MentorPRO Informational


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MentorPRO is a comprehensive, user-friendly, online data tracking and analysis system that helps youth mentoring programs manage their Programs, monitor their mentoring Relationships, and evaluate Outcomes. In this presentation, Mentor Michigan will describe the key functions and features of MentorPRO as well as provide information about bringing MentorPRO to your program. This presentation is ideal for new staff members who may be unfamiliar with MentorPRO as well as mentoring organizations that may be interested in bringing MentorPRO to their program

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MentorPRO Informational

  1. 1. Manage P rograms, Monitor R elationships, Evaluate O utcomes
  2. 2. What is MentorPRO? <ul><li>Helps mentoring programs manage their P rograms, monitor their mentoring R elationships and evaluate O utcomes </li></ul><ul><li>Supports adherence to Quality Program Standards, allowing programs to easily monitor best practices </li></ul>A comprehensive, user-friendly, online data tracking and analysis system that:
  3. 3. How was MentorPRO developed? <ul><li>Designed and built specifically for mentoring programs </li></ul><ul><li>Developed in conjunction with researchers and practitioners </li></ul><ul><li>Field tested and modified based on user feedback </li></ul>
  4. 4. Why MentorPRO? Challenge: Mentoring programs lack the ability to fund and develop technological tools to streamline program processes due to limited resources. Solution: Develop and disseminate common system that may be tailored to individual program structure and processes.
  5. 5. Why MentorPRO? Challenge: Mentor and mentee application information is difficult to track due to amount of required information and application volume Solution: Streamline paperwork by creating system with individual records for each mentor and mentee, reflecting all stages of process from application to match. Allow programs ability to customize to own processes.
  6. 6. Why MentorPRO? Challenge: Keeping on top of each step of the mentor screening process is hard due to the number of steps involved. Solution: House all screening information in mentor’s personalized record, and create indicators that allow program administrators to easily see which steps are incomplete or flagged.
  7. 7. Why MentorPRO? Challenge: Keeping track of and reporting on match support and match monitoring can be a difficult and time-consuming process. Solution: House all monitoring and support information in a customized record for each match. Run reports on this data in a few clicks of the mouse.
  8. 8. Why MentorPRO? Challenge: Raw data is often difficult to analyze and evaluate, yet funders increasingly require detailed analysis of key elements. Solution: Develop system based on standardized, research-derived measures. Create on-demand, downloadable reports that can be easily manipulated to analyze desired elements.
  9. 9. Why MentorPRO? Challenge: Programmatic trends may be hard to identify based on amount of data to manage. Solution: Create reporting system that analyzes data and helps identify trends by time period, demographic information, program, and much more.
  10. 10. Example Reports <ul><li>Contact Information </li></ul><ul><ul><li>Mentee Contact Information Report </li></ul></ul><ul><li>Mentor and Mentee Wait List </li></ul><ul><ul><li>Wait List Report </li></ul></ul><ul><li>Time Lapse from Application to match </li></ul><ul><ul><li>Time Lapse Report </li></ul></ul><ul><li>Match Supervision </li></ul><ul><ul><li>Match Supervision Report </li></ul></ul><ul><li>Aggregate Program Reports </li></ul><ul><ul><li>Number of mentor/mentee applications </li></ul></ul><ul><ul><li>Number of matches made and closed </li></ul></ul><ul><ul><li>Status of all active matches </li></ul></ul><ul><ul><li>Average match length </li></ul></ul><ul><ul><li>Retention rates </li></ul></ul>
  11. 11. How can MentorPRO help? <ul><li>Track match and programmatic activity </li></ul><ul><li>Helps identify programmatic trends </li></ul><ul><li>Streamlines and centralizes paperwork </li></ul><ul><li>Integrated reminders system </li></ul><ul><li>Provides user-friendly evaluation </li></ul><ul><li>Simple, efficient, convenient, and intuitive </li></ul>
  12. 12. Support of Daily Operations <ul><li>Volunteer Inquiries and Referrals </li></ul><ul><li>Mentor Applications </li></ul><ul><li>Mentor Screening </li></ul><ul><li>Mentee Applications </li></ul><ul><li>Orientation and Training </li></ul><ul><li>Matching </li></ul><ul><li>Match Supervision </li></ul><ul><li>Match Activities </li></ul><ul><li>Match Closure </li></ul><ul><li>Outcome Evaluation </li></ul>
  13. 13. Outcome Evaluation <ul><li>Surveys </li></ul><ul><li>Report Cards </li></ul><ul><ul><li>Individual Outcome Report Card </li></ul></ul><ul><ul><li>Program Outcome Report Card </li></ul></ul>
  14. 14. Impact of MentorPRO <ul><li>Provide standardized, reliable evaluation </li></ul><ul><li>Strengthen accuracy and accountability </li></ul><ul><li>Reduce program costs via a universally-available system </li></ul><ul><li>Provide real-time access to the latest industry information </li></ul>
  15. 15. Security and Confidentiality <ul><li>Security </li></ul><ul><ul><li>Username & password </li></ul></ul><ul><ul><li>VeriSign </li></ul></ul><ul><ul><li>Secure server </li></ul></ul><ul><li>Confidentiality </li></ul>
  16. 16. Training and Support <ul><li>Initial staff training </li></ul><ul><li>Ongoing technical support </li></ul><ul><li>Online training modules </li></ul><ul><li>Online user manual </li></ul>
  17. 17. MentorPRO in Michigan <ul><li>24 Mentoring Organizations </li></ul><ul><li>62 Mentoring Programs </li></ul><ul><li>1209 Matches </li></ul>
  18. 18. MentorPRO in Your Program <ul><li>General Program Requirements </li></ul><ul><ul><li>Be registered in the Mentor Michigan Directory </li></ul></ul><ul><ul><li>Have completed the Mentor Michigan census </li></ul></ul><ul><ul><li>Demonstrate strong programmatic capacity </li></ul></ul><ul><ul><li>Work toward achieving Quality Program Standards for Youth Mentoring </li></ul></ul><ul><li>To learn more, contact Ben Gulker </li></ul>
  19. 19. Questions or Comments? Ben Gulker MM Special Initiatives Associate [email_address] 517-241-2716