The Fantastic Challenges of Librarianship: Digital Solutions at The Ringling Museum Library by Megan OliverPresentation Transcript
The Fantastic Challenges of Librarianship: Digital Solutions atThe Ringling Museum Library By Mēgan Oliver
What we use to stay sane… •TMS: The Museum System • CONTENTdm® •OCLC Digital Archive™ •Worldcat Collection Analysis
Where to put all of our rare books, museum publications, staff research, art auction catalogs,object files, artist files, bibliographies, and subject guides?
TMSGone is the distribution of paper copies of bibliographies, object files, artist files… Now, we have TMS: The Museum System. TMS is used for collection management, allowing librarians and museum registrars to record andcatalog their objects, full-text files/PDFs on those objects, and to provide an accessible database for this information.
TMS What we love •It’s a large database that has great potential once its made public this year. •It forces standards in vocabulary and metadata across departments. •It’s immense. What challenges us •It’s immense. It is difficult to train new employeesand volunteers because the system is vast, with myriad tabs & procedures for adding & editing information on objects, exhibitions, bibliographies, and media.
TMSWe haven’t gotten rid of the paper files, but they can now be more easily stored and made accessible to patrons once the digitization process is complete.
CONTENTdm® This software “makes everything in your digital collections available to everyone, everywhere. No matter the format -local history archives, newspapers, books, maps, slide libraries or audio/video – CONTENTdm can handle the storage, management and delivery of your collections to users across the Web”.We have a total of 10GB available, & we’ve used a little over 7GB. We have uploaded over 500 items. All information is backed up with the OCLC Digital Archive™.
CONTENTdm® What we love •Its open and available to everyone, and we love making our data free. •We can direct reference questions to this site, and rare or out-of-print items have been scanned, OCR-ed (optical character recognition) and transformed into a PDF and are therefore ready immediately for consumption. What challenges us•Our space is limited to 10GB, and purchasing more is unlikely due to the price tag. •The content is hosted on an OCLC server and not locally, confusing our patrons as to where and how to access our information.
OCLC Digital Archive
OCLC Digital Archive™ OCLC Digital Archive is a wonderful repository for your electronic items in TIFF, JPEG, TXT and PDF formats.Once you create the text file in Notepad that inventories an itemized “batch”, the entire thing is uploaded as one volume, and sent directly from your desktop to the digital archive. You then receive an email notifying you of electronic success or failure to upload the volume to remote storage. Example: Item List created as a .txt file Items themselves uploaded Volume created of item list and items sent for batch ingest Digital archive of volume complete
OCLC Digital Archive™ What we love •We’ve already successfully stored over 20 volumes of digital data. •Regardless of how data access points and storage methods change, the digital archive will remain a relevant form of electronic storage. What challenges us•The smallest inconsistency or mistake can ruin an entire volume ingest process. •The process can fall by the wayside as digitizing our collection with staff, interns, and volunteers takes up lots of time.
OCLC Digital Archive™
Worldcat Collection Analysis Worldcat Collection Analysis allows our library to examineour strengths and weaknesses, our classification errors, our specialties and how we compare and contrast to other similar institutions. It’s a large amount of data that produces reports and statistics withgreater ease than our integrated library system ALEPH (by Ex Libris). ILL and circulation data from Worldcat Resource Sharing are especially helpful in collating reports. WCA utilizes FirstSearch as its online interface.
Worldcat Collection Analysis What we love •We can see how our collection stacks up globally, And how much of our collection is unique to us. •We’ve found classification issues & have started work on correcting those. •It makes obtaining cataloging statistics a breeze. What challenges us •The price tag.
Worldcat Collection Analysis
Worldcat Collection Analysis
Questions on….•TMS: The Museum System • CONTENTdm® •OCLC Digital Archive™•Worldcat Collection Analysis ?
See more of our digital realm:http://ringlinglibrary.contentdm.oclc.orghttp://emuseum.ringling.orghttp://lib.fsu.edu