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Sample memo report

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  • 1. Last week a meeting of the senior managers of JXT Garments Pvt Ltd was held in which it was agreed thatfor the launch of company’s new product “Kids Jeans” a series of events and programs will be organized.Mr. James agreed to organize employees meeting on 23rd June inviting their families to dinner and musicalevening, Ms. Maria to arrange a ribbon cutting ceremony on 25th in the main lounge where dignitaries willbe invited (this could be a wonderful opportunity to publicize the product), Mr. John to arrangepromotional program by preparing brochures, flex sign and other print material in the first week of July.Write a memo report to Mr. Williams Brown informing him on the items you had discussed and agreedwith him in the meeting regarding company’s events and promotional activities.Outline:Introduction: 1. The following is a report on the items we discussed in our meeting last week. 2. It pertains to the schedule of events and programs 3. Names of those who would be responsible givenBody: 1. Events and activities 2. Employees Meeting 23rd June 3. Ribbon Cutting Ceremony 25th June 4. Promotional MaterialSummary: 1. The following events have been tentatively scheduled for these dates: Employees Meeting 23rd June, Ribbon Cutting Ceremony 25th June and Promotional Material July 1st Week Memo ReportTo: Williams BrownFrom: S. Samuel ByrneSubject: Events & ActivitiesDate: 10 June, 2008The following is a report on the items we discussed in our meeting last week regarding our company’s newproduct “Kids Jeans”. Topics pertain to the schedule of events and activities. The names of those who weremade responsible for these events and activities are listed in the right hand column below. EVENTS & ACTIVITIESEmployees Meeting – 23rd JuneEmployees and their families will be invited to dinner and music evening. James.Ribbon-cutting Ceremony – 25th JuneList of dignitaries to be prepared and the guests need to be agreed upon. We agreed that this occasionwould provide a wonderful opportunity to our company to publicize our new product. MariaPromotional MaterialThe discussion focused on preparing brochures, flex sign and other print material which should be ready bythe first week of July. John SUMMARY
  • 2. The following events have been tentatively scheduled for these dates: Employees Meeting 23rd June,Ribbon Cutting Ceremony 25th June and Promotional Material July 1st Week