PROJECT PORTFOLIO MANAGEMENTCONSIDERING RESOURCES! IMPOSSIBLE?Gartner PPM and IT Governance Summit 2013 | London
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London2RESOURCE MANAGEMENT – A TYPICAL SETTINGFROM A CUSTOMER IN TH...
CHALLENGE 1: MISSINGVISIBILITY OF PROJECT-IMPACT ON RESOURCES
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London4MISSING VISIBILITY
CHALLENGE 2: THEMISMATCH OF CURRENTPORTFOLIO-APPROACHESWITH RESOURCES
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London6HOW TO RANK PROJECTS?
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London7WITH FINANCIALS?20.000 €70.000 €10.000 €50.000 €
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London8MISMATCH
CHALLENGE 3: ARTIFICIALINTELLIGENCE
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London10AUTO OPTIMIZE THIS (SIMPLE EXAMPLE) ninnnt tRoletyAvail...
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London11EFFICIENT FRONTIER
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London12OPTIMIZING THE WRONG THINGS
AND THAT LED TO
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London14AND THAT LED TO• Piles of Excel outside the actual PPM tool...
PROJECT PORTFOLIOMANAGEMENTCONSIDERING RESOURCESIMPOSSIBLE?
TOOLS: ARTIFICIAL INTELLIGENCEIS NOT THE SOLUTION
The Law of Requisite VarietyTo control a system of a certain complexity, we needanother system with a greater complexity.*...
THE MEISTERPLAN HYPOTHESES1. The human brain is by far more complexthan a set of project plans.2. IT should do what IT doe...
quick live demonstrationto demonstrate the benefits ofthis approach
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London20Prioritize Prioritize PrioritizeIdentifyGenericRolesDetermi...
• Not yet another PPM-Tool - BusinessIntelligence for Resources.• Specializes on resource issues• Interactive and Intuitiv...
19.06.2013 Gartner PPM and IT Governance Summit 2013 | London22Joerg Leutejoerg.leute@meisterplan.comTel. +49 7071 3667-74...
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Project Portfolio Management considering Resources - Impossible - Presentation Joerg Leute@GartnerPPM Summit 2013

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Project Portfolio Management considering Resources! Impossible? Joerg Leute's presentation at Gartner PPM and IT Governance Summit 2013, London

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Project Portfolio Management considering Resources - Impossible - Presentation Joerg Leute@GartnerPPM Summit 2013

  1. 1. PROJECT PORTFOLIO MANAGEMENTCONSIDERING RESOURCES! IMPOSSIBLE?Gartner PPM and IT Governance Summit 2013 | London
  2. 2. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London2RESOURCE MANAGEMENT – A TYPICAL SETTINGFROM A CUSTOMER IN THE BANKING SECTORSetting• 50 projects are competing for around 110 IT-developers• Extreme bottlenecks in some dev teams• Strategical and legal topics with hard deadlines• Dynamic portfolio with pressure from technical innovation,new trends, security concerns and new product ideasThe task: Set up a project portfolio with• The right topics• At the right time• With the optimal usage of the resource
  3. 3. CHALLENGE 1: MISSINGVISIBILITY OF PROJECT-IMPACT ON RESOURCES
  4. 4. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London4MISSING VISIBILITY
  5. 5. CHALLENGE 2: THEMISMATCH OF CURRENTPORTFOLIO-APPROACHESWITH RESOURCES
  6. 6. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London6HOW TO RANK PROJECTS?
  7. 7. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London7WITH FINANCIALS?20.000 €70.000 €10.000 €50.000 €
  8. 8. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London8MISMATCH
  9. 9. CHALLENGE 3: ARTIFICIALINTELLIGENCE
  10. 10. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London10AUTO OPTIMIZE THIS (SIMPLE EXAMPLE) ninnnt tRoletyAvailabiliRoleDemandiRisklignmentStrategicACostBenefits11)()(*)*1(1**
  11. 11. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London11EFFICIENT FRONTIER
  12. 12. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London12OPTIMIZING THE WRONG THINGS
  13. 13. AND THAT LED TO
  14. 14. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London14AND THAT LED TO• Piles of Excel outside the actual PPM tool• Disappointments : „it took us so long to getthe operative resource managementprocesses to work – why can‘t we use it forstrategical decisions then?“• Still bottlenecks• Still unused capacities• Still people knowing it better
  15. 15. PROJECT PORTFOLIOMANAGEMENTCONSIDERING RESOURCESIMPOSSIBLE?
  16. 16. TOOLS: ARTIFICIAL INTELLIGENCEIS NOT THE SOLUTION
  17. 17. The Law of Requisite VarietyTo control a system of a certain complexity, we needanother system with a greater complexity.** “If a system is to be stable the number of states of its control mechanism must be greater than or equal to the number of states in thesystem being controlled.” Ashby, William Ross, An Introduction to Cybernetics, Chapman & Hall, London, 1956, p. 124
  18. 18. THE MEISTERPLAN HYPOTHESES1. The human brain is by far more complexthan a set of project plans.2. IT should do what IT does best: calculate.3. An experienced person that is supported bya responsive IT tool will be able to createmasterly plans. Meisterplans.
  19. 19. quick live demonstrationto demonstrate the benefits ofthis approach
  20. 20. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London20Prioritize Prioritize PrioritizeIdentifyGenericRolesDeterminetheQuantityof EachRoleIdentifyBottleneckResource /PeopleMatchHigh-levelDemand toSupplyTime-sequenceProjectsSend toPMO forResourceAllocationSO: ALL TASKS ARE CHECKEDA Realistic Stream of Work isCapacity ConstrainedConceptDocumentGo/NoGoBusinessCaseProposedPortfolioPortfolioAnalyzedPortfolioApproved
  21. 21. • Not yet another PPM-Tool - BusinessIntelligence for Resources.• Specializes on resource issues• Interactive and Intuitive• Reads and consolidates data fromcommon PPM-software (including Excel)• In the cloud or on premise
  22. 22. 19.06.2013 Gartner PPM and IT Governance Summit 2013 | London22Joerg Leutejoerg.leute@meisterplan.comTel. +49 7071 3667-7401www.meisterplan.comtwitter.com/meisterplanerfacebook.com/MEISTERPLANSEE US ATBOOTH PL4

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