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Conference of Grand Masters Tech Talk 2013
 

Conference of Grand Masters Tech Talk 2013

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    Conference of Grand Masters Tech Talk 2013 Conference of Grand Masters Tech Talk 2013 Presentation Transcript

    • Technology in Freemasonry Conference of Grand Masters 2013 Mark Menard President, Enable LabsNorth American Conference of Grand Masters 2013 - Kansas City, MOTuesday, February 19, 13 1
    • Who is Mark Menard?  Past Master of VanRensselaer Lodge #87, East Greenbush, NY  Past Secretary of VanRensselaer Lodge #87, East Greenbush, NY  Member Grand Lodge of New York Technology Committee 2002 to present  Creator of MORI the Masonic Online Registry System in 2004  Engaged with Grand Lodges for 9 years on IT issues  Responsible for the management of over 300,000 active Masonic member records as President of Enable Labs the providers of MORINorth American Conference of Grand Masters 2013 - Kansas City, MO 2Tuesday, February 19, 13 2
    • Themes  Communication  Coordination  Data Management  Data Preservation  Social Engagement  Mobile  E-CommerceNorth American Conference of Grand Masters 2013 - Kansas City, MO 3Tuesday, February 19, 13 3
    • Lodge Issues  Improve Communication  Increase and Simplify Coordination  Preserve Lodge Records  Manage Membership Data  Socially Engage the Membership  Collect Dues Quicker and EasierNorth American Conference of Grand Masters 2013 - Kansas City, MO 4Tuesday, February 19, 13 4
    • What are lodges using?  Communication and Coordination  Email  Websites  Facebook  Twitter  BlogsNorth American Conference of Grand Masters 2013 - Kansas City, MO 5Tuesday, February 19, 13 5
    • What are lodges using?  Data Preservation  Nothing at worse, generally ad-hoc, the very few are using offsite such as Carbonite  Data Management  Home grown member management systems (Paper, Excel and Access)  Third party stand-alone member management systems  Grand Lodge provided online web-based member management systems  Document Preservation  Ad-hoc document storage (some of it not so good)North American Conference of Grand Masters 2013 - Kansas City, MO 6Tuesday, February 19, 13 6
    • What are lodges using?  Social Engagement  Email  Facebook  Private Forums on Websites  Twitter  Collecting Dues  PayPal  Other third party payment processorsNorth American Conference of Grand Masters 2013 - Kansas City, MO 7Tuesday, February 19, 13 7
    • The Generational Change  New members coming into Freemasonry are conversant with:  Email  Facebook  Twitter  Web Applications  Smartphones  The average age of secretaries in the jurisdictions that use MORI has been dropping steadily since the introduction of the system.  Younger secretaries are tech savvy.North American Conference of Grand Masters 2013 - Kansas City, MO 8Tuesday, February 19, 13 8
    • Future Lodge Technologies  Improve communication and social engagement by adding new avenues:  Managed email such as Constant Contact or Contactology  Facebook  SMS text messaging  Private online communities  Move beyond email for coordination  Basecamp - Online project management  Eventbrite - Online event managementNorth American Conference of Grand Masters 2013 - Kansas City, MO 9Tuesday, February 19, 13 9
    • Future Lodge Technologies  Preserve documents by scanning them.  SnapScan - Cheap and Easy  Improve dues collection by using online options such as:  PayPal  Square  MORI (4th Quarter 2013)  ... and other payment processorsNorth American Conference of Grand Masters 2013 - Kansas City, MO 10Tuesday, February 19, 13 10
    • Grand Lodge Communications  Blind CC emails aren’t sufficient anymore.  A printed magazine doesn’t work like it used to.  How do we improve?  Managed email lists  Find out bounce rates  Use professional templates  Easy and regular communication  Electronic Magazine  We can’t abandon our older members, but we can repurpose.  California Mason available for iPhone, iPad, Android and Kindle FireNorth American Conference of Grand Masters 2013 - Kansas City, MO 11Tuesday, February 19, 13 11
    • Grand Lodge Coordination  The Challenge  Your team is all over your state.  Some of those states are BIG.  You as a Grand Line Officer have to keep tabs on a LOT of stuff.  Some Ideas:  Basecamp  Support To Do Lists, Discussions, Document Storage and more  Used by the Ritual Renaissance Committee in NY very successfully.  Pivotal Tracker  Good for projects that are highly task oriented.North American Conference of Grand Masters 2013 - Kansas City, MO 12Tuesday, February 19, 13 12
    • Coordinating Member Management  How old is your member management system?  Is it web-based?  Are you running your own server?  Can lodge secretaries and officers; and Grand Lodge staff see the same data?  Does it integrate with the US Postal Service?  Do you still require the submission of forms by either postal or email?  Do you accept submissions from lodges in any form that then need to be processed in some way?  Options: MORI and Bell SystemsNorth American Conference of Grand Masters 2013 - Kansas City, MO 13Tuesday, February 19, 13 13
    • Grand Lodge Data Preservation  Do you have a formal backup process?  If you have an older membership management system can you even open the files in a more modern program?  Do you have some form of off-site backup?  File formats are not forever?  Word and Excel are not archival formats.  Does your staff have a file saving convention?North American Conference of Grand Masters 2013 - Kansas City, MO 14Tuesday, February 19, 13 14
    • Grand Lodge Document Preservation  Paper doesn’t last forever.  Everything decays over time, not just physically but organizationally.  It gets harder to find documents over time.North American Conference of Grand Masters 2013 - Kansas City, MO 15Tuesday, February 19, 13 15
    • Grand Lodge Social Engagement  Can you be found on Facebook?  Do you have a formal team managing your Grand Lodge page on Facebook?  If you don’t create the page someone will!North American Conference of Grand Masters 2013 - Kansas City, MO 16Tuesday, February 19, 13 16
    • Grand Lodge E-Commerce  Are you extending credit to lodges for goods? Why?  There are simple online solutions you can use to sell goods.  Shopify  If you have MORI you can sell online securely using our built in store.North American Conference of Grand Masters 2013 - Kansas City, MO 17Tuesday, February 19, 13 17
    • Mobile http://blog.nielsen.com/nielsenwire/online_mobile/survey-new-u-s-smartphone-growth-by-age-and-income/North American Conference of Grand Masters 2013 - Kansas City, MO 18Tuesday, February 19, 13 18
    • Mobile http://www.wirefresh.com/making-calls-is-one-of-the-last-things-we-use-smartphones-for-study/North American Conference of Grand Masters 2013 - Kansas City, MO 19Tuesday, February 19, 13 19
    • Mobile and Freemasonry  The majority of our members under 55 have a smartphone.  The vast majority of our members under 64 are getting a smartphone when they get a new phone.  We need to engage our members on their mobile devices.  Find a Lodge Based on Location  Find Meetings Based on Location  View Lodge, District and Regional CalendarsNorth American Conference of Grand Masters 2013 - Kansas City, MO 20Tuesday, February 19, 13 20
    • Shameless Self Promotion  Over 340,000 active member records under management.  Cloud based  All you need is a web browser  Complete Grand Lodge, Lodge, and Fundraising Support  On and Off Site Backup  Full service phone support for Lodge info@enablelabs.com secretaries, Grand Lodge, Grand Line, Everyone 518-272-4455  Complete turn key solutionNorth American Conference of Grand Masters 2013 - Kansas City, MO 21Tuesday, February 19, 13 21