CASE21 CASES21 – First Class timetabling integration
Topics covered Ultranet overview Timetabling data flow Exporting data from CASES21 Importing data into First Class Exporting a timetable from First Class Importing a timetable into CASES21 Common issues Timing Discussion
Ultranet – Learner profile The Ultranet has a space called Learner Profile Classes created in CASES21 flow through to Learner Profile Provides students, parents and teachers with a single point of access to rich data that profiles the student and their learning. Timetabling information is displayed in one place and is available online. Also describes relationships between users across the community.
Ultranet – Timetable widget Enables teachers to view their own and other teachers and students timetables. There are two views from the Timetable Widget: Timetable Widget displays data for the whole day for the period, class, room location and teacher/s; and Timetable Widget More Details displays the Timetable Full Cycle Report.
In CASES21 all rooms should already have been added as this data is used in assigning home group locations, accident sites and group meeting places.
The room screen is reached via Timetabling / Construction / Rooms / Add or Modify Room Details (SM11001).
Creating rooms in CASES21
Room type: only rooms which have the value R will appear in dropdown lists within Timetabling.
This means that other ‘rooms’ like stairwells or corridors can be entered for use as accident sites and not interfere with timetabling.
Creating subjects in CASES21
Every subject that is to be available for selection by the students needs to be defined. This is done via: Timetabling / Construction / Subjects / Add or Modify Subjects (SU11001).
Creating subjects in CASES21
Maximum 5 characters
Only subjects where subject status has the value U will appear in the Timetabling subject dropdowns.
A subject that is not being offered for a particular timetable, but which has previously been offered should not be deleted.
The subject key entered needs to match that in First Class
Create subject for bodies of knowledge eg MAT07, MAT08, ENG07, ENG08 etc
A subject is...
A body of knowledge that will be taught to a certain set of students during a given timetabling period.
The number of students may dictate that there will be several classes of that subject but each class learns exactly the same material for the same number of lessons and with the same assessment criteria.
Each of the students will take every offered instance of that subject in the class to which they have been allocated.
Different subjects imply a different body of knowledge, different assessment criteria or a different number of contact hours.
The same subject can be offered again in a different timetabling period.
Subject examples... What not to do MATHS
this is no more than 5 characters.
does not meet the definition as there is no distinction between a Year 7 student taking MATHS and a Year 10 student taking MATHS.
a home group designator as part of the subject code.
Such schools will have a MA10B, MA10C, etc one for each Y10 home group.
An example of a too specific subject code as MA10A and MA10B are for exactly the same body of knowledge.
Students in CASES21
Most timetablers will not have full write-access to student records. Students are best maintained by the school’s enrolment staff. Data can be viewed (and in the first two cases, some fields edited) via:
Students / Enrolment Transfer / Individual Enrol / Enter or Modify Student Enrolment Details – Daisychain version (ST11001)
Students / Enrolment Transfer / Individual Enrol / Enter or Modify Student Enrolment Details – Tab version (ST11001T)
Students / Records / Personal Details / View all Student Information (STV11001)