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3 myths about presenting data
 

3 myths about presenting data

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Most presenters have many misconceptions when it comes to presenting data, especially to their senior management. This presentation busts 3 common myths and provides 3 recommendations for presenting ...

Most presenters have many misconceptions when it comes to presenting data, especially to their senior management. This presentation busts 3 common myths and provides 3 recommendations for presenting data clearly and effectively.

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    3 myths about presenting data 3 myths about presenting data Presentation Transcript

    • 3 Myths About Presenting Data to Senior Management
      Presentation-Process.com
    • May be, you are uncomfortable presenting charts and figures to senior management
      But…
    • If you want your projects to survive the proposal stage…
    • If you want to stay alive in the corporate jungle…
    • If you want to move up the career ladder…
    • You need to learn how to present your data the right way
    • Let’s look at the 3 myths that destroy most data presentations…
    • MYTH
      You need to gradually build your numbers story to final climax
      1
      So, most presenters love to flaunt their extensive groundwork before coming to the actual point
    • MYTH
      Graphs should reflect the thoroughness of your research
      Most presenters equate complexity of charts with believability of information
      2
    • MYTH
      Numbers speak for themselves
      So, most presenters leave it to the audience to draw their own conclusions from their charts and tables
      Team performance this quarter
      3
    • Here is the reality…
    • Your audience will NOT…
      Process your data
      Listen long enough
      Draw the conclusions you want
    • Your audience…
    • …doesn’t have long attention span
      Can you please email this? I’ve a meeting to attend
      When will you come to the point
    • … gets distracted by unexplained data
      What is the figure for the month of May?
      What does the red color represent
      …and January?
    • …prefers to tune off than to process
    • So, here are our 3 recommendations to…
    • Get them listening to you
      …and give you what you want
      • Performance
      • Ideas
      • Proposals
      • Promotion
      • Budget
      • Approvals
    • 1
      Start with the end objective and build your case
      End Objective
      • Promotion
      • Budget
      • Approvals
    • Here is how you move top down…
      Past statistics
      Proposed Action
      Market performance
      INEFFECTIVE WAY
      A BETTER WAY
      Support required
      Projections
      Quotes
      SWOT Analysis
      Reasons why action is meaningful
      Review parameters
      More statistics
      Expectations
      Summary
    • When you state your wants upfront…
      • I need approval for my project
      • I need additional manpower
      • I need system support
    • Your audience will follow your presentation to weigh the pros and cons of granting your request
    • Your story will get you
      RESULTS
    • State the conclusionof your graphs in your slide titles
      Q 2 Sales in 2 regions grew 28.5% over Q1 sales
      Q 2 Sales
      Text explaining sales and details of whatever happened over this quarter and why sales is in all different directions
      INEFFECTIVE WAY
      A BETTER WAY
      More text explaining various other factors
      2
    • Your audience will make the inference you want
    • 3
      Use your slides to convey ideas. Details should go in a document handout
      IDEAS
      DETAILS
    • You’ll spend time PERSUADING not explaining
    • When you follow these 3 recommendations, you’ll win business and win over your senior management
      • Start with end objective
      • Write clear conclusions for graphs
      • Use slides to convey ideas.
    • HAPPY PRESENTING!
      Assess your presentation skills with FREE PDF evaluation forms from http://www.presentation-process.com