MeTA financial systems and reporting

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MeTA financial systems and reporting

  1. 1. Elodie Brandamir - Operations Director Marieke Devillé - Country Support Officer MeTA Financial Systems and Reporting 07/12/2009
  2. 2. Financial Reporting Objectives <ul><li>MeTA is funded by the British Government and Public spending needs to be accounted (fit for audit) </li></ul><ul><li>Financial reporting is a tool to </li></ul><ul><li>manage programme and to </li></ul><ul><li>measure performance </li></ul>07/12/2009
  3. 3. Purpose of Financial Guidelines <ul><li>Ensure MeTA uses consistent procedures to maintain and record transactions for the programme which will enable timely and accurate reports to be prepared and submitted to DFID in fulfilment of the duties agreed under the memorandum of understanding (MOU). </li></ul><ul><li>The manual guarantees that accounting records maintained will support the preparation of financial statements in accordance with Generally Accepted Accounting Principles (GAAP). </li></ul><ul><li>In case of questions or doubts , do contact the International Secretariat </li></ul>07/12/2009
  4. 4. Key points for financial reporting (I) <ul><li>The International Secretariat will notify the National Secretariat of any remittances sent to the fund holder. The fund holder shall inform the National Secretariat of receipt of remittance in both UK Sterling and the local currency equivalent. </li></ul><ul><li>The exchange rate should be based on the currency exchange rate obtained on the date when the last remittance was received from International MeTA Secretariat. All expenses covered by the 1 st disbursement should be reported by 1 st exchange rate; all subsequent expenses will use the subsequent exchange rates. </li></ul>07/12/2009
  5. 5. Key points for financial reporting (II) <ul><li>Bank charges , incurred in country, need to be absorbed by overhead or management fee </li></ul><ul><li>Payments to Council Members or MeTA staff for transport or food reimbursements, should be backed up with a receipts signed by the person reimbursed. </li></ul><ul><li>Unexpected expenditure can be absorbed by the contingency budget line. Any expenses made against this budget needs to be clearly described as any other expenses with date, purpose and amount. </li></ul><ul><li>All reporting needs to be in Pound Sterling (GBP) </li></ul>07/12/2009
  6. 6. Questions and Answers (Following Alex Manu’s presentation) 07/12/2009
  7. 7. <ul><li>Thank you! </li></ul><ul><li>Elodie Brandamir </li></ul><ul><li>[email_address] </li></ul><ul><li>Marieke Devillé </li></ul><ul><li>[email_address] </li></ul>26/01/10

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