HOSPITAL RADIO CHELMSFORD    General Meeting  27th September 2011
AGENDA•   Welcome                                 •   Financial report, balances, income &                                ...
AGENDA                                            •   Financial report, balances, income &                                ...
AGENDA                                            •   Financial report, balances, income &                                ...
AGENDA                                            •   Financial report, balances, income &                                ...
AGENDA                                            •   Financial report, balances, income &                                ...
AGENDA                                            •   Financial report, balances, income &                                ...
AGENDA                                          •   Financial report, balances, income &                                  ...
AGENDA                                          •   Financial report, balances, income &                                  ...
CONSTITUTION CHANGES   Proposal 17.  Mandatory OfficersAt each Annual General Meeting of the Charity the full members shall...
CONSTITUTION CHANGES   Proposal 28.  Executive Committee8.1    The Executive Committee shall consist of not less than 5 of...
CONSTITUTION CHANGES   Proposal 311. Meetings and Proceedings of the Executive Committee11.5Three voting Officers of the Ex...
RULES FOR MEMBERSHIP               CHANGES• 4.1.3   Those persons standing for election must attend the meeting, and the p...
AGENDA   •   Financial report, balances, income &       expenditure   •   Items for general discussion        • Ideas of e...
AGENDA   •   Items for general discussion        • Ideas of expenditure to improve          service        • Internet stre...
FINANCIAL REPORT    • Current Account.               £3972.40    • Business Account.   £21,376.86        • Reserve Fund. £...
FINANCIAL REPORT
FINANCIAL REPORT• Income
FINANCIAL REPORT• Income • £1,875.   Chelmsford Mildmay Rotary Club
FINANCIAL REPORT• Income • £1,875.         Chelmsford Mildmay Rotary Club • Membership Fees
FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine
FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Dona...
FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Dona...
FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Dona...
FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Dona...
FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Dona...
FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Dona...
FINANCIAL REPORT
FINANCIAL REPORT• Bank Accounts • Open  accounts that are more suitable for the funds   we have available• Useof cheques •...
ITEMS FOR GENERAL     DISCUSSION• Ideas   of expenditure to improve service• Internet   streaming
NEWSROOM PROPOSAL• Newsroom  equipment would be the same as used for Outside Broadcasts• Upgrade   Myriad to enable voicet...
NEWSROOM PROPOSAL
NEWSROOM PROPOSAL
NEWSROOM PROPOSAL• Costs • Myriad   Upgrade = £539 exc VAT • New    Mixer = £1799 exc vat and delivery
AGENDA   •   Officer Updates   •   Election of Committee       • Formal vote of coopted positions of          Treasurer and...
AGENDA   •   Election of Committee       • Formal vote of coopted positions of          Treasurer and Membership          ...
STATION MANAGERS       REPORT• New engineering room sorted• Production office emptied and sorted• Equipment & Asset trackin...
COMMUNICATIONS OFFICER       REPORT  •   Hospital Management Engagement  •   Magazine  •   Signage  •   Branding  •   E-News
MEMBERSHIP DEVELOPMENT    OFFICER REPORT  • Missing    in action  • Naturally    progression  • Induction    meetings  • T...
AGENDA   •   Election of Committee       • Formal vote of coopted positions of          Treasurer and Membership          ...
AGENDA       •   Formal vote of coopted positions of           Treasurer and Membership           Development Officer   •  ...
CALENDAR OF EVENTS•   Sat 1st Oct - last day to pay fees or membership lapses•   Sat Dec 3rd - High Chelmer Christmas Outs...
CLOSING / DATE OF NEXT       MEETING
September General Meeting
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September General Meeting

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  • September General Meeting

    1. 1. HOSPITAL RADIO CHELMSFORD General Meeting 27th September 2011
    2. 2. AGENDA• Welcome • Financial report, balances, income & expenditure• Apologies for absence • Items for general discussion• Minutes of previous general meeting • Ideas of expenditure to improve service• Vote to agree true record of previous • Internet streaming meeting • Officer Updates• Matters arising from last meeting • Election of Committee• New members wishing to apply for full • Formal vote of coopted positions of membership at next meeting Treasurer and Membership Development Officer• Election of full members/associate membership • Calendar of events• Changes to Constitution & Rules for • Any other business Membership • Closing remarks, date next meeting
    3. 3. AGENDA • Financial report, balances, income & expenditure• Apologies for absence • Items for general discussion• Minutes of previous general meeting • Ideas of expenditure to improve service• Vote to agree true record of previous • Internet streaming meeting • Officer Updates• Matters arising from last meeting • Election of Committee• New members wishing to apply for full • Formal vote of coopted positions of membership at next meeting Treasurer and Membership Development Officer• Election of full members/associate membership • Calendar of events• Changes to Constitution & Rules for • Any other business Membership • Closing remarks, date next meeting
    4. 4. AGENDA • Financial report, balances, income & expenditure • Items for general discussion• Minutes of previous general meeting • Ideas of expenditure to improve service• Vote to agree true record of previous • Internet streaming meeting • Officer Updates• Matters arising from last meeting • Election of Committee• New members wishing to apply for full • Formal vote of coopted positions of membership at next meeting Treasurer and Membership Development Officer• Election of full members/associate membership • Calendar of events• Changes to Constitution & Rules for • Any other business Membership • Closing remarks, date next meeting
    5. 5. AGENDA • Financial report, balances, income & expenditure • Items for general discussion • Ideas of expenditure to improve service• Vote to agree true record of previous • Internet streaming meeting • Officer Updates• Matters arising from last meeting • Election of Committee• New members wishing to apply for full • Formal vote of coopted positions of membership at next meeting Treasurer and Membership Development Officer• Election of full members/associate membership • Calendar of events• Changes to Constitution & Rules for • Any other business Membership • Closing remarks, date next meeting
    6. 6. AGENDA • Financial report, balances, income & expenditure • Items for general discussion • Ideas of expenditure to improve service • Internet streaming • Officer Updates• Matters arising from last meeting • Election of Committee• New members wishing to apply for full • Formal vote of coopted positions of membership at next meeting Treasurer and Membership Development Officer• Election of full members/associate membership • Calendar of events• Changes to Constitution & Rules for • Any other business Membership • Closing remarks, date next meeting
    7. 7. AGENDA • Financial report, balances, income & expenditure • Items for general discussion • Ideas of expenditure to improve service • Internet streaming • Officer Updates • Election of Committee• New members wishing to apply for full • Formal vote of coopted positions of membership at next meeting Treasurer and Membership Development Officer• Election of full members/associate membership • Calendar of events• Changes to Constitution & Rules for • Any other business Membership • Closing remarks, date next meeting
    8. 8. AGENDA • Financial report, balances, income & expenditure • Items for general discussion • Ideas of expenditure to improve service • Internet streaming • Officer Updates • Election of Committee • Formal vote of coopted positions of Treasurer and Membership Development Officer• Election of full members/associate membership • Calendar of events• Changes to Constitution & Rules for • Any other business Membership • Closing remarks, date next meeting
    9. 9. AGENDA • Financial report, balances, income & expenditure • Items for general discussion • Ideas of expenditure to improve service • Internet streaming • Officer Updates • Election of Committee • Formal vote of coopted positions of Treasurer and Membership Development Officer • Calendar of events• Changes to Constitution & Rules for • Any other business Membership • Closing remarks, date next meeting
    10. 10. CONSTITUTION CHANGES Proposal 17. Mandatory OfficersAt each Annual General Meeting of the Charity the full members shall elect from amongst thosewho have been full members for 6 months immediately proceeding the election, a Chairman,Secretary, Treasurer and Station Manager (the “Mandatory Officers”), who shall hold office fromthe conclusion of that meeting until the next election of Mandatory Officers required under thisclause 7 and clause 8.At each Annual General Meeting of the Charity the full members shall electfrom amongst those who have been full members for 6 months immediatelyproceeding the election, a Chairman, Secretary and Treasurer (the“Mandatory Officers”), who shall hold office from the conclusion of thatmeeting until the next election of Mandatory Officers required under thisclause 7 and clause 8.
    11. 11. CONSTITUTION CHANGES Proposal 28. Executive Committee8.1    The Executive Committee shall consist of not less than 5 officers and not more than 6 officers being:         i) The Mandatory Officers specified in Clause 7;         ii) Not less than 1 General Officer and not more than 2 General Officers elected at the Annual General Meeting, being: * Communications Officer     * Membership Development Officer8.1   The Executive Committee shall consist of not less than 4 officers and no more than 6 being:    1) The Mandatory Officers specified in Clause 7    2) Officers in the posts of * Station Manager * Communications Officer * Membership Development Officer 3) General charity officers if none of the posts in 8.1.2 are filled
    12. 12. CONSTITUTION CHANGES Proposal 311. Meetings and Proceedings of the Executive Committee11.5Three voting Officers of the Executive Committee shall be deemed as a quorum.11.5 Two voting Officers of the Executive Committee shall be deemed as a quorum.
    13. 13. RULES FOR MEMBERSHIP CHANGES• 4.1.3   Those persons standing for election must attend the meeting, and the proposer and seconder must also be in attendance. Those persons standing for election must not be present during the election.• 4.1.3   It is strongly recommended those persons standing for election must attend the meeting, and that the proposer and seconder must also be in attendance. Those persons standing for election must not be present during the election.
    14. 14. AGENDA • Financial report, balances, income & expenditure • Items for general discussion • Ideas of expenditure to improve service • Internet streaming • Officer Updates • Election of Committee • Formal vote of coopted positions of Treasurer and Membership Development Officer • Calendar of events • Any other business • Closing remarks, date next meeting
    15. 15. AGENDA • Items for general discussion • Ideas of expenditure to improve service • Internet streaming • Officer Updates • Election of Committee • Formal vote of coopted positions of Treasurer and Membership Development Officer • Calendar of events • Any other business • Closing remarks, date next meeting
    16. 16. FINANCIAL REPORT • Current Account. £3972.40 • Business Account. £21,376.86 • Reserve Fund. £15,000 • Available Fund. £6376.86 • CashCorrect as of 13:00 27th Sept 2011
    17. 17. FINANCIAL REPORT
    18. 18. FINANCIAL REPORT• Income
    19. 19. FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club
    20. 20. FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees
    21. 21. FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine
    22. 22. FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Donation from MEHT
    23. 23. FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Donation from MEHT
    24. 24. FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Donation from MEHT• Expenditure
    25. 25. FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Donation from MEHT• Expenditure • £300. IRN (Sky News)
    26. 26. FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Donation from MEHT• Expenditure • £300. IRN (Sky News) • £40. HBA Membership
    27. 27. FINANCIAL REPORT• Income • £1,875. Chelmsford Mildmay Rotary Club • Membership Fees • £3,000. Smile Magazine • Annual Donation from MEHT• Expenditure • £300. IRN (Sky News) • £40. HBA Membership • £502.87. Headphone, TV’s, engineering items and replacement HD’s from units misplaced
    28. 28. FINANCIAL REPORT
    29. 29. FINANCIAL REPORT• Bank Accounts • Open accounts that are more suitable for the funds we have available• Useof cheques • Charity paying its suppliers and expenses • Charity collecting its membership fees• Supplementaryincome • Co-op Charity Card • HRC eStore • Gift Aid
    30. 30. ITEMS FOR GENERAL DISCUSSION• Ideas of expenditure to improve service• Internet streaming
    31. 31. NEWSROOM PROPOSAL• Newsroom equipment would be the same as used for Outside Broadcasts• Upgrade Myriad to enable voicetracking and log access on laptop• Buynew mixer which integrates with Myriad and would enable voicetracking and show records to be done in newsroom allowing normal studio training to continue in other main studio
    32. 32. NEWSROOM PROPOSAL
    33. 33. NEWSROOM PROPOSAL
    34. 34. NEWSROOM PROPOSAL• Costs • Myriad Upgrade = £539 exc VAT • New Mixer = £1799 exc vat and delivery
    35. 35. AGENDA • Officer Updates • Election of Committee • Formal vote of coopted positions of Treasurer and Membership Development Officer • Calendar of events • Any other business • Closing remarks, date next meeting
    36. 36. AGENDA • Election of Committee • Formal vote of coopted positions of Treasurer and Membership Development Officer • Calendar of events • Any other business • Closing remarks, date next meeting
    37. 37. STATION MANAGERS REPORT• New engineering room sorted• Production office emptied and sorted• Equipment & Asset tracking now underway• Programming moving forward under the guidance of SL & DM• New server installed and running• Internet Broadcasting via our website being explored• Studio Engineer (external) has been appointed to resolve desk issues
    38. 38. COMMUNICATIONS OFFICER REPORT • Hospital Management Engagement • Magazine • Signage • Branding • E-News
    39. 39. MEMBERSHIP DEVELOPMENT OFFICER REPORT • Missing in action • Naturally progression • Induction meetings • Training and development
    40. 40. AGENDA • Election of Committee • Formal vote of coopted positions of Treasurer and Membership Development Officer • Calendar of events • Any other business • Closing remarks, date next meeting
    41. 41. AGENDA • Formal vote of coopted positions of Treasurer and Membership Development Officer • Calendar of events • Any other business • Closing remarks, date next meeting
    42. 42. CALENDAR OF EVENTS• Sat 1st Oct - last day to pay fees or membership lapses• Sat Dec 3rd - High Chelmer Christmas Outside Broadcast and collection• Sat Dec 3rd - HRC Christmas Bash• End Dec - cut off awards entries• Fri 30th Mar - Sun 1st Apr 2012 - HBA Conference, AGM and Annual Hospital Radio Awards
    43. 43. CLOSING / DATE OF NEXT MEETING

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