Tech on a Budget


Published on

These slides were presented at the Harvesters Agency Conference held in Topeka, Kansas on April 27, 2010. The purpose of the session was to share low-cost technical resources with agencies that have food programs serving the working poor in eastern Kansas and northwestern Missouri

Published in: Technology
  • Be the first to comment

  • Be the first to like this

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide
  • Not a how-to session provide feedback on what works discuss what are some problems nonprofits are facing
  • - Using shared or network storage will improve document sharing
  • Consider creating an email list or e-newsletter – cheap, fast, effective Using alist or email service provider will avoid get labeled a spammer Experts from NFG suggest using “success stories” to link to your supporters Email should focus on a single action for readers
  • How many are using Facebook, Twitter, MySpace for their NPO? How many blog? How many have a web site for your food program or agency? Twitter: microblogging – very simple, easier than FB Facebook – allows communicating with supporters Social media – not merely “new comm” but allows for coordinated action, unlike trad media Low cost, quick option How many are looking to start Facebook, Twitter or MySpace?
  • Met people behind tweetsgiving at NTEN – simple idea – give to cause recognizing what you’re thankful for Examples: direct fundraising – Harv uses is listed on NFG, Example: Friend funds for humanitarian trip Example: FB – UK bank
  • - With fewer traditional media viewers, NPO’s can develop their own stories through web tools
  • - With fewer traditional media viewers, NPO’s can develop their own stories through web tools
  • With fewer traditional media viewers, NPO’s can develop their own stories through web tools YouTube and Flickr allow you or supporters to post stories Audios sites same They are all free
  • Harvesters maintains channel allowing subscribers to follow - And it’s free
  • - Empowers supporters to post their own photos…free
  • Link your social media messages back to your web site and blog New generation of powerful, easy-to-use, affordable content management systems
  • Session not a how-to What are your web sites doing well? … could be improved? Are you linking email messages back to your site?
  • Great resources for evaluating your site – take the first step…
  • A more difficult, but rewarding challenge While there are top-notch, free systems – need to work with an expert Who is looking for a new or upgraded donor system?
  • Tech on a Budget

    1. 1. Harvesters Agency Conference Tech on a Budget Workshop Matt Quinn, IT Manager April 27, 2010
    2. 2. Tech on a Budget <ul><li>Agenda </li></ul><ul><ul><li>Purpose of this workshop is to introduce you to resources to advance your group’s cause </li></ul></ul><ul><ul><li>Align technology to your organization’s strategy, operations, and communications </li></ul></ul><ul><ul><li>Affordable technology options for your non-profit: </li></ul></ul><ul><ul><ul><li>Desktop Software & Shared Network Drive </li></ul></ul></ul><ul><ul><ul><li>Communications Tools – web sites, social networking </li></ul></ul></ul><ul><ul><ul><li>Donor management system </li></ul></ul></ul>
    3. 3. <ul><li>Introduce yourself and organization </li></ul><ul><li>Who do you serve? </li></ul><ul><li>Do you have someone who coordinates IT work? </li></ul><ul><li>How do you communicate with agency clients? </li></ul><ul><li>What is working well for your organization? </li></ul><ul><li>What do you need help with? </li></ul>How are you using Tech?
    4. 4. Desktop Software <ul><li>Nonprofits need affordable desktop software </li></ul><ul><ul><li>Desktop computer with Windows XP/Vista </li></ul></ul><ul><ul><ul><li>Browser: Mozilla Firefox with Ad Block Plus </li></ul></ul></ul><ul><ul><ul><li>Internet security software – Clamwin, Bitdefender </li></ul></ul></ul><ul><ul><li>Desktop software options: </li></ul></ul><ul><ul><ul><li> (free…always) </li></ul></ul></ul><ul><ul><ul><li>Microsoft Office (cheap for 501(c)3 on </li></ul></ul></ul><ul><ul><li>Graphics software options: </li></ul></ul><ul><ul><ul><li>GIMP2, Inkscape, Scribus (free…and open source) </li></ul></ul></ul><ul><ul><ul><li>Adobe Design CS4 (pricey) </li></ul></ul></ul>
    5. 5. Resources – Free Tech Stuff <ul><li>Free Software </li></ul><ul><ul><li> – Nonprofits with 501(c)3 status eligible for greatly reduced desktop software </li></ul></ul><ul><ul><li> – open source </li></ul></ul><ul><li>Free Hardware </li></ul><ul><ul><li>Computer Ministry offers FREE computers – Windows XP with OpenOffice, Network Adapter </li></ul></ul><ul><ul><li>Call Meridee Jordan, Coord of Community Life at 913-671-2375 or [email_address] </li></ul></ul>
    6. 6. Resources – More Free Stuff <ul><li>More Free Software – Food Pantry Operations </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Email - </li></ul></ul><ul><li>Free Experts – KC IT Professionals (3000+) </li></ul>
    7. 7. <ul><li>KC IT Professionals Philanthropy </li></ul><ul><ul><li>Group leverages the talent and generosity of a group of IT professionals to benefit non-profits </li></ul></ul><ul><ul><li>Allows local non-profits to do more with less </li></ul></ul><ul><ul><li>3000+ Kansas City area IT professionals </li></ul></ul>KC IT Professionals
    8. 8. <ul><li>Email KCITP2 – Send a brief e-mail introducing your organization and what you need. </li></ul><ul><li>Phone call – Give them 30 minutes of your time on the phone to discuss your situation. </li></ul><ul><li>Meeting – Share with them the best ways for them to help you meet your goals. </li></ul><ul><li>Review a detailed proposal for work. </li></ul>KC IT Professionals - Process
    9. 9. <ul><li>Nick Spalitta – Business Development </li></ul><ul><li>Joe McLain – Program Manager </li></ul><ul><li>Mike Gelphman – Founder/President </li></ul><ul><li>[email_address] </li></ul>KC IT Professionals - Contacts
    10. 10. Shared Storage <ul><li>Nonprofits need to share key documents within your office and outside </li></ul><ul><ul><li>What’s required? </li></ul></ul><ul><ul><ul><li>Secured wireless or wired office network </li></ul></ul></ul><ul><ul><li>Technology options: </li></ul></ul><ul><ul><ul><li>WD MyBook World Edition ($200; Windows & Mac) </li></ul></ul></ul><ul><ul><ul><li>Google Docs (free) </li></ul></ul></ul><ul><ul><li>Considerations: Security and Backup </li></ul></ul>
    11. 11. <ul><li>Jumpstart your group’s communication! </li></ul><ul><li>Develop simple, consistent, clear methods of communicating with your members and supporters through “one-way” methods. </li></ul><ul><ul><li>Email Lists – Google Groups, Yahoo Groups </li></ul></ul><ul><ul><li>Web Events - Google Calendars </li></ul></ul><ul><ul><li>Web Sites </li></ul></ul><ul><li>How much time and money is involved? </li></ul>Basic Communication
    12. 12. Resources – Email <ul><li>Network for Good: “The Nonprofit Email Marketing Guide,” </li></ul><ul><li>“ One Page Guide to Google Groups E-mail,” one-page-guide-to-google-groups-e-mail-lists/ </li></ul>
    13. 13. <ul><li>Interactive, two-way communication enabling groups to engage supporters. </li></ul><ul><ul><li>Social Networks – Facebook, Twitter, MySpace </li></ul></ul><ul><ul><li>Blogs </li></ul></ul><ul><li>“ Here Comes Everybody” – don’t be afraid to try and fail </li></ul>New Communication
    14. 14. Examples – Social Media <ul><li>Twitter – for fundraising </li></ul><ul><ul><li> </li></ul></ul><ul><li>Facebook – advocacy, fundraising </li></ul><ul><ul><li>Causes </li></ul></ul><ul><ul><li>Facebook Birthdays </li></ul></ul><ul><li>Network for Good </li></ul><ul><ul><li>Clearinghouse allows groups to receive donations </li></ul></ul><ul><ul><li>Charity Badges - GO TO SITE </li></ul></ul>
    15. 15. Twitter- Harvesters
    16. 16. Facebook - HAIC
    17. 17. Resources – Social Media <ul><li>What is Facebook? “Facebook 101: Ten Things…” </li></ul><ul><li>What is Twitter? </li></ul><ul><li>The 3 E’s of Twitter </li></ul><ul><li>Blogging: An Introduction </li></ul>
    18. 18. Media <ul><li>Don’t wait for the news, make your own news! </li></ul><ul><li>Use Internet tools to publish and distribute your own story or information. </li></ul><ul><ul><li>Video sites – YouTube, others </li></ul></ul><ul><ul><li>Photo sites – Flickr, Picasa </li></ul></ul><ul><ul><li>Audio sites – Libsyn, iTunes </li></ul></ul><ul><ul><li>Press Releases – NowPublic, KC Star Press Central </li></ul></ul>
    19. 19. Media - YouTube <ul><li> </li></ul>
    20. 20. Media - Flickr <ul><li> </li></ul>
    21. 21. Build a Web Site <ul><li>Nonprofits that communicate with clients, financial donors, and volunteers need a web site to inform and engage . </li></ul><ul><ul><li>Develop a communication plan first. </li></ul></ul><ul><ul><li>Web site options: </li></ul></ul><ul><ul><ul><li>Build-your-own using DreamWeaver, FrontPage, or with Content Management System (Joomla, Drupal) </li></ul></ul></ul><ul><ul><ul><li>Web as a Service – Wild Apricot, Nonprofit Soapbox </li></ul></ul></ul><ul><ul><ul><li>Does your web site need to integrate with a Donor System to track financial donors and volunteers? </li></ul></ul></ul>
    22. 22. Steps to Build a Web Site <ul><li>1. Register Your Domain Name </li></ul><ul><li>2. Evaluate Your Needs </li></ul><ul><li>3. Pick a Web Development Tool or Service </li></ul><ul><li>4. Think About How You Will Integrate Your New Site with Your Existing Tools & Media </li></ul><ul><li>5. Recruit Web Experts, if Needed </li></ul>
    23. 23. Resources – Web Sites <ul><li>Tips for Designing (or Redesigning) a Nonprofit Web Site http:// </li></ul><ul><li>A Nonprofit’s Guide to Building Simple, Low-Cost Websites </li></ul><ul><li>Idealware: Comparing Lower-Cost Online Integrated Apps </li></ul>
    24. 24. Donor Management System <ul><li>Nonprofits that solicit from individuals, corporations, and foundations need software to manage donors & volunteers </li></ul><ul><ul><li>Some nonprofits want to manage all communication with their “constituents” </li></ul></ul><ul><ul><li>Follow a guide for selecting a donor management system: </li></ul></ul><ul><ul><ul><li>Start with an assessment of your organization </li></ul></ul></ul><ul><ul><ul><li>Work with an expert! </li></ul></ul></ul>
    25. 25. Resources – Donors <ul><li>NPower Seattle “Selecting Donor Management Software” - selecting-donor-management-software </li></ul><ul><li>Idealware “A Consumers Guide to Low Cost Donor Management Systems” - </li></ul>
    26. 26. Questions? <ul><li>Matt Quinn </li></ul><ul><ul><li>Phone: 816-929-3030 </li></ul></ul><ul><ul><li>Email: [email_address] </li></ul></ul><ul><ul><li>Twitter: </li></ul></ul><ul><ul><li>Facebook: </li></ul></ul><ul><ul><li>Blog: </li></ul></ul>