1
5 Reasons for Law Firms To Switch
To Google Apps For Work
2
TABLE OF CONTENTS
Communication and Collaboration …….….....................................................................
3
Communication
and Collaboration
CHAPTER - 1
Communication and Collaboration are two features that are crucial for a law ...
4
For corporate law firms with huge data crunching sheets, Google Docs prove to be of steep advantage.
Multiple staff at v...
5
Procedures Manuals,
Case Studies and
Custom Client Pages
CHAPTER - 3
Your law firm needs a procedures manual? Create a w...
6
Easy Integration with Law
Practice Management systems
and external APIs
CHAPTER - 4
Law firms need to adopt a lot of oth...
7
Security and
Privacy of Data
CHAPTER - 5
Law firms’ primary cause of concern while embracing any technology is Security....
8
As a Google Apps For Work Premier Partner, MediaAgility has worked with numerous law firms to deploy Google Apps For Wor...
9
MediaAgility is Premier Google For Work Partner providing free deployment
solutions in Google Apps For Work solutions. T...
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5 Reasons For Law Firms To Switch To Google Apps

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Google Apps is a cloud based business suite helping companies to transform their business functions. This book talks about how Google Apps can help law firms to negotiate tricky business functions with ease.

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5 Reasons For Law Firms To Switch To Google Apps

  1. 1. 1 5 Reasons for Law Firms To Switch To Google Apps For Work
  2. 2. 2 TABLE OF CONTENTS Communication and Collaboration …….….........................................................................................................................................… 3 Documents Access and Storage ………………......................................................................................................................................... 4 Procedures Manuals, Case Studies and Custom Client Pages …………………....................................................................….......... 5 Easy Integration with Law Practice Management systems and external APIs ........................................................................... 6 Security and Privacy of Data ................................................................................................................................................................... 7
  3. 3. 3 Communication and Collaboration CHAPTER - 1 Communication and Collaboration are two features that are crucial for a law firm of any size. For law companies, business email should not only be a mail solution on your domain but also a repository of all messaging– internal or with a client. Besides email on your business domain, executives must also make full use of Google+ video conferencing. It enables many video conferencing across the globe with attorneys, clients or associates. This enables you to conduct meetings virtually from your chamber. Group scheduling of resources is another useful feature in the Google calendar to book time for all the attorneys, office staff and/or the client’s team for an important meeting or even a court session! Firms can even use the company’s contact list to send out quick invitations. Add the meeting to the calendar with a simple click of response from within the inbox. Smart reminders on email and phone helps lawyers keep track of their case meetings and court hearings. Mobility has become a powerful face of Google Apps solutions helping users access all its features on the go. Times are changing even in the legal business today and so are the advocates. For lawyers ‘on the move’, a one step synchronization to their Google mailboxes is needed to let them work from anywhere, any device. Food For Thought As per the concept of Law2020, by the year 2020 the legal industry will encounter the same market dynamics that have challenged the newspaper industry since 2000-2010. The online environment changed newspapers’ production, employment and consumption in that decade. “Source: International Legal Technology Association
  4. 4. 4 For corporate law firms with huge data crunching sheets, Google Docs prove to be of steep advantage. Multiple staff at various locations can simultaneously edit and work on these sheets in real-time. Each stroke of key on these documents are easily traceable by the document owner and collaborator. Google Docs supports numerous formats like spreadsheets, word processing, presentation etc. Insert charts, global clocks, gadgets and even Google Doc’s inherent survey feature into these sheets to refine your workflow and presentation. Sharing of these docs with your clients for review and updates, outside your domain does not require tiring iterations of sending attachments and versions. Food For Thought New York State Bar Association permits attorneys to use Cloud Computing tools so long as they take “reasonable care to ensure that the system is secure and that the Client confidentiality will be maintained.” “ Documents Access and Storage CHAPTER - 2
  5. 5. 5 Procedures Manuals, Case Studies and Custom Client Pages CHAPTER - 3 Your law firm needs a procedures manual? Create a wiki on Google Sites, with absolutely zero knowledge of HTML and site designing. Creating your law office procedures manual and sharing it within your attorneys is made simple with Google Sites. Client cases with client documents and files, worksheets, critical data, calendar for court dates and a lot more can be embedded onto a single site. This can be accessed by your attorneys specific to this case, clients or kept absolutely private, depending on your privacy settings. Google sites is often used by law firms to publish a case-study of one of the recently won court battles. Create case study or portfolio of your firm using Google Sites and publish it to the web. A lot more features can be used with help of Google’s site wizard or Google certified specialists to leverage this feature. We have been using Google Apps for an year. The product is user friendly and the backup support is commendable in comparison to alternative mailing solutions. We have benefitted tremendously with Google Apps in our company and we believe Google Apps is a complete package. Sanjay Shette IT Manager Poovayya & Company “
  6. 6. 6 Easy Integration with Law Practice Management systems and external APIs CHAPTER - 4 Law firms need to adopt a lot of other tools for simplifying their way of work. Google Apps Marketplace offers a variety of such work tools that can easily be integrated with Google Apps for Work and can be accessed right from the inbox. Cloud based tools like Google Apps give lawyers the ability to manage, retrieve and access information more efficiently. Google Apps Marketplace offers numerous such management systems catering to firms of all sizes. Case Management, Billing, Time keeping, Appointment reminder services, Document management, Brand Management are some such easily available services that can be integrated with the Google Apps environment to scale increased productivity and efficiency of a law firm. A service of your choice can be plugged into your domain either by the service provider of by a Google Apps for Work partner.
  7. 7. 7 Security and Privacy of Data CHAPTER - 5 Law firms’ primary cause of concern while embracing any technology is Security. Client confidentiality, documents privacy and protection are the prime needs of a law firm With Google Apps for Work, all your data is stored at Google’s secure servers at various global locations. Google Apps policies are SAS 70 Type II audited. Also, the entire Google Apps suite run on SSL and TLS ensuring a secure layer between email clients and servers. As a law firm handling confidential information for our clients, Bradford & Barthel takes security extremely seriously. We’re responsible for private information on individuals and companies and our best security option is Google Apps for Work. Eric Hunter Director of Knowledge Strategy and Technology Poovayya & Company Bradford & Barthel, LLP “
  8. 8. 8 As a Google Apps For Work Premier Partner, MediaAgility has worked with numerous law firms to deploy Google Apps For Work solutions across the globe. Contact us 1-866-MEDIA-V1 sales@mediaagility.com It’s time to enroll for a Free Product Demo !
  9. 9. 9 MediaAgility is Premier Google For Work Partner providing free deployment solutions in Google Apps For Work solutions. The company has helped 500 companies in 9 countries to make the switch to Google Apps for Work. www.mediaagility.com sales@mediaagility.com Vidushi Bhatia is a marketing expert on Cloud computing and has helped companies identify the benefits of adopting the Cloud. vidushi.bhatia@mediaagility.com
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