Why have a Technology Plan?<br />A Technology Plan is a strategy document that helps you think through what your IT needs are and how they can be achieved with the resources that you have.<br />Source: Techbridge <br />
Why have a technology plan?<br />A well thought out plan can help you:<br />Increase efficiency in your daily operations<br />Manage your budget and spend money more effectively<br />Build an online community and boost fundraising efforts<br />Give donors more confidence in your organization and provide an element of sustainability.<br />Avoid crisis by reducing the chance of lost data and capabilities<br />Protect your organization from outside threats<br />Source: Techbridge <br />
Getting Started <br />Technology planning is a process <br />(7 things you need to know)<br />Establish leadership and support for your technology plan.<br />Assess your current resources – www.techatlas.org<br />Define your needs<br />Explore solutions- here’s where you may need a technical consultant.<br />Put your plan in writing<br />Develop a funding strategy - 70/30 rule: for every dollar budgeted for technology, 30 cents goes towards hardware and software purchases and the remaining 70 cents for training and support.<br />Implement a plan and timeline <br />Source: Techbridge <br />
Basic Components of a Technology plan<br />Include a summary of the current state of your technology then provide an overview of how technology will further your organization’s mission. <br />The body of the plan should include descriptions of the technology projects you plan to undertake. <br />Source: Techbridge <br />
Basic Components of a technology plan<br />Each project should contain the following:<br />Description<br />Benefits – useful in raising funds<br />Well defined tasks<br />Cost <br />Budget – is it practical?<br />Timeline – phases and deadlines<br /><ul><li>IT Support- who will support the new technologies and respond to problems?
Workstations/Servers/Printers (hardware)- take inventory</li></ul>Source: Techbridge <br />
Technology focusIT Support – who will support the new technology?Workstations/Servers/Printers (hardware) - inventoryNetwork Infrastructure – See example below: areas<br /><ul><li>Network Infrastructure diagram - see below:</li></ul>Source: Techbridge <br />
Focus areas<br />Internet Connectivity- How fast is your connection? There are several free tools you can use! http://www.speakeasy.net/speedtest/<br />Remote Access- Can your employees access files while at home or on the road?<br />Email – Do you have the ability to share calendars?<br />Backup/Disaster Recovery – what happens if your server fails? How quickly can you recover your data?<br />Intranet – How do your employees share information and collaborate?<br />Website- Are you utilizing your website to collect donations?<br />Fundraising software/donor management –does it meet your needs?<br />Source: Techbridge <br />
IT Project Implementation<br />Designate a point person<br />Break projects into tasks<br />Assign responsibilities<br />Establish a timeline – set milestones <br />Evaluate your success – On time? On budget? Meet your needs? Is it being used?<br />Update your technology plan- should be a living breathing document<br />Source: TechBridge <br />
Resources <br />Techsoup- donated and discounted hardware and software. www.techsoup.org<br />Sophos - www.sophos.com – Download the 2010 security report. <br />Tech Atlas- FREE online Tech Assessment and planning tool www.techatlas.org<br />Find Tech Grants- www.techfoundation.org<br />FREE Online Training for Microsoft Office 03/07- http://office.microsoft.com/en-us/training/<br />Source: TechBridge <br />
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