Discuss the importance of preparing for class Ask the class what “preparing” for class means to them Share your experience with the quality of well-prepared classes and poorly prepared classes
This is a clip from Farris Bueller For those too young to remember….this was the worst teach in the history of all teacherdom. The common denominator in bad class or poorly prepared class is…….????? The trainer
Ask the class if they have ever been to a bad class. Ask them what was bad about it? Consider writing them on the board/easel pad, you can use them later during this presentation to refer to.
Discuss the meaning of prepared. Share some examples. Discuss what prepared isn’t . It isn’t assuming someone else will prepare your room It isn’t relying on someone else to prepare you It isn’t waiting till the last moment And it certainly isn’t “hoping for the best”
Spend some time introducing the various elements of preparation and ask the class if they have ever had to prepare any or all of these components.
What will require the MOST preparation is the Trainer. There are things that every trainer should consider prior to program commencement.
Before proceeding, ask the class what “kind of stuff” do they think of when they think of preparing themselves. This should open some discussion to give YOU (instructor) a sense of the experience level of the student trainers. Ask if any of the learners have any sort of check list, routine or ritual they go through to “prepare” for class.
Explain that there is also an element of time when preparing for class. Some things REQUIRE lead time while others require delay until the right time. Examples: Lead time – things like printing, supplies and reservations should be addressed with plenty of lead time. Delay/right timing – you should not stage your room too far in advance, if you do it will most likely be used or messed up before your program OR it will be unavailable for other to use if you prepare too early.
Week Prior Discuss the importance of studying and knowing the training material
Preparing For Class
Have YOU ever been to a “bad” class? Bueller!......Bueller!......Bueller!
Ok, what does uthat mean for me? Answer: What do YOU need to do to prepare YOURSELF BEFORE the o Training Program begins?
What should you do the WEEK ubefore and the DAY beforetraining begins? o
Week Prior: u•The Materials - Do you know them like the back of your hand? Knowledge = Confidence = Performance•The Learners – Who will be in your class? What is their applicable education and oexperience?Day Before:•Rest – You’re going to need it.•Your Attire – Are you dressing for success? – Appropriate – Professional – Comfortable – Modest – Practical
Summary: uBE SURE that YOU are ready in every way youcan be and should be prior to class. o
What makes a room…..Temperature – adjustable Temperature – too hot or coldLighting – adjustable Lighting – too bright or darkSeating – cushioned and adjustable Seating – hard plastic/metal/wood seatsSpace – plenty of room to move Space - crampedColor – soft hues and colors Color – bright harsh colors
What makes a room…..Desks and Chairs Messy Computer Equipment DisorganizedPresentation Equipment Strange seating configurationPower & Lights DarkNetwork Access NoisyStorage Visual distractions
Summary:Make absolutely sure that the classroom isready BEFORE the day your program begins.
What has to be prepared?• You• Classroom• Program Materials
Preparing Course MaterialsCon next Train ions iMan ng ual
So, what “materials” need to be prepared for class? Great Question! Glad you asked!
What “stuff” do you need toeffectively run your program? Program Schedule Instructor Guide Student Manuals Presentations Hand Outs Visual Aids Study Guides Exercise Guides
All of these classroom assets require gathering, printing, requesting, emailing, purchasing, collating, reserving, organizing, stapling, gluing, scrapbooking, yodeling, singing, dancing and jumping through fiery hoops!!!
Things to Consider….• Printing: – How many copies of how many “things” will have to be made? – Will you use the copier or a printing company? – Are there other classes starting at the same time also using the copier? – Will you need to collate, staple, bind or sort? – Begin any printing/copying activities in plenty of time before class.
Things to Consider….• Presentation Props: – Do you use any visual aids? Have you secured them? (e.g. senior sensitivity materials) – Are there any DVD/tapes you need for class? – Are there any files you need on a thumb drive, a network drive, a CD, etc. – Have you tested that your files work on your classroom PC?
Things to Consider….• Games and Interactions: – Will you need any specific materials for your games or group activities? – Do any of them require instructions to be written or printed? – Are there any classroom team competitions? – If so, is there a point system and/or a “prize” at the end of the program? What’s the prize?
Summary:There are LOTS of materials and suppliesneeded for class. Make sure you identifythem all and prepare them in plenty oftime before class.
What has to be prepared?• You• Classroom• Program Materials• Tools & Resources
Tools and Resources Ya’ mean…like…. hammers and saws? Yeah…No.
Tools and ResourcesWhat Classroom tools andresources will you need?
Tools and Resources After reviewing your instructor documentation, you should have a list of all of the classroom tools you will need to properly deliver your training program.
Tools and Resources Here’s a TIP: Think BIG – to – SMALL.
Test Your Electronics!Make sure your laptop has the files you will need for your program and the software necessary to use them. (call the help desk if it doesn’t)Turn your project on and make sure it works and is set for optimum focus, size, brightness and clarity.Be sure to test all electronics. Plug them in, test them and have spare batteries if applicable.
NON-ElectronicsSet up your non-electronics the day beforeSecure any supplies you will need as early as possible andkeep them in a secure place.Supplies don’t order themselves!
Summary:There are LOTS of moving parts to anytraining program…..secure yourresources, test your tools and removeall possible failure points.
What has to be prepared?• You• Classroom• Program Materials• Tools & Resources• The Learners
Program Communication You shouldnt assume that all of your class roster KNOWS they are supposed to be in your class. While it MAY be a safe assumption, it is not a bad idea to send a welcome email to your class roster.
Program CommunicationIn that email you might consider including:•Your name and contact information•The program description, date and time•The location of the program•The program outline and learning objectives•Any materials they will need to bring to class•A brief message welcoming them to your program
Program CommunicationBelieve it or not, the Learner’s Supervisor may or may not know/”remember” they are enrolled in your class. It isn’t a bad idea to copy them as well. Was that THIS week? Dang!
Learner RegistrationIf your program requires registration from your learners, be sure to keep an eye on registration activity in the days leading up to your program.
Summary:Use pre-program communications to prepare your learners and set the tone for the your program.A little bit of communication can go a long way to ensuring a smooth program.