1
THE FEDERAL DEMONSTRATION
PARTNERSHIP
PHASE V UPDATE
What is the FDP?
• The FDP is a cooperative effort among federal research
agencies, universities and other research organi...
3
FDP MISSION STATEMENT
The mission of the FDP is to examine, improve and
streamline the administrative processes involved...
Institutional Members
• 120 Research Organizations
– Large, Medium & Small Research Universities
– Emerging Research Insti...
Federal Agencies
• 10 Federal Agencies
– National Institutes of Health
– National Science Foundation
– Office of Naval Res...
Affiliate Organizations
• 5 Affiliate Organizations
– National Council of University Research
Administrators (NCURA)
– Soc...
7
MEETINGS
• Three meetings per year
• Format of the meetings is informal utilizing
– Broad plenary sessions
– Break out s...
8
PARTICIPATION
• Being a member of the FDP is about participation.
• All members are encouraged to join and be active
par...
9
FACULTY AT FDP
• Faculty representation at FDP was introduced in
Phase III and this group is still evolving although
its...
10
FDP STANDING COMMITTEES
• Functional Standing Committees
– Faculty
• Update of Faculty Burden Survey
• Changes in Peer ...
11
FDP STANDING COMMITTEES
• Executive Committee
• Operational Standing Committees
– Membership
• Mentoring Initiative
• E...
FDP STANDING COMMITTEES
• Functional Standing Committees
– Finance, Audit and Costing Committee
• Project Certification Pi...
13
Success Stories
• Expanded Authorities
• Faculty Burden Survey FDP
• Subaward Agreement
• Standard Government-wide Term...
Current Projects
• STAR Metrics Pilot
– FDP is working with OSTP and NSF to create a reliable and
consistent inter-agency ...
Current Projects
• Troublesome Clauses Database
– Created to gather evidence of inconsistent applications
of terms & condi...
Current Projects
• Effort Reporting Pilot
– FDP has identified a new process for collecting and reporting
time & effort
– ...
Current Projects
• 2nd
Faculty Burden Survey
– The Faculty Committee is starting the process of
administering the next sur...
18
QUESTIONS
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FDP and STAR Metrics Update - WELCOME TO THE FEDERAL DEMONSTRATION ...

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  • This supports our primary goal of streamlining with accountability to decrease researcher time focused on administrative requirements and so maximize the time available for research
  • Some of the authorities are: 25% carry over, 1 time no cost extension, 25% rebudgeting
    Faculty Burden Survey conducted in 2005, results published in 2007. Showed 42% of a researcher’s time on a federally funded grant was spent on administration
    The FDP Subaward agreement was endorsed by OSTP and OMB as a model agreement to be used by all agencies and grantees
    Gov’t Wide Terms & Conditions were created from the FDP Terms & Conditions which included the Expanded Authorities
    ERI Workshop was hosted by GUIRR based on work done by the FDP. A report was issued in 2009 by the NAS
    Several key federal agencies (as well as our agency members) come to the FDP to gather information and vet proposed changes to rules and policies
  • FDP and STAR Metrics Update - WELCOME TO THE FEDERAL DEMONSTRATION ...

    1. 1. 1 THE FEDERAL DEMONSTRATION PARTNERSHIP PHASE V UPDATE
    2. 2. What is the FDP? • The FDP is a cooperative effort among federal research agencies, universities and other research organizations aimed at streamlining and improving the federal/university research support relationship and reducing administrative burden. • The National Academy of Science’s Government- University-Industry Research Roundtable (GUIRR) serves as the neutral convener and secretariat of the FDP. • The FDP began in 1988 as the Florida Demonstration Project and is now entering Phase V which will extend through 2014.
    3. 3. 3 FDP MISSION STATEMENT The mission of the FDP is to examine, improve and streamline the administrative processes involved in the competitive appointment, allocation and management of federal funds which support research activities at institutions of higher education throughout the country. This supports the primary goal of streamlining with accountability to decrease researcher time focused on administrative requirements and so maximize the time available for research.
    4. 4. Institutional Members • 120 Research Organizations – Large, Medium & Small Research Universities – Emerging Research Institutions (ERI) – Hospitals – Independent Research Organizations
    5. 5. Federal Agencies • 10 Federal Agencies – National Institutes of Health – National Science Foundation – Office of Naval Research – US Department of Agriculture – National Aeronautics and Space Administration – Army Research Office – Air Force Office of Scientific Research – Army Medical Research and Material Command – Environmental Protection Agency – US Department of Homeland Security
    6. 6. Affiliate Organizations • 5 Affiliate Organizations – National Council of University Research Administrators (NCURA) – Society of Research Administrators (SRA) – Council on Governmental Relations (COGR) – Association of Independent Research Institutes (AIRI) – American Association of State Colleges and Universities (AASCU)
    7. 7. 7 MEETINGS • Three meetings per year • Format of the meetings is informal utilizing – Broad plenary sessions – Break out sessions for working groups, committee and task force meetings – Networking opportunities
    8. 8. 8 PARTICIPATION • Being a member of the FDP is about participation. • All members are encouraged to join and be active participants in standing committees and task forces. • Participation from the floor during general sessions is always encouraged and ample time is provided for questions and comments. • The membership, by design, is diverse so as to represent all parties affected by new research funding and administrative requirements.
    9. 9. 9 FACULTY AT FDP • Faculty representation at FDP was introduced in Phase III and this group is still evolving although its influence and participation has grown significantly over the last two phases. • The faculty representatives elect a Co-Chair of their standing committee who also sits on the Executive Committee along with the Chair. • The Faculty Chair serves as the Vice-Chair of the Executive Committee.
    10. 10. 10 FDP STANDING COMMITTEES • Functional Standing Committees – Faculty • Update of Faculty Burden Survey • Changes in Peer Review Processes • Export Controls/Select Agents/Biosafety • Growing Burden Associated with Compliance Activities – Electronic Research Administration (ERA) • Joint Application Design (JAD) Team providing information to Grants.gov • Addressing Portions of the Faculty Burden Survey – Research Administration Committee • ARRA Subcommittee • Contracts (Troublesome Clauses Study completed) • Subawards Task Force (International Template, Subrecipient Monitoring A-133) • Federal-wide PI Profile
    11. 11. 11 FDP STANDING COMMITTEES • Executive Committee • Operational Standing Committees – Membership • Mentoring Initiative • Early registration at meetings – Finance • FDP Foundation • Investment strategies – Communications • Updated brochure • Report template • Updated website
    12. 12. FDP STANDING COMMITTEES • Functional Standing Committees – Finance, Audit and Costing Committee • Project Certification Pilot Project • Direct-charging of Administrative Costs – Research Compliance Committee • Human Subjects Subcommittee • Animal Care and Use Subcommittee • Conflict of Interest • Export Controls
    13. 13. 13 Success Stories • Expanded Authorities • Faculty Burden Survey FDP • Subaward Agreement • Standard Government-wide Terms and Conditions • Emerging Research Institutions GUIRR Partnership Workshop • FDP as key sounding board for Research Business Models Subcommittee of the Committee on Science, grants.gov, research.gov, etc.
    14. 14. Current Projects • STAR Metrics Pilot – FDP is working with OSTP and NSF to create a reliable and consistent inter-agency mechanism to account for the number of scientists and support staff that are on research institution payrolls supported by federal funds. – Build on this information in future to allow for measurement of science impact on economic outcomes, scientific outcomes, and social outcomes. – Builds on and expands existing research tools with minimal burden for government agencies and grantees. – http://sites.nationalacademies.org/PGA/fdp/PGA_055531 • A-133 Subrecipient Monitoring – Created online database to gather A-133 audit information. – Designed to be a tool for streamlining the required notification and review process. – 2nd purpose is to create the statistical evidence need to alter various reporting aspects involved in subrecipient monitoring.
    15. 15. Current Projects • Troublesome Clauses Database – Created to gather evidence of inconsistent applications of terms & conditions in research grants & contract – Data was used by COGR & AAU to publish white paper – DoD used data to align practices across agencies – Version 2 is now being programmed • ARRA Reporting Best Practices – With COGR, created FAQs about ARRA Reporting – Published web site with ARRA Related information – Created ARRA Listserv to share info and ask Questions
    16. 16. Current Projects • Effort Reporting Pilot – FDP has identified a new process for collecting and reporting time & effort – ONR (cognizant agency) is reviewing application of one university for approval. A second university will be reviewed by ONR later this summer – DHHS is also participating • Grants.gov JAD Team – FDP ERA committee working with Grants.gov to deliver the applicant perspective and priorities for fixes and new development – collaborating with agencies to provide end-to-end test environment for troubleshooting, testing and training – Meet with Grants.gov in conjunction with regular FDP meetings
    17. 17. Current Projects • 2nd Faculty Burden Survey – The Faculty Committee is starting the process of administering the next survey – Gather data to see what has happened since the last survey (2005) • Administrative Burden Reduction – FDP has groups looking at potential remedies to alleviate the stress of the increasing administrative mandates. Ideas include: – Direct charging of some administrative time – Compliance supplement to 26% administrative cap – Increase/repeal 26% administrative cap
    18. 18. 18 QUESTIONS

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