Time Management: 4 Quadrants, Prioritizing Tasks, & Tools


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This time management presentation was given to staff at Aerial Services, Inc. in Cedar Falls, Iowa. It attempts describe various tactics from experience with Covey's 7 Habits task management system and how to best think about your time.

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  • What?Time management seminar Why? Mike suggest, my use of/interest in time mgt toolsThanks! For giving up lunch to learn.---This is based on my experiencewhat has worked for me over the last 10 years or so. May not be perfect for youtake away what you can and apply to your situation.---This is my dog Garth – isn’t he cute?Observation when preparing…Dogs have it good. Only a few things worry aboutEatSleep Poop Pet Me---But we humans have more we think about, which leads to……
  • Overwhelming Stress! Work & Home---ProjectsSpouseClients KidsCo-workers And yes, the aforementioned Pets---Plus we all have numbers of other stressors and time conflicts in our lives.What are we to do???
  • First…---We have to think clearly about the type of tasks we have on the table.Axis – ImportantAxis – Urgent(Go thru Quadrants 1,2,3/4)We want to live in the Quadrant 2 to make the best of our time.How? What is the first step?
  • Write it down your tasks…A task may be a physical action; accomplished at a sitting, supports valuable progress toward a recognized larger goal, is something for which you are the most appropriate person for the job.----Writing them down, rather than only in your mind or using your inbox as a task list forces you to think about each item, its value, and how it fits into everything else. Internalize as something you need to do – less likely to forget
  • Now prioritize the tasks. You can categorize the tasks by A, B, & C. A= Things you really need or should do today. B= Things you need to do soon, but can wait. C= The less important items. ----Then, number each category based on importance. A1, A2, A3, etc. This helps you determine which to tackle first.Not too many A’s! If everything is an A nothing is an A. Take the time to really prioritize. Also, do not be fooled into thinking more tasks done today = more done. One BIG A can often be more valuable to you and your employer than 20 SMALL C’s.
  • Time Management: 4 Quadrants, Prioritizing Tasks, & Tools

    1. 1. Eat<br />Sleep<br />Poop<br />Pet Me!<br />If Only We Had A Dog’s Life<br />
    2. 2. Overwhelming<br />Stress!!!<br />@ Work & Home<br />Projects<br />Spouse<br />Clients<br />Kids<br />Co-workers<br />Pets<br />
    3. 3. Forced <br />To Think <br />Wisely <br />About<br />Our Time<br />
    4. 4. Get Your Tasks<br />Down On Paper<br />
    5. 5. Then, Prioritize<br />Staff Meeting<br />The most valuable things you could accomplish today<br />Important, but they could wait if necessary<br />Would be nice to get done, but they won&apos;t lose value if postponed<br />2<br />A<br />Project specs for client<br />2<br />B<br />Call Bob about his concern<br />1<br />A<br />Set-up computer program<br />1<br />C<br />Find missing project bag<br />1<br />B<br />
    6. 6. Check It Off!<br />a<br />•<br /> Completed In Process Delegate Moved <br />a<br />Staff Meeting<br />A2<br />Project specs for client<br />B2<br />X<br />Call Bob about his concern<br />•<br />A1<br />Set-up computer program<br />C1<br />a<br />a<br />Find missing project bag<br />B1<br />R<br />
    7. 7. Daily<br />Daily<br />Weekly<br />Weekly<br />Weekly<br />Weekly<br />Weekly<br />Daily<br />Monthly<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />Daily<br />
    8. 8. Yearly<br />
    9. 9. Tools, Options<br />Digital<br />Combo<br />Paper<br />
    10. 10. More Resources<br />Franklin Covey planners, self-tests, fluffy inspirational quotes<br />http://www.franklincovey.com<br />Get It Done Guypodcasts, tips, bad jokeshttp://getitdone.quickanddirtytips.com<br />43 Folders articles, tips, hatred for meetingshttp://www.43folders.com<br />