Mark hughes gregynog june 10

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Mark hughes gregynog june 10

  1. 1. Collaboration - RFID Experiences in South West Wales Mark Hughes Head of Collections Swansea University
  2. 2. Agenda slide <ul><li>Background </li></ul><ul><li>Project planning </li></ul><ul><li>Drawing up a specification </li></ul><ul><li>ORILS </li></ul><ul><li>Procurement </li></ul><ul><li>Implementation </li></ul><ul><li>Lessons learned </li></ul>
  3. 3. Background <ul><li>HEFCW funding – “South West Wales Higher Education Partnership” </li></ul><ul><li>‘ Virtual Academic Library Project’ - c£1 million </li></ul><ul><li>“ An holistic approach to library and information provision between Swansea University, Swansea Metropolitan University and Trinity College Carmarthen” </li></ul>
  4. 4. Background <ul><li>Shared storage facility </li></ul><ul><li>Reciprocal borrowing </li></ul><ul><li>Site delivery service </li></ul><ul><li>Shared discovery </li></ul><ul><li>RFID </li></ul>
  5. 5. Project Planning <ul><li>3 institutions </li></ul><ul><li>7 sites </li></ul><ul><li>1.1 million items </li></ul><ul><li>Approx £500k budget </li></ul><ul><li>..over 2.5 years </li></ul><ul><li>18 month timetable </li></ul><ul><li>Dedicated project team </li></ul><ul><li>..just 1 strand of overall project </li></ul>http://www.gic-edu.com/uploads/PMP1.jpg
  6. 6. Drawing up a specification <ul><li>Clear & Comprehensive ‏ </li></ul><ul><li>Functions as well as hardware </li></ul><ul><li>Focus on function NOT process </li></ul><ul><li>Standards (ISO 28560!) ‏ </li></ul><ul><li>..the most critical part of the process.. </li></ul>http://www.donationcoder.com/Reviews/Archive/WordProcs/Screenshots/06-word07-spec.jpg
  7. 7. Drawing up a specification <ul><li>No UKCS equivalent ‏ </li></ul><ul><li>Previous specification </li></ul><ul><li>Shared information </li></ul><ul><li>Improvements to technology </li></ul><ul><li>‘ More than just self service’ </li></ul>
  8. 8. Drawing up a specification <ul><li>Background info ‏ </li></ul><ul><li>Required hardware </li></ul><ul><li>Required functionality </li></ul><ul><li>Service expectations </li></ul><ul><li>Training & support </li></ul><ul><li>Future development </li></ul><ul><li>Project management </li></ul>
  9. 9. ORILS – Open RFID In Libraries Specification <ul><li>A generic specification for RFID procurement in Libraries </li></ul><ul><li>Based on SWWHEP spec </li></ul><ul><li>Community managed </li></ul><ul><li>Based on Librarian's own experiences </li></ul><ul><li>Supplier input </li></ul><ul><li>Free to download /use / amend / copy under CCA licence </li></ul><ul><li>Used 12+ times already </li></ul><ul><li>NAG adoption? </li></ul>http://groups.google.com/group/ORILS
  10. 10. Procurement <ul><li>Pre tender site visits </li></ul><ul><li>OJEU ‘Open’ process </li></ul><ul><li>Started April 08.. </li></ul><ul><li>‘ Pre Tender’ briefing </li></ul><ul><li>Tenders & replies </li></ul><ul><li>Demonstrations </li></ul><ul><li>Written clarifications </li></ul><ul><li>References </li></ul><ul><li>Awarded June 2008 </li></ul>
  11. 11. Implementation <ul><li>Awarded to 2CQR </li></ul><ul><li>Not cheapest bidder </li></ul><ul><li>Best mix of quality & price </li></ul><ul><li>..additional development work </li></ul><ul><li>Partners not just suppliers </li></ul><ul><li>Tagging started June 2008 </li></ul>
  12. 12. Implementation <ul><li>South Wales Miner’s Library </li></ul><ul><li>Sept 2008 </li></ul><ul><li>‘ Baby' Unit </li></ul><ul><li>45,000 item stock </li></ul><ul><li>SMU Dynevor Library </li></ul><ul><li>Sept 2008 </li></ul><ul><li>‘ Kiosk’ Unit </li></ul><ul><li>28,000 item stock </li></ul>
  13. 13. Implementation <ul><li>Trinity Carmarthen </li></ul><ul><li>2 x ‘Baby’ units </li></ul><ul><li>Now 1 site only </li></ul><ul><li>162,000 item stock </li></ul><ul><li>SMU Townhill </li></ul><ul><li>107,000 item stock </li></ul><ul><li>SMU Owen </li></ul><ul><li>126,000 item stock </li></ul><ul><li>Both single ‘Kiosks’ </li></ul>
  14. 14. Implementation <ul><li>Swansea University LIC </li></ul><ul><li>Sept 2009 </li></ul><ul><li>3 x ‘Baby' Units </li></ul><ul><li>750,000 item stock </li></ul><ul><li>Automated sorter </li></ul>
  15. 15. Implementation <ul><li>RFID Stock 'Wands' </li></ul><ul><li>1 per institution </li></ul><ul><li>'Wanda' software </li></ul><ul><li>Stock checking </li></ul><ul><li>Pick lists </li></ul><ul><li>Lost items </li></ul><ul><li>Cataloging errors </li></ul><ul><li>Good value shown! </li></ul>
  16. 16. Implementation <ul><li>Snagging List </li></ul><ul><li>Gate monitoring </li></ul><ul><li>Self payment </li></ul><ul><ul><li>By Credit / Debit Card </li></ul></ul><ul><ul><li>By Mifare card </li></ul></ul><ul><li>New SSU interface </li></ul><ul><li>Further stock management </li></ul><ul><li>..wishlist </li></ul>
  17. 17. Lessons Learned <ul><li>The 'Ugly' </li></ul><ul><li>Original RFID Table at SWML </li></ul><ul><li>Interface design </li></ul><ul><li>Extracting data for stock wands </li></ul><ul><li>Mobility of laptops with stock wands </li></ul><ul><li>'The 'Bad' </li></ul><ul><li>Security for CDs & DVDs </li></ul><ul><li>Performance of small tags </li></ul><ul><li>Schedules when relying on development </li></ul>
  18. 18. Lessons Learned <ul><li>The 'Good' </li></ul><ul><li>Procurement </li></ul><ul><li>Economies of scale </li></ul><ul><li>Straightforward implementation </li></ul><ul><li>Reliable </li></ul><ul><li>Low maintenance </li></ul><ul><li>Self service popular </li></ul><ul><ul><li>No1. Service in last Student survey </li></ul></ul><ul><li>Eye catching / profile raising </li></ul>
  19. 19. Thank You Mark Hughes, Head of Collections, Swansea University [email_address] http://twitter.com/Mark_H_Swansea www.slideshare.net/mark_h_swansea

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