Meeting Request Form

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Meeting Request Form

  1. 1. Submit by Email Print Form HelmsBriscoe Meeting Request Melinda Douglas 561.880.0427 / Fax 561.423.6441 / mdouglas@helmsbriscoe.com Organization: _______________________________________________________________ Name of Event: _______________________________________________________________ Location Preferred: _______________________________________________________________ Preferred Hotel Brand: _______________________________________________________________ Dates Preferred: _______________________________________________________________ Alternate Dates: _______________________________________________________________ # of Attendees: __________________ Total # of Sleeping Rooms: __________________ # Single Occupancy: __________________ # Double Occupancy: __________________ Room Rate Desired: __________________ Decision date for hotel choice: __________________ Please check events needed and place approximate number of attendees (#) and approximate times by each event. These do not need to be final numbers – they are just to allow the hotel to see if they can meet your needs during the search process. Sunday: # of Attendees Additional Info Needed Begin-End Time(s) ___ Breakfast: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ General Session: _______ Setup*? _____________ Begin_____ End _____ ___ Breakouts: _______ # of breakouts? ___ Begin_____ End _____ ___ AM Break: _______ Begin_____ End _____ ___ Lunch: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ PM Break: _______ Begin_____ End _____ ___ Dinner: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ Reception: _______ Begin_____ End _____ ___ Other (storage, office, etc): _____________________________________________________ Monday: # of Attendees Additional Info Needed Begin-End Time(s) ___ Breakfast: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ General Session: _______ Setup*? _____________ Begin_____ End _____ ___ Breakouts: _______ # of breakouts? ___ Begin_____ End _____ ___ AM Break: _______ Begin_____ End _____ ___ Lunch: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ PM Break: _______ Begin_____ End _____ ___ Dinner: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ Reception: _______ Begin_____ End _____ ___ Other (storage, office, etc): _____________________________________________________ Tuesday: # of Attendees Additional Info Needed Begin-End Time(s) ___ Breakfast: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ General Session: _______ Setup*? _____________ Begin_____ End _____ ___ Breakouts: _______ # of breakouts? ___ Begin_____ End _____ ___ AM Break: _______ Begin_____ End _____ ___ Lunch: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ PM Break: _______ Begin_____ End _____ ___ Dinner: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ Reception: _______ Begin_____ End _____ ___ Other (storage, office, etc): _____________________________________________________
  2. 2. Wednesday: # of Attendees Additional Info Needed Begin-End Time(s) ___ Breakfast: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ General Session: _______ Setup*? _____________ Begin_____ End _____ ___ Breakouts: _______ # of breakouts? ___ Begin_____ End _____ ___ AM Break: _______ Begin_____ End _____ ___ Lunch: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ PM Break: _______ Begin_____ End _____ ___ Dinner: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ Reception: _______ Begin_____ End _____ ___ Other (storage, office, etc): _____________________________________________________ Thursday: # of Attendees Additional Info Needed Begin-End Time(s) ___ Breakfast: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ General Session: _______ Setup*? _____________ Begin_____ End _____ ___ Breakouts: _______ # of breakouts? ___ Begin_____ End _____ ___ AM Break: _______ Begin_____ End _____ ___ Lunch: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ PM Break: _______ Begin_____ End _____ ___ Dinner: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ Reception: _______ Begin_____ End _____ ___ Other (storage, office, etc): _____________________________________________________ Friday: # of Attendees Additional Info Needed Begin-End Time(s) ___ Breakfast: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ General Session: _______ Setup*? _____________ Begin_____ End _____ ___ Breakouts: _______ # of breakouts? ___ Begin_____ End _____ ___ AM Break: _______ Begin_____ End _____ ___ Lunch: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ PM Break: _______ Begin_____ End _____ ___ Dinner: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ Reception: _______ Begin_____ End _____ ___ Other (storage, office, etc): _____________________________________________________ Saturday: # of Attendees Additional Info Needed Begin-End Time(s) ___ Breakfast: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ General Session: _______ Setup*? _____________ Begin_____ End _____ ___ Breakouts: _______ # of breakouts? ___ Begin_____ End _____ ___ AM Break: _______ Begin_____ End _____ ___ Lunch: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ PM Break: _______ Begin_____ End _____ ___ Dinner: _______ Plated? __ or Buffet? __ Begin_____ End _____ ___ Reception: _______ Begin_____ End _____ ___ Other (storage, office, etc): _____________________________________________________ Please Note Any Special Requests: Thank You Very Much, I Look Forward to Making Your Event the Best Ever!

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