5 Reasons For Law Firms To Switch To Google Apps

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Google Apps is a cloud based business suite helping companies to transform their business functions. This book talks about how Google Apps can help law firms to negotiate tricky business functions …

Google Apps is a cloud based business suite helping companies to transform their business functions. This book talks about how Google Apps can help law firms to negotiate tricky business functions with ease.

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  • 1. 5 Reasons For Law Firms To Switch To Google Apps
  • 2. Vidushi Bhatia is a marketing expert on Cloud computing and has helped companies identify the benefits of adopting the Cloud. vidushi.bhatia@mediaagility.com AUTHOR PAGE: MediaAgility is a Google Apps Premier Enterprise Reseller and has helped over 100 companies, in 9 countries, with IT cost savings and becoming more productive. www.mediaagility.com sales@mediaagility.com
  • 3. Communication and Collaboration …….…...…4 Documents Access and Storage ………………..7 Procedures Manuals, Case Studies and Custom Client Pages ………………….…...........9 Easy Integration with Law Practice Management systems and external APIs ....12 Security and Privacy of Data ....................14 TABLE OF CONTENTS:
  • 4. Communication and Collaboration are two features that are crucial for a law firm of any size. For law companies, business email should not only be a mail solution on your domain but also a repository of all messaging– internal or with a client. CHAPTER 1: Communication and Collaboration // Page 4
  • 5. Besides email on your business domain, attorneys must also make full use of Google+ video conferencing. It enables 1: many video conferencing across the globe with attorneys, clients or associates. This enables you to conduct meetings virtually from your chamber. Group scheduling of resources is another useful feature in the Google calendar to book time for all the attorneys, office staff and/or the client’s team for an important meeting or even a court session! Firms can even use the company’s contact list to send out quick invitations. Add the meeting to the calendar with a simple click of response from within the inbox. Smart reminders on email and phone helps lawyers keep track of their case meetings and court hearings 5 Reasons For Law Firms To Switch To Google Apps // Page 5
  • 6. 5 Reasons For Law Firms To Switch To Google Apps // Page 6 Mobility is a powerful face of Google Apps. It helps you access all its features on the go. For always- on-the-move lawyers, simply synchronize Google Apps email, calendar, docs and even Google+ with your smartphone. Anytime, Anywhere, Any device access is changing the 'Way of Work' even in the legal business. Food For Thought As per the concept of Law2020, by the year 2020 the legal industry will encounter the same market dynamics that have challenged the newspaper industry since 2000-2010. The online environment changed newspapers’ production, employment and consumption in that decade. Source: International Legal Technology Association
  • 7. For corporate law firms with huge data crunching sheets, Google Docs prove to be of steep advantage. Multiple staff at various locations can simultaneously edit and work on these sheets in real-time. Each stroke of key on these documents are easily traceable by the document owner and collaborator. CHAPTER 2: Documents Access and Storage // Page 7
  • 8. Google Docs supports numerous formats like spreadsheets, word processing, presentation etc. Insert charts, global clocks, gadgets and even Google Doc’s inherent survey feature into these sheets to refine your workflow and presentation. Sharing of these docs with your clients for review and updates, outside your domain does not require tiring iterations of sending attachments and versions. 5 Reasons For Law Firms To Switch To Google Apps // Page 8 Food for Thought New York State Bar Association permits attorneys to use Cloud Computing tools so long as they take "reasonable care to ensure that the system is secure and that the Client confidentiality will be maintained."
  • 9. CHAPTER 3: Procedures Manuals, Case Studies and Custom Client Pages Your law firm needs a procedures manual? Create a wiki on Google Sites, with absolutely zero knowledge of HTML and site designing. Creating your law office procedures manual and sharing it within your attorneys is made simple with Google Sites. // Page 9
  • 10. 5 Reasons For Law Firms To Switch To Google Apps Client cases with client documents and files, worksheets, critical data, calendar for court dates and a lot more can be embedded onto a single site. This can be accessed by your attorneys specific to this case, clients or kept absolutely private, depending on your privacy settings. Google sites is often used by law firms to publish a case-study of one of the recently won court battles. Create case study or portfolio of your firm using Google Sites and publish it to the web. A lot more features can be used with help of Google’s site wizard or Google certified specialists to leverage this feature. // Page 10
  • 11. 5 Reasons For Law Firms To Switch To Google Apps // Page 11 We have been using Google Apps for an year. The product is user friendly and the backup support is commendable in comparison to alternative mailing solutions. We have benefitted tremendously with Google Apps in our company and we believe Google Apps is a complete package. - Sanjay Shette IT Manager Poovayya & Company “Source: MediaAgility Client Testimonials
  • 12. Law firms need to adopt a lot of other tools for simplifying their way of work. Google Apps Marketplace offers a variety of such work tools that can easily be integrated with Google Apps and can be accessed right from the inbox. CHAPTER 4: Easy Integration with Law Practice Management systems and external APIs // Page 12
  • 13. To name a few such cloud based tools to make a lawyer's life easy. Most law firms require to integrate with law practice management systems. Google Apps Marketplace offers numerous such management systems catering to firms of all sizes. Case Management, Billing, Time keeping, Appointment reminder services, Document management, Brand Management are some such easily available services that can be integrated with the Google Apps environment to scale increased productivity and efficiency of a law firm. A service of your choice can be plugged into your domain either by the service provider of by a Google Apps Premier Enterprise Reseller. 5 Reasons For Law Firms To Switch To Google Apps // Page 13
  • 14. CHAPTER 5: Security and Privacy of Data // Page 14 Law firms’ primary cause of concern while embracing any technology is Security. Client confidentiality, documents privacy and protection are the prime needs of a law firm.
  • 15. 5 Reasons For Law Firms To Switch To Google Apps // Page 15 As a law firm handling confidential information for our clients, Bradford & Barthel takes security extremely seriously. We’re responsible for private information on individuals and companies and our best security option is Google Apps. - Eric Hunter Director of Knowledge Strategy and Technology Bradford & Barthel, LLP “Source : Google Enterprise Blogpost With Google Apps, all your data is stored at Google's secure servers at various global locations. Google Apps policies are SAS 70 Type II audited. Also, the entire Google Apps suite run on SSL and TLS ensuring a secure layer between email clients and servers.
  • 16. As a Google Apps Premier Enterprise Reseller, MediaAgility has worked with numerous Law firms to deploy Google Apps across the globe. It's time to enroll for a Free Product Demo! http://goo.gl/2yzso or contact 1-866-MEDIA-V1 sales@mediaagility.com