"Use and Benefits of a SharePoint Library" by Janis Hall

Use and Benefits of a SharePoint Library Presented by Janis Hall MetroStar Systems Technical Instructor

TLO By the end of this module, you should: By the end of this module, you should: • Understand Different Ways to Populate Your SharePoint Library Lib • Be Able to Modify File Properties & Edit Files with Use of Check‐ Check‐out • Work More Efficiently by Using Metadata to Organize Files • Understand How to Connect SharePoint Lists to Outlook Copyright 2009 MetroStar Systems, Inc. 2

ELO •Populate Your SharePoint Library P l t Y Sh P i t Lib •Modify File Properties & Edit Files with Use of Check‐out Check Ch k‐ t •Use Metadata to Organize Files •C Connect SharePoint Lists to Outlook t Sh P i t Li t t O tl k Copyright 2009 MetroStar Systems, Inc. 3

File Sharing Yesterday…

Beth Sandy Jeff

File Sharing Today…

Populate Your SharePoint Library Populate Your SharePoint Library • Upload Files with the Upload Tool and Upload Files with the Upload Tool and Explorer View • Create New Files From Within the SharePoint Create New Files From Within the SharePoint Library • Save Files into SharePoint from Word Excel Save Files into SharePoint from Word, Excel and PowerPoint Copyright 2009 MetroStar Systems, Inc. 19

Modify File Properties & Edit Files with y p Use of Check‐ Use of Check‐out • What is Check‐out? What is Check‐ • Manual Check‐out Process Manual Check out Process Check‐ • How to Automate Check‐out How to Automate Check‐ • Pros and Cons of Manual verses Automated Check‐ Check‐Out • How to Access and Edit File Content • How to Edit File Properties Copyright 2009 MetroStar Systems, Inc. 20

Use Metadata to Organize Files U M t d t t O i Fil • Definition of Views • Explanation of Benefits Explanation of Benefits • How to Create and Use Personal Views Copyright 2009 MetroStar Systems, Inc. 21

Connect SharePoint Lists to Outlook C t Sh P i t Li t t O tl k • Benefits of Connecting SharePoint Lists • How to Connect a Contact or Calendar List How to Connect a Contact or Calendar List Copyright 2009 MetroStar Systems, Inc. 22

TLO Review TLO Review You Should Now be Able to: You Should Now be Able to: • Understand Different Ways to Populate Your SharePoint Library Lib • Modify File Properties & Edit Files with Use of Check‐out Modify File Properties & Edit Files with Use of Check‐ • Work More Efficiently Using Metadata to Organize Files Work More Efficiently Using Metadata to Organize Files • Understand How to Connect SharePoint Lists to Outlook Copyright 2009 MetroStar Systems, Inc. 25

ELO Summary ELO Summary •Populate Your SharePoint Library P l t Y Sh P i t Lib •Modify File Properties & Edit Files with Use of Check‐out Check Ch k‐ t •Use Metadata to Organize Files •C Connect SharePoint Lists to Outlook t Sh P i t Li t t O tl k Copyright 2009 MetroStar Systems, Inc. 26

Thank You Presented by Janis Hall MetroStar Systems Technical Instructor

"Use and Benefits of a SharePoint Library" by Janis Hall

by MetroStar Systems on Oct 19, 2009

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"Use and Benefits of a SharePoint Library" by Janis Hall — Presentation Transcript

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