
031084 Los Angeles-Long Beach-Glendale MD, CA 17-1021 Cartographers and Photogrammetrists 100 $30.05 $62,492 3.2 $24.63 $29.69 $34.35
031084 Los Angeles-Long Beach-Glendale MD, CA 17-1022 Surveyors 1,050 $38.29 $79,643 4.4 $33.16 $37.80 $42.99
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2011 Aerospace Engineers 6,190 $53.34 $110,959 2.54 $43.60 $52.28 $63.31
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2031 Biomedical Engineers 120 $46.42 $96,571 4.29 $37.09 $45.79 $53.99
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2041 Chemical Engineers 240 $47.59 $98,983 8.73 $35.95 $44.15 $51.94
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2051 Civil Engineers 7,900 $41.69 $86,716 1.58 $33.46 $41.04 $49.90
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2061 Computer Hardware Engineers 1,350 $51.64 $107,410 3.9 $37.09 $49.62 $67.74
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2071 Electrical Engineers 4,460 $43.45 $90,379 2.45 $33.04 $43.52 $53.06
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2072 Electronics Engineers, Except Computer 6,010 $47.45 $98,705 1.79 $36.44 $46.43 $58.80
031084 Los Angeles-Long Beach-Glendale MD, CA 17-2081 Environmental Engineers 930 $40.81 $84,870 3.8 $32.20 $40.72 $48.58
031084 Los Angeles-Long Beach-Glendale MD, CA 37-0000
Building and Grounds Cleaning and
Maintenance Occupations 104,250 $12.81 $26,653 1.47 $9.43 $11.38 $14.85
031084 Los Angeles-Long Beach-Glendale MD, CA 37-1011
First-Line Supervisors/Managers of
Housekeeping and Janitorial Workers 3,840 $18.87 $39,267 1.54 $13.93 $17.48 $22.39
031084 Los Angeles-Long Beach-Glendale MD, CA 37-1012
First-Line Supervisors/Managers of
Landscaping, Lawn Service, and
Groundskeeping Workers 1,940 $23.13 $48,106 3.8 $16.15 $21.74 $28.95
031084 Los Angeles-Long Beach-Glendale MD, CA 37-2011
Janitors and Cleaners, Except Maids and
Housekeeping Cleaners 54,000 $12.11 $25,194 1.72 $9.19 $10.77 $13.80
031084 Los Angeles-Long Beach-Glendale MD, CA 37-2012 Maids and Housekeeping Cleaners 21,400 $11.09 $23,068 1.3 $9.08 $10.32 $12.73
031084 Los Angeles-Long Beach-Glendale MD, CA 37-2019 Building Cleaning Workers, All Other (3) $13.22 $27,500 7.56 $10.78 $13.79 $15.44
031084 Los Angeles-Long Beach-Glendale MD, CA 37-2021 Pest Control Workers 2,300 $15.63 $32,506 5.87 $12.01 $15.31 $18.31
031084 Los Angeles-Long Beach-Glendale MD, CA 37-3011
Landscaping and Groundskeeping
Workers 18,890 $13.79 $28,680 2.12 $10.25 $12.13 $16.42
(Released June 2009)
These survey data are from the 2008 Occupational Employment Statistics (OES) survey. The wages have all been updated to the first quarter of 2009 by applying the
US Department of Labor's Employment Cost Index to the 2008 wages. Occupations are classified using the Standard Occupational Classification (SOC) codes. For details of the methodology,
see the Overview of the OES Survey at http://www.labormarketinfo.edd.ca.gov.
Geography: Los Angeles-Long Beach-Glendale Metropolitan Division
Counties: Los Angeles
2009 - 1st Quarter Wages
MSA
Code Geographic Area Name
SOC
Code Occupational Title
May 2008
Employment
Estimates
Mean
Hourly
Wage
Mean
Annual
Wage
Mean
Relative
Standard
Error (1)
25th
Percentile
Hourly
Wage
50th
Percentile
(Median)
Hourly
Wage
75th
Percentile
Hourly
Wage
Occupational Employment (May 2008) & Wage (2009 - 1st Quarter) Data
Occupational Employment Statistics (OES) Survey Results
(Sorted by MSA code)
Critical To Quality KPIs:
Identifying the “Critical Few”
Identify and Interview
Decision Makers
Research Trade
Associations
Research Government
Publications
Validate You
have the
Correct
Indicators
Descriptive Statistics is a valuable
way to begin analyzing the data.
Identify and Interview
Decision Makers
Research Trade
Associations
Research Government
Publications
Validate You
have the
Correct
Indicators
Statistic Sq Ft $hour/lbr traffic hrs sick flr care
Mean 68540.93 10.19 661.74 46.33 11.49
StD Error 6256.97 0.24 6.34 7.36 2.29
Median 44264.00 9.66 664.48 21.00 0.00
Mode #N/A #N/A #N/A 0.00 0.00
StD Dev 61624.01 2.31 62.46 72.47 22.52
Sample Var 3797518244.34 5.36 3900.93 5252.56 506.93
Kurtosis 2.21 -1.15 0.40 7.19 14.45
Skewness 1.70 0.10 -0.35 2.49 3.47
Range 267992.00 7.85 300.15 412.02 140.85
Minimum 8877.00 6.48 484.88 0.00 0.00
Maximum 276869.00 14.33 785.03 412.02 140.85
Sum 6648470.00 988.39 64188.61 4494.05 1114.40
Count 97.00 97.00 97.00 97.00 97.00
Largest(1) 276869.00 14.33 785.03 412.02 140.85
Smallest(1) 8877.00 6.48 484.88 0.00 0.00
CI (95%) 12419.99 0.47 12.59 14.61 4.54
Multilple Regression analysis is
useful way to scientifically validate
indicator relationships
SUMMARY OUTPUT
Regression Statistics
Multiple R 0.710
R Square 0.504
Adj R Sq 0.482
Std Error 44346.893
Obs 97
ANOVA
df SS MS F Sig F
Regression 4 183630238388.053 45907559597.013 23.343 0.000
Residual 92 180931513068.442 1966646881.179
Total 96 364561751456.495
Coefficients Standard Error t Stat P-value
Intercept 146822.154 52180.686 2.814 0.006
$hour/lbr -18370.431 2164.424 -8.487 0.000
traffic 159.405 76.002 2.097 0.039
hrs sick 59.595 69.335 0.860 0.392
flr care 57.410 219.459 0.262 0.794
-100000
0
100000
200000
0 5 10 15 20
Residuals
$hour/lbr
$hour/lbr ResidualPlot
Identify and Interview
Decision Makers
Research Trade
Associations
Research Government
Publications
Validate You
have the
Correct
Indicators
Data Visualization
How to Display Data Graphically
“The ability to visualize and communicate
data is critical, because even with good data,
the results will not convince if poorly
visualized” (Mena Doshi, “Statistics, thy name is Flexibility,”
AMSTATNEWS, Jan. 2012, issue 415).
Data
Visualization:
How to Display
Data Graphically
Common Graphical Presentation
Methods:
Data Table:
Bar Chart:
Scatter Graph:
Time Series:
Box Plot:
Bullet Graph:
Data Visualization
How to Display Data Graphically
Common Graphical Presentation
Methods:
Data Table
Bar Chart:
Scatter Graph:
Time Series:
Box Plot:
Bullet Graph:
Categories 28
Property: ANA Date: 2/15/2012 Unsat (X) 4
Location Code: XXXFF Property Manager:
Building Type: MOB Contractor/Supplier: IN-HOUSE JANITORIAL
Service Area: O.C. SCORE: 86%
ID S U ID S U
STAIRWAYS
4 0 3 0
4 0 2 X
5 0 4 0
3 0 5 0
4 0 5 0
3 0 4 0
4 0 4 0
3 0 5 0
4 0 3 0
4 0
RESTROOMS SAFETY/CODE COMPLIANCE
4 0 5 0
2 X 5 0
5 0 4 0
4 0 3 0
3 0 4 0
2 X 5 0
5 0
4 0 2 X
5 0 4 0
4 0 3 0
3 0 4 0
planters
BUILDING INSPECTION
Dust
Cleanliness
FLOORS
Surface Surface
Litter
Steps
Doors
Fixtures/lights/mirrors
Walls
Wash Basin
Floor
Seating
WAITING ROOMS
Light Fixtures
LOBBY
Seating
Walls
fire extinguiser
Biohazard(logs, clean, etc)
Landings
electrical rooms
Floors
Cobwebs
Floor
Commode/Urinals
shrubs/color
Curbing/striping/signage
Doors
Spots
exit signs
sprinkler systems
Gloss
Trip Hazards
Counter
LAND/HARDSCAPE
Windows/Treatments
bldg entrance
Partitions/trashcans/doors
EXAM ROOMS
Floor
Walls
Doors
Counter Tops
Walls
safety lighting
Categories 28
Property: ANA Date: 2/15/2012 Unsat (X) 4
Location Code: XXXFF Property Manager:
Building Type: MOB Contractor/Supplier: IN-HOUSE JANITORIAL
Service Area: O.C. SCORE: 86%
ID S U ID S U
STAIRWAYS
4 0 3 0
4 0 2 X
5 0 4 0
3 0 5 0
4 0 5 0
3 0 4 0
4 0 4 0
3 0 5 0
4 0 3 0
4 0
RESTROOMS SAFETY/CODE COMPLIANCE
4 0 5 0
2 X 5 0
5 0 4 0
4 0 3 0
3 0 4 0
2 X 5 0
5 0
4 0 2 X
5 0 4 0
4 0 3 0
3 0 4 0
planters
BUILDING INSPECTION
Dust
Cleanliness
FLOORS
Surface Surface
Litter
Steps
Doors
Fixtures/lights/mirrors
Walls
Wash Basin
Floor
Seating
WAITING ROOMS
Light Fixtures
LOBBY
Seating
Walls
fire extinguiser
Biohazard(logs, clean, etc)
Landings
electrical rooms
Floors
Cobwebs
Floor
Commode/Urinals
shrubs/color
Curbing/striping/signage
Doors
Spots
exit signs
sprinkler systems
Gloss
Trip Hazards
Counter
LAND/HARDSCAPE
Windows/Treatments
bldg entrance
Partitions/trashcans/doors
EXAM ROOMS
Floor
Walls
Doors
Counter Tops
Walls
safety lighting
Data Visualization
How to Display Data Graphically
Box Plot:
Visualize Data Distributions by
Meaningful Groups
1 3 5
Lobby
Exam Room
Waiting
Rooms
Restrooms
Floors
Landscape
Safety/Code
Rating (1 to 5)Categories 28
Property: ANA Date: 2/15/2012 Unsat (X) 4
Location Code: XXXFF Property Manager:
Building Type: MOB Contractor/Supplier: IN-HOUSE JANITORIAL
Service Area: O.C. SCORE: 86%
ID S U ID S U
STAIRWAYS
4 0 3 0
4 0 2 X
5 0 4 0
3 0 5 0
4 0 5 0
3 0 4 0
4 0 4 0
3 0 5 0
4 0 3 0
4 0
RESTROOMS SAFETY/CODE COMPLIANCE
4 0 5 0
2 X 5 0
5 0 4 0
4 0 3 0
3 0 4 0
2 X 5 0
5 0
4 0 2 X
5 0 4 0
4 0 3 0
3 0 4 0
planters
BUILDING INSPECTION
Dust
Cleanliness
FLOORS
Surface Surface
Litter
Steps
Doors
Fixtures/lights/mirrors
Walls
Wash Basin
Floor
Seating
WAITING ROOMS
Light Fixtures
LOBBY
Seating
Walls
fire extinguiser
Biohazard(logs, clean, etc)
Landings
electrical rooms
Floors
Cobwebs
Floor
Commode/Urinals
shrubs/color
Curbing/striping/signage
Doors
Spots
exit signs
sprinkler systems
Gloss
Trip Hazards
Counter
LAND/HARDSCAPE
Windows/Treatments
bldg entrance
Partitions/trashcans/doors
EXAM ROOMS
Floor
Walls
Doors
Counter Tops
Walls
safety lighting
Data Visualization
How to Display Data Graphically
Common Graphical
Presentation Methods:
Data Table:
Bar Chart:
Scatter Graph:
Time Series:
Box Plot:
Bullet Graph: 0
500
1000
1500
2000
2500
apr may jun jul aug sep
Series1
BAR GRAPH
BENEFITS:
Graph
Distribution
Great for
Time Series
Easy to
Interpret
0
500
1000
1500
2000
2500
apr may jun jul aug sep
Series1
Data Visualization
How to Display Data Graphically
Common Graphical
Presentation Methods:
Data Table:
Bar Chart:
Scatter Graph:
Time Series:
Box Plot:
Bullet Graph: 65
70
75
80
85
90
95
8/18 8/25 9/1 9/8 9/15
Time Series -
Example
Temperature
Scenario:
Complaint:
It’s TOO HOT!
Action:
Installed Data
Loggers
Logged Over
650 Data
Points in 3
Weeks
Date Time Int Temp (F)
8/18/11 12:41 PM 80.25
8/18/11 1:41 PM 71.01
8/18/11 2:41 PM 69.43
8/18/11 3:41 PM 69.18
8/18/11 4:41 PM 68.57
8/18/11 5:41 PM 67.79
8/18/11 6:41 PM 67.42
8/18/11 7:41 PM 70.09
8/18/11 8:41 PM 73.04
8/18/11 9:41 PM 74.32
8/18/11 10:41 PM 74.8
8/18/11 11:41 PM 74.54
8/19/11 12:41 AM 73.7
8/19/11 1:41 AM 73.17
8/19/11 2:41 AM 72.82
8/19/11 3:41 AM 72.47
Time Series
BENEFITS:
Shows Trends
Over Time
Great For
Near-Term
Forecasting
Identify and
Explain Peaks
and Valleys
65
70
75
80
85
90
95
8/18 8/25 9/1 9/8 9/15
Time Series -
Example
Temperature
Scenario:
Complaint:
It’s TOO HOT!
Action:
Plotted Data
Peak Temps
Above 90
Degrees
65
70
75
80
85
90
95
8/18 8/25 9/1 9/8 9/15
Time Series -
Example
Temperature
Scenario:
Shaded
Weekends
65
70
75
80
85
90
95
8/18 8/25 9/1 9/8 9/15
Time Series -
Example
Temperature
Scenario:
Shaded
Weekends
Added High
and Low
Limits
65
70
75
80
85
90
95
8/18 8/25 9/1 9/8 9/15
Time Series -
Example
Temperature
Scenario:
Shaded
Weekends
Added High and
Low Limits
Added Legend
65
70
75
80
85
90
95
8/18 8/25 9/1 9/8 9/15
weekend
Int Temp (F)
low temp
high temp
3 Full Weeks of Data Only Working Hours
65
70
75
80
85
90
95
8/18 8/25 9/1 9/8 9/15
Time Series - Example
65
70
75
80
8/18 8/25 9/1 9/8 9/15
3 Full Weeks of Data Only Working Hours
65
70
75
80
85
90
95
8/18 8/25 9/1 9/8 9/15
Time Series - Example
65
70
75
80
8/18 8/25 9/1 9/8 9/15
San Diego Power Outage
COMBINATION
BENEFITS:
Show Several
Series at Once
Provides
Context
Easy to
Interpret
65
70
75
80
8/17 8/24 8/31
weekend
Int Temp (F)
high temp
low temp
Data Visualization
How to Display Data Graphically
Common Graphical
Presentation Methods:
Data Table:
Bar Chart:
Scatter Graph:
Time Series:
Box Plot:
Bullet Graph:
1
3
5
Lobby Exam Room Waiting
Rooms
Restrooms Floors Landscape Safety/Code
Rating(1to5)
Key Inspection Areas
Property Management Building Inspection –
Cleaning
BOX PLOT DATA LAYOUT
Data Visualization
How to Display Data Graphically
Statistic Lobby Exam Room Waiting Rooms Restrooms Floors Landscape Safety/Code
1st Qrtile 3 2.75 4 2.25 3.75 4 4
min 3 2 3 2 3 3 3
median 4 3.5 4 3.5 4 4 4.5
max 4 4 5 5 5 5 5
3rd Qrtile 4 4 5 4 4.25 4.75 5
BOX PLOT
BENEFITS:
Graph
Descriptive
Inter-Quartile
Range
Median 1
3
5
Lobby Exam Room Waiting
Rooms
Restrooms Floors Landscape Safety/Code
Rating(1to5)
Key Inspection Areas
Property Management Building Inspection – Cleaning
Data Visualization
How to Display Data Graphically
Common Graphical
Presentation Methods:
Data Table:
Bar Chart:
Scatter Graph:
Time Series:
Box Plot:
Bullet Graph:
0
25
50
75
100
Bed-STAT Bed-NEXT HCAHPS AVATAR GLOW
GERM - OR
GLOW
GERM -
PAT CARE
Excellent
Good
Fair
Poor
Actual
Target
BULLET GRAPH DATA LAYOUT
Data Visualization
How to Display Data Graphically
Bed-STAT Bed-NEXT HCAHPS AVATAR GLOW GERM - OR GLOW GERM - PAT CARE
Poor 40 40 25 25 40 40
Fair 30 30 25 25 30 30
Good 15 15 25 25 15 15
Excellent 15 15 25 25 15 15
Actual 59.04 90.00 65.00 82.00 95.00 91.00
Target 95 90 70 80 93 90
BULLET GRAPH
BENEFITS:
Target vs.
Actual
Qualitative
Range
Adjustable by
Category
0
25
50
75
100
Bed-STAT Bed-NEXT HCAHPS AVATAR GLOW
GERM - OR
GLOW
GERM - PAT
CARE
Excellent
Good
Fair
Poor
Actual
Target
Final Cover of
Dashboard
BENEFITS:
Combine
Several
Elements
Provide
Overall
Perspective
For attending this
educational offering at
IFMA’s Facility Fusion.
Thank You!

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michael_cook_DASHBOARDS-IFMA Presentation-3-5-2012 (2)

  • 1. DASHBOARDS: How to Identify, Track and Display Key Performance Indicators Michael Cook, Ph.D., CFM Director of Regional Building Operations and Property Management, Kaiser Permanente – Southern California
  • 2. MANAGING CEUs AND CFM® MAINTENANCE POINTS You are eligible to receive Continuing Education Units (CEUs) and Certified Facility Manager® (CFM) maintenance points for attending sessions at Facility Fusion. To receive CEU points you must pay the $12 processing fee, log onto ceu.experient-inc.com/FFN121 and pass a five-question assessment developed by the speaker. CEUs can only be earned upon successful completion of the assessment. To receive 20 CFM maintenance points you must place your registration confirmation notice into your maintenance records. No assessment is needed if you only want to earn CFM maintenance points. An official IFMA transcript will be emailed for successful completion of courses at Facility Fusion. Individuals seeking continuing education credit from other organizations must contact those organizations for instructions on self- reporting their credit hours.
  • 3. CEU codes are no longer needed to receive CEU points. Simply pay the $12 CEU processing fee at registration, visit the registration kiosks or log on to ceu.experient-inc.com/FFN121 and take the five-question test assessments.
  • 4. Facility Fusion Evaluations are online! Evaluate sessions at the registration kiosks or online at ceu.experient-inc.com/FFN121 Your feedback is vital to our conference planning.
  • 5. Meet Our Presenter: Michael Cook, Ph.D., CFM Director of Facilities Services, Kaiser Permanente - Southern California Region Michael is currently responsible for facilities and property management for an 11M SF portfolio of leased and owned properties consisting of medical office buildings, administrative buildings, pharmacies, labs and warehouses. He has more than 16 years of experience in facilities management in various industries, including: Healthcare, Hospitality and Fitness, Entertainment and Government. Michael holds a Doctorate in Public Administration and an MBA. He has achieved the CFM certification, and is a Certified Six Sigma Black Belt. In addition to his work in facilities management, Michael also serves as an adjunct professor teaching Operations Management, and Quantitative Methods at the MBA level. He has been an active member in IFMA for more than 10 years and has given presentations on operations management and quality assessment.
  • 6. Kaiser Permanente is an Integrated Health System Kaiser Foundation Health Plan Permanente Medical Groups Kaiser Foundation Hospitals Page 6
  • 7. Pag Kaiser Permanente’s Reach Recognized as one of America’s leading health care providers and not-for-profit health plans 8.9M members 37 hospitals 611 medical offices 9 states and the District of Columbia 15,853 physicians 167,178 employees $47.9B operating revenue
  • 8. DASHBOARDS: How to Identify, Track, and Display Key Performance Indicators
  • 9. This May Not Be For You If:
  • 10. Not For You If: No Excel Experience Fear of Raw Data Charts Make You Dizzy
  • 12. You’re Bored If: You’re an Excel Power User You Program in Visual Basic You’ve Produced 100’s of Dashboards
  • 14. Just Right If: Moderate Excel Experience Need to Understand Your Data Better Focused on Making Decisions
  • 16. Success Defined As: Increased Knowledge of Key Performance Indicators Can Apply Techniques Today Willing to Continue to Learn
  • 18. KPIs: Measures, Metrics, and Targets “Winston Churchill observed ‘First we shape our buildings; thereafter they shape us,’ and the same is even more true of performance metrics” (Meyer & Kirby, Harvard Business Review, Jan.-Feb. 2012, page 70.)
  • 19. KPIs: Measures, Metrics, and Targets Message: * Behavior will be shaped by the metrics you select You should: * Select the “Critical Few” manageable metrics And, * Change your metrics if they are not useful
  • 20. KPIs: Measures, Metrics, and Targets What are Measures, Metrics, and Targets? “Measures” = a key variable (temperature) “Metrics” = a quantitative value in a unit of the measure (700F). “Target” = a specific goal for the metric (maintain 70-74 temps 80 percent of the time)
  • 21. KPIs: Measures, Metrics, and Targets The Two Main Reasons for Measures and Metrics are: Drive Change in Behavior Drive Change in Processes
  • 22. Critical To Quality KPIs: Identifying the “Critical Few” Identify and Interview Decision Makers Research Trade Associations Research Government Publications Validate You have the Correct Indicators
  • 23. Critical To Quality KPIs: Identifying the “Critical Few” Identify and Interview Decision Makers Research Trade Associations Research Government Publications Validate You have the Correct Indicators
  • 24. Critical To Quality KPIs: Identifying the “Critical Few” Identify and Interview Decision Makers Research Trade Associations Research Government Publications Validate You have the Correct Indicators  Who is Responsible for Process Results?  Who Controls/Monitors the Process?  What Business Decisions are Most Critical?  What Behavior or Action do You Want to Impact?
  • 25. Critical To Quality KPIs: Identifying the “Critical Few” Identify and Interview Decision Makers Research Trade Associations Research Government Publications Validate You have the Correct Indicators  What Data is Used to Make Each Decision?  What Triggers the Decision?  Who Has the Data?  How do You Know the Decision was Correct?
  • 26. Critical To Quality KPIs: Identifying the “Critical Few” Identify and Interview Decision Makers Research Trade Associations Research Government Publications Validate You have the Correct Indicators
  • 27. Critical To Quality KPIs: Identifying the “Critical Few” Identify and Interview Decision Makers Research Trade Associations Research Government Publications Validate You have the Correct Indicators  International Facility Management Association (IFMA)  Building Owners and Managers Association (BOMA)  American Society for Healthcare Engineering (ASHE)  American Institute of Architects (AIA)
  • 28. Critical To Quality KPIs: Identifying the “Critical Few” Identify and Interview Decision Makers Research Trade Associations Research Government Publications Validate You have the Correct Indicators
  • 29. (Released June 2009) These survey data are from the 2008 Occupational Employment Statistics (OES) survey. The wages have all been updated to the first quarter of 2009 by applying the US Department of Labor's Employment Cost Index to the 2008 wages. Occupations are classified using the Standard Occupational Classification (SOC) codes. For details of the methodology, see the Overview of the OES Survey at http://www.labormarketinfo.edd.ca.gov. Geography: Los Angeles-Long Beach-Glendale Metropolitan Division Counties: Los Angeles 2009 - 1st Quarter Wages MSA Code Geographic Area Name SOC Code Occupational Title May 2008 Employment Estimates Mean Hourly Wage Mean Annual Wage Mean Relative Standard Error (1) 25th Percentile Hourly Wage 50th Percentile (Median) Hourly Wage 75th Percentile Hourly Wage Occupational Employment (May 2008) & Wage (2009 - 1st Quarter) Data Occupational Employment Statistics (OES) Survey Results (Sorted by MSA code) 031084 Los Angeles-Long Beach-Glendale MD, CA 17-0000 Architecture and Engineering Occupations 76,530 $40.85 $84,963 1.77 $29.33 $39.25 $51.04 031084 Los Angeles-Long Beach-Glendale MD, CA 17-1011 Architects, Except Landscape and Naval 3,010 $46.70 $97,134 4.86 $32.16 $40.67 $54.25 031084 Los Angeles-Long Beach-Glendale MD, CA 17-1012 Landscape Architects (3) $26.40 $54,904 5.43 $22.00 $23.99 $28.09 031084 Los Angeles-Long Beach-Glendale MD, CA 17-1021 Cartographers and Photogrammetrists 100 $30.05 $62,492 3.2 $24.63 $29.69 $34.35 031084 Los Angeles-Long Beach-Glendale MD, CA 17-1022 Surveyors 1,050 $38.29 $79,643 4.4 $33.16 $37.80 $42.99 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2011 Aerospace Engineers 6,190 $53.34 $110,959 2.54 $43.60 $52.28 $63.31 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2031 Biomedical Engineers 120 $46.42 $96,571 4.29 $37.09 $45.79 $53.99 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2041 Chemical Engineers 240 $47.59 $98,983 8.73 $35.95 $44.15 $51.94 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2051 Civil Engineers 7,900 $41.69 $86,716 1.58 $33.46 $41.04 $49.90 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2061 Computer Hardware Engineers 1,350 $51.64 $107,410 3.9 $37.09 $49.62 $67.74 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2071 Electrical Engineers 4,460 $43.45 $90,379 2.45 $33.04 $43.52 $53.06 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2072 Electronics Engineers, Except Computer 6,010 $47.45 $98,705 1.79 $36.44 $46.43 $58.80 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2081 Environmental Engineers 930 $40.81 $84,870 3.8 $32.20 $40.72 $48.58 031084 Los Angeles-Long Beach-Glendale MD, CA 37-0000 Building and Grounds Cleaning and Maintenance Occupations 104,250 $12.81 $26,653 1.47 $9.43 $11.38 $14.85 031084 Los Angeles-Long Beach-Glendale MD, CA 37-1011 First-Line Supervisors/Managers of Housekeeping and Janitorial Workers 3,840 $18.87 $39,267 1.54 $13.93 $17.48 $22.39 031084 Los Angeles-Long Beach-Glendale MD, CA 37-1012 First-Line Supervisors/Managers of Landscaping, Lawn Service, and Groundskeeping Workers 1,940 $23.13 $48,106 3.8 $16.15 $21.74 $28.95 031084 Los Angeles-Long Beach-Glendale MD, CA 37-2011 Janitors and Cleaners, Except Maids and Housekeeping Cleaners 54,000 $12.11 $25,194 1.72 $9.19 $10.77 $13.80 031084 Los Angeles-Long Beach-Glendale MD, CA 37-2012 Maids and Housekeeping Cleaners 21,400 $11.09 $23,068 1.3 $9.08 $10.32 $12.73 031084 Los Angeles-Long Beach-Glendale MD, CA 37-2019 Building Cleaning Workers, All Other (3) $13.22 $27,500 7.56 $10.78 $13.79 $15.44 031084 Los Angeles-Long Beach-Glendale MD, CA 37-2021 Pest Control Workers 2,300 $15.63 $32,506 5.87 $12.01 $15.31 $18.31 031084 Los Angeles-Long Beach-Glendale MD, CA 37-3011 Landscaping and Groundskeeping Workers 18,890 $13.79 $28,680 2.12 $10.25 $12.13 $16.42
  • 30. 031084 Los Angeles-Long Beach-Glendale MD, CA 17-0000 Architecture and Engineering Occupations 76,530 $40.85 $84,963 1.77 $29.33 $39.25 $51.04 031084 Los Angeles-Long Beach-Glendale MD, CA 17-1011 Architects, Except Landscape and Naval 3,010 $46.70 $97,134 4.86 $32.16 $40.67 $54.25 031084 Los Angeles-Long Beach-Glendale MD, CA 17-1012 Landscape Architects (3) $26.40 $54,904 5.43 $22.00 $23.99 $28.09 031084 Los Angeles-Long Beach-Glendale MD, CA 17-1021 Cartographers and Photogrammetrists 100 $30.05 $62,492 3.2 $24.63 $29.69 $34.35 031084 Los Angeles-Long Beach-Glendale MD, CA 17-1022 Surveyors 1,050 $38.29 $79,643 4.4 $33.16 $37.80 $42.99 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2011 Aerospace Engineers 6,190 $53.34 $110,959 2.54 $43.60 $52.28 $63.31 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2031 Biomedical Engineers 120 $46.42 $96,571 4.29 $37.09 $45.79 $53.99 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2041 Chemical Engineers 240 $47.59 $98,983 8.73 $35.95 $44.15 $51.94 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2051 Civil Engineers 7,900 $41.69 $86,716 1.58 $33.46 $41.04 $49.90 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2061 Computer Hardware Engineers 1,350 $51.64 $107,410 3.9 $37.09 $49.62 $67.74 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2071 Electrical Engineers 4,460 $43.45 $90,379 2.45 $33.04 $43.52 $53.06 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2072 Electronics Engineers, Except Computer 6,010 $47.45 $98,705 1.79 $36.44 $46.43 $58.80 031084 Los Angeles-Long Beach-Glendale MD, CA 17-2081 Environmental Engineers 930 $40.81 $84,870 3.8 $32.20 $40.72 $48.58 031084 Los Angeles-Long Beach-Glendale MD, CA 37-0000 Building and Grounds Cleaning and Maintenance Occupations 104,250 $12.81 $26,653 1.47 $9.43 $11.38 $14.85 031084 Los Angeles-Long Beach-Glendale MD, CA 37-1011 First-Line Supervisors/Managers of Housekeeping and Janitorial Workers 3,840 $18.87 $39,267 1.54 $13.93 $17.48 $22.39 031084 Los Angeles-Long Beach-Glendale MD, CA 37-1012 First-Line Supervisors/Managers of Landscaping, Lawn Service, and Groundskeeping Workers 1,940 $23.13 $48,106 3.8 $16.15 $21.74 $28.95 031084 Los Angeles-Long Beach-Glendale MD, CA 37-2011 Janitors and Cleaners, Except Maids and Housekeeping Cleaners 54,000 $12.11 $25,194 1.72 $9.19 $10.77 $13.80 031084 Los Angeles-Long Beach-Glendale MD, CA 37-2012 Maids and Housekeeping Cleaners 21,400 $11.09 $23,068 1.3 $9.08 $10.32 $12.73 031084 Los Angeles-Long Beach-Glendale MD, CA 37-2019 Building Cleaning Workers, All Other (3) $13.22 $27,500 7.56 $10.78 $13.79 $15.44 031084 Los Angeles-Long Beach-Glendale MD, CA 37-2021 Pest Control Workers 2,300 $15.63 $32,506 5.87 $12.01 $15.31 $18.31 031084 Los Angeles-Long Beach-Glendale MD, CA 37-3011 Landscaping and Groundskeeping Workers 18,890 $13.79 $28,680 2.12 $10.25 $12.13 $16.42 (Released June 2009) These survey data are from the 2008 Occupational Employment Statistics (OES) survey. The wages have all been updated to the first quarter of 2009 by applying the US Department of Labor's Employment Cost Index to the 2008 wages. Occupations are classified using the Standard Occupational Classification (SOC) codes. For details of the methodology, see the Overview of the OES Survey at http://www.labormarketinfo.edd.ca.gov. Geography: Los Angeles-Long Beach-Glendale Metropolitan Division Counties: Los Angeles 2009 - 1st Quarter Wages MSA Code Geographic Area Name SOC Code Occupational Title May 2008 Employment Estimates Mean Hourly Wage Mean Annual Wage Mean Relative Standard Error (1) 25th Percentile Hourly Wage 50th Percentile (Median) Hourly Wage 75th Percentile Hourly Wage Occupational Employment (May 2008) & Wage (2009 - 1st Quarter) Data Occupational Employment Statistics (OES) Survey Results (Sorted by MSA code)
  • 31. Critical To Quality KPIs: Identifying the “Critical Few” Identify and Interview Decision Makers Research Trade Associations Research Government Publications Validate You have the Correct Indicators
  • 32. Descriptive Statistics is a valuable way to begin analyzing the data. Identify and Interview Decision Makers Research Trade Associations Research Government Publications Validate You have the Correct Indicators Statistic Sq Ft $hour/lbr traffic hrs sick flr care Mean 68540.93 10.19 661.74 46.33 11.49 StD Error 6256.97 0.24 6.34 7.36 2.29 Median 44264.00 9.66 664.48 21.00 0.00 Mode #N/A #N/A #N/A 0.00 0.00 StD Dev 61624.01 2.31 62.46 72.47 22.52 Sample Var 3797518244.34 5.36 3900.93 5252.56 506.93 Kurtosis 2.21 -1.15 0.40 7.19 14.45 Skewness 1.70 0.10 -0.35 2.49 3.47 Range 267992.00 7.85 300.15 412.02 140.85 Minimum 8877.00 6.48 484.88 0.00 0.00 Maximum 276869.00 14.33 785.03 412.02 140.85 Sum 6648470.00 988.39 64188.61 4494.05 1114.40 Count 97.00 97.00 97.00 97.00 97.00 Largest(1) 276869.00 14.33 785.03 412.02 140.85 Smallest(1) 8877.00 6.48 484.88 0.00 0.00 CI (95%) 12419.99 0.47 12.59 14.61 4.54
  • 33. Multilple Regression analysis is useful way to scientifically validate indicator relationships SUMMARY OUTPUT Regression Statistics Multiple R 0.710 R Square 0.504 Adj R Sq 0.482 Std Error 44346.893 Obs 97 ANOVA df SS MS F Sig F Regression 4 183630238388.053 45907559597.013 23.343 0.000 Residual 92 180931513068.442 1966646881.179 Total 96 364561751456.495 Coefficients Standard Error t Stat P-value Intercept 146822.154 52180.686 2.814 0.006 $hour/lbr -18370.431 2164.424 -8.487 0.000 traffic 159.405 76.002 2.097 0.039 hrs sick 59.595 69.335 0.860 0.392 flr care 57.410 219.459 0.262 0.794 -100000 0 100000 200000 0 5 10 15 20 Residuals $hour/lbr $hour/lbr ResidualPlot Identify and Interview Decision Makers Research Trade Associations Research Government Publications Validate You have the Correct Indicators
  • 34. Data Visualization How to Display Data Graphically “The ability to visualize and communicate data is critical, because even with good data, the results will not convince if poorly visualized” (Mena Doshi, “Statistics, thy name is Flexibility,” AMSTATNEWS, Jan. 2012, issue 415).
  • 35. Data Visualization: How to Display Data Graphically Common Graphical Presentation Methods: Data Table: Bar Chart: Scatter Graph: Time Series: Box Plot: Bullet Graph:
  • 36. Data Visualization How to Display Data Graphically Common Graphical Presentation Methods: Data Table Bar Chart: Scatter Graph: Time Series: Box Plot: Bullet Graph: Categories 28 Property: ANA Date: 2/15/2012 Unsat (X) 4 Location Code: XXXFF Property Manager: Building Type: MOB Contractor/Supplier: IN-HOUSE JANITORIAL Service Area: O.C. SCORE: 86% ID S U ID S U STAIRWAYS 4 0 3 0 4 0 2 X 5 0 4 0 3 0 5 0 4 0 5 0 3 0 4 0 4 0 4 0 3 0 5 0 4 0 3 0 4 0 RESTROOMS SAFETY/CODE COMPLIANCE 4 0 5 0 2 X 5 0 5 0 4 0 4 0 3 0 3 0 4 0 2 X 5 0 5 0 4 0 2 X 5 0 4 0 4 0 3 0 3 0 4 0 planters BUILDING INSPECTION Dust Cleanliness FLOORS Surface Surface Litter Steps Doors Fixtures/lights/mirrors Walls Wash Basin Floor Seating WAITING ROOMS Light Fixtures LOBBY Seating Walls fire extinguiser Biohazard(logs, clean, etc) Landings electrical rooms Floors Cobwebs Floor Commode/Urinals shrubs/color Curbing/striping/signage Doors Spots exit signs sprinkler systems Gloss Trip Hazards Counter LAND/HARDSCAPE Windows/Treatments bldg entrance Partitions/trashcans/doors EXAM ROOMS Floor Walls Doors Counter Tops Walls safety lighting
  • 37. Categories 28 Property: ANA Date: 2/15/2012 Unsat (X) 4 Location Code: XXXFF Property Manager: Building Type: MOB Contractor/Supplier: IN-HOUSE JANITORIAL Service Area: O.C. SCORE: 86% ID S U ID S U STAIRWAYS 4 0 3 0 4 0 2 X 5 0 4 0 3 0 5 0 4 0 5 0 3 0 4 0 4 0 4 0 3 0 5 0 4 0 3 0 4 0 RESTROOMS SAFETY/CODE COMPLIANCE 4 0 5 0 2 X 5 0 5 0 4 0 4 0 3 0 3 0 4 0 2 X 5 0 5 0 4 0 2 X 5 0 4 0 4 0 3 0 3 0 4 0 planters BUILDING INSPECTION Dust Cleanliness FLOORS Surface Surface Litter Steps Doors Fixtures/lights/mirrors Walls Wash Basin Floor Seating WAITING ROOMS Light Fixtures LOBBY Seating Walls fire extinguiser Biohazard(logs, clean, etc) Landings electrical rooms Floors Cobwebs Floor Commode/Urinals shrubs/color Curbing/striping/signage Doors Spots exit signs sprinkler systems Gloss Trip Hazards Counter LAND/HARDSCAPE Windows/Treatments bldg entrance Partitions/trashcans/doors EXAM ROOMS Floor Walls Doors Counter Tops Walls safety lighting
  • 38. Data Visualization How to Display Data Graphically Box Plot: Visualize Data Distributions by Meaningful Groups 1 3 5 Lobby Exam Room Waiting Rooms Restrooms Floors Landscape Safety/Code Rating (1 to 5)Categories 28 Property: ANA Date: 2/15/2012 Unsat (X) 4 Location Code: XXXFF Property Manager: Building Type: MOB Contractor/Supplier: IN-HOUSE JANITORIAL Service Area: O.C. SCORE: 86% ID S U ID S U STAIRWAYS 4 0 3 0 4 0 2 X 5 0 4 0 3 0 5 0 4 0 5 0 3 0 4 0 4 0 4 0 3 0 5 0 4 0 3 0 4 0 RESTROOMS SAFETY/CODE COMPLIANCE 4 0 5 0 2 X 5 0 5 0 4 0 4 0 3 0 3 0 4 0 2 X 5 0 5 0 4 0 2 X 5 0 4 0 4 0 3 0 3 0 4 0 planters BUILDING INSPECTION Dust Cleanliness FLOORS Surface Surface Litter Steps Doors Fixtures/lights/mirrors Walls Wash Basin Floor Seating WAITING ROOMS Light Fixtures LOBBY Seating Walls fire extinguiser Biohazard(logs, clean, etc) Landings electrical rooms Floors Cobwebs Floor Commode/Urinals shrubs/color Curbing/striping/signage Doors Spots exit signs sprinkler systems Gloss Trip Hazards Counter LAND/HARDSCAPE Windows/Treatments bldg entrance Partitions/trashcans/doors EXAM ROOMS Floor Walls Doors Counter Tops Walls safety lighting
  • 39. Data Visualization How to Display Data Graphically Common Graphical Presentation Methods: Data Table: Bar Chart: Scatter Graph: Time Series: Box Plot: Bullet Graph: 0 500 1000 1500 2000 2500 apr may jun jul aug sep Series1
  • 40. BAR GRAPH BENEFITS: Graph Distribution Great for Time Series Easy to Interpret 0 500 1000 1500 2000 2500 apr may jun jul aug sep Series1
  • 41. Data Visualization How to Display Data Graphically Common Graphical Presentation Methods: Data Table: Bar Chart: Scatter Graph: Time Series: Box Plot: Bullet Graph: 65 70 75 80 85 90 95 8/18 8/25 9/1 9/8 9/15
  • 42. Time Series - Example Temperature Scenario: Complaint: It’s TOO HOT! Action: Installed Data Loggers Logged Over 650 Data Points in 3 Weeks Date Time Int Temp (F) 8/18/11 12:41 PM 80.25 8/18/11 1:41 PM 71.01 8/18/11 2:41 PM 69.43 8/18/11 3:41 PM 69.18 8/18/11 4:41 PM 68.57 8/18/11 5:41 PM 67.79 8/18/11 6:41 PM 67.42 8/18/11 7:41 PM 70.09 8/18/11 8:41 PM 73.04 8/18/11 9:41 PM 74.32 8/18/11 10:41 PM 74.8 8/18/11 11:41 PM 74.54 8/19/11 12:41 AM 73.7 8/19/11 1:41 AM 73.17 8/19/11 2:41 AM 72.82 8/19/11 3:41 AM 72.47
  • 43. Time Series BENEFITS: Shows Trends Over Time Great For Near-Term Forecasting Identify and Explain Peaks and Valleys 65 70 75 80 85 90 95 8/18 8/25 9/1 9/8 9/15
  • 44. Time Series - Example Temperature Scenario: Complaint: It’s TOO HOT! Action: Plotted Data Peak Temps Above 90 Degrees 65 70 75 80 85 90 95 8/18 8/25 9/1 9/8 9/15
  • 46. Time Series - Example Temperature Scenario: Shaded Weekends Added High and Low Limits 65 70 75 80 85 90 95 8/18 8/25 9/1 9/8 9/15
  • 47. Time Series - Example Temperature Scenario: Shaded Weekends Added High and Low Limits Added Legend 65 70 75 80 85 90 95 8/18 8/25 9/1 9/8 9/15 weekend Int Temp (F) low temp high temp
  • 48. 3 Full Weeks of Data Only Working Hours 65 70 75 80 85 90 95 8/18 8/25 9/1 9/8 9/15 Time Series - Example 65 70 75 80 8/18 8/25 9/1 9/8 9/15
  • 49. 3 Full Weeks of Data Only Working Hours 65 70 75 80 85 90 95 8/18 8/25 9/1 9/8 9/15 Time Series - Example 65 70 75 80 8/18 8/25 9/1 9/8 9/15 San Diego Power Outage
  • 50. COMBINATION BENEFITS: Show Several Series at Once Provides Context Easy to Interpret 65 70 75 80 8/17 8/24 8/31 weekend Int Temp (F) high temp low temp
  • 51. Data Visualization How to Display Data Graphically Common Graphical Presentation Methods: Data Table: Bar Chart: Scatter Graph: Time Series: Box Plot: Bullet Graph: 1 3 5 Lobby Exam Room Waiting Rooms Restrooms Floors Landscape Safety/Code Rating(1to5) Key Inspection Areas Property Management Building Inspection – Cleaning
  • 52. BOX PLOT DATA LAYOUT Data Visualization How to Display Data Graphically Statistic Lobby Exam Room Waiting Rooms Restrooms Floors Landscape Safety/Code 1st Qrtile 3 2.75 4 2.25 3.75 4 4 min 3 2 3 2 3 3 3 median 4 3.5 4 3.5 4 4 4.5 max 4 4 5 5 5 5 5 3rd Qrtile 4 4 5 4 4.25 4.75 5
  • 53. BOX PLOT BENEFITS: Graph Descriptive Inter-Quartile Range Median 1 3 5 Lobby Exam Room Waiting Rooms Restrooms Floors Landscape Safety/Code Rating(1to5) Key Inspection Areas Property Management Building Inspection – Cleaning
  • 54. Data Visualization How to Display Data Graphically Common Graphical Presentation Methods: Data Table: Bar Chart: Scatter Graph: Time Series: Box Plot: Bullet Graph: 0 25 50 75 100 Bed-STAT Bed-NEXT HCAHPS AVATAR GLOW GERM - OR GLOW GERM - PAT CARE Excellent Good Fair Poor Actual Target
  • 55. BULLET GRAPH DATA LAYOUT Data Visualization How to Display Data Graphically Bed-STAT Bed-NEXT HCAHPS AVATAR GLOW GERM - OR GLOW GERM - PAT CARE Poor 40 40 25 25 40 40 Fair 30 30 25 25 30 30 Good 15 15 25 25 15 15 Excellent 15 15 25 25 15 15 Actual 59.04 90.00 65.00 82.00 95.00 91.00 Target 95 90 70 80 93 90
  • 56. BULLET GRAPH BENEFITS: Target vs. Actual Qualitative Range Adjustable by Category 0 25 50 75 100 Bed-STAT Bed-NEXT HCAHPS AVATAR GLOW GERM - OR GLOW GERM - PAT CARE Excellent Good Fair Poor Actual Target
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  • 60. For attending this educational offering at IFMA’s Facility Fusion. Thank You!