Library Vendor Negotiations Research

Sponsored By
The Survey
Project Overview
Libraries buy products & services from thousands of vendors.
Vendors are organized and focused...
Background Information
Library Professional Counts Are Flat or Shrinking

Citation:
National Center for Education Statisti...
Total Library Expenditures Have Flattened

Citation:
National Center for Education Statistics. (2012). Academic Library St...
But Product Expenditures Are Increasing
eBooks

Citation:
National Center for Education Statistics (2012). Academic Librar...
But Product Expenditures are Increasing
Electronic Serials

Citation:
National Center for Education Statistics. Academic L...
So, budgets are getting pounded….
The Survey:
Type of Organization
The Survey:
What Is Your Position in the Organization?
The Survey:
How Large is Your Organization?
The Survey:
How Many Vendors Contact You?

67%
The Survey:
Committee vs. Sole Decision Makers?

85% Committee
The Survey:
Specialized Licensing Position?

Do you have a specialized licensing position at your organization that handle...
The Survey:
Internal Negotiations?
The Survey:
Negotiation Training Frequency
The Survey:
Documented Process?

Do you have a documented negotiation process for the
acquisition of products or services?...
Comments
Selected Comments from the Survey
“I work with vendors to do preliminary negotiations, but the final License
term...
Questions?

If you have questions about this survey, please don’t hesitate to
contact us!
If you want to cite this present...
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Library Vendor Negotiation Research Report

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Library Vendor Negotiations Research sponsored by Data-Planet.

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Library Vendor Negotiation Research Report

  1. 1. Library Vendor Negotiations Research Sponsored By
  2. 2. The Survey Project Overview Libraries buy products & services from thousands of vendors. Vendors are organized and focused on product sales & financial objectives. Library Budgets are severely constrained. More efficiency in the buying process may result in greater latitude within current budgets. Survey invitation email sent to Data-Planet email subscriber list 4000+ individuals. The Survey was blind questionnaire – no tracking mechanism was used to identify respondents. The data was used to formulate a presentation at the Charleston Conference presented 11-8-2013. The open rate on the survey was >25% (~1020) with 238 completed responses.
  3. 3. Background Information Library Professional Counts Are Flat or Shrinking Citation: National Center for Education Statistics (2012). Academic Library Statistics: United States, 1990-2010: Staff Count - Librarians and Other Professional Staff | Country: USA – [Data-file]. Retrieved from Data-Planet by Conquest Systems, Inc., www.data-planet.com. Dataset-ID: 017-015-004. DOI: 10.6068/DP1425345BB002
  4. 4. Total Library Expenditures Have Flattened Citation: National Center for Education Statistics. (2012). Academic Library Statistics: United States , 1990-2010: Total Expenditures | Country: USA – [Data-file]. Retrieved from Data-Planet by Conquest Systems, Inc., www.data-planet.com. Dataset-ID: 017-015-024. DOI: 10.6068/DP1425356F2E54
  5. 5. But Product Expenditures Are Increasing eBooks Citation: National Center for Education Statistics (2012). Academic Library Statistics: United States, 1990-2010: Expenditures for Electronic Books, Serial Backfiles and Other Materials | Country: USA – [Data-file]. Retrieved from Data-Planet by Conquest Systems, Inc., www.data-panet.com. Dataset-ID: 017-015-014. DOI: 10.6068/DP142535D473A5
  6. 6. But Product Expenditures are Increasing Electronic Serials Citation: National Center for Education Statistics. Academic Library Statistics: United States: Expenditures for Electronic Serials | Country: USA – [Data-file], Retrieved from Data-Planet by Conquest Systems, Inc. , www.data-planet.com . Dataset-ID: 017-015-017. DOI: 10.6068/DP1425363B0566
  7. 7. So, budgets are getting pounded….
  8. 8. The Survey: Type of Organization
  9. 9. The Survey: What Is Your Position in the Organization?
  10. 10. The Survey: How Large is Your Organization?
  11. 11. The Survey: How Many Vendors Contact You? 67%
  12. 12. The Survey: Committee vs. Sole Decision Makers? 85% Committee
  13. 13. The Survey: Specialized Licensing Position? Do you have a specialized licensing position at your organization that handles actual contract terms and conditions for acquisition of content, technology or services?
  14. 14. The Survey: Internal Negotiations?
  15. 15. The Survey: Negotiation Training Frequency
  16. 16. The Survey: Documented Process? Do you have a documented negotiation process for the acquisition of products or services? No 192 / 81% 44 / 19% Yes
  17. 17. Comments Selected Comments from the Survey “I work with vendors to do preliminary negotiations, but the final License terms must be approved by the University.” “We don't have a person whose only duty is license negotiations, but I work with the campus legal office to negotiate terms.” “You should always try and negotiate. Many librarians seem to just take the price they quote as a given…” “Often need to consult terms with lawyers particularly dealing with waivers of responsibilities or consortia pricing. Faculty are contacted to review whether benefits to accreditation. Other subject specialists are consulted whether beneficial for other academic disciplines.” “The question about "position in organization" doesn't have an answer that's a good fit for me. I'm the Head of E-Resources & Licensing. Not subject librarian, not senior management. Peer to subject librarians, but different scope of responsibilities.”
  18. 18. Questions? If you have questions about this survey, please don’t hesitate to contact us! If you want to cite this presentation, please follow the format below: Dunie, Matt (2013). Library Vendor Negotiations Research [Powerpoint presentation]. Presented at Charleston Conference November 8, 2013. Retrieved from SlideShare web site: http://www.slideshare.net/MattDataPlanet/dunie-vendor-negotiation-researchreport If you have any suggestions for other short questionnaires, send me a note at: mdunie@data-planet.com
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