2. Who I Am
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Architect
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Extensive construction & facilities management experience
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Father was a Lutheran Minister for 40 years and is happily retired in Ohio
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Active member of First Lutheran Church, Downtown, San Diego
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Bachelor of Architecture -University of Tennessee, Knoxville
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JD, California Western School of Law
3. Southern Cross Property Consultants
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Facilities Management & Construction Management Consulting firm who specializes in working with Churches and Non-Profit Organizations.
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Founded in 2002.
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Currently working with a number of congregations on projects ranging from construction/renovation to applied facilities management.
4. Objective
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Learn how to walk your facility effectively and with a purpose.
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Learn how to actively look at your facilities.
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Learn what to look for to help maintain and to prevent surprises.
5. Disclaimers
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No Magic Wands! But not rocket science.
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Give you an additional tool to help manage your facilities.
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Only works if you actively participate.
10. •
Spending @ churches falls in 3 categories
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Programs & Ministries
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Staff (Ministry, Program, & Support)
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Facilities
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Failure to keep up with your congregation’s facilities will ultimately impact the timeand money available for the other two.
11. •
Congregations are obligated to be good stewards of the gifts that they have been given!
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Stewardship requires planning.
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Maintenance = Stewardship.
14. •
You need to understand who does your maintenance in order to know what to look for and how to capture that information.
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Volunteers need different information than staff.
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Outside vendors need different information than volunteers or staff.
15.
16.
17. Your congregation believes:
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If I can’t see it, it must be OK.
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I am only at Church 2 hours a week, so the building is only aging that much.
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If it breaks, (fill in the blank) will take care of it.
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The church staff is entirely composed of facilities experts.
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The church staff has a lot of free time to devote to maintenance in order to make sure that it is being done & being done correctly.
18. You know:
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Maintenance is much harder to sell than programs/staff.
I know:
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Maintenance doesn’t happen on it’s own.
21. Frequently we see churches doing reactive maintenance as their only maintenance.
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Tends to cost more!
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Harder (or impossible) to budget for!
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Can be more dangerous for building users!
24. Frequency
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At LEAST once a month.
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It is better if it can be done weekly.
25. Responsibility
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This can be delegated.
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There has to be accountability.
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For doing the walks.
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For following up.
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There has to be a way to capture and track the information generated on the walk.
31. •
You are busy.
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You have too much to do.
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You are frequently interrupted.
32.
33. If you do not
DOCUMENT and TRACK, it might as well not happen.
34. Effective Documentation & Tracking
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One size does not fit all. Customize!
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Carry a note pad and a camera/cell phone
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Carry a map/floor plan
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Create a master tracking list
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Categorize and prioritize
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Assign a follow-up date
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Assign the repair or follow-up
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Make notes like you have to testify
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Big Red Truck Theory
46. Do as Much as You are Comfortable Doing
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You can (and in some cases should) use outside resources to assist in this:
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Outside contractors (roofing, plumbing)
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Outside consultants
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Internal volunteers (when qualified)
